Access 2002 Bible P1

With expert advice from Cary Prague and Michael Irwin, you’ll quickly discover how to put the Web-savvy database management capabilities of Microsoft Access 2002 to work.. Inside, you’l

PRAGUE & IRWIN

Client lists Sales figures Product inventories In today’s networked, Internet-everywhere world, you need to get

a grip on your data—and make sure it’s easy to access With expert advice from Cary Prague and Michael Irwin,

you’ll quickly discover how to put the Web-savvy database management capabilities of Microsoft Access 2002

to work Packed with step-by-step instructions and practical examples, this bestselling guide delivers everything

you need to organize, present, analyze, and share your data over a corporate network or the Internet.

Inside, you’ll find complete coverage of Access 2002

• Design flexible databases using the proven seven-step method

• Create tables, forms, queries, and reports quickly with Access wizards

• Use expressions to validate data, apply rules, or format numbers

• Import, export, and link data from other Microsoft Office XP programs

• Set relationships between multiple tables to facilitate queries

• Make your data look good with formatting tricks and multimedia elements

• Create SQL Server applications with stored procedures and triggers

• Program custom forms, reports, and menus with VBA

• Create live Web forms using XML and Data Access Pages

Pentium class PC running Windows

9x/NT/2000/Me and XP, CD-ROM drive

Cary Prague and Michael Irwin

Microsoft Certified Professionals

,!7IA7G4-fdfjgd!:p;o;t;T;T

Access tools

on CD-ROM!

BONUS CD-ROM

Source code, all examples, developer tools from Database Creations, and more!

A macro group with four filter macros used

to limit the records viewed in a form.

Shareware programs are fully functional, free trial versions of copyrighted programs If you like particular programs, register with their

authors for a nominal fee and receive licenses, enhanced versions, and technical support Freeware programs are free, copyrighted

games, applications, and utilities You can copy them to as many PCs as you like—free—but they have no technical support.

Bonus CD-ROM

• Demos of Check Writer, EZ File

Manager, EZ Access Developer’s

Suite, and other tools from

Database Creations

B ible

International bestseller with over 450,000 copies in print

*85555-AHGJHg

• All examples and code from the book

• A searchable e-version of the book

Access 2002 Bible

Cary N Prague and Michael R Irwin

Best-Selling Books • Digital Downloads • e-Books • Answer Networks • e-Newsletters • Branded Web Sites • e-Learning

New York, NY ✦ Cleveland, OH ✦ Indianapolis, IN

Copyright © 2001 Hungry Minds, Inc All rights reserved No part of this book, including interior design, cover design, and icons, may be reproduced

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is a trademark of Hungry Minds, Inc.

About the Authors

Cary N Prague is an internationally best selling author and lecturer in the database

industry He owns Database Creations, Inc., the world’s largest Microsoft Access add-oncompany Their products include a line of financial software; Business! for MicrosoftOffice, a mid-range accounting system, POSitively Business! Point of Sale software, theInventory Barcode manager for mobile data collection, and the Check Writer andGeneral Ledger Database Creations also produces a line of developer tools including theappBuilder, an application generator for Microsoft Access, the EZ Access DeveloperTools for building great user interfaces, appWatcher for maintaining code bases amongseveral developers, and Surgical Strike, the only Patch Manager for Microsoft Access.Cary also owns Database Creations Consulting, LLC., a successful consulting firm spe-cializing in Microsoft Access and SQL Server applications Local and national clientsinclude many Fortune 100 companies including manufacturers, defense contractors,insurance, health-care, and software industry companies His client list includesMicrosoft, United Technologies, ABB, Smith & Wesson Firearms, Pratt and WhitneyAircraft, ProHealth, OfficeMax, Continental Airlines, and other Fortune 500 companies.Formerly, he has held numerous management positions in corporate information sys-tems, including Director of Managed Care Reporting for MetraHealth, Director ofCorporate Finance and Software Productivity at Travelers Insurance where he wasresponsible for software support for 35,000 end users, and Manager of InformationSystems support for Northeast Utilities

