Microsoft ® Office 2010 Simply Phần 4 ppt

Find and Replace Text Suppose you want to edit a paragraph in your document that contains a specific word or phrase.. Open the AutoCorrect dialog box, click the AutoCorrect tab, click

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What do I do if I do not have all the information I need about a citation?

If y ou want to add a citation to your document but you are missing some of the required information, you can create a placeholder To do so, click the

References tab, click Insert Citation, and choose Add New Placeholder The

Placeholder Name dialog box opens; type a name for the placeholder Later, add

citation information by clicking the Manage Sources button in the References

tab to open the Manage Sources dialog box, clicking the placeholder under

Current List, clicking Edit, and entering the necessary information.

• Word inserts the bibliography

Note: To specify which style

guide you want to use, click the References tab, click the Style in the Citations &

Bibliography group, and choose

a style guide from the list that appears.

Generate the Bibliography

1 Click the spot in the document where you want the

bibliography to appear (typically at the end)

2 Click the References tab.

3 Click the Bibliography button.

4 Choose one of the gallery options to insert a predesigned bibliography into your

document

• The Navigation pane appears.

4 Type the text that you want to

find and press

• Word searches the document

and highlights occurrences of

the text

• Word also lists occurrences

of the text in the Navigation

pane

5 Click an entry in the Navigation

pane

• Word selects the corresponding

text in the document

3 Click the Find button.

Find and Replace Text

Suppose you want to edit a paragraph in your

document that contains a specific word or

phrase Instead of scrolling through your

document to locate that paragraph, you can

use Word’s Find tool to search for the word or

phrase in the paragraph.

In addition, you can use the Replace tool to replace instances of a word or phrase with other text For example, suppose you complete

a long report, only to discover that you have misspelled the name of a product you are reviewing; you can use the Replace tool to locate and correct the misspellings.

Find and

Replace Text

Where can I find detailed search options?

Click More in the Find and Replace

dialog box to reveal additional search options For example, you can search for matching text case, whole words, and more You can also search for specific formatting or special characters

by clicking Format and Special.

How can I search for and delete text?

Start by typing the text you want to

delete in the Find What field; then leave the Replace With field empty

When you activate the search, Word looks for the text and deletes it without adding new text to the document.

3 Click the Replace button.

The Find and Replace dialog box opens with the Replace tab shown

4 In the Find what field, type the text that you want to find

5 Type the replacement text in

the Replace with field.

6 Click Find Next.

• Word locates the first occurrence

7 Click Replace to replace the occurrence

• To replace every occurrence in the document, you can click

Replace All.

8 When finished, click Cancel.

Note: If Word displays a prompt

box when the last occurrence is found, click OK.

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1 Click the View tab on the

Ribbon

2 Click to select the Navigation

Pane check box in the Show

group

• Word displays the Navigation

pane with the headings in your

document listed

• The page currently shown in

the main Word window is

highlighted in orange

• You can click a heading in the

Navigation pane to view the

page that contains that

heading

Note: If your document

contains more headings or pages

than can be displayed at one

time in the Navigation pane, you

can use the scroll bar on the

right side of the pane to move

up and down through the entries

in the pane Alternatively, click

and located near the top of the pane to move up and down

through the entries.

Scan Document Content

If you are working with a very long document,

using the scroll bar on the right side of the

screen or the Page Up and Page Down keys on

your keyboard to locate a particular page in

that document can be time-consuming To

rectify this, Word 2010 includes the Navigation

pane Depending on which option you choose, this pane can display all the headings in your document or a thumbnail image of each page

in your document You can then click a heading

or a thumbnail image in the Navigation pane to view the corresponding page.

Scan Document

Content

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Can I view multiple heading levels in the Navigation pane?

