Microsoft ® Office 2010 Simply Phần 2 pptx

Office 2010 also includes several tools, sometimes called filters, for applying artistic effects to images you insert in files... To compress an image that you add to an Office file, cl

Yes To search for, say, a photo or sound

file, click the Results should be and select from the list of media types that

appears Alternatively, leave All media file

types selected to search for a match among

all available media formats

How do I find details about the clip art?

To find out more about a piece of clip art, position the over it in the Clip Art task pane, click the , and then click Preview/

Properties The Preview/Properties dialog

box opens, displaying the file’s size, name, type, creation date, and more

Office Graphics Tools

• The clip art is inserted into the file.

• The Picture tools appear on the Format tab.

You can resize or move the clip art.

Note: See the “Resize and Move

Objects” section, later in this chapter, to learn more.

To deselect the clip art, you can click anywhere else in the work area.

• You can click to close the pane.

The Clip Art task pane displays any matches for the keyword

or phrase that you typed.

• You can use the scroll bar to move through the list of matches.

6 To add a clip art image, click the image.

4

3 2

The Insert Picture dialog box

appears.

4 Navigate to the folder or drive

containing the image file that

you want to use.

• To browse for a particular file

type, you can click the and

choose a file format.

1 Click the area where you want

to add a picture.

You can move the image to a

different location after

inserting it onto the page.

2 Click the Insert tab.

3 In the Illustrations group, click

Picture.

Insert a Picture

In addition to using clip art to add punch to

your Office files, you can illustrate your files

with images that you store on your computer

For example, if you have a photo or graphic file

that relates to your Excel data, you can insert it

onto the worksheet After you insert an image,

you can resize, reposition, rotate, and flip it

You can also perform other types of edits on the image, such as cropping, image correction, color correction, and more Office 2010 also includes several tools, sometimes called filters, for applying artistic effects to images you insert

in files.

Insert a

Picture

Office Graphics Tools O FFICE F EATURES 3

6

5

Can I compress images to save space?

Yes To compress an image that you add

to an Office file, click the image, click the

Format tab on the Ribbon, and click the Compress Pictures button ( ) in the Adjust group Adjust settings as needed

in the Compress Pictures dialog box and

click OK.

Can I undo changes to my picture?

Yes Click the Reset Picture button

( ), located in the Adjust group on the Format tab, to restore the selected picture to its original state (Note that activating this command does not restore the image to its original size.)

• The picture is added to the file.

• The Picture tools appear on the Format tab.

You may need to resize or reposition the picture to fit the space.

Note: See the “Resize and Move

Objects” section to learn more.

To remove a picture that you

no longer want, you can click the picture and press Delete.

5 Click the file you want to add.

6 Click Insert.

Note: Image files, also called

objects, come in a variety of file formats, including GIF, JPEG, and PNG.

3

2

• When you release the mouse

button, the object is resized.

Resize an Object

1 Click the object that you want

to resize.

2 Click a selection handle.

3 Drag inward or outward to

resize the object.

Note: To maintain an object’s

height-to-width ratio when

resizing, drag one of the

corner handles.

Resize and Move Objects

Clip art and other types of images, such as

smart art and word art (discussed later in this

chapter), are called objects When you insert an

object, such as an image, into an Office file,

you may find that you need to make it larger

or smaller in order to achieve the desired

effect Fortunately, doing so is easy When you select an object in an Office file, handles appear around that object; you can use these handles to make the object larger or smaller

You can also move objects that you place in

a file.

Resize and

Move Objects

Office Graphics Tools O FFICE F EATURES 3

1

2

How can I wrap text around an object?

If you insert an object into a Word or Publisher file, you can control how text in the file wraps around the object For example, you may want the text to wrap tightly around a clip art graphic; alternatively, you might prefer for the text to overlap an image Regardless of your preferences, you can establish text-wrapping settings by clicking the

object, clicking the Text Wrapping button in the Format tab, and

choosing a wrap style (•)

• When you release the mouse button, the object moves to the new location.

