COURSES PROJECT MANAGEMENT h2 COMPUTER STORE PROJECT MANAGEMENT

UNIVERSITY OF TECHNOLOGY AND EDUCATION FACULTY FOR HIGH QUALITY TRAINING ---- COURSES: PROJECT MANAGEMENT H2 COMPUTER STORE PROJECT MANAGEMENT LECTURERS: NGUYỄN KHẮC HIẾU... The

UNIVERSITY OF TECHNOLOGY AND EDUCATION FACULTY

FOR HIGH QUALITY TRAINING



COURSES: PROJECT MANAGEMENT

H2 COMPUTER STORE PROJECT MANAGEMENT LECTURERS: NGUYỄN KHẮC HIẾU

TASK TABLE

Figure of WBS for H2 Computer service 3

CHAPTER 3: RESOURCES OF THE PROJECT 5

CHAPTER 4: SCHEDULE PLANNING 7

4.1 Gantt chart: 7

Figure of H2 computer project Gantt chart 8

4.2 Network diagram 8

Figure of network diagram 9

CHAPTER 5 COST PLANNING 10

5.1 Resource allocation 10

Figure of Resource allocation 10

5.2 Activity-based budget 11

Table of Activity based budget 11

5.3 Time-phased budget 12

Figure of Cash Flow report 12

CHAPTER 6: PROJECT CONTROL 13

6.1 Introduction to project control 13

6.2 What will be controlled? 13

Figure of Project risk management overview 15

CHAPTER 7: CONCLUSION 17

REFERENCES 18

CHAPTER 1: INTRODUCTION

Computers are currently one of the most powerful support instruments forvarious classes, particularly students and office workers, in their work and studies.Because computers (particularly laptops-laptops) are often used, there is a strongdemand for computer repair

Furthermore, the necessity for gadgets that come with computers, such asmusic speakers, mice, headphones, USB, keyboards, and so on, emerges frequentlyduring use in order to maximize the computer's usability

Opening a business shop selling cheap computer repair services and sellingcomputer spare parts is very feasible, with a high probability of success for youngpeople who are passionate and knowledgeable about information technology as well

as passion business enthusiast In particular, with an affordable repair price withgood service and quality, it will be very attractive to customers in a time when thereare too many places labeled as cheap computer repair, but customers always bearexorbitant costs

Computer and laptop repair is not a new career, but it will always have aplace in the contemporary technological world Damage to computers isunavoidable because they are common instruments for learning and working.People will pick repair over replacement because it is more visible and cost-effective Soon realizing the need of this market, our team established a web site oncomputer repair After a long period of active operation, with a large number ofcustomers (mostly office workers, students, students) we have come to the decision

to establish a computer repair shop and provide flexible support Laptops and PCs.Planning a project is incredibly significant and crucial since it allows us tosee the plan as a whole and prevent unnecessary risks Furthermore, it will assist us

in managing investment phases and funds in the most efficient and precise mannerpossible

The initiative is implemented at the school through the lecturers' teachingand practicing exercises Furthermore, we acquire information and data via theinternet, which is based on our own ideas

Our shop's address has been changed to Linh Trung ward, Thu Duc City, Ho

Chi Minh City, to make it more convenient for our customers The project's termmight begin in mid-June.

The objectives of this project can be listed as:

 Finish the project with the total cost: 66,720,000

 Project will finish within: August 7th

 The ingredients must be imported to the highest quality

 -Provide solutions to solve possible risks

CHAPTER 2: WORK BREAKDOWN STRUCTURE (WBS):

As Rodney Turner (1993), “The work of a project is divided and sub dividedfor management and control purposes”

About the characteristic of a work break down structure:

The Undertaking the Executives Establishment (PMI) characterizes WBS as

"a deliverable-situated various leveled decay of the work to be executed by theventure group to achieve the task targets and make the expected expectations."Every WBS level addresses a new and progressively itemized meaning ofwork expected to finish the undertaking

PMI's definition adds that a WBS structure should be developed such thateach new level in the pecking order incorporates everything expected to finish itsparent task This implies that each parent task component should have more thanone youngster task inside it to consider the parent task component complete

Collecting the knowledge about the characteristic and the factors we need tobuild up a WBS for group project Below is the WBS for H2 Computer storeproject, things we need before get it run

Figure of WBS for H2 Computer service.

