Egineering operations manual

To ensure that life safety standards throughout the entire hotel are, at all times, commensurate with local and international standards, thus fully safeguarding guests and employees agai

ENGINEERING PHILOSOPHY

ENGINEERING PHILOSOPHY

Future trends within the industry will continue to highlight the need to focus the

company’s attention on the following customer driven fundamentals:

- Well trained employees

-Continually updated state-of-the-art technology

-Innovative Sales and Marketing

Emphasis will continue to be placed on decentralization, regardless of our continual growth, the designing of systems and flexible job functions to create free standing profit centres.

Employees

Qualifications, management skills and dedication to the profession and company, commensurate with the highest standards in the industry, are the prerequisites for the head of the Engineering Department to successfully implement the Midas Hotel Engineering Management strategies and procedures.

Increasing emphasis will be placed on the role of the Head of Department as an innovative, creative and highly motivating manager He will be responsible for the optimization of all engineering resources, with the ultimate goal of the Department becoming fully functional as an independent profit centre in support of all other operational departments in the hotel.

A comprehensive Development Program, designed to promote potential candidates from within the company will ensure continuity in the availability of qualified engineers and will be introduced later on Guidelines for employee training within the Department will

be developed, in order to improve the skill level,

Technology

Maximum usage of state-of-the-art technology will optimize the function and efficiency

of the Department with particular application in energy management and administrative procedures

Rapid progress in the technological field of hotel engineering demands improved Engineering Management as well as higher skills in engineering operational employees if the hotel is to remain competitive in the market.

ENGINEERING PHILOSOPHY

The Engineering Department will provide services, comprising of labour, materials and utilities to various operating areas The efficient and smooth operation of all departments within the hotel, and satisfactory guest services will depend increasingly on an efficiently managed Engineering Department.

Standards of Engineering Management within the company will be raised to a level where Midas Hotel will be recognized, in the technical field, by the quality of services provided to the hotel:

- During the design stage of the property by providing outstanding technical assistance.

- In the management of hotel, safeguarding and enhancing the owners’ investment.

- In ensuring optimum profitability of the operation by providing the most cost effective utilization of utilities through the introduction of high technology energy management systems and through the Implementation of cost effective building and equipment maintenance procedures.

Profit

By the direct allocation to the individual profit centres of operational costs incurred in the repair and maintenance of furniture, equipment and occupied space as well as consumption of utilities such as lighting, cooling, heating hot and cold water will result in the outlet manager becoming more actively aware of these key operating expenses.

While this will definitely enhance conservation drive towards intensive energy management, the effect on repair and maintenance costs can be expected to be even more drastic.

Through careful monitoring and allocation of all costs incurred in providing services to the various operational Departments within the hotel the Engineering Department can contribute substantially to the success of the hotel operations.

The most cost-effective management and operation of the Department is the prime responsibility of the Chief Engineer Maximizing the utilization of manpower through careful planning, usage of the most economic materials for repair and maintenance purposes, and the supply and distribution utilities in the most energy sufficient way are his primary objectives.

The Engineering Operations Manual has been designed as a working guide to the Department of Engineering and as a tool to assist the other operational departments to achieve maximum productivity.

Scope and Responsibility

ROLE OF THE ENGINEERING DEPARTMENT

The Engineering Department has to perform the following key roles:

1 To ensure that life safety standards throughout the entire hotel are, at all times,

commensurate with local and international standards, thus fully safeguarding guests and employees against loss of life or property as well as injury.

2 To ensure that all operational departments are constantly provided with all services, utilities and equipment maintenance to enable them to perform their functions effectively.

3 To coordinate closely with the Heads of Department in order to establish good cooperation and job performances in order of the most effective priorities.

4 To ensure that all Company Policies and Procedures, particularly those related to life safety, are being strictly observed by the employees of all departments at all times.