Note: You can also move an

object by cutting it from its current location and pasting it in the desired spot For help, refer

to the section “Cut, Copy, and Paste Data” in Chapter 2.

1 2

• When you release the mouse,

the object rotates.

Note: You can also use the

Rotate button ( ) on the

Format tab on the Ribbon to

rotate an object 90 degrees

left or right.

Rotate an Object

1 Click the object that you want

to rotate.

• A rotation handle appears on

the selected object.

2 Click and drag the handle to

rotate the object.

Rotate and Flip Objects

After you insert an object such as a piece of clip

art or a photo from your hard drive into a Word

document, an Excel worksheet, a PowerPoint

slide, or a Publisher brochure, you may find

that the object appears upside down or

inverted To rectify this, you can rotate or flip

the object For example, you might flip a clip

art image to face another direction, or rotate

an arrow object to point elsewhere on the page Alternatively, you might rotate or flip

an object that you place in an Office 2010 file simply to change the appearance of that object.

Rotate and

Flip Objects

Office Graphics Tools O FFICE F EATURES 3

1

2 3

• The object flips.

2 Click the Rotate button ( )

on the Format tab.

3 Click Flip Vertical or Flip

Horizontal.

How do I rotate text?

The easiest way to rotate text is to first insert the text as a WordArt object (see the upcoming section “Create a

WordArt Object” for details) After the text has been inserted as a WordArt object, you can rotate it as you would any other object

Can I constrain the rotation?

Yes To constrain the rotation to 15-degree increments, press and hold while using the rotation handle to rotate the object Alternatively, rotate the object in 90-degree increments by clicking

the Rotate button ( ) on the Format tab

and choosing Rotate Right 90° or

Rotate Left 90°.

1 2

• Crop handles surround the

image.

1 Click the image that you

want to edit.

• The Format tab opens and

displays the Picture tools.

2 Click the Crop button.

Crop a Picture

In addition to resizing an Office object, such as

a clip art image or a photo you have stored on

your computer’s hard drive, you can use the

Crop tool to crop it When you crop an object,

you remove vertical and/or horizontal edges

from the object For example, you might use

the Crop tool to create a better fit, to omit a portion of the image, or to focus the viewer on

an important area of the image The Crop tool

is located on the Format tab on the Ribbon, which appears when you click the object you want to crop.

Crop a

Picture

Office Graphics Tools O FFICE F EATURES 3

4 3

Are there other cropping options?

In addition to cropping your objects into square

or rectangular shapes, you can crop your objects using one of any number of predefined shapes

These predefined shapes include ovals, triangles, hearts, moons, arrows, and more To access these additional cropping options, click the object you

want to crop to select it, click the Format tab

that appears on the Ribbon, click the down arrow

under the Crop button, click Crop to Shape, and

choose the desired shape from the menu that appears

4 Click outside the image to finalize the crop operation.

Note: See the “Resize and Move

Objects” section, earlier in this chapter, to learn how to resize

an image.

3 Click and drag a crop handle

to crop out an area of the image.

When you release the mouse button, the image is cropped.

4 1

2

3

1 Click the picture that you want

to edit.

The Format tab appears on the

Ribbon with the Picture tools

shown.

2 In the Picture Styles group,

click the Picture Effects

button.

3 Click an effect category.

4 Click an effect style.

• As you drag over each effect in

the menu, the picture displays

what the effect looks like when

you apply it.

• The new effect is applied to

the picture.

Note: To cancel any picture

effect, display the Picture Effects

menu again and the style that

you applied, and then select the

No option at the top of the

category palette to remove the

effect.

Add a Picture Effect

You can use the Picture Effect tool included

with many Office 2010 programs to assign

unique and interesting special effects to your

objects For example, you can apply a shadow

effect, create a mirrored reflection, apply a

glow effect, soften the object’s edges, make a

bevel effect, or generate a 3D rotation effect

You access the Picture Effects tools from the Format tab on the Ribbon; this tab appears when you click to select the object to which you want to apply the effect (Note that that the Picture Effects tool is not available in Publisher.)

