excel tipstricks Mẹo hay khi sử dụng excel

6 Move, insert and copy columns, rows and cells using the Mouse + SHIFT or CTRL.. Copy the cell containing 1.1 > highlight the cells containing the numbers you want to increase > Paste

Microsoft Excel Tips & Tricks

For the Guru in You

Excel Tips & Tricks

Dear fellow Excel enthusiast,

Ok, if you’re not an enthusiast yet, I hope that with the

help in these Tips & Tricks you soon will be

These are some of my favourite tips and power features

that’ll get you well on your way to ‘Excel Guru Status’ giving you not only the

recognition you deserve, but also making your work more enjoyable

Kind regards,

Mynda Treacy

Co-founder

My Online Training Hub

You have permission to share this e-book via email, printed or even post it on your website,

Facebook account, Twitter or LinkedIn

The only conditions are:

1 You don’t charge anyone money for it That’s my right

2 You don’t change, edit, or alter the digital format or contents

3 All links must remain in place

My hope for this e-book is that you please share it with as many people as possible, and by

sharing the knowledge many more people will love Excel and love their work

You can find more Microsoft Office training (including Excel, Word and Outlook video tutorials) and

resources at http://www.MyOnlineTrainingHub.com

Questions – If you have any questions or feedback please contact me at:

http://www.myonlinetraininghub.com/contact-us or mynda.treacy@myonlinetraininghub.com

Contents

Keyboard Shortcuts 4

Tips & Tricks 6

Move, insert and copy columns, rows and cells using the Mouse + SHIFT or CTRL 8

Want to tamper-proof your workbook? 9

Must Know Formulas 14

Power Formulas 16

Cool Tools 17

Tip: Click menu to jump to section

Keyboard Shortcuts

1 ALT+= Inserts a SUM formula

2 CTRL+TAB Switches between open Excel windows

3 CTRL+A – this has various scenarios:

a If you are in regular data range and press CTRL+A all the data is selected

b If you press CTRL+A a second time in the same range selects the entire spreadsheet

c If you are in a table then pressing the CTRL+A key selects the data excluding the total row

AND titles

d If you press the CTRL+A key a second time it selects the data, titles, and total row

e It does not make any difference whether the spreadsheet contains data or not, if you are

outside the data area, in a blank area with no directly adjacent cells containing data, CTRL+A selects the entire sheet

f If you have one or more objects e.g Charts, selected then pressing CTRL+A selects them all

4 CTRL+1 Displays the Format Cells dialog box.

5 CTRL+SHIFT+" Copies the value from the cell above the active cell into the cell or the

Formula Bar

6 F4Repeats an action, or if you’re editing a cell and the cursor is in between the cell references it

will insert the $ signs for absolute references Repeated pressing F4 will scroll through different

levels of absolute references

7 CTRL+Z Uses the Undo command to reverse the last command or to delete the last entry

that you typed

8 CTRL+' Copies a formula from the cell above the active cell into the cell or the Formula Bar

9 CTRL+K Opens the Hyperlink dialog box

10 CTRL+F Opens the Find dialog box

11 CTRL+H Opens the Find & Replace dialog box

12 CTRL+N Opens a new workbook

13 CTRL+O Displays the Open dialog box to open or find a file Note: In Excel 2013 it opens the

File tab of the ribbon

14 F2 Edits the active cell and positions the insertion point at the end of the cell contents It

also moves the insertion point into the Formula Bar when editing in a cell is turned off

15 F7 Runs Spell Check on the entire worksheet if only one cell is selected, otherwise Spell

Checks the selected range You can also spell check multiple sheets by grouping them first

16 CTRL+SHIFT+F3 Inserts named ranges for an entire table automatically based on the

column or row headings (your choice)

17 CTRL+P Opens Print dialog box

18 CTRL+S Saves workbook

19 CTRL+C Copy

20 CTRL+X Cut

21 CTRL+V Paste

22 END key then Up or Down, or Left or Right Arrows OR the CTRL+Up Arrow/Down Arrow

etc Move to end of a range of cells (column or row) Your selected cell will stop at any

empty cell in the range, or if cells are empty it will stop at the next populated cell in the

column or row

23 CTRL+HOME Quickly move to home If you have frozen panes your cursor will stop at the

intersection of the frozen panes

24 CTRL+Page Up or CTRL+Page Down Scroll between worksheets

25 CTRL+` View formulas instead of values (note the ` shares the tilde ~ key)

26 CTRL+D copies the cell above Select a range or row and then CTRL+D to copy the row

Tips & Tricks

27 Transpose Data – Copy data > Paste Special > Transpose

28 Increase Numbers by Set Amount – Enter the figure you want to increase numbers by, say

10%, you’d enter 1.1 Copy the cell containing 1.1 > highlight the cells containing the

numbers you want to increase > Paste Special > Multiply Bonus tip: convert negative

values to positive by multiplying by -1 and vice versa

29 AutoFill a Series or Formulas – Double Click on the + symbol on the bottom right of a cell

that is adjacent to the range you want to fill

Before After

30 Force a carriage return in a cell instead of wrapping the text – ALT+ENTER while editing

the cell

31 Use Format Painter more than once – Double Click the Format Painter and use it as many

times as you like When you’re done press ESC Only applies in Excel 2007 and higher