He is one of the top best-selling authors in the computer database management markethaving written over forty books which have sold over one million copies on softwareincluding Microsoft Access, Borland (Ashton-Tate) dBASE, Paradox, R:Base, Framework,

and graphics Cary’s books include eleven books in the Access Bible series (recently

number one on the Ingram Bestselling Database Titles list and in the Amazon.com top

100), Access 97 Secrets, dBASE for Windows Handbook, dBASE IV Programming (winner of

the Computer Press Association’s Book of the Year award for Best Software Specific

Book), and Everyman’s Database Primer Featuring dBASE IV He previously completed three books for Access 2000 including Weekend Crash Course in Access 2000

Programming Cary recently sold a product line named eTools for Microsoft Access to

MightyWords, a division of FatBrain.com and Barnes and Noble

Cary is certified in Access as a Microsoft Certified Professional and has passed theMOUS test in Access and Word He is a frequent speaker at seminars and conferencesaround the country He is on the exclusive Microsoft Access Insider Advisory Board andmakes frequent trips to Microsoft headquarters in Redmond, WA He has been voted thebest speaker by the attendees of several national conferences Recently, he was aspeaker for Microsoft sponsored conferences in New Orleans, Hawaii, Phoenix, Chicago,Toronto, Palm Springs, Boston, and Orlando He has also spoken at Borland’s DatabaseConference, Digital Consulting’s Database World, Microsoft’s Developer Days,

Computerland’s Technomics Conference, COMDEX, and COMPAQ Computer’s Innovate

He was a contributing editor to Access Advisor magazine and has written for the

Microsoft Office Developer’s journal

Cary holds a master’s degree in computer science from Rensselaer Polytechnic Institute,and an M.B.A and Bachelor of Accounting from the University of Connecticut He is also

a Certified Data Processor

Michael R Irwin is considered one of the leading authorities on automated

database and Internet management systems today He is a noted worldwide lecturer,

a winner of national and international awards, best-selling author, and developer ofclient/server, Internet, Intranet, and PC-based database management systems

Mr Irwin has extensive database knowledge, gained by working with theMetropolitan Police Department in Washington, D.C as a developer and analyst forthe Information Systems Division for over 20 years and assorted Federal Agencies

of the United States Government Since retiring in June 1992, he runs his own sulting firm, named The Irwin Group, and is principal partner in the company - IT inAsia, LLC, specializing in Internet database integration and emphasizing

con-Client/Server and net solutions With consulting offices in Cincinnati Ohio, BangkokThailand, and Manila Philippines, his companies offer Training and Development ofInternet and database applications His company has the distinction of being one ofthe first Microsoft Solution’s Providers (in 1992) His local, national, and interna-tional clients include many software companies, manufacturers, government agen-cies, and international companies

His range of expertise includes database processing and integration between frame, minicomputer, and PC-based database systems, as well as B-2-B and B-2-Cintegration between back-end databases; he is a leading authority on PC-baseddatabases

main-He is one of the top best-selling authors in the computer database managementmarket having authored numerous database books, with several of them consis-tently on the best sellers lists His books, combined, have sold nearly a million

copies worldwide His most recent works include The OOPs Primer (Borland Press,

dBASE 5.5 for Windows Programming (Prentice Hall), Microsoft Access 2000 Bible, Microsoft Access 2000 Bible Gold Edition (co-authored), and Working with the Internet The Access Bible series have recently been number one on the Ingram Best-

selling Database Titles list and is always in the Amazon.com top 100 He has alsowritten several books on customs and cultures of the countries of Asia (includingChina, Japan, Thailand, and India) Two of his books have won internationalacclaim His books are published in over 24 languages worldwide He has been acontributing editor and author to many well-known magazines and journals

He is a frequent speaker at seminars and conferences around the world and hasbeen voted the best speaker by the attendees of several international conferences.Michael has developed and markets several add-on software products for theInternet and productivity related applications Many of his productivity applica-tions can be obtained from several of his Internet sites or on many common down-load sites Many of his application and systems are distributed as freeware andcareware He has also developed and distributes several development tools andadd-ins for a wide range of developer applications

