Facilities Management Directives’ Index

Facilities Management Directives’ IndexUpdated April 2017 To access a directive: 1.. DIRECTIVE REVIE W DATE RESPONSIBLE DIRECTOR 8 Facilities Management Employee Council 05/2013 Deputy

Facilities Management Directives’ Index

Updated April 2017

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DIRECTIVE

REVIE W DATE

RESPONSIBLE DIRECTOR

8 Facilities Management Employee Council 05/2013 Deputy Chief Facilities Officer

6 Emergency Operations Plan 01/2008 Director, Operations & Maintenance 120-139 Administrative Procedures

120F 11/2005 Facilities Management Policies and Procedures

Directives

10/2010 Chief Facilities Officer

121I (Cncld

02/10/2011)

12/200 5

Inclement Weather/Emergencies Policy (See UVA Policy)

12/2010 Director, Operations & Maintenance

0 Official Parking at 575 Alderman Road 12/2002 Deputy Chief Facilities Officer

1 Hours of Work Policy 12/2003 Deputy Chief Facilities Officer

4

Administration of Work and Leave Time within Facilities Management

05/2006 Deputy Chief Facilities Officer

128D (Cncld

02/10/2011)

01/200 6 Subsistence Payments 01/2011 Director, Operations & Maintenance

0 Facilities Management Services Bulletins 12/2002 Deputy Chief Facilities Officer

131D 11/2000 Facilities Management Policy for Granting

Military Leave

11/2002 Director, Human Resources &

Training

132C (Cncld

02/10/2011)

10/200 5

Facilities Management Performance Evaluation Survey Procedures

10/2010 Director, Operations & Maintenance and

Associate Director, Work Management

134B 11/2003 Retirement/Resignation/Termination

Procedures

11/2005 Director, Human Resources &

Training

135C (Cancld

08/23/2017

06/200 8

Facilities Management Employee Rewards and Recognition

FM Nomination Form Extraordinary Contribution Form

06/2013 Director, Human Resources &

Training

140-159 Financial Procedures

140H (Cncld

02/10/2011)

09/200 4 Authorization of Charge Support Documents 09/2006 Director, Operations & Maintenance

0 Reporting Fraudulent Transactions 01/2012 Deputy Chief Facilities Officer

160E (Cncld

2/10/2011)

11/200 3

Use of University Facilities, Equipment, and Materials

11/2005 Director, Operations & Maintenance

167D 11/2000 Space and Equipment Security 11/2002 Director, Human Resources &

Training

DIRECTIVE

REVIE W DATE

RESPONSIBLE DIRECTOR

200-219 HRT Administration

0

Filling or Creating Positions 12/2002 Director, Human Resources &

Training

203C (In

Review)

01/200 1

Selection Process for Primary Positions within Facilities Management

01/2003 Director, Human Resources &

Training

204D 11/2000 Facilities Management Discrimination Policy and

Procedure

11/2002 Director, Human Resources &

Training

220D 11/2000 Educational Aid and Tuition Assistance 11/2002 Director, Human Resources &

Training

0

Adult Education Leave Policy 12/2002 Director, Human Resources &

Training 240-259 Training Program

240C

(Cancld

10/30/2017)

11/2000 Employee Training and Development 11/2002 Human Resources & Training

Manager 241F (In

Review)

(Cancld

08/23/2017)

02/200 7

Apprenticeship Program Standards 02/2012 Director, Human Resources &

Training and Apprenticeship Program Manager

260-279 Health and Safety

260C

(Cancld

10/30/2017)

11/2001 Respirator Protection Program 11/2003 Safety Program Manager

262D

(Cancld

10/30/2017)

06/200 6

263C

(Cancld

10/30/2017)

04/200 2 Safety and Health Program 04/2004 Safety Program Manager

4 Asbestos Safety Policy and Working Procedures 08/2006 Director, Operations & Maintenance

266C 02/1999 Confined Space Entry (See UVA Policy ) 02/2001 Safety Program Manager