32 Format Sheet Tab Colours – Right-Click mouse on Sheet Tab > Tab Colour

+

33 Combine Text from Multiple Cells – Enter your formula with the ampersand ‘&’ between

the cell references e.g =A1&A2&A3 will add the text in cell A1, A2 and A3 together Note:

if you want to add a space between the text from each cell enter your formula like this:

=A1&” “&A2&” “&A3 Where the “ “ is adding a space

34 Delete blank cells in a row or column – Highlight the column or row containing cells you

want to delete Press CTRL+G to open the Go To Dialog Box > Special > Blanks Delete cells,

rows or columns

35 Fill blank cells in a row or column - Highlight the column or row containing cells you want

to fill Press CTRL+G to open the Go To Dialog Box > Special > Blanks Enter the text or

formula you want to insert > press CTRL+ENTER to enter the text/formula in every blank

cell

36 Copy & Paste visible cells only – In a filtered list of data copy the list > Paste Special > Skip

Blanks Or if your list isn’t filtered use Go To Special to select visible cells only: CTRL+G >

Special > Visible Cells Only > Paste Or shortcut key ALT+;

37 Insert custom cell formats

Custom Cell Formats Text Before Formatting Custom Format Formatted Text

Brackets for negative

Day of the week in full 27/03/2010 dddd Saturday

Day, date, month and

38 Use Named Ranges in your formulas to make them easier to build and read when you

come back to your workbook weeks or months later

http://www.myonlinetraininghub.com/excel-2007-named-ranges-explained

39 Apply different formats within one cell – could be different fonts, font colours, styles etc

Select the cell you want to format > F2 to edit the cell > highlight the text you want to

change > For Excel 2007+ use the formatting tools on the Home tab of the ribbon or for

Excel 2003 use the formatting icons on the toolbar

Move, insert and copy columns, rows and cells using the Mouse + SHIFT or CTRL

40 Move column, row or cells: Select the range of cells, column(s) or row(s) > hover your

mouse over the edge of your selected range of cells (or columns or rows) >when the mouse

pointer changes to a 4 pointed arrow left click the mouse and hold down while you

drag your cells to a new location

41 Move and insert column, row or cells: As above except also hold down the SHIFT key while

hovering your mouse over the edge of the selected area Then drag the cells (while holding

down the SHIFT key) and insert then in a new location

42 Copy and paste a column, row or cells: As above except hold down the CTRL key while

hovering your mouse over the edge of the selected area Then drag the cells (while holding

down the CTRL key) and release the mouse where you want to paste the data

43 Copy and insert a column, row or cells: As above except hold down the CTRL+SHIFT keys

while hovering your mouse over the edge of the selected area Then drag the cells (while

holding down the CTRL+SHIFT keys) and release the mouse where you want to insert your

data

Mouse Pointer in 40 and 41 Mouse Pointer in 42 and 43

Note: these mouse pointers may appear different on your PC if you have a different

operating system or have customised how your mouse appears Not to worry, the shortcuts

above will still work as described

44 Quickly enter links to a range of cells – Copy cells you want to link to > Paste Special >

47 Freeze rows and or columns at the top or left of your workbook so that headings stay in

place while you scroll down the worksheet Place your cursor at the intersection of the

rows/columns you want fixed in place i.e Frozen then

For Excel 2003 > Window > Freeze Panes

For Excel 2007+ > View tab of the ribbon > Freeze Panes

48 Synchronous Scrolling – want to compare two workbooks and have them both scroll at the

same time? With two workbooks open:

For Excel 2003 > Window > Compare Side by Side > Synchronous Scrolling

For Excel 2007+ > View tab of the ribbon > View side by side > Synchronous Scrolling

Want to tamper-proof your workbook?

