PPE year end guidance powerpoint

• PP&E CWIP projects accounting for 80% of allottees’ CWIP balances for FY 2009 submitted to HQ and placed on the iPortal for subsequent review and analysis.. • Beginning with FY 2010

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Property, Plant and Equipment

• Recent financial statement audits identified significant deficiencies

• Need to write-on PP&E assets that should have been capitalized in prior years.

• PP&E not moved in a timely manner from CWIP balances to completed PP&E SGLs

• PP&E Best Practices Guide placed on the iPortal earlier in the year.

• PP&E CWIP projects accounting for 80% of allottees’ CWIP balances for

FY 2009 submitted to HQ and placed on the iPortal for subsequent

review and analysis.

• Beginning with FY 2010 3rd Quarter and Year-end, PP&E reports will be posted on the iPortal for each allottee.

• Beginning with FY 2010 3rd Quarter and Year-end, the iPortal PP&E

reports must be reviewed, analyzed and results submitted to HQ.

• This review only applies to PP&E not covered by the EFASC’s “Annual Fixed Asset Review” for FY 2010.

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PP&E Best Practices Guide

• Risks and Controls Identified

• PP&E SGL accounting scenarios presented

• Capitalization practices presented

• Establishing thresholds

• Object class codes

• Distinguishing capitalizable betterments/improvements from maintenance

• Capitalized direct funded Safeguards and Security costs

• Write-on of assets vs recording corrections of errors

• Managing the CWIP account

• Defining completion/beneficial occupancy for accounting purposes

• Annual CWIP review.

• Establishing useful lives

• Disposition of Assets

• Need to develop best practice.

• Management Use of PP&E Accounting Data

 Need to identify best practices demonstrating the utilization of PP&E accounting data to improve DOE’s operational performance and stewardship responsibilities

• Deferred Maintenance Reporting

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PP&E - CWIP for Allottee XX Template

Analysis Questions

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Analysis Questions

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Analysis Questions

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Major PP&E CWIP Projects

• List of projects for FY 2009 found on iPortal at B - Field Submissions & Data Calls; B

- PP&E - CWIP - DATA CALLS; A - FY09-Guidance-Data Calls; “iPortal PPE 80-20”

• FY 2010 list of projects needs to be developed for 3rd and 4th Quarter using the

“CWIP Response Template 1A-D” worksheet within the “PP&E – CWIP for Allottee XX” template found on the iPortal at B - Field Submissions & Data Calls; B - PP&E - CWIP - DATA CALLS

• Please mark spreadsheet as June 30, 2010 or September 30, 2010, and save your respective file on the iPortal

• All columns on template should be completed

• OFCR will compile the Major DOE CWIP projects list (based on allottee input) and place on iPortal

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CWIP Response Template 1A-1D

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PP&E Reports

Balance Sheet PP&E Changes

• Purpose: To provide Balance Sheet data by Allottee and Reporting Entity

• Use this report to answer questions 2A, 2B and 2C

• This report is filterable by Reporting Entity

• The report has Prior Year and Current Year amounts, Fluctuation amount and a Fluctuation Percentage

• Columns G, H and I are calculations showing if answers are needed for questions 2A, 2B and 2C respectively

• Column G is using $10 Million and 15% as the criteria but this may change

• Double-click on any amount to see the entries related to that amount

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PP&E - CWIP for Allottee XX Template Balance Sheet PP&E Changes 2A-2C

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PP&E Reports

Depreciation Pivot

• Purpose: To provide Depreciation data by Allottee, Program and Reporting Entity

• Use this report to answer questions 3A, 3B, 3C and 3D

• This report is filterable by Reporting Entity and Program

• The report has Prior Year and Current Year amounts, Fluctuation amount and a Fluctuation Percentage

• Columns G, H and I are calculations showing if answers are needed for questions 3B, 3C and 3D respectively

• Column G is using $10 Million and 15% as the criteria but this may change

• Double-click on any amount to see the entries related to that amount

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Depreciation Pivot 3A-3D

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PP&E Reports

PP&E Roll Forward Report

• Purpose: To provide the PP&E Roll Forward Report by Allottee and Reporting

Entity

• Use this report to answer questions 4A, 4B and 4C

• Currently obtained from SMART Trial Balance Report

• Field Office Reporting Entities have been grouped together while the IC’s are listed separately

• The report is filterable by Allottee and Reporting Entity

• A conditional format is on line 3 to highlight all negative amounts and on line 6 to highlight all positive amounts in red

• Double-click on any amount to see all of the SMART Trial Balance entries related

to that amount

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PP&E Roll Forward 4A-4C

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PP&E Reports

PP&E Trading Partner Analysis

• Purpose: To provide a Trading Partner breakdown for Line 4

• Use this report to answer question 4D

• The report is filterable by Allottee and Reporting Entity

• Double-click on any amount to see all of the SMART Trial Balance entries related

to that amount

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PP&E Trading Partner Analysis 4D

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PP&E Analysis and Confirmation

• Using the above tools, field offices should respond to the questions found on the iPortal

• All questions must be considered and should no response be applicable, please answer with N/A

• Complete the statement found at the bottom of the analysis questions for the PP&E GAAP Confirmation

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