Module recruitment instruction for recruitment

- Object user: Authorized user - Screen description: o Actions: Go to SELF SERVICE RecruitmentManpower request Cancel recruitment online, screen as below: o Search data:  User input

FPT INFORMATION SYSTEM CORPORATION

IMPLEMENTATION OF THE SOFWARE HUMAN RESOURCES & PAYROLL MANAGEMENT FPT.iHRP

FOR SAIGON SHIPYARD CO., LTD

USER MANUAL EMPLOYEE SERVICE MODULE

Project code: iHRP_TRIYARDS Document code: iHRP_TRIYARDS_UM_SELF SERVICE

Version: V1.0

HCM, 10/2014

Index

I Overview

o Update personal information

o Register overtime or leave online or project online

o Create recruitment request and approve online

o Change login password

I.2.1.1 Recruitment

I.2.1.1.1 Manpower request

I.2.1.1.1.1 Recruitment request online

- Purpose: to create and send to approve recruitment request when they need to hire new employee.

- Object user: Authorized user

- Screen description:

o Actions: Go to SELF SERVICE Recruitment Recruitment request online, screen as below:

o Add new and Save data:

 Input the below information:

• Approved by: This field only show approver’s name

• Description Requirement Detail: user can enter requirement detail in here The screen as below:

o Replaced Recruitment Information: user can enter information of replaced recruitment User check as

 Click button “Save” to save all information -> Manpower Request No will be created automatically.

o Transfer the manpower request to approver

 Click button “Transfer”: Transfer the manpower request to approver Note: If the manpower request are transferred to approver, the manpower request can’t edit

 The system will automatically send the email to approver

o Button “Add new”: click this button to clear the screen and add new manpower request.

o Button “Request list”: click this button to back Online Requirement List.

I.2.1.1.1.2 Cancel recruitment online

- Purpose: to cancel the approved manpower request.

- Object user: Authorized user

- Screen description:

o Actions: Go to SELF SERVICE RecruitmentManpower request Cancel recruitment online, screen as below:

o Search data:

 User input the filter condition

 Click button “Search”  the results will be display in data grid

o Cancel manpower request:

 Select the manpower request need to be cancelled

 Click button “Cancel” to cancel the manpower request

 The system will automatically send email to approver.

o Button “Export”: click this button to export information in data grid to excel file.

o Button “Refresh”: Clear the screen.

I.2.1.1.1.3 Recruitment list online for approval

- Purpose: to review and approve the manpower request.

- Object user: Authorized user

- Screen description:

2

o Actions: Go to SELF SERVICE RecruitmentRecruitment list online for approval, screen as below:

o Search the info: using this button to find sent manpower request base on filter condition.

o Approve the manpower request

 Check all rows need to be approved

 Click button “Approve”: Agree with manpower request The system will automatically send the email to creator or the next approver

o Reject the manpower request:

 Check all rows need to be rejected

 Click button “Reject”: Not agree with manpower request The system will automatically send the email to creator

o Button “Refresh”: Clear the screen.

o Button “Export”: click this button to export list of manpower request from data grid to excel file

Remark: For rejected manpower request, user login to “Online requirement list”

to find the manpower request and edit it then send to approve again.

I.2.1.1.1.4 Online requirement list

- Purpose: to view list of manpower request.

- Object user: Authorized user

o Search data

 User enter filter condition

 Click button “Search”  the results will be display in data grid

o Transfer the manpower request to approver

 Click button “Transfer”: Transfer the manpower request to approver Note: If the manpower request are transferred to approver, the manpower request can’t edit

 The system will automatically send the email to approver

o Delete the manpower request

 Check all rows need to be deleted

 Click button “Delete” to delete data Note: The status are deleted: add new, reject.

o Button “Export”: click this button to export information in data grid to excel file.

o Button “Refresh”: Clear the screen.

