SBC-Meeting-Minutes-Vote-PSR

She sai d t hat LP A has worked for decades on thes e types of proj ects and that t he presentati on to ni ght has been consoli dat ed to high l ight t he preferred sol ution for the S c

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Doherty Memorial High School Project School Building Committee (SBC) Meeting Minutes

Feasibility Study Preferred Schematic Report (PSR) Vote

Meeting Date and Time:

WEDNESDAY, DECEMBER 18, 2019 TIME 6:30PM – 8:00PM

Introductions

Mr Adams (C oW) wel comed all at t endees and thanked everyone for com ing

He int roduced the Steeri ng Co mmitt ee and not ed that the School Building Committ ee woul d be voti ng t oni ght on the Pre ferred S oluti on as part of the Preferred Schem ati c Report (PSR) bei ng s ubmit ted t o t he MSBA He introduced Ms Crockett (LPA) t o st art t he pres ent ation

Proj ect t eam m embers and S chool B uilding Commit tee represent atives i n att endance i ncl ude :

School B uildi ng C ommittee:

See sign-in s heet wit h Vote

City of Worcest er , Departme nt of P ubli c Works & P arks ( DPW&P)

K R uss ell Adams , Assist ant Commi ssioner

City of Worcest er, S chool Departm ent (WPS)

Maureen Bi nienda , S uperintendent of S chools

Jim B edard, Di rect or of Envi ronm ent al Managem ent and C api t al P roj ects

Sally Maloney, P rincipal Dohert y Memori al High S chool

Lam oureux P agano Associ at es , Archit ect (LPA)

Kat ie Crocket t , P resi dent, LPA

Robert Para, J r , Proj ect Archit ect

Rick Lamoureux

Christina B azelm ans

Chris topher M Lee

Tishm an Construction Corp of MA , Owner’s Project M anager (TCC MA)

Eugene C arus o

• PSR Presentation: Ms Crockett noted the project has been working on

this proc ess since M ay and appre ciates al l the in terest and i nput rec eived from various s ources She sai d t hat LP A has worked for decades on thes e types of proj ects and that t he presentati on to ni ght has been

consoli dat ed to high l ight t he preferred sol ution for the S chool Building Committ ee to vot e on She m ade a refere nce to a quo t e from Marion Wri ght Edelm an regarding t h e import ance of making the world a better place th an when we found it, to paraphras e t he quote Thi s concis e pres ent ation m arks t he beginning of the desi gn proces s with an

occupancy s cheduled for 202 4 Th e team revi ewed fi ve opt ion s vot ed for further study in t he P DP phas e whi ch incl ude C ode Upg rade,

Add/R eno, New Constructi o n at Dohert y site , Fol ey Stadium s ite and Chandl er M agnet sit e plus added l and We also looked at i s sues

con cerning what i m pact will t here be for student s at the school durin g construction and impact on Athl eti cs as a few ex amples The

enrollm ent for the new s chool i s going to be 1,670 students and wil l incl ude an Advanced Academy and four C hapter 74 program s We

anti cipat e a new 420,000 GS F school

• We looked for a 26-acre flat site and was very difficult to identify in the City Ms C rockett not e d t hat th e C ode upgrade would be very

expensive, and not m eet the educati on al program requi rements The Add/R eno uses the whol e sit e and requi res parking under the playi ng field The t hree new construct ion opt ions p res ent ed to ni ght show the most promis e;

The existi ng Dohert y sit e on Highl and St reet for the new s chool is

recommended as the preferred sit e T he new s chool at t his sit e would incl ude academ ic wi ngs and st eps up into the sit e int ended to leav e all exis ting Park amenit ies int act She also show ed a sli de com pari ng the hei ght of the new building in r el ationshi p to Newton Hill M s Crockett introduced Mr Rob Par a of LP A to discuss phas ing

• Phasing: Mr Para stated the new construction on the existing Doherty

site would be a three phas ed proces s with other mu l tipl e s mall er phas es whil e t he stude nts re main in session t hroug hout const ruction An early enabli ng phas e woul d happen in the sum mer of 2021 , i ncl udi ng things like paving exi sting site to provide tem por ary parking for about 200 cars Next wo uld be a barri er/ f encing to separate the s chool from the construction sit e and est ablish a ri ng ro ad around the construct ion s ite for access Mr P ara not ed that at t he new South high s chool, the new construction is happeni ng 30ft away f rom the exis ting s chool Next

phase of wo rk wou ld be the cons t ruction of t he new s chool, then

dem olition and parki ng with the fie lds being const r ucted i n 20 25

• Mr Para explained that the Foley Stadium site is 14 acres on a flat site that provi des an exis ting sports compl e x for t he City The site was an old s wamp and was filled i n the 1920 ’s The sit e would requi re pil es to supp ort the new s chool and would al low only one pract ice fi el d wit h synth eti c turf Putti ng the proj ect on thi s sit e woul d m ean losing the us e

of t he st adi um for approxim ately 3 8 t e am s and 1,000 students Beaver Brook P ark fields are very activ e and l ocat ed i n a flood plai n Due to the fl ood pl ain, this site is not recomm ended for a new st adi um sit e