5 To ensure that all local building, fire and other applicable codes are enforced and observed at all times.

6 To implement and carry out a comprehensive training programme within the Department.

7 To assume responsibility for the most cost effective usage of all engineering resources.

Organization of the Engineering Department

Shown in the following pages is the engineering organization for Midas Hotel, the

delegation of responsibilities and the structure of the Engineering Department.

JOB DESCRIPTION CHIEF ENGINEER

Place of Work: Engineering Department

Scope and General Purpose of Job:

To ensure the efficient and economic operation of the Engineering Department in support

of all other operating Departments, supplying services as required to the entire operation and maintaining equipment, building and grounds in optimum condition.

Responsible to: General Manager

3 To keep accurate records and monitor closely all Engineering budget expenditures and to ensure that the budget is adhered to and costs strictly controlled.

4 To allocate and countersign all invoices chargeable to the Engineering budget before being processed and charged.

5 To establish an efficient system for the control and verification of all fuel deliveries to the premises.

CHIEF ENGINEER (continued) Main Duties: (continued)

Operational

1 To supervise closely all engineering personnel in the performance of their duties.

2 To delegate duties and responsibilities, as required, to the Assistant Chief Engineer(s)

3 To develop and implement a comprehensive Preventive Maintenance Programme for all equipment in the hotel including kitchen and laundry.

4 To coordinate and, if so requested ‚supervise special projects and employment of outside contractors.

5 To established a well organized Engineering Store and keep close control on consumption of material‚ store and inventory control.

6 To implement a comprehensive elevator emergency procedure and initiate employee training on emergency release procedures with the elevator manufacturer’s agent.

7 To inspect, at least twice monthly, the entire building with particular attention on defective or deficient condition of operating equipment Specific attention must

be placed on not to omit areas of difficult access.

8 To advise management on all matters of potential improvements to the operation.

9 To assist the general stores with suggestion for the most economic purchase of parts and consumables and to write clear and concise purchase requests for such items.

10 To conduct training courses for hotel personnel in life safety and fire fighting, in conjunction with the Human Resources Department.

11 To be knowledgeable of statutory legislation in employment and industrial relations.

CHIEF ENGINEER (continued)

Main Duties: (continued)

Repair and Maintenance:

1 To assume full charge of building maintenance and guestroom and public area rehabilitation.

2 To establish a regular planned guestroom servicing programme in accordance with Company standards.

3 To supervise maintenance of gardens and grounds, including road surfaces.

CHIEF ENGINEER (continued) Administration:

1 To be fully in charge and responsible for the smooth function of the Department’s administration and maintenance of an efficient filing system.

2 To make sure that all documents related to the operation of the department are being kept up to date and that all records are correctly maintained and filed.

3 To assume full responsibility for the preparation and timely submittal of all reports.

4 To maintain a comprehensive library of manuals and parts lists of all operational equipment, as well as a complete set of up to date drawings of all areas and systems.

5 To perform annual evaluation engineering personnel.

6 To be an active member of the hotel’s Executive Committee.

Employees Handling:

1 To ensure that all employees report for duty punctually.

2 To ensure that all employees wear the correct uniform and name tag at all times.

3 To create an efficient and professional team of employees.

4 To implement a department training programme ensuring the necessary skills of all employees to perform their duties with the maximum efficiency.

5 To ensure that all employees are fully familiar with and have a complete understanding of the Hotel’s policies relating to Fire, Safety, Hygiene and Health and that these policies are being strictly adhered to.

6 To select and recruit, in conjunction with the Human Resources Department, suitable employees for the operation.

Occasional Duties

1 To fulfill Duty Manager’s responsibilities as required.

JOB DESCRIPTION SHIFT ENGINEER / SUPERVISOR

Place of Work: Engineering Department

Scope and General purpose of job:

To support the Director of Engineering In the performance of all his daily duties and to provide all necessary assistance and information in order to enable him to perform his duties most effectively.

To supervise a specific section of the Department, ensuring the effective and economic operation of his section in accordance with the standards of the Department.

