Tài liệu Module 6: Administering Printer Resources ppt

Contents Overview 1 Introduction to Administering Printers 2 Lab A: Administering a Printer 9 Lab B: Redirecting a Printer 20 Managing Documents in the Print Queue 23 Administering

Contents

Overview 1

Introduction to Administering Printers 2

Lab A: Administering a Printer 9

Lab B: Redirecting a Printer 20

Managing Documents in the Print Queue 23

Administering Printers by Using a Web

This course is a prerelease course and is based on

Microsoft Windows 2000 Beta 3 software Content in the

final release of the course may be different than the content

included in this prerelease version All labs in the course

are to be completed using the Beta 3 version of

Microsoft Windows 2000 Advanced Server

Module 6: Administering Printer Resources

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Introduction

This module provides students with the knowledge and skills that are necessary

to administer printers in a Microsoft® Windows® 2000 network The module discusses the printing components and the procedures to share a printer and locate a printer on the network The module also explains printer permissions and the procedure to assign printer permissions to users and groups It also covers the tasks involved in managing printers, such as pausing and restarting printers Finally, the module discusses how to manage documents in a print queue.There are three labs in this module In the first lab, students locate an existing printer, assign permissions to a printer, and share a printer on the network In the second lab, students pause and restart a printer and redirect print jobs to another printer In the third lab, students administer a print queue using Microsoft Internet Explorer

Materials and Preparation

This section provides you with the materials and preparation needed to teach this module

Materials

To teach this module, you need the following materials:

!"Microsoft PowerPoint® file 1556A_06.ppt

!"Module 6, “Administering Printer Resources”

Preparation

To prepare for this module, you should:

!"Read all the materials for this module Some topics have animated slides that are indicated by an icon in the lower left corner of the slide These slides require you to click them to play the animation

!"Review the Delivery Tips, Key Points, and animations in the module

!"Complete the three labs

!"Study the review questions and prepare alternative answers for discussion

!"Anticipate questions that students might ask Write out the questions and provide answers to them

Presentation:

60 Minutes

Labs:

45 Minutes

Module Strategy

Use the following strategy to present this module:

!"Introduction to Administering Printers Provide an overview of the printing process and the key printing components The topic on printing components has an animated slide The icon on the lower left corner of the slide identifies the slide Use the slide to walk students through the printing process Then explain the procedures to share a printer on the network and locate a shared printer on the network

!"Managing Printer Permissions Explain the importance of using permissions to control access to printers Introduce the three levels of permissions and demonstrate the procedure to assign printer permissions

!"Managing Printers Introduce the various tasks that a printer administrator will need to perform Then demonstrate and explain the procedures to assign forms to paper trays, set a separator page, pause and restart printers, set the priority and printing time for a printer, and redirect documents to a different print device

!"Managing Documents in the Print Queue Explain that Windows 2000 provides the ability to manage documents in the print queue An administrator can pause, resume, and cancel the printing of documents Also, administrators can set the priority and printing time for print jobs in the queue

!"Administering Printers by Using a Web Browser Discuss the advantage of administering printers from a central location Then, demonstrate the procedure to access printers and manage them using

a Web browser

!"Best Practices Read the best practices before you start the module, and then refer to the appropriate practice as you teach the corresponding module section Then,

at the end of the module, summarize all of the best practices for the module

Customization Information

This section identifies the lab setup requirements for a module and the configuration changes that occur on the student computers during the labs This information is provided to assist you in replicating or customizing Microsoft Official Curriculum (MOC) courseware

The labs in this module are also dependent on the classroom configuration that is specified in the “Customization Information” section at

the end of the Classroom Setup Guide for course 1556A, Administering

To prepare the student computers to meet this requirement:

!"Run the Lab061.cmd script on one of the two domain controllers in each subdomain

If you run the script on both domain controllers, the labs will not function properly

Setup Requirement 2

The labs in this module require that the printers described in the following table

be installed on the student computers

HP LaserJet 5Si HP LaserJet 5Si 2 <not shared> No

To prepare the student computers to meet this requirement, perform one of the following actions:

!"From the Trainer Materials compact disc, run the Instprint.bat script on each domain controller in each child domain

If you use the script to install the printers, you will have to open the printers folder and stop sharing HP LaserJet 5Si 2

