01. Chapter 1 Teams - Emergency Response

School Command Post: Primary: Security Office Alternate: Burleigh County Sheriff Dept Staging Area: Primary: Powwow Grounds AlternateIndoor: Security Office Marshalling Area: Primary O

United Tribes Technical College Emergency Operations Plan

CHAPTER 1

Emergency Teams Team Member Responsibilities

Chapter 1

Table of Contents

Emergency Response Organizational Chart 1.3

UTTC EMERGENCY TEAM:

Annual Emergency Team To-Do List

Emergency Response Team ROSTER 1.6

President & V.P of Student & Campus Svcs Responsibilities………1.7

Director of Safety & Security Responsibilities 1.10

Maintenance/Electrician Responsibilities 1.13

Director of Wellness/Counselors Center Responsibilities 1.15

Campus Nurse Responsibilities 1.17

Community Relations Director Responsibilities 1.21

Technology Coordinator Responsibilities 1.23

NEWS MEDIA RELATIONS 1.24

Campus Emergency Response Team ROSTER……… 1.25

United Tribes Technical College

Emergency Response

Organizational Chart

Note: All personnel NOT currently supervising students report to staging area for duties

School Command

Post: Primary: Security Office Alternate: Burleigh County Sheriff Dept

Staging Area: Primary: Powwow Grounds AlternateIndoor: Security Office

Marshalling Area: Primary Outdoor: Powwow Grounds AlternateOutdoor: South Gate

School Safe Site: Primary Indoor: U of Mary AlternateIndoor: Kirkwood/ Civic Center/Airport

Safety & Security Director

SecuritySafety Officer

Incident Command Post (Fire/Police)

Electrician/

Maintenance

Nurses(First aid)

School Support Team

Counselors

& Wellness Director

Instructors

School Command Post

& Staging Area

Emergency Operations

CenterBurleigh County

V.P Campus Services

President

UTTC Emergency Team

 Members of Safety Committee

Ideally, team members should:

 Desire and commitment to be on the team;

 have skills and knowledge for emergencies or are eager to learn them;

 are on site every normal working day during normal working hours;

 have the emotional, physical, and problem-solving abilities to focus during a crisis;

 Follow instructions and work well as a team

Training:

 Emergency Management related training for all team members

 Director of Safety & Security must review training manual annually with team

members/alternates

Meetings:

 Minimum of two school emergency team meetings per year

 Assess campus safety:

 Review policies and procedures

 Recommend updates and revisions

 Review Safety Plan:

 Recommend solutions for campus safety issues

 Share information and areas of concern

 Conduct tabletop exercises and drills

Emergency Drill at the College Level:

 Randomly select four (4) buildings per year with different scenarios, led by Safety &

Security Director

 Emergency Responders and outside evaluators will participate

Support Team:

 To assist Safety & Security Director with implementation of designated plans

Basic Duties and Responsibilities:

 Search and clear common areas and assist teachers during:

Ideally these teams will consist of staff members who:

 Desire and commitment to be on the team

 have no sole responsibility for classroom/students

 have skills and knowledge to handle emergencies

 have abilities to solve problems that may arise during an emergency

 can work well as a team

Annual Emergency Team “To-Do” List:

1 Create the Support Team and complete and update the roster

2 Train all campus staff in the emergency procedures, including emergency shut-offs for electrical, natural gas, fire alarms, etc

3 Hold and assess required fire and tornado drills, as per UTTC/Safety Committee Policy

4 Hold a minimum of one emergency drill per semester

5 Prepare Campus Emergency Kit; determine placement

6 Prepare Classroom Emergency Kits

7 Create Teacher Partners and complete the roster

8 Communicate with your Safe Sites each year

9 Evaluate and revise the plan each year and after each actual emergency

Emergency Response Team Roster

Assistant to the President/Contact Charisse Fandrich 1719 701.934.5432

V.P Campus Services Dr William Gourneau 1708 701.425.1098

Alternate:

V.P Student Services Mrs Kathy Johnson 1766 701.426.6378

Director of Safety & Security Joely Heavy Runner 1300 701.595.2963

Alternate:

Wellness Director Stephanie Isaak, Director 1277 701.226.7827

Alternate:

Alternate:

Public Information Director Dennis Neuman 1386 701.426.6293

Alternate:

Child Development Centers Nevada Allen, Pre-School 1248 701.202.1111

Vivian Hurkes, Toddler Program 1528 701.425.9642 Lori Brown, Infant Toddler Center 1392 701.220.0689

V.P Academic, Career& Tech Ed Dr Lisa Azure 1407 701.226.6344

Finance & Business Svcs Mrs Katina Decoteau 1427

CONTACT LIST: President & V.P Student & Campus Services

President: Leander McDonald

Cell Phone: (701) 955-2343 Other:

V.P S & CS: Kathy Johnson

Location in Building or Room #: 1B

Cell Phone: (701) 426-6378 Other:

Alternate # 1:

Location in Building or Room #:

Alternate # 2:

Location in Building or Room #:

Alternates may be assistant V.P.’s, Director’s, or people who are familiar with the building and staff.

