PeopleSoft Human Capital Management Business Process Maps

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PeopleSoft Human

Capital Management 9.2 Business Process Maps

March 2013

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PeopleSoft Human Capital Management 9.2 Business Process Maps

CDSKU hcm92bpms

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Hire and Enable Resources

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Define Recruiting Goals and Measurements

Create Competency Strategy

Create Recruiting Strategies

Analyze Pool of Available Applicants

Analyze Recruiting Processes and Channels

Define Organization Competencies and Accomplishments

Analyze Recruiting

Recruit Applicants

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Receive and Track Applications

Search for Jobs Self-Service

Create Job Requisitions

Plan Recruiting

Evaluate and Select Applicants

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Create Job Requisitions

No

Yes

No

Clone ExistingJob Opening

Modify ExistingOpening

Create NewJob Opening

No

Resubmit for Approval

Create fromOpen Position

Select screening questions for online applicants

Create New Job Opening Job Opening Screening

Receive notification

of job opening pending approval

Pending ApprovalsWorklist

Clone existing job opening

Search Job Openings

View list of existing and/or prior job openings, if needed

Search Job Openings Browse Job Openings

Select person or person profiles for base requirements

non-Create Job Opening

Modify cloned job requisition to meet requirements

Search Job Openings

Request job opening approval

Create New Job Opening

Plan Headcount(FPS)

Review and update existing job opening in progress

Search Job Openings

Create new job opening

Create Job Opening

Associate notes and attachments

as needed

Plan Recruiting

Create new job opening

Check job opening approval status

Pending Approvals

Post Job Requisitions

Associate notes and attachments

as needed

Manage Job Openings

View list of existing and/or prior job openings

Search Job Openings Search Job Postings

Modify cloned job requisition

to meet requirements

Search Job Openings

Clone existing job opening

Search Job Openings

Check job opening approval status

Pending Approvals

Create job opening based on open position

Create Openings from Positions

Request job opening approval

Pending Approvals

Review, update, approve or deny request for job

Pending Approvals

Select pre-screening and screening questions for rating online applicants

Screening

Requestheadcount?

Request Recruiter to create job opening?

Clone existing job opening?

Ready to submit for approval?

YesHow to create

job opening?

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Post Job Requisitions

Candidate

Recruiter

Line Manager

Job BoardCompany Web Sites

ServicesProcurement

Recruiting Agencies

Job BoardCompany Web Sites

ServicesProcurement

Recruiting Agencies

Identify job boards for posting

Identify internal

or external websites for posting

Integration with third party using PeopleSoft's Open Integration Framework (OIF)

Post job opening

Manage External Postings

Integration with PeopleSoft Services Procurement using PeopleSoft's Open Integration Framework (OIF)

Receive posting confirmation(s)

Post job opening

Identify Services Procurement for posting job opening

Identify recruiting agencies for posting job opening

Create Job Requisitions

Receive posting confirmation(s)

Post job opening

Identify Services Procurement for posting job opening

Integration with PeopleSoft Services Procurement using PeopleSoft's Open Integration Framework (OIF)

Identify recruiting agencies for posting job opening

Post job opening

Identify internal

or external websites for posting

Search for Jobs Self-Service

Attract Applicants

Review job postings by job board, if needed

Manage External PostingsSearch Postings

Full Text Vacancy (USF)

Review job postings by job board, if needed

Manage External PostingsSearch Postings

Full Text Vacancy (USF)

Where to post job?

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Search for Jobs Self-Service

Employee

Recruiter

Candidate

Apply for job

Visit Job Boards

Attend Recruiting EventSearch Print Media

Search the Internet

Search CompanyWebsite

Search CompanyInternal Careers Site

Save job

to list

Set up automaticjob search

Careers

Search hard copy publications

Subscribe to potential employer's job search agent

Careers

Attend recruiting event or job fair

Process applicants’

automatic job searches

Run Job Search Agent

Save job to list

Register for job board and provide profile information

Review job postings

Careers

Search job postings directly on company website

CareersJob Search

View job postings directly

on job board

View job postings on other external websites

Review job postings

Search job postings directly on company website

Chooseaction

Refer a friend

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Create Employee Referral Program

Participate inRecruiting EventsAdvertise

Search the Internet

Search ApplicantDatabase

ReceiveInquiries or Referrals

Review applicant search results

Find Applicants

Search applicant database for individuals meeting criteria

Receiveinquiries or referrals in person or via phone or email

Advertise job openings in media publications

Create or update a referral program ID, description, effective date, and some business rules

Employee Referral Program

Select the employee eligibility and award category rules that are in effect for the program

Employee Referral Program

Participate in job fair or recruiting event

Create list of applicant leads to qualify

Hot Job History

Contact potential applicants by email, phone, fax or mail

Define the conditions under which an employee is eligible for award payment under the Employee Referral Program

Employee Eligibility Rules

Track correspondence and contacts

Contact NotesManage Applicant

Set up the amounts and timing of awards in the category for both ERPs and hot Jobs