Responsible to: Chief Engineer

2 To check wastage and ensure optimum usage of material in the operation.

3 To observe and report energy wastage.

SHIFT ENGINEER / SUPERVISOR (continued)

5 To control and verify all engineering logbook entries.

6 To control closely, the consumption of material by tradesmen of his shift.

7 To report to his superiors all deficiencies in equipment operation and effects within the area of his responsibility noted in the course of his duty.

8 To prepare requisitions for material necessary for the job performance of his subordinates and controls the issue and consumption of such material.

9 To perform other duties outside the normal routine if so required, within the scope

SHIFT ENGINEER / SUPERVISOR (continued)

Main Duties: (continued)

Employee Handling:

1 To demonstrate good leadership skills and motivation of his subordinates.

2 To show good abilities in human resources management of his subordinates.

3 To show punctual attendance at work of all employees.

4 To ensure cleanliness of uniform and general appearance of his subordinates, and make sure name badges are worn at all times.

5 To assist with the creation of an efficient and professional team of Engineering employees.

6 To assist with the departmental training programmes, ensuring that all employees have a complete understanding of the hotel’s policies relating to Fire Safety, Health and Hygiene and that these policies are strictly adhered to.

JOB DESCRIPTION

Place of Work: Engineering Department – Guest Rooms and General Area

Scope and General Purpose of job:

To carry out repair and maintenance of all air conditioning, refrigeration and related

equipment

in accordance with the departmental standards.

Responsible To: Chief Engineer / Shift Supervisor

JOB DESCRIPTION ELECTRICIAN

Place of work: Engineering Department/ Guest Rooms/Offices/Plantroom/General Areas

Scope and general purpose of the job:

To perform all duties within the scope of the electrical field in the hotel, as

assigned by his supervisors in accordance with the departmental standards.

Responsible to : Chief Engineer / Shift Supervisor

Responsible For:

Main Duties:

1 To inspect, clean, maintain and repair all electrical switchgear and distribution networks and systems.

2 To maintain and repair all electrical appliances

3 To inspect, clean, maintain and repair all audio/video equipment in the hotel.

4 To cooperate closely with the banquet department and the function organizers in preparing for the function and during the function.

5 To operate all audio equipment, special lighting equipment and video systems during functions.

6 To assume responsibility for the state of the maintenance and operational condition of all audio and video recording and playback systems, conference equipment, simultaneous translation system, etc

7 To replace electrical light bulbs and fluorescent tubes according to schedule or if

10 To service electrical motors and controls.

11 To carry out preventive maintenance tasks on all electrical equipment

12 To be thoroughly familiar with all regulations regarding safety at work and

observe these meticulously at all times.

13 To observe cleanliness at the place of work and on the job after completion of work.

JOB DESCRIPTION

MECHANICAL/PLUMBER

Place of Work: Engineering Department/ Guest rooms / Pump rooms / General areas

Scope and general purpose of job:

To perform all duties within the scope of the mechanical/ plumbing in the hotel, as

assigned as his supervisors in accordance with the departmental standards.

Responsible to: Chief Engineer / Shift Supervisor

Responsible for:

Main Duties:

1 To inspect, clean, maintain and repair all mechanical and plumbing installations and system.

2 To maintain and repair all mechanical and plumbing fixtures and fittings.

3 To inspect, clean, maintain and repair all installations pertaining to fire fighting and fire water pressurisation systems.

4 To maintain domestic cold and hot water supply system, including clarifies and heat exchangers.

5 To maintain and service sewage systems, pumps, aerator installation and related equipment.

6 To carry out preventive maintenance tasks on all mechanical and plumbing

JOB DESCRIPTION

CARPENTER

Place of Work: Engineering Department - Carpentry Shop / Guest Rooms / General Area

Scope and general purpose of job:

To perform all duties within the scope of carpentry and cabinet making in the hotel, as assigned by his supervisors including repairs to furniture and maintenance of door locks

in accordance with the departmental standards.

