Tài liệu Working with Send/Receive Groups ppt

[ Team LiB ]Working with Send/Receive Groups Use send/receive groups to control when and how often your email accounts are polled and whether the full messages are downloaded or just he

[ Team LiB ]

Working with Send/Receive Groups

Use send/receive groups to control when and how often your email accounts are polled and whether the full messages are downloaded or just headers Although many people are satisfied with the default send/receive settings and have just one send/receive group, you can have as many groups as you need to control your email accounts Send/receive

groups are especially useful for travelers because they enable you to create different groups based on where you are

When you choose to download full messages, you get just that: the

full messages, including attachments You can read, delete, and reply

to messages as soon as Outlook has finished downloading your

messages

When you download headers only, you have to download the

message body before you can read the message In most cases, you

can delete the message header and the message will be deleted from

the server the next time Outlook checks for new mail

To set up your send/receive groups, you must first access the Outlook Options dialog Select Tools, Options and then select the Mail Setup tab (see Figure 7.9)

Figure 7.9 Use the Mail Setup tab to reach the configuration dialogs for your email accounts and send/receive settings, to set the location of your data files, and to control how Outlook handles dial-up accounts Check Send Immediately when Connected and messages are transferred by SMTP as soon as you press the Send

button

First, configure your dial-up settings on the Mail Setup tab to control how Outlook connects to your mail server using dial-up accounts If you use more than one dial-up connection, select Warn before switching an existing dial-up connection to prevent Outlook from disconnecting you

To work with send/receive groups, click the Send/Receive button (see Figure 7.10) Configure your send/receive group settings to control when and how often Outlook checks for new mail

Figure 7.10 When automatic send/receive is enabled, Outlook checks for mail as soon as it is loaded and every nn minutes To reduce the load on your email server,

you shouldn't check mail more frequently than every 8 to 10 minutes

Outlook includes a default group that contains all of your email accounts All accounts in your profile are enabled for send and receive using the default settings for the account type Select the group and choose Edit to change the settings or select New to create another send/receive group (see Figure 7.11)

Figure 7.11 Use the Send/Receive Settings dialog to configure your send/receive groups Create as many groups as you need to control how Outlook checks for new

mail on each account

Each mail account in your profile can have different send and receive settings Configure IMAP, HTTP (Hotmail), and Exchange Server accounts to download specific folders with full messages or headers only, with the capability to download full messages up to a certain size on POP3 and Exchange Server accounts

When a send/receive group isn't enabled for online or offline mail checks, you can still use the group by choosing Tools, Send/Receive and selecting the group by name

The send and receive options available for use with an account are

different for each account type

After your send and receive groups are set up, you can press the F9 key or click the Send/Receive toolbar button to check for new email in all accounts included in a

send/receive When you want to check for new mail in a single account, use the Tools, Send/Receive menu choice to select the account or folder

IMAP accounts enable you to check for new mail per folder or per

account Use Shift+F9 to check for new mail in the selected IMAP

folder, or use F9 to check for new mail in all the folders in the

current account

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