49 Hide worksheet tabs > Windows Button > Excel Options > Advanced > Display Options >

uncheck ‘Show sheet tabs’

50 Hide row and column headers > Windows Button > Excel Options > Advanced > Display

Options for this workbook > uncheck ‘Show row and column headers’ or View tab of the

ribbon > uncheck ‘Headings’ in the Show/Hide group

51 Hide the formula bar > View tab of the ribbon > uncheck ‘Formula Bar’ in the Show/Hide

group

52 Add non-contiguous print areas (Excel 2007+

only) – Set first print area, then select second

print area and on the Page Layout tab of the

ribbon select ‘Add to print area’ Each print

range will print on a separate page

53 Pick from a list of existing values – in the cell under your data hold down

ALT + Down Arrow - Excel will give you a list of values to choose from Use

the arrow keys to select the one you want and press ENTER to insert it

54 Print titles on each page automatically – On the Page Layout tab of the ribbon select Print

Titles This will open the Page Setup dialog box Enter your rows and or columns you want

repeated in the boxes highlighted below by clicking in the box and then clicking on the row

or column header on your worksheet

55 Absolute References – Understanding Absolute References is essential to working with

formulas in Excel Remember: use the F4 tip in the keyboard shortcuts when working with

absolute references

http://www.myonlinetraininghub.com/excel-2007-absolute-references-%e2%80%93-the-missing-link

Before pressing ALT+=

After pressing ALT+=

56 Quickly SUM a range of cells – select entire table (or it could be just a row or column of

values) plus the blank cells you want your SUM formula in, then press the ATL+= keys

57 Generate a unique list of values from a range –

Select the range > Data > Filter > Advanced

Filter > Unique Records Only

Note: select if you want to copy it to a new

location or replace the existing data by

selecting ‘Copy to another location’ and then

inserting the ‘Copy to’ cell reference

58 Use the AutoCalculate Menu in the bottom right of your Excel window to get a quick sum,

average, or count Right click on the area to alternate view Min, Max and more Select the

range of cells you want to sum/average/count Hold down CTRL to select non-contiguous

ranges

These are the blank cells where the SUM formula will be inserted

Now see formulas that were inserted

59 You don’t have to start your formulas with = - If you’re a fan of the number keypad and

arrow keys then it’s sometimes inconvenient to move your hand across to the = symbol

every time you want to enter a formula If you start a formula with + or even a – for

negative values, Excel will put the = sign in for you when you press ENTER After pressing

ENTER your formula will look like this =+A1+A2 which is perfectly fine, or if your want to

subtract the value in A1 it will look like this =-A1+A2

60 Use Text to Columns to separate a column of data containing first names and last names

– Let’s say you have First Names and Last Names separated by a space in column A Select

the cells > Data > Text to Columns > Delimited > Next > Choose Delimiter (space in this

example) > Next > Select data format and Destination > Finish

61 Center Across Selection – Instead of Merging Cells, which puts limits on inserting and

deleted columns and rows among other things, simply format the cells alignment to

‘Center across selection’ CTRL+1 to open Format Cells dialog box > Alignment tab >

Horizontal Text Alignment set to ‘Center across selection’

62 Find the number of days between two dates – Enter your dates in this formula inside

double quotes ="20/6/2011"-"28/10/2006" Result = 1696

Note: It’s best to always enter the dates in cells (without the double quotes) and then use a

formula to calculate the days e.g =B1-A1

63 Move quickly to the end of a range of cells – select a cell in the range > move your mouse to the

edge of the cell until your mouse pointer changes to a 4 headed arrow > double click You can do

this on any edge of the cell to move in the direction of your choice

64 Fill Handle Cool Tricks – Most of us know that you can left-click the

mouse and drag the fill handle to fill a series (the fill handle is when

your mouse pointer changes to a + symbol when hovered over the

bottom right of the cell range – see image), but have you tried

right-clicking the mouse while you drag the fill handle? There are myriad

choices when you do this, so have a go and experiment

+

Must Know Formulas

Click the links or copy and paste the URL into your browser to read the full tutorial for each formula

65 IF – Learning how to write an IF statement increases the power and functionality of Excel

68 VLOOKUP Exact Match – Most people only know one way to do a VLOOKUP, but I’m going

to let you in on a secret; there are two ways…actually there are many more than two ways

but these are two methods will allow you to do most things you want

71 SUMIF and SUMIFS for Excel 2007+ users – Like the IF statement but for SUM Excel also

has AVERAGEIF and AVERAGEIFS which work the same as the SUM only they Average

http://www.myonlinetraininghub.com/excel-2007-sumif-and-sumifs-formulas-explained

72 COUNTIF and COUNTIFS for Exce 2007+ users – similar to SUMIF only since it’s only

counting it’s slightly different

http://www.myonlinetraininghub.com/excel-2007-%e2%80%93-countif-and-countifs-formulas-explained

73 COUNTA – COUNTIF counts number values, but if you want to count text use COUNTA