If your document contains multiple levels of headings, you can opt to display them in the Navigation pane; alternatively, you can display top-level headings only To specify which headings should appear in the pane, right-click a heading

in the pane, choose Show Heading Levels, and choose the desired option from

the menu that appears Note that if you decide to display top-level headings only, you can choose to expand the outline to view subheadings beneath a top- level heading by clicking the right arrow to the left of the heading.

• Word displays the page you clicked

3 Click the Browse the Pages

in Your Document tab.

• The Navigation pane displays thumbnail images of each page in the open document

4 Click an image in the Navigation pane to switch to a different page

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Correct a Mistake

1 When you encounter a spelling

or grammar problem,

right-click the underlined text

The menu that appears shows

possible corrections

2 Click a correction from

the menu

• To ignore the error, you can

click Ignore or click Ignore

All for all instances of the

error

• To add the word to the built-in

dictionary, you can click Add

to Dictionary.

Run the Spell-Checker

1 Click the Review tab on the

Ribbon

2 Click the Spelling & Grammar

button

To check only a section of your

document, you can select the

section before activating the

spell check

Check Spelling and Grammar

Word automatically checks for spelling and

grammar errors Misspellings appear underlined

with a red wavy line, and grammar errors are

underlined with a green wavy line (Note that

you can turn off Word’s automatic Spelling and

Grammar Check features, as described in the tip

at the end of this section.)

In addition, you can use Word’s Spelling and Grammar Check features to review your document for spelling and grammatical errors and to fix any errors that are detected.

Of course, these features are no substitute for good proofreading with your own eyes They can catch some errors, but not all!

Check Spelling

and Grammar

2 In the Word Options dialog box, click

the Proofing tab.

3 Under the When Correcting Spelling and Grammar in Word options,

click to deselect Check spelling as you type.

4 Click to deselect Mark grammar errors as you type.

5 Click OK to exit the Word Options dialog box.

Word turns off the automatic checking features

• Word searches the document for any mistakes If it finds an error, it flags it in the document and displays the Spelling and Grammar dialog box

3 Click Change to make a correction

• To correct all of the misspellings of the same word,

you can click Change All.

• To ignore the error one time,

you can click Ignore Once.

• To ignore every occurrence,

you can click Ignore All or Ignore Rule.

When the spell check is complete, a prompt box appears

4 Click OK.

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2 Click Options.

1 Click the File tab.

Work with AutoCorrect

As you may have noticed, Word automatically

corrects your text as you type It does this

using its AutoCorrect feature, which works from

a preset list of misspellings.

To speed up your text-entry tasks, you can

add your own problem words — ones you

commonly misspell — to the list The next time

you mistype the word, AutoCorrect fixes your mistake for you.

If you find that AutoCorrect consistently changes a word that is correct as is, you can remove that word from the AutoCorrect list If you would prefer that AutoCorrect not make any changes to your text as you type, you can disable the feature.

Work with

AutoCorrect

The Word Options dialog box appears.

3 Click Proofing.

4 Click AutoCorrect Options.

How do I remove a word from the AutoCorrect list?

Open the AutoCorrect dialog box,

click the AutoCorrect tab, click

the word you want to remove,

and click Delete Finally, click OK

to close the dialog box and apply your changes.

Can I customize how the AutoCorrect feature works?

Yes Open the AutoCorrect dialog box, click

the AutoCorrect tab, and select or deselect

the check boxes as needed to enable or disable various features To prevent AutoCorrect from replacing text as you type,

deselect the Replace text as you type check box Click OK to apply your changes.

The AutoCorrect dialog box appears, displaying the AutoCorrect tab

5 Type a common misspelling in

the Replace text field.

6 Type the correct spelling in the

With text field.

Note: If AutoCorrect corrects

text that you do not want to be changed, press + to undo the change.