Award Category Rules

Track correspondence and contacts

Contact NotesManage Applicant

Record general expenses associated with recruiting

Search Job Openings

Choose how

to source applicants

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Apply for Job Self-Service

Employee

Recruiter

Candidate

Prompted by External Job Boards

or Internet

Prompted by Print Media or Recruiting Events

Employee Choice to Refer a Friend

Search Job Postings

Upload Resume

Paste Resume Text

Apply for a Job

View activity

Mail Resume

Email ResumeFax Resume

ApplyDirectly Online

Provide attachmentsNo

Prompted by Externally Exposed Job Postings on Company Website

Employee Choice to Seek Job Opportunity

Yes

Respond to screening questions

Careers

Track correspondence received from applicants

Contact NotesManage ApplicantAdminister ReferralsTrack Duplicate Referrals

View a summary of the jobs applied for, and the application status

Careers

Provide additional attachments to support job application

Careers

Submit online application

Careers

Verify contact information

Careers

Complete pre-screening questionnaire

Careers

Select the positions for which to apply

Fax copy of resume

Email copy of resume

Confirm Referral

Send applicant profile to company recruiting process

Transfer applicant to online application form pre-populated with information provided by applicant

Provide references and personal data

Careers

Provide employment and training history

Careers

Provide competency and accomplishment information

Careers

Search job postings

Careers

Select jobs in which to apply

Careers

Provide referral source information

Careers

Register as a new applicant

Careers

Review the eligibility and award payment status for each applicant referred

Check Referral Status

Select job opening and create a referral

Refer a Friend

Receive confirmation that the resume was received

Careers

Method of application?

Pass pre-screen?

Chooseaction

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Receive and Track Applications

Add New Applicant

Apply for JobSelf-Service

Create an individualized checklist for a particular applicant for whom recruitment activities are tracked

Applicant Checklist

Record information about how the applicant was referred to the organization

Add New Applicant

Attract Applicants

Load resumes received in electronic format

Load ResumeManage Resumes

Add or update competencies and accomplishments

Add New Applicant Application Details

Create resume receipt acknowledgments and send to

Analyze Recruiting

Notify applicants that resumes have been added to the applicant database

Review summary of applicants

Applicant Summary by JobApplicant Summary by Source

Chooseresumeoption

Resume parsingavailable?

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Evaluate and Select Applicants

Recruit Applicants Review Applicants Perform Pre-Hire Activities Manage OffersPresent and

Analyze Recruiting

Conduct Interviews and Select Final Candidates

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Source Applicants

Recruiter

Search Internal Applicant Database

Search Leads and Contacts

Create Automated Search Agent

Review ApplicationReview applicant data

Review PotentialContingent Workersfrom Services Procurement

Review Potential Candidates Sent from Job Boards

Review Correspondence Notes

Review list of potential candidates based on search criteria

Review Application

Search Applications

Receive potential candidates from PeopleSoft Service Procurement using PeopleSoft's Open Integration Framework (OIF)

Review list of potential candidates provided by Job Boards

Search Applicants

Receive potential candidates identified by Job Boards using PeopleSoft's Open Integration Framework (OIF)

Search internal database for applicant suitable for a job requisition

Search Applicants

Review list of potential candidates provided by Services Procurement

Search Applicants

Define search criteria and create automated search

Saved Searches Run Automatch Search

Review applicant status, resume, and / or applicant profile

Search Applicants

Review list of potential candidates identified by automated search agent

Search Applicants

Review correspondence notes

Search Applicants

RecruitApplicants

Choose information to review

Where to lookfor applicants?

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Review Applicants

Recruiter

Line Manager

ReviewCorrespondence Notes

ReviewApplication

Route ApplicantInformation

Link Applicant

to Job

Reject Applicant

Keep applicant

in consideration

SendCorrespondence

Forward

Add Applicant

to a List

Route ApplicantInformation

RejectApplicant

Source Applicants

Link applicants to requisitions

Manage ApplicantManage Job Opening Manage Applications

Update applicant disposition for a given job

Manage ApplicantManage Job OpeningManage Application

Forward applicant to another recruiter or individual

Forward Applicant

Review applicant status, resume, and/

or applicant profile

Manage ApplicantReview Questionnaire Results

Manage ApplicantManage Job OpeningManage Application

Route applicant information to appropriate parties for additional review

Manage ApplicantManage Job Opening Manage Applications

Add applicant to list

of rejected applicants

Manage Applicant

Update applicant information and disposition status

Manage ApplicantManage Job OpeningManage Applications

Send rejection letter to applicant(s)

Send CorrespondenceGenerate Recruitment Letters

Review Notes / correspondence history/attachments

Contact Notes

Screen Applicants

Link applicants to job, if needed

Manage Applicant

Receive and track reviewer recommendations and details

Manage Applicant

Update applicant information and dispositionstatus

Manage Applicant

Document correspondence with applicant

Contact Notes

Route applicant information to appropriate parties

Manage ApplicantForward Applicant

Document correspondence sent and received

Contact Notes

Request further applicant information

Send Correspondence

Add applicant to a list

Manage Applicant

Chooseaction

ChooseactionChoose

action

Chooseaction

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Screen Applicants

Recruiter

NoNo

Job Opening Screening

Validate applicant’s qualifications using Crediting Plan

Review Applicants

Review list of applicants who meet or exceed the final screening criteria

Create candidate referral list

Candidate Evaluations List

Schedule Interview

Create Certificate

of Eligibles

Certificate of Eligibles

Create ranking plan

Rate applicant competencies and accomplishments

Job Opening RankingApplicant Rating

Review requirements met by applicant

Review list of highly qualified applicants;

adjust rank if needed

Identify the applicants who have priority placement rights

Job Opening Screening Process Priority Placement

Override rankings for competitive or non-competitive applicants

Review list of applicants who applied for a specific job requisition

Print the Certificate of Eligibles report

Certificate of Eligibles

Provide Certificate

of Eligibles and candidate referral list to the hiring official

Screening USF applicants?