Responsible To: Chief Engineer / Shift Supervisor

Responsible for:

Main Duties:

1 To carry out repairs to existing furniture, doors and windows.

2 To fabricate new furniture.

3 To repair door locks.

4 To carry out repairs to upholstery of the hotel furniture

5 To perform minor repairs on floor and wall carpets

6 To assist in the preparation of decorations for functions To perform furniture polishing work.

7 To assist in decoration work for functions.

8 To be thoroughly familiar with all regulations regarding safety at work and

observe these meticulously at all times.

9 To observe cleanliness at the place of work and on the job after completion of work.

10 To ensure cleanliness of appearance and uniform, particularly when working in a guests areas.

Occasional Duties:

To perform duties outside the scope of his trade in case of emergency so called upon.

JOB DESCRIPTION

PAINTER / Handyman

Place of Work: Engineering Department - Paint Shop/Guest Rooms/General Areas Scope and general purpose:

To perform all duties within the scope of paintwork in the hotel, as assigned as his

supervisors in accordance with the departmental standards.

Responsible To: Building Supervisor

3 To perform paint work on interior and exterior building walls.

4 To assist the carpenter in the preparation of furniture for polishing work and the execution of such work.

5 To assist in the preparation of decorations for functions.

6 To be thoroughly familiar with all regulations regarding safety at work and

observe these meticulously at all times.

7 To observe cleanliness at the place of work and on the job after completion of work.

8 To ensure cleanliness of appearance and uniform, particularly when working in a guests areas.

9 To carry out all masonry within the confines of the hotel on walls, floors or any other items as directed.

10 To perform minor repairs to wall plaster and renderings.

11 To perform repair work on interior and exterior building walls.

Occasional Duties:

To perform duties outside the scope of his trade in case of emergency so called upon.

JOB DESCRIPTION HANDYMAN

Place of Work: Engineering Department - Guest Rooms and As Assigned

Scope and general purpose:

To assist all tradesmen in the performance of their duties, as per individual assignment by the Assistant Chief Engineer in accordance with the departmental standards

Responsible To: Building Supervisor

Responsible for:

Main Duties:

1 To assist any tradesman to whom assigned in the performance of his task.

2 To carry out minor tasks not requiring special skill as instructed by his superior.

3 To be thoroughly familiar with all regulations regarding safety at work and

observe these meticulously at all times.

4 To observe cleanliness at the place of work and on the job after completion of work.

5 To ensure cleanliness of appearance and uniform, particularly when working in a guests areas.

Occasional Duties:

To perform duties outside the scope of his trade in case of emergency so called upon.

Job Description PLANT TECHNICIAN

Place of Work: Engineering Department - Mechanical Plant

Scope and general purpose:

To attend the to the operations and maintenance of mechanical plant like Chiller Plant, Boilers, Domestic Water Systems, Power House and Fire Protection System

Responsible To: Chief Engineer / Shift Engineer

Responsible for:

Main Duties:

1 To attend operation of plantroom equipment, such as boilers, air conditioning machines, air handling units, domestic cold and hot water supply systems,

emergency generator during power failure, sewage systems and others as

specified by the director of Engineering.

2 To carry out minor planned preventive maintenance tasks on this equipment, as instructed.

3 To be thoroughly familiar with all regulations regarding safety at work and

observe these meticulously at all times.

4 To observe cleanliness at the place of work and on the job after completion of work.

5 To ensure cleanliness of appearance and uniform, particularly when working in a guests areas.

Occasional Duties:

To perform duties outside the scope of his trade in case of emergency so called upon.

LIFE SAFETY Philosophy

Safety of life and property of guests and employees is regarded as of primary concerned

in all hotel operations Standards procedures have been developed and most advanced technology is being employed to ensure maximum safety

of all occupants of a _ hotel at all times.

It is the intent of this document to coordinate efforts of hotel management and employees alike towards optimization of the tools provided for this purpose.

