How to Write a Grant Proposal phần 10 ppsx

I have personally committed that while the grant program is in process I will make numerous presentations to City and County Councils for supplementary funding for the key positions of P

Key Concepts

• When in doubt, leave it out

• Include information the funder requests

• Include only essential material

Formatting Issues

Use standard margins and 12-point type, with clearly labeled sections.Place a clearly labeled cover page before each appendix section Normallyappendices are labeled Appendix A: Key Personnel Biographies, Appendix B:Letters of Support, and so forth

Items to Include

The appendix is one of the most misused sections of a proposal posal writers seem to think that the thicker the proposal the better, whenthe opposite is true The name of the game is to be concise and clear Infact, readers have very little time with each proposal, and you risk irri-tating them with extraneous and superfluous material It is important tothink and rethink your inclusions in the appendix As we said, when indoubt — leave it out

Pro-Some items that belong in an appendix are as follows

Biographical Sketches of Key Personnel

Unless the funder tells you to put biographical sketches in the body ofthe proposal, put them in the appendix Clearly label a cover page for thebiographical sketches and refer to the section in the body of the docu-ment several times, so the reader does not think you have not included theinformation

Organization Chart

If there is not room in the body of the proposal to put your project ization chart, then you can put it in the appendix Again, refer to it in thebody of the proposal Clearly label a cover page for the organization chart.Examples can be found in Exhibits 17.1, 17.2, and 17.3

organ-Research Coordinator

Principal Investigator

Animal Management Research

Analysis

Head of Animal Science President

E XHIBIT 17.1

Sample Organization Chart

Executive Director

Technical Manager

Research Coordinator

ABC Project Coordinator

Training Research

If there is not room in the body of the proposal to put your timeline, then

it can go in the appendix Refer to it in the body of the proposal and clearlylabel a cover page for the timeline Examples follow

let-All partners should specify the things they are contributing to theproject activities If there is an organization or person contributing some-thing, but they are not a partner, get a letter of support from them as well.You will likely have to write the letters of support, or at least provide guid-ance, so do not leave this task until last Letters of support should be typed

One Hire and train staff — set up advisory committee.

Two Purchase equipment — renovate building.

Three Enroll students.

Four Start student classes.

Five Start parent education classes.

Project

Activity Assess river Form work Work Work Evaluate

damage crews session session next steps.

on the organization’s letterhead Paragraphs from good letters of supportfollow.

• The XYZ Organization will provide recruitment and oversight of teers for the project In addition, we will keep timesheets on all volunteer activity.

volun-• As executive director for the ABC Agency, I have committed our tion to provide counseling services to parents of the children who are brought before the juvenile court for criminal activity This service will be done through our community outreach program Support groups will be organ- ized for parents who wish to participate.

organiza-• The DEF Foundation will contribute $2,000 toward development of cational programming for public television on the topic of consequences of drug abuse.

edu-• Design Graphics will donate expertise to develop graphics for brochures for parent education classes Our staff will provide camera ready art for additional flyers for the project, as well.

• The Small Business Association of Everett County will collect outdated computers to be refurbished by students These computers will be donated

• Volunteers from local churches will cook and serve meals to the homeless First Baptist will coordinate volunteers and develop menus for the meals.

• Noon meals will be prepared and served daily to the homeless in our tral City Recreation Center Our center can seat 150 persons.

Cen-• The local physicians exchange will provide free screenings for senior citizens for skin cancers This will be done on the first and third Mondays of each month at local clinics.

Survey, Test, and Questionnaire Results

If there is a survey, test, or questionnaire that is key to your problem ment, then include a summary of the results in the appendix Also include

state-a sstate-ample survey, test, or questionnstate-aire Do not include state-all the surveyscompleted — only a summary of results An example follows

State Achievement Test Results about the Plan

to Evaluate State Test Results

The plan for evaluating state test results calls for comparing results for students

as they move from one grade to the next This longitudinal analysis compares grade-level results from one year to the next This is cohort analysis.

In the case of both longitudinal analysis and cohort analysis, the desired come is that students would move from the lower categories ( below basic and basic ) to the high categories ( proficient and advanced) A negative value

out-in the difference column for the first two categories and a positive value for the higher categories show that the desired outcome has occurred.

