sybex mcitp microsoft windows vista desktop support consumer study guide exam 70 623 phần 4 ppt

Since this is running Pocket PC, Windows Vista requires that you download and install another tool to manage the PDA partnership: Windows Mobile Device Center.. 1 6 Windows Mobile Device

Using Sync Center

Sync Center is a Control Panel applet included with Windows Vista You will find it in Control Panel under Network and Internet When you first open the tool, you will see a list of devices that you are syncing with or files that you are syncing locally The main screen of Sync Center

is shown in Figure 3.14

F I G U R E 3 1 4 Windows Vista Sync Center

As you can see, this computer is currently only syncing with a single device called Eric’s PDA It so happens that Eric’s PDA is an HP iPAQ Pocket PC To manage the device, you double-click it Since this is running Pocket PC, Windows Vista requires that you download and install another tool to manage the PDA partnership: Windows Mobile Device Center Double-clicking the PDA in Sync Center launches the Windows Mobile Device Center, as shown in Figure 3.15

Not only does this application show the status of the mobile device, but it also offers a wealth of options for configuring and synchronizing the PDA:

Programs and Services This section allows you to add or remove programs from your PDA

or connect to Microsoft and download software updates or the device itself

Pictures, Music and Video From here, you can manage the pictures, music, and video files

on your device You can manage how media files are imported via the Import Setting dialog box, shown in Figure 3.16, or you can actually add files to your device

Working with Pocket PCs and Other PDAs 131

F I G U R E 3 1 5 Windows Mobile Device Center

F I G U R E 3 1 6 Windows Mobile Device Center Import Settings dialog box

File Management These options allow you to directly browse the files located on your

device These files can be media files, Microsoft Office documents, and even the system files

on the device Anything that you can store on a computer could also be stored on a mobile device

Mobile Device Settings These options allow you to set up the content that is to be synced

between Windows Vista and the PDA You can also configure wireless sync with an Exchange Server and manage the partnership, or connection, with the PDA

Troubleshooting Pocket PCs and Other PDAs

Pocket PCs and PDAs are usually quite easy to hook up and synchronize with Windows Vista

On occasion, however, things don’t work as expected When this happens, there are several things that can cause you problems In the next section, we explore issues that can arise with your Pocket PC

Hardware

First and foremost, make sure all the hardware involved is working Check your Pocket PC

Is the cradle, if you have one, working properly? Is the connection type on your PC working? Let’s see how you can test each of these areas

Pocket PC Make sure you can power on the Pocket PC when it’s not connected to the

machine Check that everything on the Pocket PC is working as it should be Also, make sure the battery is properly installed and charged If all else fails, most Pocket PCs have reset func-tionality, which is usually accessed through a small hole on the back of a button of the device just big enough to fit the tip of a stylus Press your stylus in to reset the device Once this is complete, try to connect your device to Windows Vista again

Cradle Many Pocket PC devices come with a cradle that allows you to quickly connect your

Pocket PC to your Windows Vista machine You need to see if the cradle is working correctly This is easier said than done Since most cradles are just pass-through devices, it can be tricky

to figure out if they are working The best way to determine this is to either connect the device directly to the computer without the cradle or to connect a similar device to the cradle Consult your Pocket PC’s documentation for other ways to connect the device If you happen to have access to another Pocket PC compatible with the cradle, try it out It is often the case that, when everything else is working, the cradle will be the culprit

Connection method Pocket PCs can be connected and synchronize in a variety of ways: USB,

Bluetooth, even IR If your device is old enough, it may even require a serial connection, which

we haven’t talked about Use the steps early in the chapter to troubleshoot the connection method you are using for your Pocket PC Make sure other devices that use the same connec-tion are working In other words, plug a USB mouse or drive into the same USB port to which you are connecting your Pocket PC to ensure that the port is working

Working with Pocket PCs and Other PDAs 133

Software

Probably the most common issues you will encounter will be software related Most commonly, the partnership with the Pocket PC is invalid or Windows Mobile Device Center is configured incorrectly Ensure that the Pocket PC has a valid partnership The most common reason for los-ing a partnership is letting the battery completely drain the Pocket PC device Most Pocket PCs will lose all configuration information if you let the battery drain all the way down to nothing

If this happens, you will have to reestablish the partnership, as we described earlier The next thing to check is whether Windows Mobile Device Center is configured to allow synchronization via the connection method you are using To confirm this, launch Windows Mobile Device Cen-ter and then click Mobile Device Settings  More  Connection Settings This will open the con-nections settings dialog box shown in Figure 3.17 This is a pretty straightforward dialog box; you just need to make sure that the connection method you are using is allowed

