Microsoft Excel 2010 phần 3 potx

To see what symbols and words are in the AutoCorrect dialog box, click the File tab and then click the Options button located below the Help tab.. When a column is selected, click the In

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Excel Unit 1 PG 5-31-2011 Professional Development Center Page 21 of 31

Remove Wrap Text in a Column

1 Click the column B header to select it

2 Click the Wrap Text button in the Alignment group on the Home tab to remove the

wrapping Notice that the column is now not wide enough to display the text

3 Widen column B by double-clicking its right vertical border

4 The rows automatically adjust to their previous width

Enter a Line Break to Wrap Text Easier

If desired, text can be wrapped as the data

is entered

1 Click cell C3

2 Type the word Price

3 Press Alt + Enter

4 Type the word per

6 Type the word Item

7 Press Enter

Using AutoComplete and AutoCorrect

The AutoComplete feature will automatically insert data

in a cell that begins the same as a previous entry If the

data inserted by AutoComplete is the data desired in the

cell, simply press Enter If it is not the desired data,

simply continue typing the correct data This feature is

very useful in a worksheet that contains repetitive data

entries

The AutoCorrect feature automatically corrects many

common typing errors To see what symbols and words

are in the AutoCorrect dialog box, click the File tab and

then click the Options button located below the Help tab

At the Excel Options dialog box, click Proofing in the left

panel and then Click the AutoCorrect Options button

located in the right panel The AutoCorrect dialog box

will appear

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Editing Cells

Once information has been entered, it may be necessary to make changes either because of typographical errors or because the information itself has changed If a change is made to a cell containing a number used in a formula, the formula will automatically be updated To delete or clear the contents of a cell, press the Delete key There are several ways to edit cells

Edit Data in the Formula Bar

The Formula Bar shows all data entered, not the results of data calculations All information, therefore, can be edited this way

1 Click cell B4 Notice the text displayed for hotdogs in the formula bar

2 Click to the right of Hotdogs in the formula bar

3 Press the Home key to move the cursor to the beginning of the formula bar

4 Type 6 Count and press space

5 Press Enter

6 Widen the column, if necessary

Edit Data Directly in the Cell

Typing the information directly in a cell is

another option

1 Double-click cell B5 The cell is now in

“edit mode” and the cursor is blinking

in the cell

2 Press the Home key to move the

cursor to the beginning of the cell

3 Type 12 Count and press space

4 Press Enter

5 Widen the column, if necessary

Click a cell only once to select it Double-click a cell to edit its contents

Overwrite Existing Data in Cells

To change information entirely in a cell, simply click the cell and retype the desired information

1 Click cell A4 Type 80 Enter Notice the Cost, Subtotal, Tax and Total increase

2 Click cell A8 Type 70 Enter

3 Click cell A9 Type 70 Enter

4 Click cell A10 Type 3 Enter Notice the Cost, Subtotal, Tax and Total decrease

5 Adjust the width of column D and resave the file

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Inserting Columns and Rows

Once information is entered on the worksheet, adjustments to data placement may need to be done Inserting columns and rows can help to make the worksheet better organized

Inserting a Column

1 To add a column between Price and Cost, select column D

2 When a column is selected, click the Insert button in the Cells area on the Home tab

A column is added to the left of column D

3 When only a cell in column D is selected, click the Insert button drop-down list and click Insert Sheet Columns A column is added to the left of column D

4 Click cell D3 Type Tax Rate and press Enter Note the automatic bolding

Note: A quick way to insert column(s) is to select the desired number

of columns to the right of where the new column(s) will appear

Right-click one of the selected column headers and Right-click Insert from the

shortcut menu The new column(s) will appear to the left of the

selected column(s)

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Inserting a Row

1 To add a row before Row 7, select Row 7

2 When a row is selected, click the Insert button in the Cells area on the Home tab Row

7 is now a new row and all other entries have shifted downward

3 When only a cell in Row 7 is selected, click the Insert button drop-down list and click

Insert Sheet Rows Row 7 is now a new row

4 In cell A7 type 45 and press Tab

5 In Cell B7 type Bags of Tortilla Chips and press Tab

6 In Cell C8, type 2.89 and press Tab

7 In Cell D8, copy or create a formula to calculate the cost

8 Resave the workbook

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Deleting a Column

1 Select column D to delete it

2 When a column is selected, click the Delete button in the Cells area on the Home tab

The column is deleted The columns to the right are shifted left

3 Click the Undo button

4 When only a cell in column D is selected, click the Delete button

drop-down list and click Delete Sheet Columns The column is

deleted

6 Right-click the column D header and click Delete from the

shortcut menu The column is now deleted

Deleting a Row

1 Select Row 2 to delete it The rows below are shifted upwards

2 When a row is selected, click the Delete button in the Cells area on the Home tab Row

2 is now deleted and all other entries have shifted upward

4 When only a cell in Row 2 is selected, click the Delete button drop-down list and click

Delete Sheet Rows Row 2 is now deleted

6 Right-click the Row 2 header and click Delete from the shortcut menu

The row is deleted

7 Widen Row 2 to a height of 51.00 (85 pixels) to give the illusion of space between the

title and the data

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The Cut Command

There are many ways to move (or cut) text in a worksheet The Cut and Paste buttons can be used on the Clipboard group on the Home tab The shortcut menu can be used by right clicking selected text Also, shortcut keys can be used to perform the same action,