Summary of Results

For the longitudinal analysis, which tracks the same students from one grade

to the next, the English/ Language Arts results show a reduced number of dents in the below basic category for all grades except the 2000 6th grade The Mathematics results show a reduced number in the below basic group in all grades except the 2000 7th grade.

stu-The cohort analysis, which looks at grade level results for different student groups, shows movement from the below basic category for all grade levels in Mathematics.

The English/Language Arts results shows movement from the below basic egory for all grade levels except Grade 8 (see Exhibit 17.4).

cat-Equipment Descriptions

If there is an unusual piece of equipment in your budget, you might want

to include a description and picture of it in the appendix If you are chasing a well-known piece of equipment such as a computer, there is no

pur-E XHIBIT 17.4

State Test Results — Longitudinal Analysis

Percent Below Basic Basic Proficient Advanced

Macroscopic Chemical Imaging Systems —

for Large or Irregular Samples

The CONDOR family of macroscopic chemical imaging systems brings visible and NIR spectroscopy coupled with the power of widefield chemical imaging

to the analysis of large or irregular samples They are invasive and destructive platforms that can reveal and characterize original sample struc- ture Widefield chemical imaging is combined with digital imaging techniques

non-to provide molecular images that reveal material morphology, composition, structure and concentration Three members make up the family of systems The VIS model is used for measurements in the 400 to 700 nm range The

allows measurements from 1000 to 1700 nm All three can be configured for transmission or reflectance measurements

(ChemIcon Inc., 7301 Penn Avenue, Pittsburgh, PA 15208.)

Lists of Advisors and Board Members

If your advisors or board members will impress the funder, then you mightwant to include a list in the appendix By impress the funder, we meanthat the board members are either easily recognized, or have impressivecredentials, in the project field Some funders request this informationand expect it in the body of the proposal

Checklist— Appendix1

✔ Grant maker’s requirements

✔ Observe page limit

✔ Number all appendix pages consecutively

✔ Key personnel bio sketches

✔ Organization charts

✔ Flow charts

✔ Timeline

✔ Letters of support (commitment)

✔ Consultant and service contracts

✔ Partner collaborative agreements

✔ Survey instruments and compiled results

✔ Focus group guidelines and compilation of results

✔ Equipment technical specification sheets

✔ Project advisory board member list

✔ Tax-exempt letter

✔ Organization’s audited budget

✔ Organization’s board of directors

1 Remember that a grant maker’s directions (instructions/guidelines) take precedence over any and all other considerations You must absolutely, positively follow the grant maker’s directions exactly, precisely, and painstakingly.

Last Words

If an item is not referenced directly in the body of the proposal, what is

it doing in the appendix? Honestly now, do reviewers peruse the appendix

in search of really cool stuff? The simple rule is that anything in an appendixmust be there in response to a direct reference in the narrative The excep-tion is, as always, if the grant maker directs that specific items be included

in the appendix

Examples of Appendices for Four Projects

The following four examples (17.1 to 17.4) are examples of appendices foreach of the organizations profiled in this book The elements describedwithin this chapter are depicted in each example

August 31, 2004

Sarah Smith, Ph.D., Director After School Grant Program Office of Elementary and Secondary Education U.S Department of Education

Washington, D.C 20500 REF: September 1, 2004 — After School Grant Program Competition

productivity they were born to

I have personally committed that while the grant program is in process I will make numerous presentations to City and County Councils for supplementary funding for the key positions of Project Coordinator and Site Coordinators If they will not fund the positions, with the aid of the School Board, I will cut enough administrative positions to cover the personnel costs for the After School Program This will not be difficult due to normal District attrition.

The entire District and community are committed to the After School Program.

Sincerely,

John J Doe, Ph.D Superintendent JJD/kbf

Sunnyvale School District

One Academy Lane • Sunnyvale, Mississippi 39200

E XAMPLE 17.1

After School Program — Appendix

E XAMPLE 17.1 (Continued)

After School Program — Appendix, page 2

August 31, 2004

Sarah Smith, Ph.D., Director

After School Grant Program

Office of Elementary and Secondary Education

U.S Department of Education

Washington, D.C 20500

REF: September 1, 2004 — After School

Grant Program Competition

Dear Dr Smith:

The Sunnyvale District School Board is committed to the

After School Program In fact, it will solve a problem we have

recognized for years Our children go home mostly to empty

houses — they get in trouble Our crime rates and substance

abuse rates are high.