Need to rank candidates?

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ReviewCorrespondence

Confirm candidates for interview

Manage Applicant

Record decision to interview, hold, or reject the candidates

Manage Applicant

Document correspondence sent and received

Manage ApplicantSend Correspondence

Review list of candidates for a job associated with a job opening

Manage ApplicantJob Opening 360 Candidate Listing

Review candidate application information, resume, disposition and status history

Manage ApplicantManage Application

Review correspondence history and attachments

Contact Notes

Update candidate information, status,

or disposition

Manage Applicant

Review list of candidates recommended for interview for a job opening

Manage Applicant

Review candidate disposition status history

Manage Applicant

Review candidate application information, resume, disposition and status history

Manage Applicant

Update candidate information, status, or disposition

Manage Applicant

Contact applicant for follow-up, further screening or information

Send Correspondence

Route candidate interview list for job to hiring manager

Manage Applicant

Review list of candidates associated with a job opening

Manage ApplicantJob Opening 360

Record decision to interview, hold, or reject the candidate

Manage ApplicantManage Application

Review feedback, resume, and/ or applicant profile

Manage Applicant

Create interview schedule for selected candidates

Schedule Interview

Receive notification and confirm interview schedule

Interview Calendar Interview Team ScheduleInterview Notifications

Receive notification and confirm interview schedule

Interview Calendar Interview Team ScheduleInterview Notifications

Create interview schedule for selected candidates

Schedule Interview

Send notifications to participants of the scheduled interview

Manage Applicant

Document correspondence sent to interviewers and candidates

Document correspondence

sent

Manage Applicant Send Correspondence

Send notifications to participants of the scheduled interview

Manage Applicant

Route candidate information to interviewers

Manage ApplicantForward Applicant

Receive and manage interview notification and confirm interview

CareersInterview Notifications

Screen Applicants

Chooseaction

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Conduct Interviews and Select Final Candidate

By Requisition

By Applicant List

RejectCandidate

SelectFinalCandidate(s)

Select Final candidates

Evaluate candidate and provide recommendation

Interview EvaluationsCreate Interview Evaluation

Review interview schedules

Interview Team Schedule Interview Calendar

Provide expense documentation,

if needed

View interview schedules by requisition

Interview CalendarInterview Team Schedule

View interview results, ratings and recommendations

Manage ApplicantEvaluation Summary

Review candidate information provided

View a summary

of their scheduled interviews, listed

by job requisition

Careers

Review scheduled interviews

Interview Team Schedule Interview Calendar

Evaluate candidate and provide recommendation

Create Interview Evaluation

Perform comprehensive review

of candidates in each stage of the selection process

Manage Applicant

Prepare and attend interview

View interview schedules by applicant

Manage ApplicantInterview Team Schedule

Review candidate information provided

Capture costs claimed by candidates by requisition

Search Job OpeningsJob Openings

Create candidate interview evaluation and record results

Interview EvaluationsCreate Interview Evaluation

Prepare and conduct interview

Review requisition interview status and confirm complete

Search Job Openings

Update final candidate information and status

Manage Applicant

ScheduleInterviews

Track contacts, conversations and correspondence

Contact Notes

Contact candidate and follow up on interview and status

Send Correspondence

Provide candidate selection information to recruiter

Create reminders for interviewers to complete evaluations

Interview Evaluation Reminder

Update candidate information and status

Manage Applicant

Send rejection notification

Send rejection notifications

Generate Recruitment LettersSend Correspondence

Prepare and conduct interview

Track correspondence

Contact Notes

PerformPre-HireActivities

View interview results, ratings and recommendations

Manage Applicant

View interview schedules by applicant list

Manage Applicant

Select candidates for pre-employment checks

Manage Applicant

Update candidate disposition for a given job

Manage Applicant

Review candidate interview status and confirm complete

Manage Applicant

Select candidates for pre-employment checks

Choosepotentialhires

Chooseaction

Choose potentialhires

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Perform Pre-Hire Activities

Recruiter

Candidate

Line Manager

YesYes

Review and/or references for the selected applicant

Manage Applicant

Track correspondence

Contact Notes

Receive request status from provider using the Open Integration Framework (OIF)

Receive applicant information from provider using the Open Integration Framework (OIF)

Review status of request for pre-employment checks

Preemployment Check

Send an email to the applicant requesting references

Send Correspondence

Send application information

to preemployment verification provider using the Open Integration Framework (OIF)

Capture pre-employment check expenses provided by pre-employment verification provider

Send application information

to preemployment verification provider using the Open Integration Framework (OIF)

Access provider website and request candidate inquiries

Preemployment Check

Send an email to the applicant requesting references

Manage Applicant

Receive request status from provider using the Open Integration Framework (OIF)

Provide reference information

Review status of request for pre-employment inquiries

Preemployment Check

Capture pre-employment check expenses provided by pre-employment verification

provider

Update candidate status

Manage Applicant

Review and/or verify references for the selected applicant

Manage Applicant

Review results of pre-employment checks

Preemployment Check

Receive applicant information from provider using the Open Integration Framework (OIF)

Present and Manage Offers

Access provider website and request candidate inquiries

Preemployment Check

Need to request references?