As you can see overall WBS of our group looks simple with just 6 main

factors needed: capital, civid, design, tools for the computer service and customercare I will explain more clearly each factor has the important role and gather all tomake the project become successfully.

Capital: Before implementing a specific project, it is necessary to have surethat you have a well-off budget, you don’t want to be passive while there some partdelayed just because you out of budget

Civid: After successfully raising capital, the next thing for us to lay thefoundation for the H2 computer project is to handle legal activities such as tax coderegistration, business household registration, Comply with the legal regulations ofthe government for smooth business operations

Design shop: our group decide to hire Aeros company that expert in build up

a shop with the theme follow customer demand

Tools: To be able to serve and care for customers in the most thoughtful way,

to provide customers with the best services, the must-have indispensable tools are:screwdrivers, set screws, monitors, keyboard, mouse, some of the parts that make

up the inner core of a computer and lastly the most important is a 10 million dollarshard drive containing related programs

Suppliers: In addition to providing computer repair services, H2 computeralso provides customers with cheap counterfeit computer products that are suitablefor those with limited budget, and to ensure that they are always available products

to install for customers, H2 Computer always has a variety of suppliers to be ready

to bring the best services to customers

Business premise: After securing the capital, legal activities, decorationunits, necessary tools for repair activities and suppliers, the last step to geteverything done is to find a space for H2 computer official store

CHAPTER 3: RESOURCES OF THE PROJECT Project team:

Introduction of project team, who is project manager?

Our team has 4 members, each member clearly about their own job, Sincethis is a private project of 4 members and also a group project where I start-upmyself based on available skills, the group will only officially operate with 4members without hiring more people

Đinh Sỹ Hưng (project management)

Phạm Anh Khoa

Bùi Thức Long

Triệu Hồng Chính

The responsibility of team members

o Captial (Hưng, Long, Chính, Khoa)

o Business premises (Long, Chính, Khoa)

▪ Finding business premises:

▪ Make the deposit: 8m

CHAPTER 4: SCHEDULE PLANNING 4.1 Gantt chart:

Introduction to Gantt chart (theory)

What is gantt chart?

A Gantt diagram is a generally utilized graphical portrayal of a task plan It's

a kind of bar outline showing the beginning and finish dates of a task's componentslike assets, arranging and conditions

Understanding gantt chart

The Gantt graph is the most generally involved diagram in project theexecutives These graphs are helpful in arranging an undertaking and characterizingthe grouping of errands that require fulfillment In many occurrences, the diagram isshown as a flat bar graph

Level bars of various lengths address the venture course of events, which canincorporate assignment groupings, term, and the beginning and end dates for eacherrand The flat bar likewise shows the amount of an errand requires fulfillment

A Gantt diagram helps in planning, making due, and observing expliciterrands and assets in an undertaking The graph shows the task course of events,which incorporates planned and finished work over a period The Gantt graph helpsproject directors in imparting project status or plans and furthermore guarantees theundertaking stays on target

Estimate time for every task

Introduction to Network diagram (theory)

An organization chart is a graphical portrayal of a task and is made out of aprogression of associated bolts and boxes to depict the connection between theexercises engaged with the undertaking Boxes or hubs address the action depiction,and bolts show the relationship among the exercises

Figure of network diagram

CHAPTER 5 COST PLANNING 5.1 Resource allocation

“Human resource planning is the process of systematically reviewing humanresource requirements to ensure that the organization has the right number of peoplewith the right skills for the right needs.” by scientists R.Wayne Mondy and Robert

M Noe “Human resource planning is a management process that includes theanalysis of the personnel needs of an organization under changing conditions andthe implementation of policies and measures to satisfy those needs…” in thereference document “Human Resource Management”– TS Nguyễn Thanh Hội,1999

So, based on the above definitions, we understand "what is human resourceplanning?" Human resource planning is the process of researching, determininghuman resource needs, making policies and implementing programs and activitiesrelated to human resources, to ensure that the enterprise always has enough humanresources with the right qualities and skills to carry out the work with highproductivity, quality and efficiency, achieving the common goals set out by theenterprise