We have agreed with Dr Doe, the Superintendent, that we will

lobby City and County Council for funding during the entire

time the grant is operating If all else fails we will cut

administrative staff to cover the key positions of Project

Coordinator and Site Coordinators.

We thank you for the opportunity to apply.

Sincerely,

Allyson A Plummer, PhD Chairman, Sunnyvale School Board

AAP/dap

Sunnyvale School District

One Academy Lane • Sunnyvale, Mississippi 39200

City Hospital

111 A Street P.O Box 2002 AnyTown, AnyState 10022 857-245-9871

Sally Stevens Project Director ABC Foundation

St Paul, Minnesota 34567 Re: Support for the Senior Center Project

Dear Ms Stevens:

City Hospital administration enthusiastically supports the Senior Center Project Our contribution to the project is as follows:

• Space for therapy and for other activities

• Expert staff to pre-screen participants

• Expert staff to provide oversight for activities

• Physicians and nurse practitioners to monitor health of participants and to recommend therapy

• Funds for supplies and testing kits The Senior Center is a tremendous need in our community because we are a retirement center and as such we have a population dominated by senior citizens.

Thank you for the opportunity to submit the grant proposal.

Regards,

Dr Samuel Stevens Hospital Administrator

E XAMPLE 17.2

Senior Citizen Wellness Center — Appendix

AnyTown Public Health Department

211 Main Street AnyTown, AnyState 99884

The Senior Center Project is a critical need for this community.

Our citizenry is largely elderly We see serious conditions that

could have been prevented with earlier intervention We also have

a large number of indigent citizens who need to be informed of

precautions to take so they do not wind up in our hospital

emergency room or our Exigent Center.

We will contribute a conference room for classes We also will

teach some of these classes as the need arises In addition, we will

provide flu and pneumonia shots at no charge We can do this

because of a grant from a local foundation.

Our nurses will provide on site blood pressure checks, weight

measurement and other similar tests as identified

Our nutritionist will provide cooking classes at the YMCA and will provide transportation for participants.

Thank you for the potential funding of our project

Sincerely,

Rachel Greene, RN Special Projects Director

E XAMPLE 17.2 (Continued)

Senior Citizen Wellness Center —

Appendix, page 2

Harmony School of Dance

14 SOUTH MAIN STREET • ANYTOWN, ANYSTATE 32456

867-233-5454 • FAX 867-233-4567

Sally Stevens Project Director ABC Foundation

St Paul, Minnesota 34567 Re: Support for the Senior Center Project

E XAMPLE 17.2 (Continued)

Senior Citizen Wellness Center —

Appendix, page 3

Center City Public Schools

We enthusiastically support the Fire Marshal portion of the

Quad City Fire Prevention Project We have a large number of

low income families in our service area Most have substandard

heating units such as rusty kerosene heaters, fireplaces, wood

stoves and oil stoves During the past winter we had three

families whose houses burned to the ground due to the use of

dangerous heating devices

In addition, our community has numerous sub-standard houses

with poor wiring This is another fire hazard.

We will provide materials for training and the publicity

campaign We will provide space and a forum for presentations

to our student bodies After the term of the grant is over we will

fund the program ourselves.

We appreciate the opportunity to submit our proposal.

Regards,

Dr John Jones Superintendent

E XAMPLE 17.3

Fire and Rescue Project — Appendix

E XAMPLE 17.3 (Continued)