Graphics and Production Specialists

Kristen Pickett, Jill Piscitelli,Kendra Span, Laurie Stevens,Brian Torwelle, Erin Zeltner

Quality Control Technicians

Laura Albert, David Faust,John Greenough, Andy Hollandbeck,Susan Moritz, Charles Spencer

Proofreading and Indexing

TECHBOOKS Production Services

This book is dedicated to the people closest to me First and foremost it is dedicated to

my family — my wife, Dra Arni Lim-Irwin, my sons Richard Rocco, Joseph Patrick, and David Joseph While writing this book, I had to be separated from my family for over three months, who where in another country, to finish on deadline It is also dedicated

to my mother, Aurelia Irwin, 72 years young and as strong as ever — who has continued to be my sounding board and example of strength Finally, my partner, Richard Mahonski, who is ‘holding down the fort’ in Asia while I write this book under

a horrific deadline!

— MRI

This book is dedicated to the memory of my father who died in 1999 I miss him more every year My Dad gave me strength, motivation, and pushed me beyond my limits I can only hope that my sons — David, Jeffrey, and Alex — someday will understand how proud I am of them and how I too will relentlessly push them to do their best and beyond, no matter what This book is also dedicated to my wife Karen, who puts up with more than she should have to and whom I also hope someday realizes why I push our children so hard Success is not without a struggle, and no goal is ever achieved unless there is another right behind it.

— CNP

Welcome to the Access 2002 Bible — your personal guide to a powerful,

easy-to-use database management system This book is in its ninth revision andhas been totally re-written for Access 2002

It examines Access 2002 with more examples than any other Access book ever ten We think that Microsoft Access is an excellent database manager and the bestWindows database on the market today Our goal with this book is to share what weknow about Access and, in the process, to help make your work and your life easier.This book contains everything you need in order to learn Microsoft Access to amid-advanced level You’ll find that the book starts off with the basics and builds,chapter by chapter, on topics previously covered In places where it is essentialthat you understand previously covered topics, we present the concepts again andreview how to perform specific tasks before moving on Although each chapter is

writ-an integral part of the book as a whole, each chapter cwrit-an also stwrit-and on its own Youcan read the book in any order you want, skipping from chapter to chapter andfrom topic to topic (Note that this book’s index is particularly thorough; you canrefer to the index to find the location of a particular topic you’re interested in.)The examples in this book have been well thought out to simulate the types oftables, queries, forms, and reports most people need to create when performingcommon business activities There are many notes, tips, and techniques (and even

a few secrets) to help you better understand the product

This book can easily substitute for the manuals included with Access In fact, manyusers do not get manuals today, often relying on just the online help This book willguide you through each task you might want to do in Access We even createdappendixes to be used as reference manuals for common Access specifications.This book follows a much more structured approach than the Microsoft Accessmanuals — going into more depth on almost every topic and showing many differ-ent types of examples

Is This Book for You?

We wrote this book for beginning, intermediate, and even advanced users ofMicrosoft Access 2002 With any product, most users start at the beginning If, how-ever, you’ve already read through the Microsoft Access manuals and worked with

the Northwinds sample files, you may want to start with the later parts of this book.Note, however, that starting at the beginning of a book is usually a good idea so youdon’t miss out on the secrets and tips in the early chapters.

We think this book covers Microsoft Access in detail better than any other bookcurrently on the market We hope you will find this book helpful while working withAccess, and that you enjoy the innovative style of a Hungry Minds book (formallyIDG books)

Yes — If you have no database experience

If you’re new to the world of database management, this book has everything youneed to get started with Microsoft Access It then offers advanced topics for refer-ence and learning

Yes — If you’ve used other database managers like dBASE or Paradox

If you’re abandoning another database (such as dBASE, Paradox, FoxPro, R:Base, orAlpha Four) or even upgrading from Access 2.0 or Access 95 or 97, this book is foryou You’ll have a head start because you’re already familiar with database man-agers and how to use them With Microsoft Access, you will be able to do all thetasks you’ve always performed with character-based databases — without program-ming or getting lost This book will take you through each subject step by step