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Use Word’s Thesaurus

1 Select the word for which you

want to find a synonym

2 Click the Review tab.

3 Click the Thesaurus button.

The Research task pane opens,

displaying synonyms for the

selected word

4 Position your mouse pointer

over the word you want to use

as a replacement

5 Click the that appears.

6 Click Insert.

Word replaces the word in

your document with the one

you chose in Step 6

• Click the Close button ( ) to

close the Research pane

Note: You can also replace text

with a synonym by right-clicking

the word you want to replace

and choosing the desired

synonym from the menu

that appears.

Use Word’s Thesaurus and Dictionary

If you are having trouble finding just the right

word or phrase, you use Word’s thesaurus to

find synonyms (You can also use this tool to

find antonyms.) Word also includes a dictionary,

which you can use to look up unfamiliar words

in a document.

You access these tools from within Word’s

Research pane; this pane also offers access to

Word’s translation tools and other based features, such as Factiva iWorks (for news and business information), HighBeam Research (a repository of millions of newspaper, magazine, and journal articles), MSN Money, and the Thomson Gale Company Profiles site.

reference-Use Word’s Thesaurus

and Dictionary

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How do I access Word’s other research tools?

As mentioned, Word’s Research pane offers easy access to several research tools To use these tools, open the Research pane, type the

topic you want to research in the pane’s Search for field (•), click the near the top of the pane (•), and choose the desired resource from the menu that appears The pane displays a list of links

to research resources that relate to the word you typed; click one to launch your Web browser and access the resource you chose with the related article shown.

Word launches the Research pane

• Word displays definitions of the word

Use Word’s Dictionary

1 Right-click the word you want

3 Click Encarta Dictionary:

English (North America).

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• Word launches the Research

pane, with the Translation

options open

5 Click the From and choose

the language from which you

want to translate

6 Click the To and select the

language to which you want

to translate

• Word translates the selected

text

Translate a Word or Phrase

1 Select the word or phrase that

you want to translate

2 Click the Review tab.

3 Click the Translate button.

4 Click Translate Selected Text.

Note: If you are using Word’s

Translate function for the first

time, you may be prompted to

install the necessary bilingual

dictionaries Click OK.

Translate Text

Word contains translation tools that enable you

to quickly and easily translate words or phrases

that you write in your native tongue into one

of several other languages and vice versa

(Note that your ability to translate text to and

from a language may be limited by your

computer’s operating system.)

Using Word, you can quickly translate a word

or phrase in your document via the Research pane or with Word’s Mini Translator tool Word can also help if your translation needs are more robust, sending entire documents to be

translated online in an instant (assuming that your computer is connected to the Internet).

Translate

Text

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Is there a faster way to translate text?

Yes If you only need to translate the occasional word in your documents, you can use Word’s Mini Translator feature First, however, you must enable this

feature To do so, click the Review tab on the Ribbon, click the Translate button, and select Mini Translator from the menu that appears Word displays

the Translation Language Options dialog box with the Mini Translator tab open;

click the Translate To and choose the language into which you need to translate

Then, simply position your mouse pointer over the word in question (•); Word displays a translation for the word.

Translate a Document

1 With the document you want

to translate open in Word,

click the Review tab.

2 Click the Translate button.

3 Click Translate Document.

The Translate Whole Document dialog box opens, notifying you that your document will be sent over the Internet for translation

4 Click the Send button.

• Word displays the translated text alongside the original text

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Word activates the Track

Changes feature

3 Edit the document.

• Any additions to the text

appear underlined and in

Track and Review Document Changes

If you share your Word documents with others,

you can use the program’s Track Changes

feature to keep track of what edits others have

made, including formatting changes and text

additions or deletions.

The Track Changes feature uses different colors

for each person’s edits, making it easy to see

who changed what in the document If you like, you can change the color used for your edits.

When you review the document, you can specify whose edits you want to review, what types of edits you want to see, and whether

to accept or reject the changes.

Track and Review

Document Changes

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3 Click the Next button.

• Word highlights the next edit

in the document

• Click the Accept button to add

the change to the final document

Note: To accept all changes in

the document, click the down arrow under the Accept button

and choose Accept All Changes in Document.

