BPG- How to Submit a Course Inactivate Form_01-2021

Updated By: Curricular AffairsBusiness Process Summary Submitting a Course Inactivation Form through UAccess for courses that are no longer going to be offered within the department’s cu

Updated By: Curricular Affairs

Business Process Summary

Submitting a Course Inactivation Form through UAccess for courses that are no longer going to be offered within the department’s curriculum moving forward Inactivating a Course does not mean deleting Course ID’s, as historical records remain logged in the Course Catalog

Business Process Procedures:

Step A Submitting a Course Inactivate Form

1 Check the Course Catalog to make sure there are no active sections of the

corresponding Subject and Catalog Number for the effective term being requested If there are any active sections make sure to delete them before submitting the Course Inactivate Form

UAccess Administrative Login> Curriculum Management>Schedule of Classes>Maintain Schedule of Classes or UA Schedule of Classes Update

2 Navigate to the Course Catalog Add Forms in UAccess

UAccess Administrative login> Navigator Bar> Curriculum Management> UA Curriculum Management>Course Management> UA Course Inactivate

Please note: department representative must request access via the

“UAccess Access Provisioning Tool” before this point

3 Click “Add a New Value” to begin a new Inactivate Form.

The Course ID of the Course being inactivated needs to be inputted first The Course ID of a course can be found on the Course Catalog Look up the

course being inactivated, the Course ID should be located at the top of the page once in the Course Catalog search

4 Input the Course ID into the Inactivate Form and the grayed areas on the

Form should all automatically fill in

Once the Course ID is inputted, all the fields are populated in

5 Course Inactivate:

Please provide the reasons why the course is being inactivated and fill in the First Effective Term

6 Consider the impact of the course being inactivated and list the other courses

affected by this inactivation Inactivating a course may impact majors or minors, course requisites or enrollment requirement groups for multiple

departments It is the responsibility of the individual departments to submit modification forms for changes to course requisites and enrollment

requirement groups Notification of changes to majors and minor should

follow current practice

7 If the course is being replaced by another (through UA Couse Add Form)

please indicate here

8 Provide any additional information necessary, then hit submit