The document is divided in to the following sections:

1 Life safety facilities

2 Life safety system

3 Emergency procedures

- Emergency procedures- FIRE

- Emergency procedures- TROPICAL STORMS

- Emergency procedures- EARTHQUAKE

- Emergency procedures-FLOOD

4 Guidelines emergency procedures

Priorities

In our efforts of preservation of life, health and property of guests as well as employees,

in case of emergency, priorities are to be observed in accordance with the following listing:

1 -Any form of human life

-Health of guests and employees

LIFE SAFETY Objective

The objective of this procedure is to ensure that the hotel is fully provided and equipped with all systems and facilities to ensure maximum safety of life and property of guests and employees on the premises at all times.

Emergency Signs:

Apply signs to all stairway exit doors These signs must be permanently applied and shall read as follows:

FIRE DOORS KEEP CLOSED AT ALL TIMES

Provided the same sign in the country’s language if necessary.

(Reference attached Emergency Sign – Stairway Exit Door).

If any such door has a hook or other means to hold it open, remove such means at once Also ensure that all such doors have a door closer and passage hardware.

There should be corporation approved evacuation cards attached on the back of each guestroom door, the center of which will be at a height of 1.50 m above floor These plans must be installed right oriented, i.e with the door of respective room facing up.

An oversized version of the approved evacuation card should be posted in the telephone operator’s room.

Corporation approved pictographic signs that clearly direct guests to use stairways not elevators should be posted at all elevator push button stations.

LIFE SAFETY FACILITIES

(continued) Rescue Heliport

Check with the local fire and military authorities to find out if your locale has helicopter rescue service If the service is available, request the authorities to quality the roofs of the buildings as an emergency heliport If approved install necessary aviation lighting, landing markings, railings, evacuation lighting etc.

If your building has been qualified for helicopter rescue, provide a sign consisting of a silhouette of a helicopter 40cm in length, black on white background with an arrow pointing up This sign should be applied next to the fire truck sign Apply only to the stairways that lead to the qualified roof Do not provide this sign at or below ground floor.

Non smoking signs

This are commercially available, and should be made of metal or durable, non combustible material Install this signs in service areas which present a fire risk.

LIFE SAFETY FACILITIES (continued)

Stairway Signs

Each stairway landing should have every floor numbered and exiting floor in the stairway should be noted with a large reflectorized or painted sign, red on white background,

“EXIT HERE” with an arrow pointing to the exit door.

Mark floor number at each landing in clear 15cm numerals in red over white background Mount all signs at 2 m height.

On stairs below grade level provide permanently painted signs with “EXIT UP” text and repeat in local language Provide fire engine symbol will an arrow pointing up Lettering must be 30cm high in red over white background Mark the ground floor with “EXIT HERE” text accompanied by fire engine symbol and horizontal arrow.

In all stairways, apply a black silhouette of a fire truck on white background Provide at least one on each stairway landing The truck silhouette should be no less than 40cm in length On the ground floor, provide an arrow pointing down On stairway landings below the ground floor provide an arrow pointing up.

Automatic Elevator Retrieval System

The system retrieves all passengers’ elevators on signal from the fire alarm system In areas prone to earthquakes, the system also brings the elevators to the nearest floor on signal from a seismic switch A second part of the retrieval system is the fireman service switch, usually required on all elevators, but no less than two

LIFE SAFETY FACILITIES

(continued) Unusual Exit Paths

Some exit paths may lead through service area This area tends to become cluttered with stored materials or equipment In such cases, paint or otherwise mark the floor “EXIT PATH-KEEP CLEAR” Paint arrow to indicate direction of exit The minimum width of the path marked should be no less than 1m in the floor width

If you require elaboration on any aspect of this procedure or assistance in obtaining the materials necessary, contact the Chief Engineer.