Add a Picture

Effect

3

1 3

2 1 Click the picture that you want

to edit.

The Format tab appears on the Ribbon with the Picture tools shown.

2 In the Adjust group, click the

Corrections button.

• Office highlights the image’s current correction settings.

• As you drag over each setting

in the menu, the picture displays what the setting looks like when you apply it.

3 Click a correction setting.

• The new setting is applied to the picture.

Make Image Corrections

Suppose the image object you have inserted in

your Word, Excel, or PowerPoint file is less than

perfect Perhaps it is slightly blurry, or lacks

contrast Fortunately, Office 2010 offers tools

that enable you to make corrections to clip art

and images even after they have been inserted

into your file For example, you can sharpen

and soften images, as well as adjust their brightness and contrast You access the image- correction tools from the Format tab on the Ribbon; this tab appears when you click to select the object to which you want to apply the effect.

Make Image

Corrections

The Format tab appears on the

Ribbon with the Picture tools

shown.

2 In the Adjust group, click the

Color button.

• Office highlights the image’s

current color settings.

• As you drag over each setting

in the menu, the picture

displays what the setting looks

like when you apply it.

3 Click a color setting.

Make Color Adjustments

If you find that the color in an image you insert

in an Office 2010 file seems off, you can adjust

it using the Office 2010 Color Saturation, Color

Tone, and Recolor tools The Color Saturation

tool enables you to make the color in your

image more or less intense; the Color Tone tool

enables you to make the colors in your image appear warmer or cooler; and the Recolor tool enables you to apply a color cast to your image You can also use these tools to apply artistic effects to an image, such as converting

a color image to black and white.

Make Color

Adjustments

2 In the Adjust group, click the

Artistic Effects button.

• Office highlights the image’s current effect.

• As you drag over each effect in the menu, the picture displays what the effect looks like when you apply it.

3 Click an artistic effect.

Apply Artistic Effects

Office 2010 includes several tools, sometimes

referred to as filters, for applying artistic effects

to images and clip art in order to liven them

up For example, you can apply an artistic

effect to an image to make that image appear

as though it was rendered in marker, pencil,

chalk, or paint Applying certain other filters creates an effect reminiscent of mosaics, film grain, or glass You access these artistic effects from the Format tab on the Ribbon; this tab appears when you click to select the object to which you want to apply the effect.

Apply Artistic

Effects

• The new effect is applied to the picture.

2

3

1

• Office converts the selected

text to an object, applies the

WordArt option you selected,

and opens the Format tab with

various Office drawing tools

shown.

1 After typing the text you want

to convert to a WordArt object,

select the text.

2 Click the Insert tab.

3 In the Text group, click

WordArt.

4 Click a WordArt option.

Create a WordArt Object

You can use the WordArt feature to turn text

into interesting graphic objects to use in your

Office files For example, you can create arched

text to appear over a range of data in Excel, or

vertical text to appear next to a paragraph in

Word You can create text graphics that bend

and twist, or display a subtle shading of color

You access the various WordArt options from the Insert tab on the Ribbon After you convert text into a WordArt object, you can resize, move, rotate, and flip that object just as you would any other object in Office.

Create a

WordArt Object

How do I edit my WordArt text?

To edit WordArt text, simply click the WordArt text box, select the text that you want to change, and type over it

To edit the appearance of the WordArt object, use the WordArt Styles tools, located on the Format menu on the Ribbon

How do I remove a WordArt object?

To remove a WordArt object from your Office file, click the WordArt text box and then press Delete Alternatively, click the WordArt text box, click the

Quick Styles button in the Format tab,

and click Clear Word Art The

WordArt object disappears

• The WordArt object is transformed.

You can resize or move the image.

Note: See the section “Resize

and Move Objects” to learn more.

• You can click the Quick Styles

button to change the text style.

• You can click these buttons to change the text outline color ( ) and text fill color ( ).

5 Click the Text Effects

button ( ).

6 Click Transform.

7 Click a transform style.

The Choose a SmartArt Graphic

dialog box appears.

4 Click a category.

5 Click a chart style.

6 Click OK.

1 Click in your file where you

want to insert the diagram.

2 Click the Insert tab.

3 Click the SmartArt button.

Add SmartArt

You can use the SmartArt feature to create all

kinds of diagrams to illustrate concepts and

processes in your Office files For example, you

might insert a diagram in a document to show

the hierarchy in your company or to show the

workflow in your department.

Office 2010 includes several predefined

diagram types from which to choose, including

list, process, cycle, hierarchy, relationship, matrix, pyramid, and picture In addition, you can choose from several diagram styles within each type For example, if you choose to create

a hierarchy diagram, you can choose from several different styles of hierarchy diagrams.

Add

SmartArt

the Add Shape button.

• To change the shape style, click another shape from the SmartArt Styles group.

The diagram and placeholder text boxes appear, along with the Text pane.

7 Click in a text box and type the text for the item.

• You can change the layout here.

Can I resize my diagram?

Yes You can move and resize a diagram just like any other Office object To move or resize a diagram, see the “Resize and Move Objects” section You can also use the controls on the Format tab to resize a diagram

Can I change a shape’s position or form?

Yes To change the position, click the shape

and then click the Promote or Demote

button in the Create Graphic group on the Design tab To change the form, click the

shape, click the Format tab, and click the

Change Shape button in the Shapes group.

1

The Create a New Workspace

dialog box appears.

2 Click the type of workspace

you want to create.

1 After logging on to Office Live

Workspace in your Internet

browser, click the New

Workspace link under My

Workspaces.

Note: For help logging on to

Office Live Workspace, see the

first tip at the end of this section.

Create a New Workspace

You can use the Office Live Web site to store

and share your Office files By default, Office

Live contains one predefined workspace, called

Documents, which you can use to store and

share files, but you can create additional

workspaces as needed For example, you might

create a workspace devoted to a particular

project, a workspace for use with a specific client, or different workspaces for use with different members of your team New workspaces can be blank or based on a template When you create a workspace based

on a template, it includes various predefined documents and other items.

Create a New

Workspace

Working with Office Files Online

4 Type a description for the new workspace.

Office Live Workspace creates

a new workspace based on the template you chose.

3 Type a name for the new workspace.

How do I log on to Office Live Workspace?

To use Office Live Workspace, you must have a Windows Live account To obtain one, direct your Web browser to home

live.com, click the Sign Up link, and

enter the requested information Next, direct your browser to workspace.office

live.com, type your Windows Live ID and

password, and click Sign In.

What workspace templates are available?

Office Live offers several workspace templates, including Class, Event, Household, Meeting, Project, and School

Each template contains specific files For example, Household includes an

announcement board, an emergency contact list, a grocery list, a household event list, and a to-do list

2 1

3

4

The Open dialog box appears.

3 Locate and select the file you

want to upload.

4 Click Open.

1 Click the workspace in which

you want to store the

uploaded file.

2 Click Add Documents.

Upload a File to Office Live Workspace

You can upload files that you have stored on

your hard drive to Office Live Workspace Doing

so enables you to access the files from any

computer connected to the Internet For

example, you might upload a file stored on the

hard drive of your work computer to Office Live

Workspace so that you can access it from your home computer In addition, when you upload

a file to Office Live Workspace, you can easily share that file with others You can store as much as 5GB of files on Office Live Workspace.

Upload a File to

Office Live Workspace

Working with Office Files Online O FFICE F EATURES 4

Can I upload multiple files at once?

Yes If you want to upload multiple files to a workspace at once, you can easily

do so Simply click the Add Documents button in Office Live Workspace to

launch the Open dialog box There, locate the folder containing the files you want to upload to your workspace; then press as you click each file you want to include in the upload operation Once all the desired files are selected,

click the Open button in the Open dialog box Office Live Workspace uploads