Business Letters for Busy People part 27 docx

Justice Cabinet Officers Secretary of State The Honorable Emily Williamson The Secretary of State Dear Madam Secretary Attorney General The Honorable Martin Trymore Attorney General of t

Professional Ranks and Titles Attorney

Mr R Allan Whiteman, Attorney-at-Law

or R Allan Whiteman, Esq

Dear Mr Whiteman

or Dear R Allan Whiteman, Esq.

Dentist

Jacqueline Lyster, D.D.S (Office Address) or

Dr Jacqueline Lyster (Home Address)

Dear Dr Lyster

Physician

Terry Thomlinson, M.D (Office Address) or

Dr Terry Thomlinson (Home Address)

Dear Dr Thomlinson

Veterinarian

Cathy Hines, D.V.M (Office Address) or

Dr Cathy Hines

Dear Dr Hines

Business Letters for Busy People

Federal, State and Local

Government Officials

Alderman

The Honorable Harriett Monson

Dear Ms Monson

Assemblyman

See Representative, State

Associate Justice, Supreme Court

Mr Justice Riley

The Supreme Court of the United States

Dear Mr Justice

Cabinet Officers

Secretary of State

The Honorable Emily Williamson

The Secretary of State

Dear Madam Secretary

Attorney General

The Honorable Martin Trymore

Attorney General of the United States

Dear Sir

Chief Justice, Supreme Court

The Chief Justice of the United States

Dear Mr Chief Justice

Commissioner

The Honorable C Thomas Black

Dear Mr Black

Former U.S President

The Honorable Wilson Edwards

The Honorable Mary Simpson Governor of Utah

Dear Governor Simpson

Judge, Federal

The Honorable Tomas Gonzales United States District Judge

Dear Judge Gonzales

Judge, State or Local

Chief Judge of the Court of Appeals The Honorable Larry Nelson

Dear Judge Nelson

Lieutenant Governor

The Honorable Aaron Gudenkauf Lieutenant Governor of New Jersey

Dear Mr Gudenkauf

Mayor

The Honorable W.M Tied Mayor of Greenville

Dear Mayor Tied

President, U.S.

The President

Dear Mr President

Representative, State (same format for assemblyman)

The Honorable Amanda Brown House of Representatives State Capitol

Dear Ms Brown

Representative, U.S.

The Honorable Blake Grahame

The United States House of Representatives

Dear Mr Grahame

Senator, State

The Honorable Matthew K Billings

The State Senate

State Capitol

Dear Senator Billings

Senator, U.S.

The Honorable Lillian Vries

United States Senate

Dear Senator Vries

Speaker, U.S House of Representatives

The Honorable James B Castle

Speaker of the House of Representatives

Dear Mr Speaker

Vice President, U.S.

The Vice President

Executive Office Building

Dear Mr Vice President

Military Ranks Admiral, Vice Admiral, Rear Admiral

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Admiral Rhodes

Airman

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Airman Smith

Cadet

Cadet Jack Roberts United States Military Academy

Dear Cadet Roberts

Captain (Air Force, Army, Coast Guard, Marine Corps

or Navy)

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Captain Lane

Colonel, Lieutenant Colonel (Air Force, Army or Marine Corps)

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Colonel Arnold

Commander (Coast Guard or Navy)

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Commander Grove

Corporal

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Corporal Jones

First Lieutenant, Second Lieutenant (Air Force, Army

or Marine Corps)

(Full Rank + Full Name + Comma + Abbreviation of

Branch of Service)

Dear Lieutenant O’Shannon

General, Lieutenant General, Major General, Brigadier

General (Air Force, Army or Marine Corps)

(Full Rank + Full Name + Comma + Abbreviation of

Branch of Service)

Dear General Tubbs

Lieutenant Commander, Lieutenant, Lieutenant (JG),

Ensign (Coast Guard, Navy)

(Full Rank + Full Name + Comma + Abbreviation of

Branch of Service)

Dear Lieutenant Crites

Major (Air Force, Army or Marine Corps)

(Full Rank + Full Name + Comma + Abbreviation of

Branch of Service)

Dear Major Giles

Master Sergeant (an example of other enlisted ranks

having compound titles not shown here)

(Full Rank + Full Name + Comma + Abbreviation of

Branch of Service)

Dear Sergeant Kaye

Midshipman

Midshipman Sally Cole

United States Naval Academy

Dear Midshipman Cole

Petty Officer and Chief Petty Officer

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Mr Schmidt Dear Mr Trank or Dear Chief Trank

Private

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Private Hesse

Seaman

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Seaman Waters

Specialist

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Dear Mr Ledford Dear Ms Fetters

Other Ranks Not Listed

(Full Rank + Full Name + Comma + Abbreviation of Branch of Service)

Military Abbreviations

Air Force USAF Marine USM

Ambassador to the U.S.

His Excellency Reginald Butters

The Ambassador of Bermuda

Excellency or

Dear Mr Ambassador

American Ambassador

The Honorable J Ellen Standford

Ambassador of the United States

Dear Ms Ambassador or

Dear Madam Ambassador

American Charge d’Affaires

Allen White, Esq

American Charge d’Affaires

Dear Sir

Minister to the U.S.

The Honorable Harry Lindermann

Minister of Liechtenstein

Dear Mr Minister

Secretary-General, U.N.

Her Excellency Nbutu Montabi

Secretary-General of the United Nations

Dear Madam Secretary-General

British Nobility

The correct form is to address a representative of the royal person: “The Private Secretary to Her Majesty, the Queen.”

Baron

The Right Honorable Lord Swarthmore

Dear Lord Swarthmore or

My Lord Swarthmore

Baroness

The Right Honorable Lady Swarthmore

Dear Lady Swarthmore or

My Lady Swarthmore

Duke

His Grace, The Duke of Marlington

Dear Duke of Marlington or

My Lord Duke

Duchess

Her Grace, The Duchess of Marlington

Dear Duchess or

My Lord Madam

Duke’s Younger Son

The Lord William Wymore

Dear Lord William

Wife of Duke’s Younger Son

The Lady William Wymore

Dear Lady William

Duke’s Daughter

The Lady Regina Wymore

Dear Lady Regina

The Right Honorable the Earl of Tropingham

Dear Lord Cresswell or

My Lord Cresswell

Earl’s Wife

The Right Honorable the Countess of Tropingham

Dear Lady Cresswell or

Madam Cresswell

Knight

Sir Reginald Williams

Dear Sir or

Dear Sir Reginald

Marquess

The Most Honorable the Marquess of Cullertshire

Dear Lord Ranson or

My Lord Ranson

Marchioness

The Most Honorable the Marchioness of Cullertshire

Dear Lady Ranson or

My Lady Ranson

Viscount

The Right Honorable the Viscount Lindsay

Dear Lord Lindsay or

My Lord Lindsay

Viscountess

The Right Honorable the Viscountess Lindsay

Dear Lady Lindsay or

My Lady Lindsay