Cooking Hoods

Hotel’s cooking hoods pose the greatest single fire risk in the building The kitchen hoods are provided with an automatic fire suppression system (usually FM 200) to extinguish the fire The system must be monitored daily for active and can respond whenever there is fire

Staircase Pressurization System

All the enclosed staircases are provided with pressurization system to prevent smoke from going into the stairwell during fire for safe egress of the evacuees The pressurization fan will automatically be activated when the general evacuation button from the main fire alarm control panel is triggered.

Monitoring of the pressurization fans shall be daily to ensure that the setting is at AUTO position.

LIFE SAFETY FACILITIES

(continued)

Fire Hoses

Check hoses, and make sure that they can reach the most remote rooms Take note of their condition When replacing hoses, do not arbitrarily use longer hoses as an extra length adds to the pressure loss If the length is adequate, replace the matching length Adding a combination fog-stream nozzle will served to protect the fire fighters, facilitate more rapid extinguishment and reduces water damage These units are inexpensive and indeed money will spent.

The periodic maintenance activities for these hoses are:

a Soaking of the hoses in water for every six months See to it the water will be totally drained in the hoses before putting it back into the fire hose cabinet.

b Put back the hose into the reel but on the different side of the hose to prevent premature cracks on internal rubber ling of the hose.

Fire Extinguisher

Check fire extinguisher for quality and quantity The most useful is the 10 lt pressurized water units These are the only type that you should have on the guest floors CO2, halon and dry chemicals fire extinguisher are for class ABC fire like wood, paper, greases, oils, paints, gasoline and high voltage electrical fires Use them accordingly.

Essential Equipment Protection

The recommendations previously listed are directly related to the protection of the occupants There are however where a fire, although not life threatening, may cause serious business interruption Two such areas are the computer room and the telephone equipment room The attach photograph shows the two level alarm and automatic Halon discharge system Such systems ensure again interruption and protect the two most expensive equipment areas in the hotel Their use is highly recommended.

Exit Signs

These must be electrically illuminated and battery operated exit signs at all times and placed in a manner such that a person can see at least two from any guestroom They shall be connected to emergency power.

LIFE SAFETY FACILITIES

(continued)

Human Effort

This procedure describes the hardware portion of the systems In addition, the human effort in prevention, response and conduct in an emergency provide the most effective and least costly upgrading The latter part is a challenge to the engineer’s skills in

administration, motivation, diligence and imagination

A program for fire education and organization is provided in the fire emergency

procedure section of this manual.

Fire Exit Doors

Exit doors leading to emergency stair cases shall open in both directions, to allow persons

to return from the staircase into a guestroom corridor in case the escape routing is

blocked.

Sprinkler Test Valves

Each automatic sprinkler line shall be provided with a test valve at the end of a line Where such valves are not fitted provisions are to be made to have them installed.

LIFE SAFETY FACILITIES

(continued)

Guestroom Evacuation Card

Provide professionally manufactured emergency evacuation cards as discussed here and illustrated in the attached approve examples.

The card must be simple, easy to read and understand and shows only elements essential

to facilitate rapid evacuation The attached samples the only type approved Supplementary specification of the card is provided below:

Card Specification and Installation Instructions

Card Material: Non-combustible plastic, oak tag or similar semi- rigid durable material.

Card Size: Minimum dimension 202 x 280 mm Increase size accordingly for

unusually large floor plan and /or second language.

Card Protector: Laminated in clear plastic or covered with 3 mm clear plastic sheet

with round edges.

Mounting: Mount on rear of entrance door on door’s vertical center line and

1.50 m from center of card to floor Fasten with 6 flathead Philips screws.

In handicapped room, add a second card mounted on inside of bathroom door Fasten at a height of 1.20m center to floor.

Floor plan: Simple building outline in matte black.

LIFE SAFETY FACILITIES

(continued)

Guestroom Evacuation Card (continued)

Exit corridor: Matte yellow extending to all exits or exit stairs CAUTION: Do

not colour corridors which do not lead to exit or an exit stair.