In the project "Computer store (Hiring) " Đinh Sỹ Hung (Project Manager),Bùi Thức Long, Triệu Hồng Chính, Pham Anh Khoa will also participate in theproject implementation In addition, there is the participation of external supportpeople such as support 1(SP1), Support 2(SP2), Expert Law(Expert L) and ExpertTechnology (Expert T) who will help further with legal and technicians join hands

to make the project a great success

Figure of Resource allocation

Working days from Monday to Friday

Hourly personnel payroll, projects work from 8 am to 11 am and 1 pm to 5

5.2 Activity-based budget

Some details of costs can be presented in the following table

Table of Activity based budget Activities Duration (day) Resource Name Cost (VND)

5.3 Time-phased budget

Figure of Cash Flow report

June 1

2022

June 1

2022

June 2

2022

July

3, 22

July 1

2022

July

17,

2022

July 2

2022

July

31,

2022

August , 2 2

0 ₫ 2,000,000 ₫

Cash Flow Report

No matter how carefully a project is planned, there are always potential risksfor the project Therefore, for the "Company Store (Hiring)" project, the group plans

to forecast about 50,000,000 for risky situations such as fire and explosion, loss ofgoods, damage to machinery,

CHAPTER 6: PROJECT CONTROL 6.1 Introduction to project control

Project controls are the processes of monitoring and managing time and cost

on a construction project The function covers all stages of a project from beginning

to end

Strong management of project controls helps you assess whether budgets andtimeframes are achievable Establishing these processes early, will allow you to setrealistic targets for your project.

As a project continues, data and analytics can tell you whether you are ontrack They can warn you if you begin to steer from the plotted course This willmean you’re able to put plans in place to mitigate delays and overspends

6.2 What will be controlled?

It might, at first glance, appear that the two functions cover the same orsimilar responsibilities However, there are some key differences between projectmanagement and project controls management

Project management covers a much wider scope A project manager takesresponsibility for every aspect of the project This includes people management andresources, quality, safety and a host of other processes

Project controls management on the other hand focusses on two key areas:time and cost The key purpose is to keep the project on track to complete within theoriginal budget and timescale If this is not attainable, then mitigation will keep thetime and cost overruns down

Time control:

Tools for time control is Task manager or project manager

I will reserve time slots to work on selected (important) tasks, schedulemeetings, and write down everything else I have to do Keep an overview of all thetasks I need done , set the priority and then monitor the progress Consider thedifference between urgent and important tasks Urgent tasks are those that requireyour immediate attention

On the other hand, important missions are those that contribute to the term mission, values, and goals

long-Cost control:

Cost control tool

Cost Estimate: This tool is used during the startup phase During this phase,the user is responsible for assessing the financial viability of a particular project.Budget: This tool is used during the planning phase In this phase, users plan

the work by looking at overall cost estimates and converting similar amounts intobudgets.

Expense Monitoring: This is used in the implementation phase During thisphase, users track their expenses to check that there isn't any kind of excess orunnecessary spending so they can keep expenses within their budget

.Financial Review: This is used in the closing period During this phase,users assess whether a particular project is achieving its predefined financial goals

I will take full cost control steps as it is very helpful for the store ineliminating unnecessary expenses related to a particular project With this, the storecan effectively eliminate cost waste It helps users assess the financial viability of aparticular project It helps the user to find out the cost estimate and accordinglydesign the budget for a particular project Users can use the cost control mechanism

to regulate and monitor the costs incurred in a project from time to time

Risk control:

Introduction to risk of project

Life is uncertain, and projects are unique, complex in nature, based onassumptions and done by people Projects are therefore subject to a plethora ofuncertainties, i.e risks and opportunities that can affect the project and businessobjectives

Although the activity is normally referred to as project risk management, itcovers both risk and opportunity management Potential positive and negativeoutcomes deserve equal attention Therefore, the objectives of project riskmanagement are to increase the probability and/or impact of opportunities and todecrease the probability and/or impact of risks, to improve the likelihood of projectsuccess Risks and opportunities represent two sides of the same coin, but with avery different impact The definitions of risks and opportunities should emphasisethe differences and similarities, as follows:

Risks are defined as uncertain future events or conditions that, if it occurs,

could negatively influence the achievement of business, or project, objectives

Opportunities are defined as uncertain future events or conditions that, if it

occurs, could positively influence the achievement of business, or project,