F I G U R E 3 1 7 Connection Settings dialog box in Windows Mobile Device Center

Items Not Syncing as Expected

When items are not syncing as expected, it is usually the result of one of two things First, dows Mobile Device Center is not configured to synchronize those items, or the software that

Win-it is required to synchronize wWin-ith is having a problem Let’s take a quick look at each of these possible issues:

Windows Mobile Device Center configuration Check to ensure that the items you expect to

sync are indeed configured to do so Launch Windows Mobile Device Center and click Mobile Device Settings  Change Content Sync Settings This opens the dialog box shown in Figure 3.18 This window provides access to selecting which items will sync to your Pocket PC and to the set-tings for each of these items Make sure the items you want to sync are selected and take a quick look at the settings Sometimes an odd setting can prevent synchronizing—for example, selecting incorrect categories for calendar items Figure 3.19 shows just such an incorrect setting for cal-endar items As you can see, only appointments in the selected categories will sync and there are

no categories selected; hence there will be no synchronization

F I G U R E 3 1 8 Content Sync Settings in Windows Mobile Device Center

F I G U R E 3 1 9 Example of an incorrect Content Sync setting

Working with Digital Cameras and Camcorders 135

Other software If Windows Mobile Device Center is correctly configured to synchronize the

items you need, make sure that other required software is configured correctly For example, ing items such as e-mail, contacts, or appointments requires a program with which to sync, such

sync-as Microsoft Outlook Make sure that Outlook is correctly configured and that you can connect

to the items in question via Outlook If not, troubleshoot the problem that application is having

Working with Digital Cameras

and Camcorders

Digital photography has exploded in the past few years With the reduced cost of storage and the increase in quality, many people are switching over from film and moving into the world of dig-ital This is also the case with personal video recording devices, or camcorders Many camcord-ers support transferring of video from tape to a computer Still others support recording directly

to a digital format Windows Vista was designed with these devices in mind Using the tools vided, you can easily transfer and manage your photos and video in Windows Vista

pro-Installing Digital Cameras

When you connect a digital camera for the first time, Windows Vista will find and install the driver for the camera A driver for most modern cameras is available in Windows Vista; if you find that your camera does not have a driver, follow the manufacturer’s instructions for install-ing their driver Once the device is configured, you will be presented with the AutoPlay dialog box, prompting you to take some action with your camera Your options may vary based on which applications you have installed on your computer Some applications, such as Microsoft Office Publisher, place their own options in the dialog box The options that you should see,

no matter which applications you have installed, are as follows:

Import Pictures This option allows you to transfer images from your digital camera to your

Windows Vista machine We will cover this process in detail in the next section, “Transferring Images.”

Open Device to View Files This option allows you to browse the file on the camera just as

you would a hard drive Some people prefer to copy images off their camera manually, or use them as a quick place to copy files they need to take with them In either case, this would be the option you choose to access the device directly

The AutoPlay dialog box also offers you the option Always Do This for the Device If you check that option and then select something, such as Import Pictures, then each time you con-nect the camera that action will start without prompting you So what if you decide not to use the AutoPlay dialog box or you have set one of the actions as the default and you want to do something other than that default action? You can access the files on a device and the import options in other ways Your camera, like PDAs, will be an available device under Computer that will allow you to browse the contents on the camera, as shown in Figure 3.20

F I G U R E 3 2 0 A digital camera shown via Computer

Access the image import options by right-clicking the camera in Computer or using dows Photo Gallery We will cover these options in the next section

Win-Transferring Images

You can import images by using the Importing Pictures and Videos wizard, shown in Figure 3.21.There are three primary ways to access this wizard to import your photos:

 Select Import Pictures from the AutoPlay dialog box when you connect the camera

 Right-click the device in Computer and select Import Pictures

 Select File  Import from Camera or Scanner from within Windows Photo Gallery

F I G U R E 3 2 1 The Importing Pictures and Videos wizard

Working with Digital Cameras and Camcorders 137

If you choose to import via Windows Photo Galley, you will first be prompted with the log box shown in Figure 3.22; here you must first select your camera

dia-F I G U R E 3 2 2 Import Pictures and Videos dialog box

Setting Your Preferences

At this point, no matter which way you chose to start your import, you should see a dialog box

similar to the one you saw back in Figure 3.13 This first screen gives you the option to tag

your pictures and provides access to other import options A tag is just a text-based descriptor that you want to be common to all these photos Tags can be helpful when you later want to find your pictures What you use as a tag is completely up to you; it can be a person’s name, like Evan, or an event, like Evan’s Birthday In any case, the tag field is also a drop-down list providing you with entries that you have used as tags in the past The other options for import-ing your photos are accessed by clicking the Options link in the lower-left corner of the dialog box to open the Import Settings dialog box, as shown in Figure 3.23