Corridor bars: Matte red extending to all available exiting directions starting from

room where card is installed and extending to a few meters from exit stair.

Arrows: Also in matte red Arrow be should point to entrance of each exit

or exit stair.

Room Identifier: Colour red dot 8 mm diameter or apply red plastic dot Dot

indicates room where a particular card is installed.

YOU ARE HERE: Legend in English and Second Language if necessary , with

connecting black line to red dot Legend and box must be matte black.

Exiting Procedure: (text) in black matte finish

LIFE SAFETY SYSTEM

_ _

Life Safety System Components

The objective of this procedure is to systematize the periodic inspection and recording process of the life safety components of the building and thereby ensure their ready status

Any system that properly identifies the device and location is acceptable

so long as the identity criteria is consistent.

2 Devices in public and service areas must also be identified Identity of these units must be consistent with the system used for the guestrooms tower If podium geometry is radically different but consistent identity should be established.

3 Once an identification system is advised, each device must be marked accordingly The marking must be in a prominent position, clear and neat These markings may be engraved plastic laminate tags or plastic tape, such as Dymo.

4 When a device is tested and found to be in order, a tag, preferably adhesive backed paper very similar to masking tape , should be attached indicating the date

of inspection It is preferably that the colour of the paper tag change from year to year to make an old out- of- date tag stand out more readily.

LIFE SAFETY SYSTEM

(continued) Life Safety System Components (continued)

5 These requirements should be followed through unless modified to suit the local agency.

6 Inspect devices in a given area of the hotel on a quarterly basis covering approximately covering ¼ of each type of device The purpose of such segmental testing is to preclude the possibility that failure of any single system could go undetected for months Attach inspection tag with date of test and also record in a permanent bond journal The record book should be kept in a safe place and be available for the Local Fire Brigade, the General Manager and involved group.

7 A report is to be submitted on the prescribed form by the Direction of Engineering to the Area and Divisional offices.

8 Tests of all alarm devices require that alarm system be temporarily disabled in order to perform the required test without alarming unnecessarily Tests on fire bells and horns tend to upset the guests Such tests are conducted in cooperation with the local fire brigade The Director of Engineering must decide the best time

to test, usually between 11am and 12 Noon Adequate notification of test is also necessary to guests, employees, the telephone operator and the Fire Brigade Be sure they are aware of tests.

Note: Some procedures require disconnection of the fire alarm system DO NOT leave the

alarm system disabled for any length of time and most certainly NEVER overnight.

LIFE SAFETY SYSTEM

(continued)

Component Test Procedure

The following procedures are suggested only in the absence of more specific test procedures by the manufacturer or the local fire authorities.

Smoke Detector Test

Test at least ¼ quarterly

8 OBSERVE Voltage output is no less than voltage rating of sounding

Device

9 OBSERVE Voltage drops when device is rest

10 CLEAN Manually with syringe/camera lens brush or blower

11 ATTACH Inspection tag with month and year of inspection.

note

that door closes immediately and completely Also ensure only that a moderate force is necessary to open door.

Enter your test findings in the life safety log book Identify each detector tested List all details of your findings Estimate date of remedial action, date and sign the log entry.

LIFE SAFETY SYSTEM

(continued) Heat Detector Test

Test at least ¼ quarterly

Necessary 5.OBSERVE Voltmeter registers full voltage output in alarm condition 6.REPEAT Standard installation regarding log entries in Life Safety Book.

Note location of all defective units Attach inspection tag to those units that tested will and use a special tag to identify those that failed Log all your findings and reconnect alarm system.

Note: NEVER leave the alarm system disabled overnight

LIFE SAFETY SYSTEM

(continued)

Inspection and Test of Standpipe

(Fire Hose System)

1 DISCONNECT Alarm if system has water floe switches.

7 OBSERVE Wrench and other tools are available.

8 OBSERVE Valves are in correct position

Take hose to roof, setback or lawn If you have a flow meter, attach same behind nozzle Test and record discharge rate and stream length with hose at floor level and nozzle elevated 30 degrees Check system and specification if you do not obtain at least a 13 m system.