Make offer?

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Hire and Enable Resources

Enter New Hire Information

Enable New Hire (Onboard)

Close Job Requisitions

Analyze Recruiting

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Enter New Hire Information

HireFrench PublicSector

Hire NewEmployee USF

Create an Additional Assignment for

an Employee orContingentWorker

RehireFrench Public Sector

CAN

ITA

Concurrent Hire

of Existing EmployeeFrench Public Sector

Yes

No

Perform Concurrent Hire

or Hire Person

as Employee

Hire ContingentWorker

Rehire Former Employee

Hire/TransferExisting Employee

Use Smart HRTemplate

ESP

No

Yes

Hire GermanPublic Sector

Print the letter to be signed by both employee and employer on

or before the first day of employment

Job Letters (ITA)Hire Letter ITA

Verify that the hire action selected is appropriate

Manage Hires

Review list of individuals that need hiring process to be completed

Manage Hires

Identify work location, job, labor, payroll, salary plan and compensation information

Manage Hires

Create legal relationship between employee and organization

Initialize Status FPS

Update the employee record

Employee Record FPS

Assign Employee to Available Post

Post Edit Request – Staffing (GPS)Run Automated Post Assignments (GPS)Search Unassigned Payees (GPS)Work or Close Assignment Lists (GPS)

Enter child and family allowance

Dependent Information (GPS)Child Allowance Administration (GPS)

Review applicant's hire detail information

Manage Hire Details

Create list containing hiring information

Hire Report CAN

Create a new contingent worker organizational instance for a

Send Contrata File ESP

Print Contrata XML File ESP

Manage Contrata Response File

ESP

Read External XML File ESPReview External XML File ESP

Review and verify data before performing hire?

Review transaction status

Transaction Status

Check to see if applicant exists previously in system

Search for People

Identify the terminated employee

to rehire

Re-Hire Employee FPS

Identify work location, job, labor, payroll, salary plan and compensation information - rehire

Manage Hires

Identify personal information

New Employment Instance USFAdd Employment Instance USF

Create new employee record, assign status and civil service position

Add Concurrent Empl Record FPS

Search Post Plan

Search Post Plan - by Payee (GPS)Search Post Plan - by Post (GPS)

Communication to Social Security ESP

Create AFI File ESP

Create employee ID and identify personal information

Grade Step Information (GPS)

Record the seniority bonus code and the seniority equivalent

Hiring Seniority Bonus FPS

Enter employee disability data

RegionalDisability

Review new hire information and

status

New Hire USFNew Hire Error USFReview New Hire Stats USF

Print PAR request and Notice to

Manage Hires

Add contract data

Update Contracts

Receive notification from Recruiting to perform Hire

Identify compensation, earnings, and distribution details

Add new hire by selecting configured template and completing simple data entry

pre-Smart HR TemplateSmart HR Transactions

Identify employment-related dates such as service computation and WIGI dates

Create employee ID and identify personal information

Manage Hires

Identify education, union affiliations and security clearance

View transaction details

Manage Transactions

Identify work location, job, labor, payroll, salary plan and compensation information

Add Employment Instance

Identify applicant's personal information - rehire

Print Contracts ESP

Identify work location, job, labor, payroll, salary plan and compensation information - contingent

Add Contingent Worker Instance

Add an assignment record for a

person

Add Additional AssignmentConcurrent Hire USF

Record employee data

Job Data –German Public Sector

Validate the hiring process by comparing the employee's competencies to those that are required for the assigned job code

Supporting Documents FPS

Create or update Contracts

Update ContractsUpdate Contracts ESP

Delete and archive applicant data

Hire (Onboard)

Manage Recruiting Expenses

Close Job Requisitions

Chooseaction

specifictasks

Country-Headcount

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Close Job Requisitions

AnalyzeRecruiting

BELUSA

GBR

ITA

Perform country-specific tasks

Review all active employees who were hired or rehired in a given time period and conforms to federal reporting requirements

PRWORA-New Hire (USA)PRWORA-Newhire

View duplicate referrals and adjust award amounts among eligible employees

Track Duplicate Referrals

Receive results of validation of requested awards published by NA PayrollEIP Name: eRecruit Request for PaymentEIP Name: Acknowledgment/Verification

of eRecruit Payment

Analyze ethnic and gender group movement and advancements

Job Group Movement Analysis

Review requisitions, and capture recruiting expenses

Job Opening StatusJob Opening Cost Analysis

Close requisitions for positions that have been

filled

Job Openings

Review and correct awards that are rejected by PeopleSoft Payroll for North America

Review Rejected Awards

Create report of people with special hiring categories

Special Hiring Category ITA

View and approve awards that have the status of "Needs Approval"

Approve Employee Awards

Create and review DIMONA hire notifications to be sent to the Belgium Social Security office (RSZ) in the form of flat files

Create DIMONA Notification (BEL)Review DIMONA Notification (BEL)

Provide award payment data to payroll

Process Referral Programs

View audit list of manual overrides and the change details

Review Override Audit

Analyze information on recruitment and hiring practices

Adverse Impact (USA)

Evaluate and update eligibility employee and determine award status

Process Referral Programs

Receive notification of payment published by NA Payroll EIP Name: Payroll Issued eRecruit Payment

View and override eligibility and award information for referrals as needed

Adverse Impact (UK)

Review the eligibility and award payment status for each applicant referred

Check Referral Status

Analyze Recruiting

Send corrected awards?

Whichcountry?

Chooseactions

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Enable New Hire (Onboard)

Human

Resource

Specialist

Create Global Assignment

Relocate New Hire

Request Resources

Schedule Training

Enroll in Benefits

Plan Performance and Career

RecordOffice/PhoneInformation

Provide Help Desk Support

Manage Benefits Enrollment

Maintain Employee Data

Deliver LearningMaintain Employee Data

Track GlobalAssignments

Enter New Hire Information

Determine Individual Development Goals

Chooseonboardingactions

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Analyze Recruiting

Human Resource

Analyst

Data Administrator

Human Resource

Specialist

Recruiter

Human Resource

Recruit Applicants

Generate Recruiting Intelligence

Analyze Recruiting Performance

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Analyze Recruiting Performance

Human Resource

Manager

Human Resource

Specialist

Data Administrator

BEL

GBR

ITAUSA

USF

Create and review DIMONA hire notifications to be sent to the Belgium Social Security office (RSZ) in the form of flat files

Create DIMONA Notification (BEL)Review DIMONA Notification (BEL)

Review all active employees who were hired or rehired in a given time period and conforms to federal reporting requirements

PRWORA-New Hire (USA)PRWORA-Newhire

Create report of people with special

hiring categories

Special Hiring Category ITA

Generate Recruiting Intelligence

Review a breakdown of job offers versus application by UK-specific ethnic groups and by gender

Adverse Impact (UK)

Analyze information on recruitment and hiring practices

Adverse Impact USA

Analyze ethnic and gender group movement and advancements

Job Group Movement Analysis

Breakdown expense types and amounts for a job opening

Job Opening Cost Analysis

List all vacant budgeted positions

Vacant Budgeted Positions

Review additional details about the recruiting process

Plan Recruiting

Choosecountry

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Payroll Administrator

Time and Labor

Administrator

Human Resource

Specialist

Plan Deployment

Respond to Employee Lifecycle Actions

Maintain Employee Data

Manage Health and Safety

Track Global Assignments

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Plan Deployment

Headcount Manager

Human Resource Specialist

Create Organizational Structure

Plan Headcount FPS

Respond to Employee Lifecycle Actions

Define and Manage Positions

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Define and Manage Positions

Human Resource

Specialist

Position

Vacant Position

BudgetStatus

Add/Update Positions

Update DepartmentFTE Budgets

Build Organizational Structure

Define position information, including title, description, location, company, department, hours, headcount, etc

Position DataClassification Standards USFJob CodesOccupational Series USFOfficial Position Titles USFOrganizational Posn Titles USFRate Code Details

Review information about employees currently or previously assigned to a position

Position History

Review summary of position information

Position Summary

Create department, job code, or position budgets using total salaries and budgeted FTE's for positions with an approved budget status

Update Dept Budget Data

Review a list of all positions currently open

in a department

Vacant Budgeted Positions

Perform real-time budget check

by position

Budget Check by Position

Budget Check Position

Active/Inactive PositionsActive/Inactive Positions

USFActive Position HistoryActive Position History USF

Exception/OverrideException/Override USFMass Org Exception Report (USF)Incumbent HistoryIncumbent History USFJob Code USFJob Code & Position AuditOccupational Series USFOF8 Report USFPosition StatusPosition Title Table USFVacant PositionVacant Position USF

Reports

Review prior or current budget summary information

Budget StatusBudget Check by PositionBudget Status by PositionBudget Status by Document ID

History

Add or update position information and employment-related information

Add/Update Position InfoIdentify Key PositionsIdentify Key Positions USF

Update incumbents in a position

Add/Update Position Info

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Create Organizational Structure

Plan Headcount FPS

Identify direct or indirect reporting relationships

Build Position Structure

Define and Manage Positions

Create organization structure

reports

Active/Inactive PositionsActive/Inactive Positions USFActive Position HistoryActive Position History USFException/OverrideException/Override USFMass Org Exception Report (USF)Incumbent HistoryIncumbent History USFJob Code USFJob Code & Position AuditOccupational Series USFOF8 Report USFPosition StatusPosition Title Table USFVacant PositionVacant Position USF

Create organizational report to validate structure

Create Organizational Report

Create organizational chart based on position structure

Build Organization ChartApply Changes (USF)Build Department Organization (USF)

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Human Resource Approval Authority

New Hire

Identify Headcount for New Hire

Identify Headcount for Grade Promotion

Update Allocation Due

to Temporary or Permanent Leave

Grade Change

Leave or Termination

No

Delete Approved Headcount Allocation Action

CAEs by Employee

Status Summary

Allocation Summary

Exceed BudgetedHeadcount

Obtain Headcount from another Department

or Category

AvailableBudgeted Headcount

Return Headcount Allocation Obtained from another Department or Category

FTEs by Dept and Grade

Headcount by Dept and Grade

NominalHeadcount

Review Budget Line Detail

Audit and Review Grade s

Create Cube For Analysis

Review CAEC Summaries

CalculationResults

Budgeted Headcount by Dept

Headcount Summary

Archive

Allocate/Deallocate Headcount

Perform Annual Headcount Planning

Future/Pending Deallocations

Calculate Workforce Monthly or as Needed

Yes

Decide

if approval given?