RESPONSIBILITIES: V.P of Student & Campus Services & Director of Safety

- Communication with Emergency Responders

- Communication with staff and building

 Support Team Staging Area

 Assessment of needs

 Updated on incident

Enact and oversee EMERGENCY TEAM activities:

 Provide necessary resources to Emergency Team directors

to accomplish their responsibilities

 Overall safety of personnel is the highest priority

If safe and possible:

 Establish Unified Command with Emergency Responders

 Work with Emergency Responders to follow and/or recommend appropriate actions for students:

Incident brought under control:

 Welfare of staff and students is the highest priority

 Enact Phase II & III of the Emergency Operations Plan

ADDITIONAL RESPONSIBILITIES:

EVACUATION or LOCKDOWN:

 Assist with incident:

 Request assistance from Director of CERT, if needed

 Be familiar with Safe Sites

 Ensure buses/other vehicles do not respond to school during incident

 Ready buses for transportation, in case Evacuation is necessary

 Provide transportation for students/staff, if requested

 Provide a list of assets available for:

 Evacuation

 Reunification sites

 Temporary shelters (tents, port-a-johns, etc.).

 Provide proper equipment/supplies of Reunification site

 Tables

 Barricades

 After the incident:

 Building assessment

 Determine if building is useable

 Time frame for repairs or clean up

 Alternate campus plans

SHELTER IN PLACE:

 Request assistance from Safety & Security Director, if needed

 Provide a list of assets available for Sheltering in Place:

 Food and supplies (get donations, if needed)

 Duration of supplies

 Logistics to get supplies to school

 Working with Emergency Responders to provide supplies

 Ensure buses and other College vehicles do not respond to school during incident

 After the incident:

 Building assessment

 Determine if building is useable

 Time frame for repairs or clean up

 Alternate Campus plans

MEDIA RELATIONS:

 The V.P of C S will provide accurate, factual, and timely information to the President, Community Relations Director and Emergency Responders

 Students and staff will be instructed to decline interviews unless requested by Community

Relations and to refer all media questions to Community Relations

CONTACT LIST: Director of Safety & Security

Director of

Safety: Joely Heavy Runner

Cell Phone: (701) 595-2963 Other: Radio # 29

Alternate # 1: Savannah Peterson

Location in Building or Room #: 63

Alternate # 2:

Location in Building or Room #:

Alternates may be other safety personnel or Security staff, or any others with knowledge of the College and staff.

RESPONSIBILITIES: Director of Safety

In conjunction with V.P of Campus Services and/or Incident Commander:

 Identify Marshalling areas

 Identify Bus Loading areas

 Identify Reunification site

Reunification Site Duties:

o Away from sign in area

o Away from media

o Away from holding area

 Call 911

 Contact Emergency Team and Support Team

 Document incident and actions taken

 Keep Emergency Kits up to date

 Relay priority information to Director of Safety & V.P of Campus Services

SHELTER IN PLACE:

 Assist V.P of Campus Services:

 Make appropriate recommendations

 Request assistance from Security, if needed

 Provide a list of assets available for Sheltering in Place:

 Food and supplies (get donations, if needed)

 Duration of supplies

 Logistics to get supplies to campus

 Working with Emergency Responders to provide supplies

 Ensure buses and other vehicles do not respond to school during incident

 After the incident:

 Building assessment

 Determine if building is useable

 Time frame for repairs or clean up

 Alternate school plans

CONTACT LIST: Maintenance/Electrician

Maintenance

Electrician: Dean Schmitz

Location in Building or Room #:

Alternate # 1:

Location in Building or Room #:

Alternate # 2:

Location in Building or Room #:

Alternates may be Security personnel or others that know the locations of shut offs, etc., or other building custodians Assistance may be requested from Transportation Department.

RESPONSIBILITIES: Maintenance/Electrician

 Report to Director of Safety and Incident Commander

 Lock entrance/exit doors, depending on the incident

 Monitor entrance doors

 Search building exterior, parking lot, and Marshalling Areas

Turn off: (if needed):

 Air handling system

 Gas & electricity

 Alarm Panels

 Water

CONTACT LIST: Director of Wellness Center

Director of

Wellness: Stephanie Isaak

Alternate # 1:

Location in Building or Room #:

Alternate # 2:

Location in Building or Room #:

Alternates may be other counselors within the College.