Yes — If you want to learn the basics of Visual Basic Applications Edition (VBA) programming

VBA has replaced the Access Basic language We know that an entire book isneeded to properly cover VBA, but we took the time to put together several intro-ductory chapters that build on what you learn in the macros chapters of this book.The VBA programming chapters use the same examples you will be familiar with bythe end of the book

Conventions Used in This Book

The following conventions are used in this book:

✦ When you are instructed to press a key combination (press and hold downone key while pressing another key), the key combination is separated by aplus sign Ctrl+Esc, for example, indicates that you must hold down the Ctrlkey and press the Esc key; then release both keys

succes-✦ When you are instructed to select a menu, you can use the keyboard or themouse To use the keyboard, press and hold down the Alt key (to activate themenu bar) and then press the underlined letter of the menu name; press Alt+E

to select the Edit menu, for example Or you can use the mouse to click on theword Edit on-screen Then, from the menu that drops down, you can press theunderlined letter of the command you want (or click on the command name)

to select it

✦ When you are instructed to select a command from a menu, you will often seethe menu and command separated by an arrow symbol Edit_Paste, for exam-ple, indicates that you need to select the Edit menu and then choose the Pastecommand from the menu

✦ Italic type is used for new terms and for emphasis.

✦ Bold type is used for material you need to type directly into the computer.

✦ A special typeface is used for information you see on-screen — error sages, expressions, and formulas, for example

mes-Icons and Alerts

You’ll notice special graphic symbols, or icons, used in the margins throughout thisbook These icons are intended to alert you to points that are particularly impor-tant or noteworthy The following icons are used in this book:

This icon highlights a special point of interest about the topic under discussion

This icon points to a useful hint that may save you time or trouble

This icon alerts you that the operation being described can cause problems ifyou’re not careful

This icon points to a more complete discussion in another chapter of the book

Cross-Reference

Caution Tip Note

This icon highlights information for readers who are following the examples andusing the sample files included on the disk accompanying this book.

This icon calls attention to new features of Access 2002

How This Book Is Organized

This book contains 36 chapters divided into six main parts In addition, the bookcontains five appendixes

Part I: First Things First

Part I consists of the first four chapters of the book In Chapter 1, you receive ground information on Microsoft Access and an overview of its features Chapter 2covers installation — what you need in terms of hardware and software, as well ashow to get Access running properly You also learn how to start and stop Access,plus several techniques for moving between Access and other applications

back-Chapter 3 provides a quick hands-on test drive of Access, offering you a quick look

at the features of access Chapter 4 gives an in-depth explanation of database cepts for new users of a database product and is a case study of the up-front designthat is necessary to properly implement a database system; otherwise, you must gothrough many false starts and redesigns when creating an application You willdesign on paper the tables, forms, queries, reports, and menus necessary forcreating the application

con-Part II: Creating the Objects

The next six chapters make up Part II You learn how to create a database table inChapter 5, and you also examine how to change a database table, including movingand renaming fields without losing data You will also learn about the new datatypes in Access, including the new Internet data types In Chapter 6 you will learn

New

Feature

On the CD-ROM

Preface

about creating many tables and relating tables and using the Relationship buildertool in Access In Chapter 7, you learn how to enter, display, change, and deletedata Chapter 8 teaches the basics of creating data-entry forms and using Wizards

to simplify the creation process; using data-entry forms is also discussed InChapter 9, you examine the concept of queries; then you create several queries toexamine how data can be rearranged and displayed Chapter 10 covers the basics

of report creation and printing

Part III: Using Access in Your Work

Part III contains 11 chapters that go into more depth on creating and using forms,queries, and reports In Chapter 11 you examine the meanings of operators, func-tions, and expressions This chapter also covers many of the more common func-tions and expressions you will use in Access You will also learn how to create theexpressions and built-in functions that are so important in forms and reports InChapter 12, you learn how to create relations and joins in queries Chapter 13 dis-cusses basic selection queries, using many examples and pictures In Chapter 14,you examine the concepts of controls and properties, and then learn how to manip-ulate controls in a form Chapter 15 examines in detail how to create and use data-entry forms Chapter 16 covers how to use visual effects to create great-lookingforms and reports that catch the eye and increase productivity In Chapter 17, youlearn how to add complex data validation to tables and data-entry forms Chapter