II.Recruitment implement

1 Description of requirement: Allows creation of detailed recruitment plan reality

2 Users: Recruitment Specialist / Staff is authorized

3 Request details:

1 The management information:

– Monitor describes the information : Re -> Recruitment implement -> MR follow up

 Start date: allows Users dates and begin applying recruitment plans

 Block organization: mirroring the organization responsible employers, allowingthe selected companies would like to operate (for large companies, there are many subsidiaries under the Corporation)

 departments: allows Users select units of the selected company

 Department: allows Users select departments of companies have chosen

 Entity: Allows Users select group / groups of companies was selected

 Date of filing: allows Users dates and start accepting applications

 Date of recruitment: allows Users enter a start made to recruit

 The number of days in charge: The program automatically calculates the

number of days based on the receipt date of submission of soda in

 The recruitment day: automatically displayed based on the date entered dungda recruitment.

 Employment Source: Allows selection of supply source candidate recruitment

 Employment Content: Users enter information allows employers

 Note: allows Users enter other information

 Code requirements: Users select the required permit employers need to create recruitment plans The information comes to recruitment requirements will automatically load onto the screen

2 Manipulation on the button:

o Add new: allows deleted data on screen activated the user

o Save: Allows Users save information has been entered into the program Aftersaving the new plan for the program, Users can create as many rounds ofinterviews and more candidates in the following operations: Click "Select" toopen the screen -> Search the interview (or name applicants User) -> Save ->selection screen:

o List of options: switch to the "List of hiring plans."

o Close PA: Enables Users to close recruitment plans after having completed therecruitment process

o Open PA: allows Users reopen recruitment plan dadongde edit (if any)

o Checkbox "List of candidates belonging to other PA is open": Displays a list ofcandidates who have been selected in the present embodiment but also beingselected in the plan Vacancies -> meaningful help recruit staff note use of thisspecial case

2 MR follow up list

1 Description of requirement:

o Check the list of recruitment plans were entered into the system

o Create new recruitment plan for recruitment requirements other

3 Request details:

1 The management information

– Monitor describes the information : Re -> Recruitment implement -> Mr follow up list

2 Manipulation on the button

o Search: allows the search list recruitment plans according to the entryrequirements in the area (1)

o Refresh: lets erase information entered in the (1) to re-enter

o Creating PA: Open Screen "recruitment plan" to enter the recruitment plans ofthe different recruitment requirements

o Delete: allows deleting selected recruitment plan on the net

Export data: data export to Excel files on the net

1 The management information :

– Monitor describes the information : Re -> Recruitment implement -> Interviewschedule

Enter the series:

 Check choose to display the information filled series for candidates

 Interview turn: check choose will set up an interview time for candidatesturn to the "Duration" respectively

 After entering the information, check the flow of information selectedcandidates should fill in the data, press "Enter" to fill data

Functionality

- Allow update interview schedule for recruitment requirements and delete unusedrecruiting calendar, send mail to notify the Reporter vaung member

o Click on the column "Mail" to perform mail:

– Submit people Reporter: send mail to the interviewer

– Submit candidates: send mail to applicants

– Letter Reporter: Export letter to candidates

– Information interview schedule for the recruitment requirements may apply toparticipate:

o Enables setting required code recruiting, hiring plans

o Date of interview, interview time, duration, location, interviewer

4 Interview schedule list

1 Description of requirement: See a list of candidate recruiting calendar entered into thesystem

2 Users: Recruitment Specialist / Staff is authorized

3 Request details:

1 The management information

– Monitor describes the information: Re -> Recruitment implement -> Interviewschedule list

(1) Enter search requests entered dungda recruitment

o Once selected, the information accompanying the recruitment requirements willautomatically show

o The hiring plan will also display attached when selecting recruitment requirements.3.2 Manipulation interface:

o Select recruitment requirements

o Select recruitment plan

o Select the link "Round" on the grid to see details of each candidate interview schedule

1 The management information :

- Monitor describes the information: Re -> Recruitment implement -> Recorded results

Detail info:

o Code requires TD

– Click on the " " button to select "Employment Requirements" from the list

– Information on Employment Requirements will be displayed after selecting stocksrecruitment requirements

o Option:

– After selecting "Request recruitment", the list of alternatives as required employerswill be shown

– Click the "Option" from the list, the program will display the information of "Roundrecruitment".