Attach inspection tag to hose rack or cabinet- enter the following data in a permanent log book.

1 Inspection Date

2 Identify fire hose tested

3 Flow Range

4 Stream Distance at 30 degrees elevation

5 Compare results from year to year

LIFE SAFETY SYSTEM

(continued) Sprinkler Flow Test

1 TEST Sprinkler flow by opening the test valve at one of the remote

Areas of the building

2 DISCONNECT All flow switches before starting the test and note that the

electrical contacts on the flow switches close when the test valve is adjusted down to 50 L/min or roughly the equivalent flow from a single sprinkler head.

3 INSPECT All sprinkler heads to ensure that they are not obstructed in

any way Be especially careful about paint, aluminum, foil

or

boxes stored close enough to the head to cause the water to deflect.

This test is best conducted in cooperation with the local fire authorities.

LIFE SAFETY SYSTEM

(continued) Manual Pull Stations

1 DISCONNECT Alarm circuit and apply voltmeter to output terminals

2 TEST At least ¼ of the stations quarterly In all cases, always test

at least

station per riser.

3 TEST Pull a station and note that voltage output is equal to voltage

requirements of alarm devices( bells, horns etc.,) Note that on a coded system the voltage rises and falls in step with the code.

4 TEST The last two or three stations with the alarm devices reconnected.

This requires a written advance notice to the guests and employees To provide a tent card in the guestroom two days in advance of the test And a prominently displayed notice at the elevator lobby on the main floor should state the following

THE MANAGEMENT OF MIDAS HOTEL WILL CONDUCT A FIRE ALARM TEST ON BETWEEN _ PUBLIC PARTICIPATION NOT NCESSARY WE APOLOGIZE FOR ANY INCONVENIENCE.

Post a number of employees on guest floors to reassure any concerned guest and to confirm that the alarm signal was clearly audible in his/her assigned area.

Apply dated inspection tag to each station tested Log test results in Life Safety Log Book Ensure that the alarm system is fully operational.

LIFE SAFETY SYSTEM

(continued) Elevator Retrieval System

Test the system at least once per month These tests are best done in cooperation with the elevator system service contractor.

Select the least busy time and test by applying voltage to the retrieval system relay located in the fire alarm panel Before testing, place a hotel employee (preferably a member of evacuation crew) in each elevator will advise any guest that the elevators are under test and that it will only take a few minutes As test is completed successfully, release all but one elevator for the public’s use.

Test Fireman Service on each elevator (one at a time) Singly activate Fireman Service switch in each elevator.

Log test date and results in the Life Safety Log Book.

Exit Stairway

Perform the following steps in inspecting each exit stairway starting at the highest floor.

7 OBSERVE/TEST Condition of fire hoses (in stairwells only).

Note: If stairway is pressurized, inspect with system in operation and note that no unusual pressure is necessary to open the door against stairway pressure Ensure also that the staircase has no obstruction

LIFE SAFETY SYSTEMS

(continued)

Cooking Hood Exhaust System

The objective of this procedure is to neutralize the inherently high risk of grease fires in cooking hood exhaust systems.

This procedure details specific steps which, if adhered to, will prevent fires in these potentially dangerous systems.

The steps are intended to:

1 Systematize a program for preventing dangerous levels of highly combustible grease deposits.

2 Conduct scheduled period inspections to monitor and ensure that deposits are within tolerance limits as established in this procedure.

3 Provide instructions on cleaning (removing) potentially dangerous deposits.

4 Ensure integrity of the ducting system to preclude transfer of duct fire.

5 Ensure the ready status of extinguishing system.

6 Log and report permanently all repairs and adjustments.

7 Use standard reporting forms to apprise the General Manager of inspection, results and status repairs.

8 Report cleaning and other noteworthy conditions to the Corporate Office by means of the Quarterly report.