Let’s take a look at each of these settings and see how they affect your import:

Settings For This drop-down allows you to select which devices the settings will affect The

same import utility is used in Windows Vista to import pictures from digital cameras, ners, and CDs or DVDs Each source can have its own settings

scan-Import To This allows you to select the folder where you want your pictures to be imported This can be a local drive or a network share, either mapped or accessed using

a full UNC name

F I G U R E 3 2 3 The Import Settings dialog box

Folder Name The import wizard will create a new folder in the location you specify in the

Import To option This option allows you to tell Windows Vista what to name that new folder The options, available via a drop-down list, are as follows:

 Date Imported + Tag

 Date Taken + Tag

 Date Taken Range + Tag

 Tag + Date Imported

 Tag + Date Taken

 Tag + Date Taken Range

File Name As with the previous option, you can also specify how each picture will be

named after the import These options are pretty straightforward, but we will cover them briefly:

 Tag: Each picture will start with the tag followed by an autoincrementing number.

 Original File Name: The picture will maintain the filename given by the camera

 Original File Name (Preserve Folders): The picture will maintain the filename given by

the camera and any folders on the camera will also be copied to the import location

Working with Digital Cameras and Camcorders 139

As you change the options for Folder Name and File Name, the Example line in the dialog box will be updated to give you an idea of how the files will look after import In the example, Himalayas is used as the example tag

Prompt for a Tag on Import This option controls whether you are prompted for a tag when

the import starts By default this option is on, which is why we were prompted

Always Erase from Camera After Importing When selected, this option causes the files to

be deleted from the camera after they are imported into Windows Vista If this option is not selected, which is the default, then you will need to delete the pictures from your camera as

an additional step

Rotate Picture on Import Most digital cameras are smart enough to know whether tures were taken in landscape or portrait format This information is passed along to Win-dows Vista and can be used to rotate the pictures so they appear upright when viewed This option controls whether the pictures are rotated during the import; by default, it is selected

pic-Open Windows Photo Gallery After Import This option, which is selected by default, tells

Windows Vista whether to open Windows Photo Gallery after the import completes

Restore Defaults This button restores all settings to their original settings Any changes you

may have made will be undone if you click this button

Once you are ready, click the Import button in the wizard and your photos will be imported based on the settings you have configured You will see a progress bar and a thumbnail for each picture as it is imported, as shown in Figure 3.24

If you selected the option to open Windows Photo Gallery after the import, Windows Photo Gallery will open to display the pictures you have just imported, as shown in Figure 3.25

Windows Photo Gallery has a lot of options for managing your photo beyond importing and viewing pictures Next, in Exercise 3.1, you are going to import images from a digital cam-era using Windows Vista

F I G U R E 3 2 4 The progress screen when importing photos

F I G U R E 3 2 5 Windows Photo Gallery showing recently imported photos

E X E R C I S E 3 1

Importing Images from a Digital Camera

In this exercise, we will be using the tools built into Windows Vista to import pictures from a digital camera.

This exercise assumes that you have a digital camera with pictures on it It also assumes that the driver necessary for your camera has already been installed.

1. Connect your digital camera to your Windows Vista computer and power it on.

2. If you receive an AutoPlay dialog box, click Import Picture – Using Windows and skip to step 5 Otherwise proceed to step 3.

3. Click Start  Computer.

Working with Digital Cameras and Camcorders 141

4. Find your digital camera under the Devices section, right-click it, and select Import Pictures.

5 On the first screen, enter Exercise3.1 for the tag or some other tag more meaningful to you.

6. Click Options.

7. For Import To, select a location to save the imported files.

8 For Folder Name, select Tag + Date Imported.

9 For File Name, select Tag.

10. Ensure that Open Windows Photo Gallery After Import is selected.

11. Click OK.

12. If you are prompted with the message Import Pictures and Video Will Be Restarted, click OK.

13. If the wizard was restarted, you will need to reenter the same tag from step 5.

14. Click Import.

The pictures from your camera should have been imported to the folder you selected and you should now see them in Windows Photo Gallery.

Using Windows Photo Gallery to Manage a Budding Photography Business

John is an amateur photographer and does a lot of freelance work during his hours off from his full-time job He needed a way to manage all his digital photos using his Windows Vista Home Premium machine He had several requirements that the solution must meet:

 He needed a way to easily import photos from his camera.

 He needed to flag pictures with the client’s name and the shoot name.