• Mr Para said the Chandler Magnet is a 22-acre site, the school was built

in the 1950 ’s and presentl y used as an el em ent ary s chool for 5 00 stud ents The new s chool would be 3 stories at the front and stepping up

to 4 stori es in t he back Additional l and from WSU and t he abutti ng resident s would be needed Along wit h the Fol ey si te, t his sit e woul d provide the l east impact t o the e xis ting Doherty st udent s duri ng construction M r Para s aid that there was als o no ot her facility i n the city to reloca te the enti re el em ent ary s chool popul ati on He then t urned the pres entat ion back to Ms Crockett to discuss the s ite ranki ng m at ri x

• Ms Crockett said a perfect score would be 185 and there are no sites that meet that score The im pact to the Fol ey St adium and Chandler Magnet exist ing faci lities put the Dohert y sit e with the best s core Tot al proj ect budget range for the new school is approxim at ely $300 million

Ms C rockett s aid t he ranked prefer red s o lution is the Doherty sit e an d has been recommended by the St eeri ng C ommitt e e and is b ei ng present ed

to the S chool B ui ldi ng Committ ee thi s evening for their vote

• Ms Crockett mentioned that beyond these three sites, we looked at other val ue -added opt ions for pro vidi ng fi elds t hat would be funded from

different sour ces and schedul es not rel at ed to the MSB A process for th e new p roj ect She as ked Mr P ara to discuss t he se vari ous opt ions

• Mr Para noted that putting the new school at the Doherty site would result in l oss of parking an d fiel ds during const ruction He identifi ed the exis ting Duffy Park t hat is near to the Doherty sit e for upgrade with a syntheti c turf pl aying fi el d that could be com plet ed before construction starts for the new s chool, by the Ci ty A pproxim at e b udget is est imated bet ween $4-5M

• The Foley site was considered to possibly convert a few small parcels into parki ng and a pl ay court whi ch woul d provi de bett er acce ss to the site at a $1.5M budget Additi onally , upgrade t o the fi elds with new under drains cou ld al so be done Approxi mat e budget is esti m at ed

bet ween $5-7M

• Fields at Beaver Brook Park was suggested to add a flat field and und er drains Approxim at e budget is estim ated at $575,000

• Ms Crockett explained that the costs for these options are not included

in the MSBA scope and the high cost for a st adium repl acement for

Fol ey is a driving conc ern S he then asked for quest ions f rom the School Building C ommitt ee

School Building Committee - Commen ts/Ques ti on (C/Q ) & Respons e (R)

1) C/Q – The M ayor st arted b y noti ng t hat t he Cit y is comm itted to fu ndi ng the Duffy P ark and Foley fiel ds up grade options

2) C/Q – C ouncil or B ergm an was noted that M r S h ea (At hl eti c Di rector) was pres ent and asked hi m to speak about th e Fol ey St adium and how it com plicat es the s chool program ?

R) M r Shea s aid he was not oppos ed t o t he Foley sit e but was concerned where the t eams and student s could play if thi s si t e was s elected He said he was not aware of any plans to bui ld a new st adi um and that Fol ey

is heavily us ed in the Fall and S pri ng by all s chools He m entioned that Colleges could not provi de i deal ti m es for student i n t he Cit y and would take a back seat in practi ce and gam e slots He not ed that gra ss tu rf is severely dam aged by football games

3) C/Q – Is there consi deration now for St Pet ers sit e bas ed on the recent news arti cle

R) Mr Adams s ai d he al so read the arti cl e and it coul d t ake m onths for a decisi on f rom St P et ers and would j eopardize t he s chedule as part of the MSBA process for this proj ect

4) C/Q – Could t here be bonding included for t he fiel d upgra des as part of the MSBA f undi ng by the Cit y?

R) M r Zi dells not ed the bonding auth ori t y for the Dohert y project would

be specificall y for t he new s chool and not t he added fiel ds He s tat ed that concurrent l oan orders would be prepared once funds are identifi ed for the new fi el ds and could be bro ught before the Ci ty Council sometim e in J anuary

Public Comments / Q ues tion (C/Q) & Res ponse (R)

1) C/Q – What is the im pact on t r affi c ?

R – Al l sit e options h ave separat e bus and parent drop off areas The ped est ri an t raffic is also incl uded in the PSR and will be furt her stud i ed

in the Schem ati c Design It was not ed that approximatel y 50% of t he Doherty students wal k to school

2) C/Q - Chandl er fi el d upgrade was m enti oned before ?

R) – M r Adams confi rm ed t hat we had m en ti oned thos e fiel ds in previous pres entat ions but are no longer bei ng considered i n t his proj ect 3) C/Q – A Chandler S tudent m ade a pl ea to keep her s chool at Ch andler

School Buildi ng Committee Rol l Call Vote

Mr Adams conduct ed a roll call vote of t he S chool B ui lding C ommitt ee members t o submit the P referred Schem ati c R eport (PSR ) t o the MSB A on December 3 0, 2019 A roll call vot e was made for each School Buil ding Committ ee m ember and are docum ent ed on the att ached SBC s ign i n s heet

The r es ults of the vot e were Twenty (20) vot es in favor, One (1) no vot e agains t, One (1) abs t enti on an d On e (1) absent

End of m eet ing

These summary com ment s refl ect Tishm an Cons tructi on Corporati on of M A’s interp retation of th e dis cussions that took pl ace Any dis crepanci es or omissi ons should b e brought t o t he author’s att ent ion i mmedi at ely This summ ary shall b e i ncluded as part o f the Proj ect record

Prepared B y: Eugene C arus o , Owner’s Project M anager, TCCM A

Dat e: December 1 8, 2019