Update the counter of the Finance Act for one or all budget

lines

Update Counter

Record the details of the Finance Act, including the initial Finance Act and any amendments

Fact with BL on Request

Need to delete changes to?

Unlocks CAE once the margin is

CAE/Employee Inquire

Respond to employee lifecycle actions

View the actions that resulting from the last CAE change and delete the corresponding updates

Delete CAE and Related Actions

Review and analyze headcount calculation results

CAE Deallocation

Authorizes overstaffing in a CAEC

Overstaffing

Need to review?

Archive the CAE data

CAE Storage

Need to review?

View a summary of headcount and recorded moves by CAEC

Budget Line Detail

Approve or deny headcount allocation for new hire

CAE Allocation Stamp

Create a list of employees in a department

Nominal Headcount

Review CAEC summaries

CAEC SummaryAverage Index/CAEC

Deallocate the headcount in the current grade and reallocate to the

new grade

CAE Change

Calculate headcount per grade and department

Employees/Grade and Dept

Review budgeted headcount authorized by department and the calculated headcount

discrepancies (one grade registered in several CAECs)

Need to?

Approve or deny allocation for new grade change

CAE Change Stamp

View actions captured in employee records and each actions impact

Budget Line Detail

Need to approve/

deny allocation for?

Set up CAE cube

CAE Cube Set Up

Identify the budget line information for each CAEC and associate a grade with a

CAEC

CAE CategoryCAEC / Grade

Build the CAE cube

Calculate CAE Cube

Review the status of the allocation or deallocation procedure

Budget Line Detail

Request a CAE allocation for a new hire

CAE Allocation

Review list of all CAE with an end date or list of CAE to be deallocated

All CAE to be DeallocatedLinks Other CAE

Need to review?

Need to?

Identify budget line data, including budgeted headcount, for each CAEC

Fact with BL on Request

Review a summary of headcount and recorded moves by CAEC

Budget Line View

Lists the grades that do not belong to any CAEC or grades registered in multiple CAECs

Orphan GradesGrades Over Various CAEC

How to obtain allocation?

Hire and Enable Resource

Request a CAE allocation based on headcount available in another department/budget/category

CAEC Locking Ins

Need to calculate?

View transfers of budgeted headcount that result in authorized

Budget Line View

Calculate FTEs per grade and department

Calculate FTE

Calculate the authorized budget headcount from the budgeted

headcount

Budget Line Detail

Calculate the authorized budget headcount management from the authorized budgeted headcount

Budget Line Detail

Distribute headcount between departments

Budgeted Headcount AD

Approve or deny headcount deallocation

CAE Deallocation Stamp

Review overview of the budget

line info

Budget Line Summary

View lock-ins of authorized headcount budget that result in authorized headcount management

Budget Line View

Review CAE status summary

Budget Line Detail

Track Advancement FPS

Update Job Information

Track Advancement FPS

Track Employee Personal Information

Trang 32

Maintain Employee Data

Time and Labor Administrator

Update Employee Information

Track Citizenship Information

Track Employment Contracts

Review and Report Job Summary Information

Track Labor Relations

Track Secondment Contributions -FPS

Archive or Delete Employee Records

- FPSTrack and Report

Regulatory Information

Track Seniority

Update Compensation

Track Tenure and Probation - USF

Track Flexible Service and TenureTrack Faculty

Events

Track Advancement -FPSGrant Tenure -

FPS

Decide

if need to?

Manage health and safety data

Manage Absences

Manage Time and Labor

Manage Payroll

Manage payroll

Manage time and labor

Manage absence data

Track global assignments

Trang 33

Update Employee Information

Line Manager

information

Update employee information

Maintain personal information for Federal

Review direct report data

Manage payroll

Manage absence data

Complete employee checklist items

an employee

Decide

if need to?

Manage Payroll

How

to handle I-9 records?