 He needed an interface that would allow him to show his clients their pictures when they sat down at his computer.

He decided to use Window Photo Gallery to manage his collection Now he can quickly and easily import photos directly from his camera or from his compact flash cards using a com- pact flash reader He has also implemented a series of tags to help him sort his photos Each client has a tag so he can find all pictures for that client quickly Additionally, each shoot gets

a tag added during import so he can further narrow down the photos Finally, the Windows Photo Gallery interface allows for easy browsing of photos and even provides a slide show mode that John can use when working with his clients.

E X E R C I S E 3 1 ( c o n t i n u e d )

Installing Camcorder Drivers

Working with camcorders is similar to working with digital cameras When you first connect your camcorder, Windows Vista will install a driver that allows it to communicate with the device Again, if your camera isn’t being automatically installed, check your manufacturer’s instructions You will be presented with an AutoPlay dialog box like the one you saw when you connected a digital camera This dialog box, shown in Figure 3.26, will have different options based on your installed software and your device

F I G U R E 3 2 6 The Digital Video Device AutoPlay dialog box

The only option that will always be available is Import Video, which will allow you to, not surprisingly, import video from your camcorder In the next section we look in detail at how you import video in Windows Vista

Transferring Video

To transfer video from a video device, such as your camcorder, you use the Import Video wizard You can access this wizard in a couple of ways:

 Select Import Video from the AutoPlay dialog box when you connect your camcorder

 Select File  Import from a Digital Video Camera from within the Windows Movie Maker Either way you choose to start, you’ll see the Import Video wizard shown in Figure 3.27

Setting Your Preferences

Let’s walk through each part of the wizard and look at the options you have for importing video:

Enter a Name for the Videotape You Will Import This, the first screen of the Import Video

wizard, allows you to name the video you are about to import Additionally, you can select the folder to where the video will be imported and the format in which the video will be saved For format you have three options:

 Audio Video Interleaved (single file): An AVI file, which requires about 13GB per hour

of video, imported

Working with Digital Cameras and Camcorders 143

F I G U R E 3 2 7 The Import Video wizard

 Windows Media Video (single file): A single WMV file for all scenes that you import

This format requires about 2GB of storage for each hour of video

 Windows Media Video (one file per scene): This will create multiple WMV files, one

for each scene you import This format also requires about 2GB of storage for each hour of video

Import Entire Videotape or Just Parts This screen provides you with two options You can

import the entire video to your computer or select the parts that you want to import

Cue the Videotape and Then Start Importing This screen, which will only be displayed if

you choose to import part of your videotape, allows you to cue the tape to the location at which you want to start the import This screen, shown in Figure 3.28, provides you with all the standard camcorder playback controls as well as a few advanced options

You can also tell the wizard to stop the import after a designated number of minutes Once you have the video at the position at which you want to start your import, you can click Start Video Import At this point the video will be imported until you click Stop Video Import or the predefined number of minutes to record is reached As you import, you also see the length

of the video imported so far, the size of the video on the hard drive, and the amount of space remaining on the hard drive to which you are saving the video You can repeat this step for each section of the videotape you want to import Once you have finished importing all your sections, click Finish

F I G U R E 3 2 8 The Import Video wizard cueing controls

Importing Video This screen will be displayed if you chose to import the entire video The tape

in the camcorder will be rewound to the beginning and then the entire tape will be imported Here all you can do is watch and wait You can see a video preview of what is being imported and also the running tally of video length, size on disk, and space remaining on disk Once the Video Import wizard has completed importing the entire tape, you just need to click Finish.That’s all there is to importing video Now you can use Windows Movie Maker or your favorite video-editing suite to edit and manage your videos Again, we will discuss Windows Movie Maker later in Chapter 9 In Exercise 3.2, you will import some video from a camcorder

E X E R C I S E 3 2

Importing Video from a Camcorder

In this exercise, we will be using the tools built into Windows Vista to import video from a camcorder.

This exercise assumes that you have a camcorder with video on a tape It also assumes that the driver necessary for your camcorder has already been installed.

1. Connect your camcorder to your Windows Vista computer and power it on Make sure it

is set to the correct mode to allow video capture.

2. If you receive an AutoPlay dialog box, click Import Video – Using Windows and skip to step 5 Otherwise proceed to step 3.

