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Environmental Management Plan NORTH SOUTH EXPRESSWAY CONSTRUCTION project bidding document Package 7 HO CHI MINH CITY – DAU GIAY SECTION chainage from 0+000 to 2+000 Copy No Site Organisation Plan for[.]

Copy No.:

_

Site Organisation Plan

for

PACKAGE 7 – Construction of Road and Bridges

from Km 0+000 to Km 2+000

NORTH SOUTH EXPRESSWAY CONSTRUCTION

Project ODA Loan No: VN10-P7

Hanoi, May 2012

JOIN OPERATION VINAWACO AND PHUONG THANH TRANCONSIN

TABLE OF CONTENT

1 INTRODUCTION 4

1.1 Purpose of Project 4

1.2 Project Description 4

2 PROJECT MANAGEMENT 4

2.1 Project Management Plan(PMP) 4

2.2 Project Management Objectives/Targets 5

3 PROJECT CONSTRUCTION SCHEDULE 5

3.1 Project Construction Schedule 5

4 PROJECT ORGANISATION AND RESPONSIBILITIES/AUTHORITIES 5

4.1 Project Organization / Quality Control Organization. 5

4.2 Responsibility and Authority 5

4.2.1 Project Manager 5

4.2.2 Deputy Project Manager No1: 6

4.2.3 Deputy Project Manager No2: 6

4.2.4 Deputy Project Manager No3: 7

4.2.5 Construction Manager 7

4.2.6 Project Quality Assurance Engineers 7

4.2.7 Environmental Officers 8

4.2.8 Safety Officer 8

4.2.9 Site Engineers 9

4.2.10 Mechanical/Electrical Engineer 9

4.2.11 Design Engineers (CAD Operators) 9

4.2.12 Quantity Surveyors 9

4.2.13 Material Engineers 10

4.2.14 Office Managers 10

4.2.15 Procurement Assistant 10

4.2.16 Accountants 10

4.2.17 General Affairs 10

4.2.18 Others Position 11

APPENDIX 4.1 12

PROJECT MANAGEMENT TARGET

V I N A W A C O A N D P H U O N G T H A N H T R A N C O N S I N s h a l l c a r r y o u t t h e

required work in full compliance with the requirements stated in the Contract

o n q u a l i t y , e n v i r o n m e n t , h e a l t h & s a f e t y w i t h t h e f o l l o w i n g P r o j e c t Management Policies at all levels within Project site:

Quality Target:

“To produce high quality construction products consistent with the

requirements of the Employer as specified in the Contract”

Environmental Target:

“ T o i m p l e m e n t t h e w o r k i n f u l l c o m p l i a n c e w i t h V i e t n a m e s e

Standards, law, ordinance and other regulations on environment to

f u l f i l l t h e r e q u i r e m e n t s w i t h c o n t i n u o u s l y i m p r o v e t h e m i t i g a t i o n

method for any environmental impacts during construction period”

Health and Safety Target:

“ To promote safety culture and healthy environment on Project site

full compliance with Legal requirements”

JOIN OPERATION VINAWACO AND PHUONG THANH TRANCONSIN

shall ensure continuous improvement of the Project Management system.

Hanoi, May 2012

REPRESENTATIVE OF JOIN OPERATION

1 INTRODUCTION

1.1 Purpose of Project

The Project, North – South Expressway (HCMC– Dau Giay Section), was originally

configured as a section from the starting point of RR2 HCMC (KM4+000, that is the starting

point of viaduct) to the ending point of Dau Giay (KM54+982) with a total length of about

51km expressway

Due to demarcation of the component between East-West Highway project and the

Project, the section between KM0+000 and KM4+000 plus the Ring Road 2 interchage were

decided to be included into the Project

1.2 Project Description

1) Project Name: Package 7: Km 0+000 to Km 2+000

North South Expressway Construction Project ( Ho Chi Minh City-Dau Day Section) Loan No: VN10-P7

2) Employer: Vietnam Expressway Corporation

3) Location: Dong Nai province in Socialist Republic of Vietnam

4) Contract Period: 24 months

5) Scope of Work: Km0+000 to Km2+000

Bridge Work: Contruct ion of 2 bridge s: Muong Kenh bri dge, Ba Dai bri dge

with length total 616,2m

Road Work: C o n t r u c t i o n f r o m K m 0 + 0 0 0 t o K m 2 + 0 0 0 w i t h l e n g t h t o t a l :

1383,8m (included An Phu intersection)