Manage Absences

Complete and submit Section I of I-9 Form

Complete and Submit I-9 Form

View manager information

Direct Line ReportsPending ApprovalsAlertsLearningObjective AlignmentCompany Directory

My Job OpeningsBirthday AlertsAnniversary AlertsManager Leave SummaryOrganization DirectoryScheduled TrainingManager Expiring LicensesOpen PositionsTime Management AlertsWorkforce Availability

View employee personal information

View Employee Personal InfoPhone NumbersEmail AddressesEmergency ContactTalent SummaryEmployee PerformanceLocation Change (USF)

Update basic employee information

Modify a PersonSmart HR Transactions

Locate and review a person's record by searching by national ID

Search by National ID

Create list of employees whose I-9 Forms are due to expire or whose final I-9 document information must be received

I-9 Receipt/Expiration Report

Identify employee's personal information

Emergency ContactEmergency Contacts ReportDisabilitiesMaintain Accommodation DataDriver's License DataCredit CardGeneral CommentsCompany PropertyPrior Work ExperiencePrior Career History FPSMilitary Situation FRADependent InformationDepdnt Identification DetailsDependent Benef History FPSEthnic Group and Religion THA SGP MYS CHNHukou, Working Life and Living Status CHNPolitical Status and Native Place CHNVolunteer ActivitiesBank AccountsBusiness ExpensesBadgeBirthdays ReportHome Address ReportMailing Labels ReportDocuments (ITA)Company Codes (ITA)Person Organizational SummaryMaintain a Person's POI ReltnModify a PersonAdditional NamesAdd a POI Relationship General Availability MILDisabilities BRAAdditional Information ARGAdditional Information BRAPersonal Information BRASecurity ClearanceBadge/Clearance Access Summary

Review or update personal information

Personal Information SummaryHome and Mailing AddressPhone NumbersEmail AddressesInstant Message IDsEmergency ContactsMarital StatusName ChangeEthnic Groups

New Section I

of I-9 form needed?

Complete Employee I-9 Form submission or reverify/update existing I-9 record by detailing the employee's legally required document

information

Complete/Reverify EE I-9 Form

Print completed and submitted I-9 Forms

Print I-9 Forms

Review or update personal information - USF

Review Change Requests (USF)Address Change (USF)Phone Number Change (USF)Marital Status (USF)Name Change (USF)

Identify checklist items to use as a guide for processing people

Trang 34

Update Job Information

Human Resource

Specialist

Human Resource

Approval Authority

Employee

Line Manager

AppointmentsJPN

Temporary Assignments

Request Job Changes GBR

Personnel ActionUSF

AssignmentsFPS

Civil Service PositionFPS

Personnel Action USF

Job Changes

by Individual Employee

Job Changes

by Mass

Full/Part Time Status

Job Change(Europe)

Track faculty events

Track flexible service and tenure

Track tenure and probation

Update compensationTrack seniorityGrant tenure

Request employee promotion

Promote Employee

Identify change in pay rate or salary

Update Compensation FPSGrant Premiums FPS

Review reporting change status

View Reporting Change Status

Request an employee transfer

Transfer Employee

Track Seniority

Distribute the cost of a main appointment between its additional

appointments

Cost Rate JPN

Create personnel action request

Supervisor Request USFPromote Employee (USF)Reassign Employee (USF)Reporting Change (USF)Retire Employee (USF)Review Change Requests (USF)Separate Employee (USF)

Change and check civil service position

Chg Civil Service Position FPS

View status of promotion request

View Promotion Status

Identify new additional appointments

Additional Appointment JPN

Review the results of the mass employee job record change

Mass Update Result

Track Tenure and Probation - USF

Update Compensation

Request and review reporting

Request employee termination

Terminate Employee

Initiate a request for a job change that requires Works Council approval

Request Job Change

Review status of job change request

Review Job Change Request

Initiate a request for a job change that requires Works Council Approval

Request Job ChangeReview Job Change Request

Approve reporting changes

Approve Reporting Change

Track Advancement

- FPS

Respond to employee lifecycle

Change employee location

Request Location ChangeLocation Change (USF)

View employee transfer employee

View Transfer Status

Type of action needed for direct reports?

Identify/update job-related information

Job DataCurrent JobPay Rate ChangeSmart HR Transactions

Mass-Approve job change requests

Job Change Request Approval

2nd Rqst Authorization USF

Record work location and job information changes

Update Assignment FPSJob Data FPSMerge Employee Record FPS

Approve/deny personnel

action

Approve Request USF

Provide 1st level of authorization required for a personnel action

1st Rqst Authorization USF

Approve transfer employee

Approve Transfer

Apply mass changes to employee

records

Mass Update Run Control Page

Records work time changes

Update Work Time FPS

Change employee full/part time

Track Faculty Events

Type

of action needed for employee

Re-activate or update termination for

temporary jobs

Reactivate/Update Termination

Grant Tenure – FPS

Define the type of mass job data update to apply to employee records

Mass Update Setup

Perform scheduled automatic or manual processing of personnel requests for future dated transactions that have been approved and need

to be pushed to various database records

Process PAR Push USFComp Actns USF (hidden)

Trang 35

Track Seniority

Check seniority data for a worker

Update seniority information

Identify Belgium seniority

Manage Claeys information for Belgium workers

Manage payroll

Manage absence data

Manage Absences

Manage Payroll

Review and set Claeys calculation variables

Create Notification (BEL)

Review employee records with multiple codes

Multiple Seniority Components

Calculate the severance amount

Review employee seniority information

Seniority Report

Create Notifications report

Update Seniority Pay

Verify workers are still eligible for seniority pay components

Update Seniority Eligibility

Identify seniority for a worker

Identify Seniority (BEL)

Trang 36

Update Compensation

Manage payroll

Manage absence data

Manage Absences

Manage Payroll

Refresh the compensation defaults

in Job Data

Refresh Compensation

Recalculate compensation packages

Calculate Compensation

Trang 37

Track Tenure and Probation - USF

Track Tenure - USF

Track Probation - USF

Identify employeesawaiting tenure

Perform tenureconversions

Identify employeesawaiting probationtermination

Terminateprobationary periods

Manage payroll

Manage absence data

Manage Payroll

Decide if need to?