Working with Portable Media Devices 145

Troubleshooting Digital Cameras and Camcorders

Often your digital camera or camcorder needs to be in a specific mode in order to connect to

a computer This is often a matter of checking your device’s documentation and ensuring that all the settings are correct Additionally, make sure there are no other connection requirements for your device For example, does the camcorder require there be a tape in the device before you can connect or does the digital camera require a memory card? Again, these requirements will be specific to the device that you are connecting, so refer to your documentation for details

Working with Portable Media Devices

Portable media devices such as MP3 players and portable media centers have exploded in ularity They come in many forms and from many manufacturers With this proliferation of media devices, it is likely one of the first devices a user will want to connect to their computer

pop-We cover the complete sync interface to Windows Media Player and Windows Media Center

in Chapter 4 For now, we’ll review portable media device connections and some general shooting tips

trouble-3. Launch Windows Movie Maker.

4. Select File  Import from a Digital Video Camera.

5. Find your digital camera under the Devices section, right-click it, and select Import Pictures.

6 On the first screen, enter Exercise3.2 for the video name or some other name more

mean-ingful to you.

7. Select Windows Media Video (single file) as the file format.

8. Pick a location to which you want to save the video.

E X E R C I S E 3 2 ( c o n t i n u e d )

Connecting Portable Media Devices

There are many kinds of portable media devices available from many manufacturers, from very small flash memory–based music players to full-color video-capable hard disk–based devices When you connect a portable media device, a modern unit will normally connect via USB This initiates a Plug and Play phase, as with any new USB device Windows Vista will detect the device and will install the driver if it’s available in the driver store Otherwise, you will be prompted for the driver from disk or allow the wizard to search Windows Update for the driver Once installed, most devices will need to sync with a media library Those that use Windows Media Player can sync using this Windows Vista application Other players may require their own third-party software to get media onto the device

Troubleshooting Portable Media Devices

The unit may be connected and recognized according to Windows Vista, but a user will not

be satisfied until they have some content to play In the example of an MP3 player, they will want to load up some music The details of how to sync the player are device specific If it uses Windows Media Player as its sync interface, then you can get the details of that process in Chapter 4 Otherwise, with third-party software, you will have to ensure the software has been configured and is pointed to media files that are compatible with the device The same holds true for downloaded content, which is usually protected via Digital Rights Management and only compatible with certain devices Just be sure you are using the right combination of hardware and software when configuring a portable media player

To use most of these portable media devices, you will have to sync them When you think

of a CD or hard drive, you know that you can just drag and drop files to the storage device

to get your files to where you want them Although many media devices will double as file age space in some fashion, dragging your files to the device will not normally result in music you can play For example, in Figure 3.29 you can see three devices that are capable of syncing media, but also double as normal file storage Even though you can use one of these devices

stor-as normal file storage, if you were to drag an MP3 file onto the device, it would not play the file from the device; it would simply be stored there You would have to sync media via the appropriate software to play the media on the device That is not to say some devices are not capable of playing files simply stored and not synced, but this is true for the vast majority of media players

The final lesson may be to read the manual The devices have varying capabilities and port for different file formats and codecs The capabilities of a device will determine how it is used The only way to know is to be familiar with the specification of the device If there are special instructions to get the device connected, such as preloading third-party software, then doing the steps out of order may contribute to malfunction Of course, no one can be an expert

sup-at every device, but just realize thsup-at most of them have fairly easy setups as long as the tions are followed Hardware-specific issues and feature questions are not specific to Windows Vista, so those queries should be directed to the manufacturer of the device

direc-Working with Printers, Fax, and Copy Devices 147

F I G U R E 3 2 9 Device Manager: MP3 players

Working with Printers, Fax,

and Copy Devices

Printers have been at the center of the personal computer ascent for years, and printers have evolved with features that turn them into photo labs, copiers, and fax machines Windows Vista includes a new application to manage faxing and scanning, bringing those functions together for simpler operation You should also know about the newer interfaces that printers are using to go wireless Users want their printers and they want them to work without any fuss.First, it is helpful to understand the common printer categories There have certainly been many print technologies that have had their time in the sun, such as dot matrix, but currently the most popular types are inkjet and laser printers Inkjet printers work by using very small droplets of ink placed on the paper at high speed Often, inkjet printers are capable of color, using various ink colors in small cartridges, and can provide, in some cases, photo-quality prints Laser printers, the workhorse of offices for years, use a powdery toner and a drum

rolled against paper to produce prints The typical black and white laser printer produces high-quality output quickly, especially with text, and costs less per page than an inkjet when considering cost of consumables Some laser printers can also print color and use less expen-sive papers to garner good results, especially for business documents Their higher initial cost but lower cost per page usually puts lasers in an office setting while inkjet printers will typi-cally be in a home or home office environment This is not an absolute rule The traditional target markets continue to blur as quick, high-quality prints from inkjet printers compete with the laser printer’s continual drop in price.

Now, these two top printing technologies are merging with other traditionally separate tions such as faxing, copying, and scanning to create the multifunction printer, also known as an MFP These functions merged in high-end devices designed for large corporations several years ago, but printer companies are helping small business and home office users realize the same ben-efits of having all of these functions in a single device with a small price This type of device typ-ically has either inkjet or laser technology at the core of its printing function, but the device is designed to merge the printer with a scanner to, for example, allow you to copy a document with-out even involving the computer These devices can start at the most basic inkjet printer and scan-ner combination to a color laser with a multisheet feeder copying unit and multiple paper trays for capacity and multiple paper sizes

func-There is also progress in how you connect a printer It used to be simple: a printer connected

to a PC with a parallel cable and you could only connect one, unless you wanted to get fancy with an external port switch box Printers costing thousands were the only printers privy to

a network connection and could connect to a network only with the assistance of a trained work administrator The technology has again been pushed down to the masses For the single computer cable connection, the standard is now USB You can also ditch the wires for many con-sumer printers by using wireless networking What used to be capabilities only found at the high-end now are just more check boxes on a long list of features that are included with the average consumer printer

net-Installing Printer Devices and Drivers

The average user can choose among several ways to install a printer The Add Printer wizard may be one of the most straightforward ways to install a printer, but often printers and espe-cially multifunction printers will come with their own setup programs This may be just an alternative way to install the printer and gain additional programs from the vendor, but using the setup program can be a requirement since the driver may not be available in the local com-puter’s driver store and certain functions of the device may require the third-party software Understanding what is required to install a printer successfully is important because standard users can do certain functions while others will require elevated user account control privi-leges Table 3.1 summarizes these differences

Let’s walk through some scenarios that a user may encounter when installing a printer One scenario is a Plug and Play installation This will occur when a USB printer is plugged in and automatically detected, as shown in Figure 3.30 When a Plug and Play printer is detected, Windows Vista will attempt to automatically install the printer

Working with Printers, Fax, and Copy Devices 149

F I G U R E 3 3 0 Plug and Play printer detection

It will search the local driver store If the driver is found, the printer will be installed and

no further interaction is required by the user If the driver is not found in the driver store, the user will be prompted to install a driver from the Found New Hardware dialog box, as shown

in Figure 3.31 Clicking Locate and Install Driver Software will result (assuming UAC default settings) in a UAC prompt that either asks permission (if the user logged on is an administra-tor) or asks to provide administrative credentials if the user is using a standard user account

It requires this access because the Driver Software Installation process will search outside the local driver store for the best-suited driver, including a driver from Windows Update, and will,

if necessary, prompt for a disk

Manually installing a printer is necessary when working with non–Plug and Play interfaces such as the parallel port or a network interface When installing using the Add Printer dialog box (Start  Control Panel, click Hardware and Sound, click Printers, and in the resulting win-dow click Add a Printer), the dialog box does not prompt for UAC permission or administrative credentials This method is recommended when installing printers that are not connected via USB for Plug and Play installation When initiating the Add Printer wizard manually with a non–Plug and Play printer, it will not search in other locations beyond the computer’s driver store for a driver If you use a local driver, elevated permissions are unnecessary If you wish to use another driver not loaded in the driver store, you can select the Have Disk or the Windows Update button and you will receive a UAC prompt for permission or administrative credentials when installing the driver because you are loading an unstaged device driver A staged driver

T A B L E 3 1 Account Required for These Functions

Install a driver from the driver store Add a new driver

is already loaded into the driver store and is trusted An unstaged driver package will be copied from the media or Windows Update, driver signing will be verified, and then the driver will be copied to the driver store Windows Vista then uses the driver to install the printer.

F I G U R E 3 3 1 Found New Hardware: driver prompt

If you have reason to limit Windows Vista automatically going to the dows Update Internet database for new drivers when installing a device such

Win-as a printer, you can limit or disable the feature in Control Panel Click Start  Control Panel Click System, click System and Maintenance, and then click System Now click Advanced System Settings and select the Hardware tab Click Windows Update Driver Settings and choose either Ask Me Each Time

I Connect a New Device Before Checking for Driver (to be prompted to check Windows Update for drivers) or choose Never Check for Driver When I Con- nect a Device (to disable checking the Internet for drivers).

In previous versions of Windows, the device driver set the default settings of the printer This usually resulted in a printer configuration that was less than optimal if your print device supported additional features that were not con- figured in the base driver Now, Windows Vista supports Printer AutoConfig- uration This feature is implemented in the driver and device, both of which must support Bidirectional Communication Interfaces so that the printer can query the COM interface and port monitor for information This feature will allow the driver to be configured according to the feature set and current con- figuration of the print device This feature is made available by Windows Vista, but must be implemented by the hardware/driver manufacturer.

Working with Printers, Fax, and Copy Devices 151

There is a specific set of permissions for printers that can apply to any user account or group Open Printers (Start  Control Panel, click Hardware and Sound, then click Printers), right-click the printer, and select the Security tab, as shown in Figure 3.32 This will look sim-ilar to folder or file permissions, except the permission types are different The permissions are detailed in Table 3.2 The person who installs the printer is automatically given all printer per-missions and is the Creator Owner by default If you need to, for example, grant a user the ability to delete documents from the queue for all users, you give them Manage Documents permissions If you want to prevent a user from modifying printer driver settings, you remove the Manage Printer permission for that user

F I G U R E 3 3 2 Printer Properties: Security tab settings

T A B L E 3 2 Print Permissions

Print User can print, pause, restart, or cancel their own print jobs Manage Documents User can manage all jobs in the print queue for any user.

Manage Printers User can modify, rename, share, set permissions, and delete the

printer Given to administrators by default.

Special Permissions Allows administrators to access the Advanced settings to perform

operations such as changing the printer owner.

After you have set up a printer, you should be reasonably familiar with the options able when it’s time to print When you click Print in your favorite application, you will usually see a Print dialog box giving you several options, as shown in Figure 3.33 (taken from the Internet Explorer Print dialog box) You can decide what portions of the document to print, how many copies, and what printer you want to select The default printer will be selected Another button such as Options may give you more specific print options, depending on the application To access printer-specific settings, click the Preferences or Properties button Here you can access features of your printer such as quality, paper, duplex, or color To make changes to the printer settings permanent, open Printers (Start  Control Panel, click Hard-ware and Sound, then click Printers) and change the setting within the printer’s properties If you want to preserve the printout for future print jobs or to send to a commercial printer, you can choose the option to print to a file Now, let’s walk through a printer installation and set permissions for that printer in Exercise 3.3.

avail-F I G U R E 3 3 3 Print dialog box

E X E R C I S E 3 3

Installing a Printer and Setting Permissions

The following steps will have you install a printer and set permissions to that printer.

1. Click Start  Control Panel, click Hardware and Sound, then click Printers.

Working with Printers, Fax, and Copy Devices 153

2. Click the Add a Printer button.

3. The Add Printer wizard opens When prompted to add a local or network printer, select Add a Local Printer.

4. When prompted to choose a printer port, choose File from the Use an Existing Port down menu Click Next.

drop-5. Now, at the Install the Printer Driver prompt, in the Manufacturer list pick Generic and in the Printers list pick Generic/Text Only Note here that you can search for a newer set of drivers by clicking the Windows Update button or provide a driver from a disk or any other storage location by clicking the Have Disk button For this printer, there is no update

or additional driver to load Click Next.

6 You are now prompted for a printer name Type the name Test Printer and do not check

Set As Default Printer Click Next.

7. The printer will now install the driver You should not be prompted for elevation tials because you are using a staged printer driver already in the driver store.

creden-8. You should now see the printer successfully installed You could print a test page, but for our purposes it would do no good, since we did not really connect a printer Just click Finish.

9. Now, open the Printer view (Start  Control Panel, click Hardware and Sound, then click Printers), right-click Test Printer, and click Properties.

E X E R C I S E 3 3 ( c o n t i n u e d )

When you need to have a document that is accessible to other users even if they don’t use the same software or you need a digital version of the printed page, you can print to the XPS Document Writer to create an xps file, the XML Paper Specification XPS is essentially an electronic paper format simi- lar to Adobe’s PDF format The XPS Document Writer print driver will save the printed output to a file that can be transferred to any storage device or over any other file transfer method, such as e-mail The file can be opened by any other user with an XPS Viewer, included with Windows Vista but download- able by others, to browse or print Use this format when you need to send a file that can be freely opened with a free XPS viewer Also, use it when you want a consistent look to your output that cannot be edited, that can be viewed on a computer, and that can be printed to any printer.

10. Click the Security tab In the Groups or User Names box, click the various users and groups CREATOR OWNER will have Manage Documents control and Everyone will have Print permissions Give Everyone this control so you don’t have to log on to manage printouts Click Everyone and click Manage Documents Click Apply This means that any- one can manage the print jobs in this print queue for any user Click OK.

11. Go back to the Printer view, right-click, and click Delete When prompted with Are You Sure You Want to Delete This Printer?, click Yes.

You have just manually installed a printer and modified the permissions to that printer Remember to take into consideration what level of access a user or group really needs before you modify the permissions of the printer.