2.1 Project Management Plan(PMP)

The Project shall follow the Corporate’s Integrated Management System(IMS-will be

submited w P henc rojecti l w t arry-out)r o I n9 ine Iith he equirements f SO 001:2000, SO 14001:1996 a O 1nd HSAST P a8001:1999.s e t P hef t roject lso hall stablish he MP or he

additional i tems/areasf s a c or o tupervisionP w s t nds ontrol f his roject hich et he pecific

o p e r a t i o n a l p r o c e d u r e s , r e s o u r c e s , a c t i v i t i e s a n d r e s p o n s i b i l i t i e s r e l e v a n t t o t h i s

Project

P M P s h a l l b e r e v i e w e d w h e n e v e r n e c e s s a r y , t o e n s u r e e f f e c t i v e n e s s , c o n t i n u i n g

suitability and improvement

2.2 Project Management Objectives/Targets

J O I N O P E R A T I O N V I N A W A C O A N D P H U O N G T H A N H T R A N C O N S I N w i l l

e s t a b l i s h o b j e c t i v e s f o r t h i s P r o j e c t o n q u a l i t y , e n v i r o n m e n t , h e a l t h a n d s a f e t y i n

a c c o r d a n c e w i t h t h e P r o j e c t ’ s t a r g e t (w i l l b e s u b m i t e d a f t e r c a r r y - o u t P r o j e c t )

S i g n i f i c a n t e n v i r o n m e n t a l a s p e c t s / h e a l t h a n d s a f e t y h a z a r d s a r e c o n s i d e r e d i n t h e

setting of these objectives / targets Review of objectives by the Project Management,

if necessary shall be carried out but not less than the limitations stipulated in the local

Authorities requirements for this Project

3.1 Project Construction Schedule

The construction period for this Project shall be 24 months with the detailed schedule

as that refer to Technical Schedule 6

RESPONSIBILITIES/AUTHORITIES

4.1 Project Organization / Quality Control Organization.

Appendix 4 s t.1P howsS o hezation crojectfhartt k itepor herganiw wey ersonnel ho ill

l e a d t h e P r o j e c t M a n a g e m e n t i n t h e i n t e g r a t e d m a n a g e m e n t s y s t e m o f q u a l i t y ,

environmental, health and safety for this Project

4.2 Responsibility and Authority

4.2.1 Project Manager

The Project Manager shall be responsible for the management of this Project

He has the authority and responsibility for the engineering, scheduling, cost, industrial r celations,a ontracto e dministrationh a s n nvironmental, ealth nd afety matters of the Project He appoints qualified and suitable personnel together

w i t h e s s e n t i a l r e s o u r c e s t o e n s u r e t h e i m p l e m e n t a t i o n a n d c o n t r o l o f t h e Integrated Management System including the followings:

 E n s u r e t h e a d m i n i s t r a t i o n a n d i m p l e m e n t a t i o n o f t h e I n t e g r a t e d

M a n a g e m e n t S y s t e m ( I M S ) i n c o m p l i a n c e t o t h e r e q u i r e m e n t s o f specifications, s and ltandards,egalr equirementsw f p o t hich orm art f he Contract

 To develop and authorize the PMP in consultation with Project QEHS Manager

 T o a p p r o v e s u b - c o n t r a c t o r s / s u p p l i e r s b a s e d o n e v a l u a t i o n o f t h e i r abilities to meet the specified requirements

 To liaise with the Employer on matters concerning the management of the Contract and IMS

 Approve promotion activities/ training programs for all staff including sub-contractors on Employer’s requirements

The Project Manager shall liaise with the QEHS Manager from Hanoi Head office on any deviation required

4.2.2 Deputy Project Manager No1:

The Deputy Project Manager shall assist/support the Project Manager’s duties

d e s c r i b e d a b o v e a n d m a i n l y a r e o n f i e l d s : B r i d g e a n d R o a d Construction/Traffic A M TssurenceP M w anager.a he roject anager ill ppointed

the Deputy Project Manager No1 to act on his behalf during his absence

4.2.3 Deputy Project Manager No2:

The Deputy Project Manager shall assist/support the Project Manager’s duties

d e s c r i b e d a b o v e a n d m a i n l y a r e o n f i e l d s : T e c h n i c a l / E c o n o m i c &

Planing/Quality Assurance/Environmental/Health & Safety Manager

- Special with his duty of Health & Safety Manager, he will be in-charge of the I MSi mplementedi t P H r n thisf roject.d e eviews he ollowing ocuments, prepares and controls the IMS for compliance with:

 Contract Document

 Authorities’ requirements & Standards

 Relevant legislations His duties include:

 I m i t a t e t h e P r o j e c t ’ s A s p e c t s a n d H a z a r d s A n a l y s i s f o r s e t t i n g t h e Project’s objectives and targets

 C o m m u n i c a t e a n d o b t a i n i n f o r m a t i o n a f t e r d i s c u s s i o n w i t h P r o j e c t