!"Install the printers manually on each domain controller

Ensure that the List in directory option is selected when sharing the printers

manually

Important

Caution

Caution

Overview

! Introduction to Administering Printers

! Managing Printer Permissions

! Managing Printers

! Managing Documents in the Print Queue

! Administering Printers by Using a Web Browser

! Best Practices

Printers are a common resource shared by multiple users on a network As an administrator, you need to assign permissions to users to access the printers on the network, as well as perform tasks such as managing the print queue, setting printer priority, and redirecting documents to a different printer With

Microsoft® Windows® 2000, you can perform printer administration tasks by using a Web browser This simplifies the tasks greatly by centralizing printer management

At the end of this module, you will be able to:

!"Access printers for administration

!"Manage printer permissions

!"Manage printers

!"Manage documents in the print queue

!"Administer printers by using a Web browser

!"Apply best practices for administering printers

In this module, you will learn

about administering printers

that are a part of the existing

network

# Introduction to Administering Printers

! Printing Components

! Sharing a Printer

! Locating Printers for Administration

With Windows 2000, you can share printing resources across an entire network and administer printing from a central location

To administer printers, you should be familiar with the different printing components in order to understand how they fit together You should also be aware of how to share printers on the network and locate them for

administrator, you will need

to manage the printer

resources on the network

Delivery Tip

This is an introduction to

printer administration

Prepare students for the

topic by providing the

following key points of

information

Key Points

The printing components

work together to complete

the print process

Printers can be shared

for use by a large number

of users

To locate shared printers for

administration, use the Find

feature

Printing Components

Word.doc Printer

Print Device

Print Server Print Command

Printer Driver

Word.doc

There are four important printing components in a network environment These are printers, printer drivers, print servers and print devices To understand how these components function together, let us examine the path followed by a print command after it is issued from a computer

On the computer on which it is issued, the print command goes to a printer A

printer is the software interface between the print device and the operating

system of the computer The printer defines where a print command will go to reach the print device (the local computer, a network location, or a file), when it will go, and various other aspects of the printing process When users make connections to printers, they use printer names, which can point to one or more print devices

From the printer, the print command is sent to a print server A print server is

the computer that receives and processes documents from client computers The print server uses a printer driver that is installed on it to convert the print

command so that it is possible for a print device to print a document A printer

driver is one or more files containing information that Windows 2000 requires

to convert print commands into a specific printer language, such as PostScript

A printer driver is specific to each print device model

After the printer driver converts a print command into a specific printer

language, it goes to the print device A print device is the hardware device that

produces printed documents Windows 2000 supports the following print devices:

!"Local print devices, which are connected to the local computer

!"Network-interface print devices, which are connected to a print server

through the network

Slide Objective

To introduce the various

printing terms

Lead-in

Before you administer the

printers in the network, you

need to understand the

different printing terms

Delivery Tip

The slide for this topic is

animated The icon on the

lower left corner indicates

the animated slide Begin by

explaining to students that

the term “printer” is

commonly used to refer to

the print device Then

proceed to explain what the

printer is, and walk students

through the print process

Drivers for different versions of Windows

If this printer is shared with users running different versions of Windows then you will need to install additional drivers for it.

General Sharing Ports Advanced Security Device Settings

A printer is a resource that multiple users will probably need to access To make this possible, you need to share the printer To share a printer, you need to specify a share name for the printer and then assign access permissions for users

to connect to it

To share a printer:

1 Select the printer that you need to share, right-click it, and then click

Properties

2 In the Properties dialog box, click the Sharing tab

3 Select the Shared as option, and then type a share name in the box

4 Select the List in the Directory check box to ensure that the printer

displays in Active Directory™ directory service

5 After you specify the required information in the Printer Properties dialog box, click OK

If any of the computers in the network that will connect to the shared printer are running a version of Windows other than Windows 2000, you need

to install additional drivers on the shared printer

Slide Objective

To explain how to share a

printer

Lead-in

Multiple users on the

network can access a

printer To make it possible

for all users to access the

printer, you need to share it

Delivery Tip

Demonstrate how to share a

printer

Note

Locating Printers for Administration

Find Printers

File Edit View Help

Find Now Stop Clear All

Browse

Advanced Printers

To help you locate a shared printer easily, Windows 2000 provides the Find feature

To find a shared printer:

1 In Active Directory Users and Computers, right-click the domain name to

which the printer belongs, and then click Find

2 In the Find list, select Printers Add any search criteria for which you wish

to search—such as name, location, or model—or leave the search criteria unspecified to search for all printers in the domain When you are done,

click Find Now

You can also use the Search For Printers option on the Start menu to access the same Find Printers dialog box

You will need to access some tasks that you perform with the printers directly,

either through the Printers option in Control Panel, or by clicking Printers on the Settings menu on the Start menu

Slide Objective

To explain how to locate a

printer in the network

Lead-in

To administer a printer in

the network, you need to

locate it in Active Directory

Key Point

When the size of Active

Directory becomes large,

locating a specific printer

can be very difficult You

can simplify this task by

using the Find feature

# Managing Printer Permissions

! Introduction to Printer Permissions

! Assigning Printer Permissions

Permissions

Windows 2000 allows you to control printer usage and administration by assigning permissions By using printer permissions, you can control which users are able to use a printer You can also assign printer permissions to control which users can administer a printer and set the level of administration for managing printers and documents

Slide Objective

To introduce managing

printer permissions

Lead-in

You set printer permissions

to control the use and

administration of the printers

in the network

Delivery Tip

This section explains printer

permissions Prepare

students for the topic by

providing the following key

points of information

Key Points

Permissions help to control

the use of a printer

Assign printer permissions

to allow administrative

capabilities to specific

users

Introduction to Printer Permissions

! Allow or Deny Printer Permissions

You will use printer permissions to delegate responsibilities for specific printers

to users who are not administrators You can also use permissions to limit user access to certain printers for security reasons Windows 2000 provides three levels of printer permissions: Print, Manage Documents, and Manage Printers The following table lists the capabilities of each level of permission

Manage documents

Manage printers

Pause, resume, restart, and cancel the user’s own document

Pause, resume, restart, and cancel all other users’ documents

No Yes Yes

Pause and resume a printer, and take

a printer offline

You can allow or deny printer permissions Denied permissions always override

allowed permissions For example, if you select the Deny check box next to

Manage Documents for the Everyone group, no one can manage documents,

even if you granted this permission to another user account or group This is because all user accounts are members of the Everyone group

Slide Objective

To explain printer

permissions

Lead-in

You can use printer

permissions to control who

can print and the types of

administrative tasks that a

user can do

Delivery Tip

Emphasize to students that

they should grant to users

only the minimum

permissions required to

perform their jobs

Assigning Printer Permissions

HP LaserJet 4Si Properties

General Sharing Ports Advanced Security Device Settings

Add

Remove Name

Permissions:

Advanced

Print Manage Printers Manage Documents

Allow Deny

Everyone

Creator Owner Administrators (NWTRADERS\Administrators) Server Operators (NWTRADERS\Server Operators) Print Operators (NWTRADERS\Print Operators)

$

You can assign printer permissions to users or groups By default, Windows

2000 assigns the Print permission for each printer to the built-in Everyone group, allowing all users to send documents to the printer However, you can change these permissions if you need to restrict printer access to specific users

or groups For example, you might need to limit the use of a color printer to users from the Marketing department of your organization In this case, you would remove the default permission of the Everyone group and assign permission only to the Marketing group

To assign printer permissions:

1 Locate the printer by using the Find feature, and then select it

2 In the Properties dialog box, click the Security tab Now, you can add,

remove, or modify printer permissions for users and groups

Slide Objective

To explain how to assign

printer permissions

Lead-in

Remove the default Print

permission that is assigned

to the Everyone group,

unless you want anyone to

be able to print to the

printer

Delivery Tip

Review the membership of

the Everyone group

Demonstrate how to change

print permissions

Key Point

All users have the Print

permission by default

Lab A: Administering a Printer

Objectives

After completing this lab, you will be able to:

!"Find a printer in Active Directory™ directory service

!"Share a printer

!"Assign permissions to a printer

Prerequisites

Before working on this lab, you must:

!"Be familiar with assigning permissions

Estimated time to complete this lab: 15 minutes

For More Information

You need the following information:

Your domain name _

Your computer name _

Your partner’s computer name

Slide Objective

To introduce the lab

Lead-in

In this lab, you will use the

Find feature to locate a

printer, share a printer, and

modify printer permissions

Delivery Tip

Explain the lab objectives

Review the lab answers

Ask students if they

encountered any problems

during the lab

Exercise 1

Finding a Printer and Assigning Permissions

You have a single color printer to which everyone in your organization currently has access Because of the high cost of color printing, you need to limit the users who are able to use this printer Personnel in the Sales and Graphics departments are the only users that absolutely require the use of the color printer You will need to locate the printer in Active Directory, give the Sales and Graphics groups permission to use it, and remove the capability for others to submit jobs

!!To find the color printer

1 Log on to Microsoft® Windows® 2000 as Administrator

2 Click Start, click Programs, click Administrative Tools, and then click

Active Directory Users and Computers

3 Maximize the window

4 Right-click DomainName.nwtraders.msft (where DomainName is your

domain)

5 Click Find

6 In the Find Users, Contacts, and Groups dialog box, in the Find list, select Printers

The name of the dialog box changes to Find Printers

7 In the In box, make sure that your domain name is selected

8 On the Features tab, select the Can print color check box

What other information would be useful in searching for printers?

Answers will vary Possible answers include location, paper size, and resolution

When would this information be useful?

Location—when you want to determine the proximity to a certain department

Paper size—when you want to specify legal size for accounting spread sheets

9 Click Find Now

The HP Color LaserJet 5 printer for both your partner and you should

appear in the section at the bottom of the Find Printers dialog box

When using Find, where are you actually looking for the printers?

You are searching Active Directory for the shared printers

1 Right-click the printer for your server, and then click Properties

2 Click the Security tab

Who can submit print jobs currently?

The Everyone group, Administrators, Server Operators, and Print Operators

3 Click Add

4 Select the Sales group, and then click Add

5 Select the Graphics group, and then click Add

6 Click OK to close the Select Users, Computers, or Groups dialog box

What are the default permissions applied to the groups?

What else must you do to prevent other users from printing to this printer?

You must remove the Everyone group

7 Select the Everyone group, and then click Remove

8 Click OK to close the Printer Properties dialog box

9 Close the Find Printers dialog box

10 Close Active Directory Users and Computers

11 Log off Windows 2000

Exercise 2

Sharing a Printer

You have installed a new print device on a server and want users on the network to be able to use it You only want users that have been validated by a domain controller to be able to use the printer You will have to log on to the server to accomplish this You will need to share the printer and assign permissions to allow only users that have valid accounts in the domain to use the printer

!!To share a printer

1 Log on to Windows 2000 as Administrator with a password of password

2 Click Start, point to Settings, and then click Printers to open the Printers

folder

The Printers folder opens, showing the printers that have been installed on the server

How can you tell which printers have been shared?

Shared printers will appear with an icon of a hand beneath them

3 Right-click HP LaserJet 5SI 2, and then click Sharing

The Properties dialog box for the HP LaserJet 5SI 2 opens with the

Sharing tab open

4 Click Shared as

5 Type HPLaser2

Why is it necessary to share a printer?

Sharing the printer allows others on the network to use it

Make sure the List in the Directory check box is selected

What will happen if List in the Directory is not selected?

You will not be able to use the Find feature and search Active Directory for the printer

Note

1 Click the Security tab

The default permissions appear

2 Select the Everyone group, and then click Remove

3 Click Add

4 Select the Users group, and then click Add

5 Click OK to close the Select Users, Computers, or Groups dialog box

What are the default permissions applied to the group?

Print

6 Click OK to close the Printer Properties dialog box

7 Close the Printers folder

8 Log off Windows 2000

# Managing Printers

! Assigning Forms to Paper Trays

! Setting a Separator Page

! Pausing and Restarting a Printer

! Setting Priority and Printing Time for a Printer

! Redirecting Documents to a Different Print Device

To ensure that the printers in the network are available when required and provide facilities such as a choice of paper sizes and identification for different print jobs, it is necessary to administer them The tasks involved in printer administration include assigning forms to paper trays and setting a separator page You can pause, resume, and cancel documents if a problem occurs on a print device, and you can set priority and printing times for a print device Also,

if a print device fails, you can redirect documents to a different print device

This section covers

managing printers Prepare

students for the topic by

providing the following key

You can pause, resume,

and cancel documents on a

faulty print device

You can set the priority and

printing time for a print

device

You can redirect documents

from a faulty print device to

a different print device