E X E R C I S E 3 3 ( c o n t i n u e d )

Working with Printers, Fax, and Copy Devices 155

Installing Printers on a Network

Printers capable of a network connection give you more flexibility because they are accessible from any computer and are not required to be next to a computer There are three typical net-work technologies you can use to connect a printer to a network; an Ethernet wired connec-tion, a Wi-Fi wireless connection, and a Bluetooth personal wireless connection When using Ethernet or Wi-Fi, you are typically dealing with TCP/IP connected printers If the printer has not been configured for the network, then that process must be completed before you attempt

to connect from your computer Every printer has a different setup process, so consult the printer’s instructions to set up the printer

To install a network printer, open the Printers window from Control Panel and click the Add a Printer button In the Add Printer dialog box, click Add a Network, Wireless, or Blue-tooth Printer, and click Next, as shown in Figure 3.34 The network will be scanned for acces-sible network printers, as shown in Figure 3.35, on the local wired network, local wireless network, Bluetooth personal network, and printers shared from other computers on the local network Select the printer you want to install and click Next Windows Vista will now scan the printer and try to determine the proper driver If the printer model is detectable and the driver is staged in the driver store, you will be prompted to use the existing driver or replace the existing driver, as shown in Figure 3.36 Otherwise, you may be prompted to install a driver Installing a driver will, by default, result in a UAC prompt for permission or adminis-trative credentials After the driver is selected and installed, you can name the printer and have the option to set it as the default printer Now, you will have the option to print a test page Finally, click Finish to complete the installation When working with network printers, it’s a good idea to print a test page to ensure the driver you selected and network settings work as they should

F I G U R E 3 3 4 Add Printer wizard: selecting a network option

F I G U R E 3 3 5 Add Printer wizard: selecting a printer network scan

F I G U R E 3 3 6 Add Printer wizard: selecting a driver

Installing Fax and Scanner Devices

Even with digital media and e-mail, our computers still often have to interact with paper and fax transmissions Many small business and home offices rely on faxing, copying, and

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scanning Multifunction printers (MFP) that combine printers with scanners allow you to fax or copy paper and provide the added benefit of getting that paper into a digital format Knowing how to install and interact with these devices is important as they become increas-ingly common

In essence, an MFP is actually two distinct devices to Windows Vista The printer and the scanner are the two halves that make up the whole You install an MFP’s printer the same as you would a stand-alone printer You can also install a separate scanner and achieve

a similar functionality to a multifunction printer, albeit in not as space-saving a design The scanner is usually installed via the Plug and Play method of connecting the scanner and allowing Windows Vista to automatically run the Add Hardware wizard Some scanners do require you to install software before attaching the scanner to the computer Consult the instructions for the scanner to find out which method you should use In another case, you can access the scanning function if it is network aware and connected In the case of a net-work scanner, just open Network (Start  Network), browse to the scanner, right-click, and select Install Windows Vista will initiate the installation through the Add Hardware wizard

Installing and Using Your Scanner

If the scanner is not Plug and Play aware, or simply plugging in the scanner does not start an automatic installation of the device, you can then try the Scanner and Camera Installation Wiz-ard Click Start  Control Panel, click Hardware and Sound, and then click Scanners and Cam-eras The window simply titled Scanners and Cameras opens and will list installed devices, as shown in Figure 3.37 To add a scanner, click Add Device This opens the Scanner and Camera Installation wizard, where you can add your scanner from a list of existing drivers or add the device driver from a separate location This wizard is much like the Add Printer wizard, as it steps you through installing the device driver for the scanner

The program provided with Windows Vista, called Windows Fax and Scan, shown in Figure 3.38, is designed to scan text-based documents To scan a document, click Start  All Programs  Windows Fax and Scan Put a document on the scanner and click Scan on the left pane Now, click New Scan on the toolbar A dialog box will open with the option

to pick a profile and change other settings such as color and DPI resolution To get a view of your document, click Preview, as shown in Figure 3.39 After you have scanned a preview, you can resize the area of the scan in the preview window by moving the dotted box around the preview image You can continue to preview the scan until you are satis-fied When you are ready to capture the final, full-resolution image, click Scan

pre-The scan will be displayed in the main window, as shown in Figure 3.40, and given a generic name From here, you can right-click the scan and send it via e-mail, forward as a fax, save it to a file, or print the image, or you can rename the document, which will remain

in the Scan view until you delete it or move it to a folder You can also create folders within the Scan view to organize the scans To find the scanned image files that are shown in the Scan view, look in the user’s Documents folder and navigate to the Scanned Documents folder