Q u a l i t y A s s u r a n c e E n g i n e e r s , E n v i r o n m e n t a l O f f i c e r a n d S a f e t y Officer to establish the PMP

 P r o p o s e / O b t a i n a p p r o v a l t o t h e T r a i n i n g P r o g r a m f r o m t h e Project Manager

 Monitor and update IMS training program

 Select, evaluate and control the Subcontractors/Suppliers 4.2.4 Deputy Project Manager No3:

The Deputy Project Manager shall assist/support the Project Manager’s duties

d e s c r i b e d a b o v e a n d m a i n l y a r e o n f i e l d s : A c c o u n t i n g a n d F i n a n c i a l Manager/Administration

4.2.5 Construction Manager

The C onstructionM o e s anagerh t r f acha a ection as he esponsibility nd uthority to:

 Plan on the process including special construction method

 Establish, prepare and implement the Project Quality Assurance Plan (PQAP)

 Initiate a t ctionp t oo revento a n he ccurrencer f ny onconformities elating

to the product, process and the IMS

 Receive report/feedback of problems from Project site

 Initiate, recommend or advise solutions through designated channels

 Verify the implementation of solutions

 Control non-conforming issues until corrected

4.2.6 Project Quality Assurance Engineers

T h e P r o j e c t Q u a l i t y A s s u r a n c e E n g i n e e r i s a p p o i n t e d b y t h e P r o j e c t Manager/Project QEHS Manager, who has the responsibility and authority on

all aspects relating to the quality and quality control of the works including stoppage of the work which is not in compliance with the Contract He can instruct any removal of any or all non-conforming work placed/installed

His duties include:

 Ensure quality non-conformance found on site corrected with records

 Review for preventive measure from re-occurrence

 Provide training if required

 Verify purchased products and materials with records

 A s s i s t i n t h e p r e p a r a t i o n o f P M P w i t h i d e n t i f i c a t i o n o f s p e c i a l construction process, if any

 D e v e l o p a n d r e v i e w t h e s y s t e m f o r i d e n t i f i c a t i o n a n d t r a c e a b i l i t y o f materials or section of work and inspection and tests status

 Provide the standard procedure for calibration of equipment and check

on the calibration test result

 Assist in the preparation of PQAP with checks on the implementation

of PQAP

4.2.7 Environmental Officers

Environmental Officer shall be appointed to be in-charge of issues relating to environment w o i ithin b t Pr nfluencedH s p a y hist roject e hall rovide ssistance o the Deputy Project Manager No2 for the preparation and implementation of

IMS His duties shall include the followings:

 I d e n t i f y e n v i r o n m e n t a l p a r a m e t e r m o n i t o r i n g r e q u i r e m e n t s w i t h methods

 To establish emergency response plans

 T o p ro mo t e a wa re ne ss o f th e r eq ui r em e n ts r el a t i ng t o e nv ir on m e nt a l issues/matters for this Project with training, briefings, meetings, etc

 T o e s t a b l i s h a n d m a i n t a i n w i t h r e g u l a r r e v i e w t o g e t h e r w i t h P r o j e c t

Q E H S M a n a g e r o n t h e o b j e c t i v e s / t a r g e t s f o r r e p o r t t o t h e P r o j e c t Manager

 T o c o n t r o l t h e r e q u i r e d m o n i t o r i n g w o r k s o f t h e n o m i n a t e d Subcontractor

 To maintain and update list of applicable legal and other requirements

on environment

 T o t a k e n e c e s s a r y a c t i o n f o r c o r r e c t i v e a n d p r e v e n t i v e a c t i o n s f o r environmental non-conformance whenever necessary

4.2.8 Safety Officer

S a f e t y O f f i c e r w i l l b e i n - c h a r g e o f a l l m a t t e r s c o n c e r n i n g h e a l t h a n d s a f e t y within this Project He shall provide assistance to the Deputy Project Manager

No2 for the preparation of the IMS His duties shall include the followings:

 I d e n t i f y p a r a m e t e r m o n i t o r i n g r e q u i r e m e n t s c o n c e r n i n g h e a l t h a n d safety hazards with methods

 Analyze c auseo a f f ccidentn a ort b t ecessarya c ction o e aken s orrective

a n d p r e v e n t i v e m e a s u r e s w i t h r e p o r t t o b e s u b m i t t e d t o t h e P r o j e c t Manager

 To establish emergency response plans

 T o p r o m o t e a w a r e n e s s o f t h e r e q u i r e m e n t s r e l a t i n g t o s a f e t y issues/matters for this Project with training, briefings, meetings, etc

 T o e s t a b l i s h a n d m a i n t a i n w i t h r e g u l a r r e v i e w t o g e t h e r w i t h P r o j e c t