18 explains the use of pictures, graphs, sound, video, and other OLE objects

Chapters 19–21 cover reports — from simple controls to complex calculations, maries, printing, and desktop publishing

sum-Part IV: Advanced Access Database Topics

This part contains six chapters that present advanced topics on each of the basictasks of Access Chapter 22 examines how to import, export, and attach externalfiles, and how to copy Access objects to other Access databases Chapter 23 dis-cusses advanced select query topics, including total, cross-tabulation, top-value,and union queries Chapter 24 covers action queries, which change data ratherthan simply displaying records Chapter 25 is a compendium of advanced querytopics that will leave you amazed at the power of Access Creating forms and sub-forms from multiple tables is the subject of Chapter 26; this chapter examines how

to create the one-to-many relationship found in many database systems Part IVends with Chapter 27, which offers a look at additional types of reports not previ-ously covered, including mail-merge reports and mailing labels

Part V: Access Application Tools

This part contains five chapters and looks at Access as an application environment.Chapter 28 covers the concept of event-driven software and how Access usesmacros to automate manual processes This chapter also examines what a macro

is, how macros are created, and how to debug them Chapter 29 demonstrates how

to use Macros in Forms and Reports In Chapter 30 and 31 you work with VisualBasic for Applications (VBA) in Access with focus on using VBA in forms andreports; it explains data manipulation, including posting totals and filling in data-entry fields In Chapter 32, you learn how to create button menus known as switch-boards, as well as traditional pull-down menus, custom toolbars, and dialog boxesusing the new Access Tab Control In Access 2002, you will also learn about the newcommand bars used to build menus and toolbars

Part VI: Access and the External World

The four chapters of Part VI are the last part of the book and focuses on usingAccess to work SQL Server, Access projects and Data Access Pages, XML, and theInternet In Chapter 33, you will learn about client/server topics including installing,starting, connecting to, and building Access Data Projects using the new MicrosoftDatabase Engine It also focuses on moving from the local ‘Jet Engine’ to theMicrosoft Database Engine and SQL Server, focusing on the issues surrounding thetwo different engines and how to use tables in SQL Server Chapter 34 shows how towork with Access Projects and the advantage of using them Chapters 35 and 36cover the Web and Access Chapter 35 shows how to create and maintain HTMLdocuments from Access Objects Chapter 36 is dedicated to Data Access Pages andXML and how they are used for creating live data links to intranet web pages andthe other incredible web capabilities of Access 2002

Appendixes and Reference Material

Four appendixes are included in this book Appendix A presents a series of tableslisting Access specifications, including maximum and minimum sizes of many of thecontrols in Access Appendix B displays a database diagram of the many databasetables used in this book so you can create your own system Appendix C describesthe CD-ROM Appendix D is a complete cross-reference to all of the examples used

in the book by object (table, query, form, etc.) and chapter

When we first saw Access in July of 1992, we were instantly sold on this

new-generation database management and access tool Both of us have spentthe last nine years using Access daily In fact, we eat, breathe, live, and sleepAccess! The fact that we can earn a living from our work on principally one product

is a tribute to the designers of Microsoft Access This product has changed the ductivity of corporations and private citizens of the world More people use thisproduct to run their businesses, manage their affairs, track the most importantthings in their lives, and manage data in their work and play than any other productever written It is indeed a privilege to be part of this worldwide community Wehave found readers in every county on the map and a few countries we never heard

pro-of The global Internet age has allowed readers in emerging countries, in theHimalayan mountains, in Siberia, and even in Antarctica to contact us this year.Now we have completely rewritten this book for all the incredible new features inAccess 2002 We’ve covered every new feature we could think of for the beginninguser and especially enhanced our programming section Over 450,000 copies of ourAccess Bibles have been sold for all versions of Microsoft Access; for this we thankall of our loyal readers