• Click the Reject button to

reject the change

4 When you complete the

review, click the Track Changes button to turn the

• The Reviewing pane opens

The Reviewing pane shows each person’s edits, including the user’s name

Can I customize the markup options?

Yes You can change the color used for

your edits To do so, click the Review tab, click the Track Changes button, and then click Change Tracking Options

The Track Changes dialog box opens;

here, you can make changes to the tracking color, formatting, and more.

Can I control what markup elements appear in a document?

Yes You can click the Show Markup

button on the Review tab to select what elements you want to include in the review For example, you may want to hide comments or review marks for a particular user.

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The Compare Documents

dialog box opens

4 Click next to the Original

7 Repeat Steps 4 to 6, this time

clicking next to the Revised

Document field

Note: A faster way to specify

which documents to compare is

to click next to the Original

Document and Revised

Document fields and choose the

desired document from the list

that appears.

8 Click OK in the Compare

Documents dialog box

Compare Documents

Suppose someone edits a document without

first enabling the Track Changes feature To

determine what edits were made, you can run

a Compare operation to compare the edited

document with the original version When you

run a Compare operation, you can specify what

aspects of the two documents should be

compared.

The result of running a Compare operation is a third file that flags any discrepancies such that they appear exactly like edits made with Track Changes enabled You can then choose to accept or reject each change, just as you would

if Track Changes had been enabled when the document was edited.

Compare

Documents

How do I customize the Compare operation?

As mentioned, you can specify what aspects of the original and revised documents should be compared These aspects include formatting, case changes, and more You can also specify that

changes be shown in the original document or the revised document instead of in a new, third document

To do so, open the Compare Documents dialog box as described

in this section, click the More button

(after you click the More button, it changes to a Less button), select or deselect the appropriate check boxes

and radio buttons, and click OK.

• Word compares the document, flagging discrepancies such as text additions and deletions as well as formatting changes

• The original document appears here

• The revised document appears here

• Use the Reviewing pane, as well as the Next, Accept, and Reject buttons on the Review tab, to review and accept or reject the changes

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• A comment balloon appears

4 Type your comment.

Add a Comment

1 Click or select the text where

you want to insert a comment

2 Click the Review tab on the

Ribbon

3 Click the New Comment

button

Insert Comments

You can add comments to your documents You

might add a comment to make a note to

yourself about the text in a particular section of

your document, or you might include a

comment as a note for other users to see For

example, if you share your documents with

other users, you can use comments to leave

feedback about the text without typing directly

in the document.

Word displays comments in a balloon (assuming you are using Print Layout view) to the right of the text or in the Reviewing pane Comments you add are identified with your user name.

Insert

Comments

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type a new name for your comments

Click OK to apply the change.

How do I respond to a comment?

You can respond to a comment by adding a new comment adjacent to the existing comment To do so, simply click the existing comment to select it,

and then click the New Comment

button Word inserts a new comment;

add your text as you normally would.

View Comments in the Reviewing Pane

1 Click the Review tab on the Ribbon

2 Click the Reviewing Pane button

• Word displays the Reviewing pane, and lists all of the comments associated with the document

You can click the Reviewing Pane button again to hide the

You can also right-click over a

comment and click Delete.

Word deletes the comment

Part I II I I II I I II I

Excel

Excel is a powerful spreadsheet

program you can use to enter and

organize data and to perform a

wide variety of number-crunching

tasks You can use Excel strictly as

a program for manipulating

numerical data, or you can use it

as a database program to organize

and track large quantities of data

In this part, you learn how to enter

data into worksheets, adjust its

appearance, manage your

information, tap into the power of

Excel’s formulas and functions to

perform mathematical calculations

and analysis, and create charts

with your Excel data.

Part I I I I I I I I I Chapter 10: Worksheet Basics 162

Chapter 11: Working with Formulas and Functions 180 Chapter 12: Working with Charts 196