Fire and Rescue Project — Appendix, page 2

Quad-County Fire and Rescue Association

123 Middle Junction Road Central City, AnyState 12345

Project Board of Advisors

James Blake, AnyState Fire Chief

56 E Street State Capitol, AnyState 23456 234-765-4567

Dr John Jones, Superintendent Center City Public Schools

10 Hawthorne Street Center City, AnyState 23456 867-654-8761

Nathan Yerty, President AnyState Purchasing Managers Association

123 Oak Drive Jonesville, AnyState 67458 345-765-8793

Matthew Cox, Area Fire Marshal

567 Lakeview Drive Morristown, AnyState 45678 456-567-3456

Mark Restin, Public Relations Specialist

78 West Main Street Fletcher, AnyState 23456 987-652-3432

Lake County Consolidated Schools

P.O BOX 1234, RIVER CITY, ANYSTATE 12345, 234-956-2456

Melissa Martin

Program Director

Department of Health and Human Services

234 State Street — Suite 567

Washington, D.C 20202

Re: Support for the Drug Prevention Project

Dear Mrs Martin:

Our schools are facing a serious problem with substance abuse

We have some children who have experimented with drugs at the

age of eight In an anonymous survey of students, over 40% of our high school students have at least tried some drug Last year 25

students were arrested for drug possession with intent to distribute.

We enthusiastically welcome the grant project as a way of

community agencies working together to stop substance abuse in

its tracks We welcome the assistance.

We will provide space for meetings Also, we will sponsor

presentations in each school

We have a sizeable printing operation and will print materials,

posters, training materials and brochures for the project gratis

We will also sponsor early morning and evening awareness sessions for family members of our students We will attempt to offer

sessions to meet all schedules

In addition we will educate all teachers and administrators to look

for signs of drug abuse and will set up an intervention policy.

We believe we can create a model project to be publicized to other

districts across the country through our Web site.

Thank you for your kindness in answering our questions.

Lake County Consolidated Schools

P.O BOX 1234, RIVER CITY, ANYSTATE 12345, 234-956-2456

Substance Abuse Survey Results

Total Students

Bowen Senior Have you ever had a drink 1345 867 High School of beer, liquor, or wine?

Have you ever smoked pot? 1345 467 Have you ever used Ecstasy? 1345 87 Have you ever used any 1345 124 other type of illegal drug?

Stevenson Senior Have you ever had a drink 1657 989 High School of beer, liquor, or wine?

Have you ever smoked pot? 1657 503 Have you ever used Ecstasy? 1657 45 Have you ever used any 1657 245 other type of illegal drug?

Martin Middle Have you ever had a drink 678 234 School of beer, liquor, or wine?

Have you ever smoked pot? 678 67 Have you ever used Ecstasy? 678 4 Have you ever used any 678 46 other type of illegal drug?

Sanders Middle Have you ever had a drink 987 345 School of beer, liquor, or wine?

Have you ever smoked pot? 987 198 Have you ever used Ecstasy? 987 24 Have you ever used any 987 125 other type of illegal drug?

E XAMPLE 17.4 (Continued)

Alcohol and Drug Abuse Project —

Appendix, page 2

Lake County Consolidated Schools

P.O BOX 1234, RIVER CITY, ANYSTATE 12345, 234-956-2456

Total Students

Merrell Middle Have you ever had a drink 904 278

School of beer, liquor, or wine?

Have you ever smoked pot? 904 89 Have you ever used Ecstasy? 904 12 Have you ever used any 904 95 other type of illegal drug?

Jefferson Middle Have you ever had a drink 1013 378

School of beer, liquor, or wine?

Have you ever smoked pot? 1013 245 Have you ever used Ecstasy? 1013 46 Have you ever used any 1013 432 other type of illegal drug?

All Primary Have you ever had a drink 4056 1023

Schools of beer, liquor, or wine?

Have you ever smoked pot? 4056 567 Have you ever used Ecstasy? 4056 23 Have you ever used any 4056 312 other type of illegal drug?

E XAMPLE 17.4 (Continued)

Alcohol and Drug Abuse Project —

Appendix, page 3

Personally I think we’re over-specialized Why it’s getting so we have experts who concentrate only on the lower section of a specimen’s left ear.

Martin Berkeley and Jack Arnold 1

tele-a bibliogrtele-aphy

Why Is It Used?

A bibliography shows the importance and current state of your research

It is also a protection against plagiarism

Key Concepts

• Include only recent or landmark references

• Do not include references you have not used in your proposal

• If the potential funder has a study out, it is a good idea to quote it

1Martin Berkeley and Jack Arnold Prof Clete Ferguson ( John Agar) in Revenge of the Creature,