Q E H S M a n a g e r o n t h e o b j e c t i v e s / t a r g e t s f o r r e p o r t t o t h e P r o j e c t Manager

 To ensure site activities conform to IMS

 To r ecorda t n nd aake f aecessaryn ctionf o or ny on-conformance ound n site

 To maintain and update list of applicable legal and other requirements

on safety

4.2.9 Site Engineers

The S Eite ngineersw r t t C ill eportM iot her onstruction anagers n heir espective section of work Each Site Engineer has the responsibility and authority:

 T o e x e c u t e r e s p e c t i v e e n g i n e e r i n g w o r k o n s i t e i n a c c o r d a n c e t o relevant plans

 T o t a k e t h e n e c e s s a r y a c t i o n t o p r e v e n t a n y o c c u r r e n c e o f non-conformances relating to the process or procedures in the IMS on

the Project site

 To i dentifya r andp ecord r ny t troblems/issuesw o a elating o he orks r ny influence to others due to the works carried out on the Project site

 T o d i s c u s s / r e c o m m e n d s o l u t i o n s t o C o n s t r u c t i o n M a n a g e r / P r o j e c t QEHS Manager

 T o m on i t or /c o nt r ol / st op a ny w or ks of n on -c o nf or mi n g i ssue s/ m a t te r s until deficiency or unsatisfactory condition has been corrected

4.2.10 Mechanical/Electrical Engineer

T h e M e c h a n i c a l / E l e c t r i c a l E n g i n e e r ( M & E E n g i n e e r ) w i l l r e p o r t t o t h e

r e s p e c t i v e C o n s t r u c t i o n M a n a g e r f o r t h e m e c h a n i c a l / e l e c t r i c a l w o r k s H e i s responsible for maintenance and arrangement of machineries used for the site

works e verydayi o t c on t rderw e o arrya a ut hea orks fficiently nd ppropriately s directed by the Construction Manager

4.2.11 Design Engineers (CAD Operators)

The D esignE w ngineerr t t Q illA eport of dhe uality ssuranceManager or rafting works i t Pn hisT p roject w dhe s a reprovided bermanent E york mployer/esign

T h e E n g i n e e r w i t h s o m e d e t a i l i n g w o r k s r e q u i r e d f o r e x e c u t i o n o f t h e works

4.2.12 Quantity Surveyors

The Quantity Surveyor will report to the Quality Assurance Manager for the

w o r k s r e l a t i n g t o q u a n t i t i e s o f c o n s t r u c t i o n w o r k s T h e y w i l l p r e p a r e / c h e c k the quantities of construction work done necessary for

 Monthly certificate by Employer/The Engineer for progress payment

 Payment to subcontractors/suppliers 4.2.13 Material Engineers

The Material E w illangineer tssistC he M onstructioni t w T anager n he ork heir duties involve the followings:

 To check the materials to be used comply to the requirements in the Contract document or submission for the required work either by

a) tests carried out in laboratory b) check and confirm materials at the time of receiving

 To prevent any occurrence of non-conformances of materials/works

 T o i d e n t i f y , r e p o r t a n d r e c o r d a n y p r o b l e m s / i s s u e s r e l a t i n g t o t h e materials

 C h e c k a n d u p d a t e s t a t u s o f m a t e r i a l c o n s u m p t i o n a n d q u a n t i t y i n storage on regular basis

4.2.14 Office Managers

Office Managers will report to the Project Manager/Deputy Project Managers

f o r t h e w o r k s r e l a t i n g t o a d m i n i s t r a t i o n , f i n a n c e a n d p r o c u r e m e n t m a t t e r s

Assistants/Accountants in this section of work

4.2.15 Procurement Assistant

T h i s P r o c u r e m e n t A s s i s t a n t i s r e s p o n s i b l e f o r t h e c o n t r o l o f p u r c h a s i n g materials for this Project with maintenance of the records to its latest status

The Procurement Assistant (or called Purchaser) shall provide the followings under the supervision of the Office Manager:

 M a t e r i a l O r d e r S h e e t b a s e d o n t h e P u r c h a s e R e q u e s t w h i c h w a s approved by the Project Manager and records of these Order Sheets to

be kept by him/her

received d ocumentf a m or t nyw r aterialb P hats as eceived y roject’s taff

to be kept with the material certificate under his/her care

4.2.16 Accountants

T h e a c c o u n t a n t s w i l l a s s i s t t h e O f f i c e M a n a g e r f o r t h e w o r k s r e l a t i n g t o administration, finance Their duties include:

 To check/prepare records/bills and arrange for payment to suppliers / subcontractors

 To prepare/maintain records regarding the personnel management 4.2.17 General Affairs