3

Facilities Management Policy on Drug and Alcohol Use (See UVA Policy )

11/2005 Director, Human Resources & Training 268A (Cncld

08/23/2012)

08/1992 Workers' Compensation Light Duty Work

Assignments

08/1994 Director, Human Resources & Training 269B

(Cancld

10/30/2017)

09/200 2 Control of Hazardous Energy (Lockout/Tagout) 09/2004 Safety & Health Program Manager

270A

(Cancld

10/30/2017)

04/200 3 Hazard Communications Program 04/2005 Safety & Health Program Manager

271A 11/2000 Prevention of Workplace Violence 11/2002 Director, Human Resources &

Training

272/903 05/1996 Fire Safety 05/1999 Director, Health Systems Physical

Plant

274 (Cncld

08/23/2012)

12/200 0

Workmen’s Compensation Policy Director, Human Resources &

Training

1 Hazardous Materials Collection & Disposal 04/2003 Safety Program Manager

300-319 Materials and Supplies Procurement

320-339 Non-Professional Services Procurement

4

Contracting for Renovations, Major Repairs, and New Construction

07/2006 Office of Contract Administration

Facilities Planning & Construction 340-359 Professional Services Procurement

360-379 Construction Contract Administration

360F (Cncld

01/31/2011)

12/200 8

Construction Warranty Claims 12/2013 Office of Contract Administration

Facilities Planning and Construction 361B (Cncld

01/31/2011)

05/200 2

Competitive Sealed Bidding Process for Construction Projects

05/2004 Office of Contract Administration

Facilities Planning and Construction 362C (Cncld

02/11/2010)

04/200 7

Change Orders for Construction and Professional Services Contracts

04/2007 Office of Contract Administration

Facilities Planning and Construction

DIRECTIVE

REVIE W DATE

RESPONSIBLE DIRECTOR

363A (Cncld

02/11/2010)

04/200 5 Procedure for Resolution of Contractual Claims 05/2007 Contract Administration Manager

364 (Cncld

02/11/2010)

07/200 4

Selection Plan for Design-Build, Construction Management, and Competitive Negotiation Procurements

07/2006 Construction Services Manager

Facilities Planning & Construction

5

Conflicts of Interest (See UVA Policy) 10/2010 Deputy Chief Facilities Officer 383E (Cncld

02/03/2010)

05/200 2

Evaluation of Contractor Performance 05/2004 Office of Contract Administration

Facilities Planning and Construction 384F (Cncld

02/10/2011)

07/200 4 Facilities Management Procurement Offices Director, Operations & Maintenance

400-419 Space Administration

420

Demolition

Permit

05/200 1 Demolition of Facilities 05/2003 Real Estate & Space Management

500-519 Facilities Master Planning

520-539 Capital Projects Program

520J &

Handbook

10/200 9

A/E Approval Process and Capital Project Steering Committee Procedures

01/2014 Director, Facilities Planning &

Construction 521B (Not On

Line)

05/1993 Approval of Architects/ Engineers for Capital

Outlay Projects

05/1996 Director, Facilities Planning &

Construction

522 (Cncld

02/11/2010)

08/200 3

Environmental Impact Report (EIR) 08/2005 Director, Facilities Planning &

Construction

523 (In

Review

01/25/2011)

06/200 4 Management of Storm Water 540-559 Facilities Design

540C (Cncld

01/31/2011)

11/200 0

University of Virginia Facilities Guidelines, May

1998 Edition

05/2001 Office of the Senior Review Architect 542C (Cncld

01/26/2011)

09/2007 University of Virginia Facilities Division I Template 09/2009 Office of the Construction Services

Manager

560-579 Project Management

561A 06/1991 Renovation Project Cost Estimates 06/1993 Director, Facilities Planning &

Construction

562E (In

Review

01/31/2011)

04/200 6 Building Permits and Project Permits 04/2007 University Building Official

564 (In

Review

01/31/2011)

05/200 5

Certificates of Use and Occupancy (Medical

Center)

05/2007 University Building Official

1 Utilities Infrastructure Development Strategy 02/2003 Director, Energy & Utilities

DIRECTIVE

REVIE W DATE

RESPONSIBLE DIRECTOR

600G (Cncld

02/10/2011)

07/200 5

Service Call Policy and Procedures 07/2007 Director, Operations & Maintenance

and Director, Health System Physical Plant

601C 05/1998 Emergency and Routine Service During Other

Than Normal Working Hours

05/2000 Director, Energy & Utilities

640-659 Planning & Estimating

640G (Cncld

02/10/2011)

12/200 5

Facilities Management Pricing Policies and Procedures for Major Work

12/2010 Director, Operations & Maintenance

660-679 Facilities Inspection

3 Facilities Assessment Program 12/2005 Director, Operations & Maintenance

5 Structural Inspections 03/2007 Director, Operations & Maintenance

5

Insurance Claims Policy & Procedures for Loss or Damage to University Property; Insurance Claims Involving Loss to University Property

12/2010 Director, Operations & Maintenance

6 Paint Removal by Burning 01/2008 Director, Operations & Maintenance

7 Out-of-Service Fume Hoods 02/1999 Director, Operations & Maintenance

1 Entrapped Elevator or Wheelchair Lift Passengers 02/2003 Director, Energy & Utilities

706B 10/1998 Fire Alarm Systems 10/2000 Director, Energy & Utilities

708B (Cncld

02/10/2011)

06/1999 Preventive Maintenance 06/2001 Director, Operations & Maintenance

709C 06/200

4 Elevator Maintenance Program 06/2006 Director, Operations & Maintenance

710/906

(Cncld

02/07/2011)

08/1996 Plant Operations and Maintenance Policy Director, Health Systems Physical

Plant

711/913A 01/1997 Code Compliance - Smoke/Fire Wall Penetrations 01/2000 Director, Health Systems Physical

Plant

712A/914A 06/1997 Elevator Failure/Passenger Evacuation 06/1999 Director, Health Systems Physical

Plant

723A/902A 09/199

5

Infection Control for Construction 09/1997 Director, Health Systems Physical

Plant 740-759 Energy & Utilities

9 Excavation Permits 02/2001 Director, Energy & Utilities

8 Use of Steam Tunnels 04/2000 Director, Energy & Utilities

1

Utility or Building System Outage, Interruption,

or Failure

02/2003 Director, Energy & Utilities

Director, Health Systems Physical Plant

746 11/1997 Easements for Utilities 11/1999 Director, Energy & Utilities

760-769 Building Services

770-779 Landscape and Grounds

780G (Cncld

03/21/2011)

03/201 0 Motor Vehicles Accident Reporting Procedure Associate Director, Work Management

4

Spill Prevention Control and Countermeasure Plan

06/2004 Director, Operations & Maintenance

1

2

General Dress Guidelines and Issuing and Wearing

of Approved Apparel

11/2017 Deputy Chief Facilities Officer

DIRECTIVE

REVIE W DATE

RESPONSIBLE DIRECTOR

1

Hazardous Material Collection and Disposal (See

FM Directive 275 )

04/2003 Safety Program Manager 795B (Cncld

02/10/2011)

03/1998 Yard Waste Composting Plan 03/2000 Director, Facilities Operations

797C (Under

review

(01/25/2011)

06/200 3

Engineer

3

Facilities Management Electric Motor Replacement Policy

04/2005 Energy Programs Manager

(PDF) 11/201

3

University of Virginia Snow and Ice Control Plan 2013-2014

11/2013 Director, Health Systems Physical

Plant Director, Operations & Maintenance 901A (Cncld

02/07/2011)

01/199 7 Snow & Ice Control Plan - HSC Director, Health Systems Physical

Plant