Our first acknowledgment is to all the users of Access who have profited and fited beyond everyone’s wildest dreams

bene-There are many people who assisted us in writing this book We’d like to recognizeeach of them

To Kim Manzone, an employee of Database Creations, who helped write several ofthe chapters on forms and reports To Diana Reid, also an employee of DatabaseCreations, who had assisted in previous versions of this book (on programming andforms chapters) and was the technical editor for several of the previous versions ofthis book To her we offer an additional and special thank you Thanks to JenniferReardon, one of Cary’s top developers, for stepping in as always and for writing theVisual Basic for Application chapters To John S Dranchak for designing the reports

so long ago, used in Chapters 19 and 21, and creating the logo for Mountain AnimalHospital It still lives!!!!!

To all the people who really made this book possible To Andy Cummings at HungryMinds, Inc., formerly IDG Books Worldwide, who pushes us beyond our limits Theword NO is not in his vocabulary! He challenges us daily with impossible tasks anddeadlines (I don’t care if the software doesn’t work yet — write the book anyway,

use your imagination – we must get this book out first) Cary thinks he wants us toget started on the Access 2004 Bible next month, although the software won’t be inBeta for another 18 months

Special acknowledgements go to our technical editors Janet Andrews and PatO’Brien Janet edited the first half of the book and found bugs, problems, mis-spellings, and more that have eluded us and her predecessors for years She hadsome very insightful comments throughout the editing process and didn’t mindthat she had to edit the entire book twice She is a seasoned professional and wefound her to be one of the best editors we have ever worked with in our now 20+-year career writing books A special thank you to Pat O’Brien, and all the otherunnamed editors, who were brought in at the last minute to edit the second half ofthe book — they had to do the same amount of work as Janet, but had less than halfthe time What a terrific job and dedication — another truly seasoned professional

A special thank you must also go to Kyle Looper, Editorial Manager, also fromHungry Minds When things started getting crazy with deadlines and trying to makeAccess work as expected with non-released product, he was the one that was there

to bring calm to the trouble He was more than just a coordinator between theauthors, tech editors, and wordsmiths He was the one person that kept everything

on an even playing field and got everyone to work together cohesively

To the best literary agents in the business, Matt Wagner and Bill Gladstone, and allthe folks at Waterside Productions for helping us negotiate our fairest advance everand for keeping the screaming down at the flying pig company (Hungry Minds newlogo)

We would be remiss if do not thank several people at Microsoft, especially DavidGainer, Microsoft Access Product Manager, Rich Dickinson, Microsoft DevelopmentManager and Lucille Pan, the Access Product Manager These folks were incrediblyhelpful in supplying us with beta builds and information not publicly available.They kept us informed about last minute changes and sent us new CD’s when ourexamples didn’t work Thanks to Microsoft and these wonderful people, we wereable to deliver a quality book to our readers

Michael R Irwin and Cary N Prague

To the people of Database Creations who let me miss all my deadlines while Iworked on this book To Kim, Jerry, Larry, Diana, Julie, Phuc, Nate, Tom, Debbie,Karen, and especially Dick James for handling all my technical support calls To Vic

my golfing partner, thanks for dragging me to Las Vegas after I finished most of thebook Kaching!

— CNP

Acknowledgments

First to all our clients who let me get away and spend four months solely on re-writing this book Although my telephone bills seem to reflect the opposite —

I am so grateful to them for not insisting that I personally appear to solve their

‘critical’ problems To my family, Arni, Richard, Joseph, and David, who had to put

up with the long months away from me while I dedicated myself to this book andorganizing it into the best Access Bible yet Even worse, having to be away, in acountry (13,000 miles away), literally on the other side of the world, for three of thefour months it took to solely focus on this book

I also want to thank Dave Gainer and Clint Covington of Microsoft who offered manysuggestions for the Data Access Pages section of this book Data Access Pageshave been greatly enhanced and things were being added and cut from this section

so rapidly it was impossible to figure out what was going to be in the final build