RESPONSIBILITIES: Director of Wellness/Counselors

 Assist V.P of CS/ Dir Of Safety

 Assess individual & group counseling needs of students and staff

 Reassure teachers and studentsWith Campus after incident:

 Contact Community Crisis Team to assist with support

 Refer those who need help to outside agencies

 Assist and plan memorial vigils, if appropriate

 Disseminate this information with Campus Community Relations Officer to students, staff and community

CONTACT LIST: Campus Nurses

Student Health

Nurse: Lynette Schaff

Location in Building or Room #:

Nurse:

Location in Building or Room #:

Alternate # 4 :

Location in Building or Room #:

Alternates could be nursing supervisor, P.E teachers, coaches, supervisors or others trained in first aid and CPR.

NAME TASK

 Serve on School Support Team

 Provide immediate first aid to victims

 Establish triage area

 Provide medical records, if needed

 Assist Medical Personnel as needed or requested

 Administer medication to those who need it

CONTACT LIST: Transportation Coordinator

Transportation

Coordinator: Bud Andersen

Alternate # 1: Roland Young

Alternate # 2:

Alternate # 3:

Location in Building or Room #:

Alternates will be the assistant’s or a designate.

CONTACT LIST: Community Relations Director

Community

Relations

Director:

Dennis Neuman

Alternate # 2:

Alternate # 3:

Alternates may be Assistant Superintendents, or principals with news media expertise.

RESPONSIBILITIES: Community Relations Director

 Work with Emergency Responders to provide information to families, staff, and public such as:

 Nature of the incident

 Evacuation procedures

 Reunification site; triage

 Parents and news media areas

 Phase II & III:

 Safety measures implemented

 Measures taken to prevent another incident

 Measures in place to assist students, parents, staff and community with incident

(Crisis Team, vigils, etc.)

CONTACT LIST: Technology Coordinator

Technology

Coordinator: Chris Baille

Alternate # 1: Bryan Decoteau

Alternate # 2: Ben Ramsey

Alternate # 3: Doug Quinn

Alternates could be other technology staffs who have expertise in the areas listed under

responsibilities of the Technology Coordinator.

 Assist with technology needs such as security cameras, phone lines, etc.

 Shut down computer access to the school, if necessary

 Assist with tracking threatening e-mail

 Aid with the emergency notification system

NEWS MEDIA RELATIONS

United Tribes Technical College intends to provide access to public information to the news media, while considering the responsibilities of the College During a school or College

emergency, the primary role of the media should be to provide parents and the public with prompt, accurate, and relevant information

Spokespersons:

Depending upon the severity of the situation, the main spokespersons for the news media

during a campus emergency shall be the President of UTTC, Vice President of Student and Campus Services, the College Attorney and/or the Director of Community

Relations or their designees No pertinent information will be given to media that has not been cleared through the Emergency Responders Public Information Officers in order to preserve the accuracy of the information and not jeopardize potential future investigations

It is also the College’s intent that if the incident is of a magnitude to draw regional or national news media to Bismarck, preference may be given to local news affiliates

Students and other residents are instructed to turn to local news media for

information

Media Guidelines:

1 UTTC employees and students will be instructed not to grant news media interviews

unless approved by the President’s office

2 When requests for student interviews are granted, interviews will be completed with minimal loss of instruction time or interruption in the learning environment

3 The College will assign a location for media that is convenient for them and meets the requirements of both news media and school personnel

4 Media access to other areas of school buildings and grounds requires the approval of the President or Director of Community Relations

5 Questions concerning the position of the College on legal, moral, or ethical issues will be deferred to the President

 The Community Relations Director will assist by providing media guidelines, facts

sheets about the school and/or College, media contact lists, news releases, prepared

statements, news conferences, media briefing rooms, etc

United Tribes Technical College

Support Team

Name / Position / Zone: BLDG NAME: BLDG. #: EXT: HOME / CELL #:

Safety & Security Director - Joely Heavy

ZONE 1

Team Leader: Donavan Lambert Admissions 5A 1241 701.595.1942

ZONE 2

ZONE 3

Team Leader: Bud Andersen Maintenance Shop 47 1302

ZONE 4

Team Leader: Leah Hamann Education Building 31/32 1380

ZONE 5

Team Leader: Jolene Decoteau Co Ed Dorms 65 1513

ZONE 6

Team Leader: Jolene Decoteau Residential Life Dept 65 1513 701.426.5055

Alternate: Tonia Morris Residential Life Dept 65

ZONE 7

Team Leader: Dale Pletan Automotive 200

Electrician Program 200Welding Program 200

ZONE 8

Team Leader: Mike Wetsch S & T Building 1554