Decide

if need to?

Identify or terminate?

Terminate probationary periods for employees passed probation

dates

Process Automated Actions USF

Create a worklist item and notify supervisors of terminated probations

Probat Term-Supv Notif USF

Create a worklist item and notify supervisors of probation termination

Probat Term-Supv Notif USF

Update tenure status for employees passed tenure dates

Manage Absences

Identify employees who are within

60 days of probationary period

Identify employees who are within

60 days of tenure waiting period

Create a worklist item and notify supervisors of processed conversion

Tenure Conversion Notice USF

Create a worklist item and notify supervisors of tenure conversion

Tenure Conversion Notice USF

Identify or convert?

Trang 38

Track Flexible Service and Tenure

Temporaryresults

Tenure calculation summary

Processing messages

Assign andCalculate Tenure

Manage payroll

Manage absence data

Establish calendars for accruing service years

Update the tenure service totals and employee service

history

Perform Tenure Calculations

Manage Payroll

Review current jobs that count toward tenure

Review Related Jobs

Establish academic ranks, eligibility, and probationary periods

Academic Rank

Track employee's service accrued from other institutions

Create Tenure Data

Review jobs and positions eligible to accrue service credits

View Related Jobs

Identify experiences and credits from other institutions and apply toward tenure

Experience/Credit Codes

Create tenure reports

Tenure CalculationTenure Years of ServiceEmployee Tenure Status

Manage Absences

Create calculation groups

View Periodic ResultsMessage Log

Review employee flexible service

Calculated Service ReportEmployee Service Report

Define rules for service accruals, including rounding and adjustments

Service Rules

Review or update default tenure data, add additional details, and assign calculation group

Create Tenure Data

Decide if need to?

Review?

Activate tenure tracking for an employee

Job Data

Calculate service accruals

Calculate Service

Group actions and reasons that count toward accrual

Calculation Group

Identify service calculation group and FTE value for prorating accrued service

Identify employee's startup credits and exceptions

Flexible Service

Calculate tenure service for a group or an individual

Perform Tenure Calculations

Review changes made

to academic rank and tenure status

Review Rank/Status History

Trang 39

Track Faculty Events

Employee

Activities and committees

Administrative posts

Competencies and accomplishments

Teaching responsibilities

Advisees

Faculty history

Employee cases

NoYes

Memberships

Manage payroll

Manage absence data

Identify full-time and part-time member data

Full-Time MemberFull-Time SurveysPart-Time Surveys

Track faculty competencies and accomplishments

PresentationsPublications

Identify courses the employee is assigned to teach

Teaching Responsibilities

Define DETYA details

Classification Code AUSOrganization Unit AUS

Manage Absences

Track employee's student advisees

Student Advisement

Manage Payroll

Update tracking data?

Track employee's administrative posts, titles, and appointments

Administrative Posts

Update or review my faculty

events

ActivitiesAdministrative PostsCommitteesPresentationsProfessional TrainingPublicationsStudent AdvisingTeaching Responsibilities

Identify Employee Case

Load and report on teaching data

Load FT Teaching Member Data Load Teaching Survey Data Create Survey Stats CAN

FT Survey Stats CAN Rpt

Review the final, approved employee cases

Review Case StatusCase Review Status Rpt

Review Faculty history information

Faculty Events Hist Rpt

Define administrative posts

Administrative Posts

Trang 40

Track Advancement - FPS

Human Resource

manual advancement

Simulate an advancement

Promote multiple employees

Promote one employeeAdvance

Employees

Promote Eligible Employees

Reclassify Employees

Freeze

or demote

an advancement

Advance a worker automatically

Modify an advancement

Delete an advancement

Manage payroll

Manage absence data

Repair/adjust the impact of inserting or deleting a career action with an old effective date

Review Promotable Employees

Manage Payroll

Update the advancement date or demote

Freeze Advancement/Demotion

FPS

Identify promotable employee population

Select Promotable Employees

Decide

if need to?

Update career classification data for individual employees

Increment Step/Promotion

FPS

Identify employees selected for promotion for a specified date

Promotable Employees Report

Request new career classification for individual employees

Increment Step/Promotion

FPS

Simulate reclassification and save the results

Reclassification Simulation

Career Simulation Report

Clear the advancement simulations

Delete Simulation Records

Review career seniority

Review Career Seniority

Simulate advancement for a corps or employee

Step Increment Simulation

Define grade promotion criteria

Define Promotion Rules

Update career advancement

Next Step Increment

Define reclassification conditions and procedures

Automatic Step Increment

Plan Headcount

- FPS

Tiêu đề	PeopleSoft Human Capital Management 9.2 Business Process Maps
Trường học	Oracle Corporation
Chuyên ngành	Human Capital Management
Thể loại	business process maps
Năm xuất bản	2013
Thành phố	Redwood Shores

Định dạng
Số trang	164
Dung lượng	2,4 MB