Without Dave and Clint’s help, these sections may have missed some items and putothers in that were pulled

— MRI

Contents at a Glance

Preface ix

Acknowledgments xv

Part I: First Things First 1

Chapter 1: What Is Access 2002? 3

Chapter 2: Installing and Running Access 2002 23

Chapter 3: A Hands-on Tour of Access 2002 55

Chapter 4: Database Concepts and Design 81

Part II: Creating the Objects 117

Chapter 5: Creating Database Tables 119

Chapter 6: Setting Relationships Between Tables 165

Chapter 7: Working with Information in Tables 211

Chapter 8: Creating and Using Simple Data-Entry Forms 249

Chapter 9: Understanding and Creating Simple Queries 269

Chapter 10: Creating and Working with Simple Reports 295

Part III: Using Access in Your Work 315

Chapter 11: Using Operators, Functions, and Expressions 317

Chapter 12: Creating Relations and Joins in Queries 343

Chapter 13: Working with Select Queries 369

Chapter 14: Understanding Form Controls 395

Chapter 15: Creating and Customizing Data-Entry Forms 423

Chapter 16: Creating Great Looking Forms 471

Chapter 17: Adding Data-Validation Controls to Forms 493

Chapter 18: Using OLE Objects, Graphs, Pivot Tables/Charts, and ActiveX Controls 519

Chapter 19: Creating and Customizing Reports 571

Chapter 20: Presentation-Quality Reports and Printing 623

Chapter 21: Creating Calculations and Summaries in Reports 655

Part IV: Advanced Access Database Topics 689

Chapter 22: Working with External Data 691

Chapter 23: Working with Advanced Select Queries 741

Chapter 24: Working with Action Queries 773

Contents at a Glance

Chapter 25: Advanced Query Topics 800

Chapter 26: Working with Subforms 833

Chapter 27: Creating Mail Merge and Label Reports 863

Part V: Access Application Tools 891

Chapter 28: Working with Macros and Events 893

Chapter 29: Using Macros in Forms and Reports 917

Chapter 30: Working with Visual Basic in Access 2002 961

Chapter 31: Using Visual Basic in Forms and Reports 993

Chapter 32: Creating Switchboards, Command Bars, Menus, Toolbars, and Dialog Boxes 1049

Part VI: Access and the External World 1111

Chapter 33: Moving from Jet to the SQL Server 2000 Desktop Engine 1113

Chapter 34: Working with Access Projects 1151

Chapter 35: Using and Creating Access Objects for Intranets and the Internet 1179

Chapter 36: Building Web Applications, Data Access Pages, and XML 1217

Appendix A: Access 2002 Specifications 1273

Appendix B: Mountain Animal Hospital Tables 1279

Appendix C: What’s on the CD-ROM 1287

Appendix D: Chapter Cross-Reference Guide 1297

Index 1305

Coupons 1343

Hungry Minds, Inc End-User License Agreement 1348

Installation Instructions 1350

Preface ix

Acknowledgments xv

Part I: First Things First 1 Chapter 1: What Is Access 2002? 3

Access Is 3

What Access Offers 7

True relational database management 7

Context-sensitive Help and the Office Assistant 8

Ease-of-use Wizards 9

Importing, exporting, and linking external table files 9

WYSIWYG forms and reports 10

Multiple-table queries and relationships 11

Business graphs and charts 13

DDE and OLE capabilities 14

The Internet is also accessible 14

True Client/Server for Everyone 15

Built-in functions 15

Macros: Programming without programming 16

Modules: Visual Basic for Applications — database programming 16

Information for Database Users 17

The Windows environment 18

GUI environment 18

Event-driven environment 19

Programming by exception 19

Information for Spreadsheet Users 20

Database manipulation 21

Chapter 2: Installing and Running Access 2002 23

Determining What You Need 23

Hardware requirements 24

Software requirements 24

Upgrading to Access 2002 from Access 2.0, 95, 97, or 2000 25

Installing Access 2002 or Office XP 25

Activating Your Product 35

Activating by using the Internet 36

Activating by using the telephone 38