Ctrl + X for Cut and Ctrl + V for Paste Text can be dragged and dropped to a new location as well

Move the Tax Rate

1 Click cell C13

2 Click the Cut button in

the Clipboard group on the

Home tab A flashing

“marquee” appears around

the selected text

3 Right-click cell D3

4 Click Paste

The tax rate is

moved to cell

D3

5 Click Esc to remove the

marquee

Delete the Tax and Total Rows

1 Select Rows 12 through 14 by clicking on the Row 12 header and then drag the

mouse down to Row 14

2 Click the Delete button in the Cells group on the Home tab The rows are deleted

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Move a Column

Column E should be moved one column to the left in order to improve the appearance of the worksheet

1 Select column E by clicking on the column

header

2 Right-click Column E and click Cut from the

shortcut menu

3 An error message appears stating that the

column is part of a merged cell The merged

and centered title in Row 1 needs to be

temporarily unmerged

4 Choose OK to close to error message

5 Click cell A1 The entire title is selected

6 Click the Merge & Center button to

turn off this feature The title moves to cell A1 and the other cells are unmerged

7 Select column E by clicking on the

column header

8 Right-click column E and click Cut from

the shortcut menu

9 Right-click column D, the destination location

10 Instead of clicking Paste, click

Insert Cut Cells so that the contents

of column D are not overridden

column D shifts to the right and the Cost column is inserted before it

Merge & Center Title

The title of the worksheet now needs to be remerged and centered once again

1 Click cell A1

2 Select cells A1 through F1 We will be adding another column to the end of the

worksheet

3 Click the Merge & Center button

4 The title is centered properly

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Create a Cost with

Tax Column

1 Click cell F2

2 Type Cost with

4 Type Tax

5 Press Enter

The Copy Command

There are many ways to copy (or duplicate) text in a worksheet The Copy and Paste buttons can be used on the Clipboard group on the Home tab The shortcut menu can be used by right clicking selected text Also, shortcut keys Ctrl + C for Copy and Ctrl + V for Paste can be used

to perform the same action Text can be dragged and dropped to a new location by using the Ctrl key

Copy the Tax Rate

1 Click cell E3

2 Click the Copy button A flashing “marquee” appears around the selected text

3 Select cells E4 through E11

4 Click Paste The tax rate is copied to the other cells

5 Press Esc to remove the marquee

Note: The AutoFill feature could have been used as well

Creating a Total with Tax Formula

1 Click cell F3

6 Type = to begin the formula Determine what calculation needs to be performed

2 Click on Cell D3 to include Cost in the formula

3 Press the * (asterisk) key for multiplication

4 Type 1.065 (6.5% converted to a decimal)

7 Press Enter The final total with tax included should be displayed (161.028)

8 Use AutoFill to calculate the remaining cells (See the next page for the final results.) Note: The formula should read =D3*1.065 If =D3*6.5% were used, the final result would only calculate the actual amount of the tax (less the actual cost) =D3*E3+D3 also works

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Spell Check a Workbook

Prior to printing a worksheet, Spell Check should always be used to double-check text entries

1 Press Ctrl + Home to move to cell A1

2 Click the Spelling button in the Proofing area on the Review tab

3 Make the corrections as necessary

4 Click OK when the message

below appears

The table below explains each of the options in the Spelling dialog box

Ignore Once Will skip over this one occurrence, but will highlight any other

occurrences appearing later in the workbook

Ignore All Will skip over all occurrences of this spelling

Add to Dictionary Will add the entry to the dictionary in Excel so that the word is no

longer highlighted when using Spell Check

Change Will change this one entry to the one highlighted in the Suggestions

area of the Spelling window

Change All Will change this entry and any others following it in the workbook to

the one highlighted in the Suggestions area of the Spelling window

AutoCorrect Will add this entry to the AutoCorrect function in Excel This allows a

user to specify a misspelling and an appropriate replacement If the misspelling is encountered in the future, it will be corrected

automatically

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Worksheet Wrap-Up

Do you remember how to use these Excel features?

1 Column F needs to be formatted for Currency

2 The column headings in Row 2 need to be centered

3 A grand total needs to be calculated at Cell F12

4 Row 12 should be deeper in order to separate the total from the rest of the numbers

5 Adjust the widths of the columns so that they look attractive to the eye

6 Type your name in Cell A13

Preview and Print a Workbook

1 Click the File tab and click Print

2 A preview of the worksheet displays along with several printing options

3 Verify that the worksheet looks correct as well as attractive to the eye

4 If changes need to be made to the worksheet, click the Home tab and edit the file as desired

5 Click the Print button

6 Resave the file

7 Click the File tab and click Exit The program closes

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