– Click on "Round recruitment" to display the list of candidates to participate

o Fill out fast:

– Select information "Results"

– Enter "Notes"

– Choose cacung grid members

– Press "Fast Fill"

– Save Park

3.2 Functionality

– Enables updated results of the candidates interviewed and export and import data fromexcel file

– The interviews of candidates after receiving information from the interviewer:

o Recognition of results in each round of recruitment

– Beans within TD: candidates will be scheduled and audition the next round ofinterviews

– Fail TD Round: Candidates will be removed from the list within the next exam andpassed information about the function "Considering candidates fail"

– Characteristics ways: going straight to within specified (only the situation where thereare three or more rounds of interviews)

– Pending: information of the candidate contests will be kept waiting for the results

– Forward negotiations: through all the remaining rounds of interviews, transferringinformation about the "Negotiations with the candidate"

– Allow lists the results after the interview This result is the basis for hiring staffrecruitment schedule and send email notifications next to the candidates

– Note: when the record results of the candidate, the candidate is recognized Transfernegotiations, will move across the screen to browse online at Modul salary PersonalServices / Recruiting / Browse -> to approve candidates salary salary through the grantapproval

6 Recorded results list

1 Description of requirement:

o View detailed results of each round of candidate recruitment

o Remove result of the interview

2 Users: Recruitment Specialist / Staff is authorized

3 Request details:

1 The management information:

– Monitor describes the information : Re -> Recruitment implement -> Recorded resultslist

(1) Enter search list dungda import entry requirements

o Once selected, the information accompanying the recruitment requirements willautomatically show

o The hiring plan will also display attached when selecting recruitment requirements.3.2 Manipulation interface:

o Select recruitment requirements

o Select recruitment plan

o Select the link "Round" on the net to see more results of each candidate recruitment

o Click "Clear" recruitment results on grid selected (if necessary)

1 The management information :

- Monitor describes the information : Re -> Recruitment implement -> CandidateDeadling

– Detail info:

o Code requiresClick on the " " button to select "Employment Requirements" from the list

Information on Employment Requirements are Understand market

o Noting the results of negotiations with the candidate:

Accept: Chuyenung member to list "Transfer of staff candidates."

Reject: Switch to list candidates "Considering candidates fail"

o "Export": The export data to excel

8 Failed Candidate List

1 Description of requirement: Lets look for unsatisfactory candidate recruitment

2 Users: Recruitment Specialist / Staff is authorized

3 Request details:

1 The management information :

- Monitor describes the information : Re -> Recruitment implement -> Failed candidatelist

o Recruitment Officer may send email thank toiung unsatisfactory staff with emailcontent is defined in functions: System Parameters  thong Mail Template.

o If you click "Accept": the selected candidate does not achieve the net will bemoved to the Successful candidate list and wait staff moved into the screen

"Submit Candidate"

o Recruitment Officer can also export form letter thank candidates fail to choosethe link "Letter of thanks" on grid display

3.2 Functionality

o Allows transfer failed candidates through negotiation and export data to excel

o Allow to send out thank you notes form candidates failed companies

9 Submit Candidate

1 Description of requirement: Allows transfer all information of applicants who have

2 Users: Recruitment Specialist / Staff is authorized.

3 Request details:

1 The management information:

- Monitor describes the information: Re -> Recruitment implement -> SubmitCandidate

– Detail info:

o Code requires TD

Click on the " " button to select "Employment Requirements" from the list

Information on Employment Requirements will be displayed automatically after selectingrecruitment requirements

o Option:

After selecting "Request recruitment" list on Demand Option recruitment will be displayed

Click the "Option" from the list, the program will display the information the candidate hassuccessfully negotiated at the screen "Negotiations with the candidate" and allowed staff nhanocacung screen "Xetung members fail"

Recruitment Officer can email matriculation contents denung designed park with candy display:thong Join so Mail Template System

o Status:

Transfered: the candidate has been transformed into staff

Not transfered: the candidate has not been converted into staff

Select all: gomung who have moved and have not changed to employees

3.2 Functionality

- Allows transfer the candidate information into employee information or refuse to negotiate withthe candidate

- Indicates information transfer of staff candidates:

o Noting the information in the invitation received:

Offer Letter to update information, has 2 inputs: