emarking assistant 193 (1)

revision marks, comments, autotext The detailed automated marking rubrics will: • save you time by ensuing consistent marking using detailed criteria and performance standards • save tim

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Setting common options in Word before grading

• use the Highlight in text option to highlight specific words e.g "singular" and

"plural"

• use the Highlight in text (inc sounds like) option to highlight words that sound

Sometimes the rubric may be pasted in a frame (and display over the header and

footer) If this occurs you can highlight the rubric, right click, select Frames and then click Remove frame

You could then insert a general comment at the end of the marking rubric by clicking at the end of the rubric and typing your comment If you wanted to reuse the general comment you

could highlight the comment, then using the Use selected document text to dropdown menu selecting save as a new reusable comment, and entering a name for the comment.

Exporting and importing comment banks

Your reusable comments will be automatically saved and be available when you mark your next assignment but you may decide that you want to export the

comments to give to another teacher or to use at home (you can

install eMarking Assistant on two computers) To do this click the

Setup tab then use the Manage comment banks menu and select

Export comment bank This will export your comment bank into a

table in a new Word document and You could then save this

document and move it to another computer and then use the Import

comment bank option to load your comment bank into the new

computer You may also want to edit the comments in the comment

bank before loading them into another computer

Export the current comments to share with another teacher or move to another

computer

Summary of this guided tour

In this guided tour we have been using the eMarking Assistant macros that are embedded in this eMarking Assistant document When you install eMarking Assistant, the macros are installed into Word's startup folder so they are automatically loaded each time you open Word This means that you can use the eMarking Assistant toolbar with any document

Take me to the eMarking Assistant installation page

Recording audio feedback and embedding it into the assignment

You might also want to record an audio comment (if you have a microphone) on part of the assignment The student can replay the audio by clicking the speaker in the margin Ironically

it is easier to record such comments in earlier versions of Word with earlier versions of windows

To record and insert an audio comment using Word 2003 (or earlier) on a computer with 2 Gigabytes of memory (or less) you can:

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• highlight the phrase "Prensky's distinction" in the assignment

• select A new audio comment in top field in the eMarking Assistant toolbar

• near the insert it in label, click margin

• the Sound Recorder application opens, you can press the round red record button, say your comment (the visual should show the audio being recorded) and then stop the recording, clicking the play button will replay the recording and click the close box at the top right to close the recording window

If you are using a later version of Word or a more powerful computer you can:

• highlight the phrase "Prensky's distinction" in the assignment

• select A new audio comment in top field in the eMarking Assistant toolbar

• near the insert it in label, click margin

• follow the prompts to open any sound recording program to record your audio and then browse to it to insert it into the assignment The reference manual contains more

information on common audio recording software

While oversimplified, Prensky's distinction between "digital natives" and "digital immigrants" presents a vivid image of the speed and pervasiveness of changes in our students' expectations of what it means to communicate and learn

Recording audio, screen or video and linking to it in the assignment

You may want to prepare your feedback as a screen recording that contains your audio, a recording of the screen as you move through the assignment, and perhaps even video

captured by your web cam

Several free services cloud based services allow this including:

• Jing from http://www.techsmith.com/jing.html: up to 5 minute recordings and the recording can be password protected, private or public

• Screenr from http://screenr.com: up to 5 minutes of video which can be

replayed from an URL or downloaded

• Vocaroo from http://vocaroo.com/: does not require registration and records audio only which can be replayed from a URL or downloaded and embedded

in the assignment

• Screencast-o-matic from http://screencast-o-matic.com: up to 15 minutes screen recording or web cam and published to http://screencast-o-matic.com

or to http://YouTube.com

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helping teachers provide feedback, mark assignments,

and grade papers using Microsoft Word* for Windows**

* compatible with Word 2000, 2002, 2003, 2007, 2010, 2013 (32-bit or 64-bit)

** compatible with Windows 2000, XP, Vista, Win 7, Win 8 (32-bit or 64-bit)

Complete reference manual

(first time users should look at the fifteen minute guided tour before this reference manual)

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Table of contents

1 What is eMarking Assistant? 1

2 How will eMarking Assistant help me? 3

3 System requirements to use eMarking Assistant 4

4 eMarking Assistant user support and community 4

5 Starting to use eMarking Assistant 5

5.1 Look at the demonstration videos 5

5.2 Downloading eMarking Assistant 5

5.3 Enable Word macros in this document 5

5.4 Installing eMarking Assistant 5

5.5 Complete video guided tour of eMarking Assistant 6

6 Upgrading, uninstalling and troubleshooting 7

6.1 Upgrading to the most current version 7

6.2 Troubleshooting 7

6.3 Uninstalling eMarking Assistant 8

7 Licenses: trial, 1 year single user or and site license 8

7.1 A 30 day trial license 8

7.2 Buying and activating a 1 year subscription 8

7.3 Activating eMarking Assistant on a second computer 9

7.4 Buying and administering a site license 9

7.5 Distribute, recommend eMarking Assistant & receive credit 9

8 Enabling macros and macro security 10

9 Preparing the assignment and instructions 12

9.1 Creating the assignment task 12

9.2 Creating instructions for submitting assignments 12

10 Using, preparing and distributing grading sheets 14

10.1 Using an example marking sheet 14

10.2 Creating your own marking sheet 15

11 Using, Preparing and distributing eRubrics 17

11.1 A note on marks or mark ranges for each grade 17

11.2 A note on increments within a mark range 18

11.3 Grid type marking eRubrics 19

Format 20

Spelling, grammar and expression 20

Format 21

Spelling, grammar and expression 21

11.4 List type marking eRubrics 26

11.5 Modifying, managing and distributing eRubrics 31

12 Creating and managing comment banks 33

12.1 Creating and managing comment banks 33

12.2 Exporting comments to a comments bank 34

12.3 Importing a comment bank 35

12.4 Deleting comments you no longer use 35

12.5 Harvesting revisions and comments into a word document 36

13 Workflow for grading or marking assignments 37

13.1 Marking electronic assignments 37

13.2 Marking paper based (or read only) assignments 37

13.3 Batch download the unmarked assignments 40

14 Adding comments and feedback to the assignment 40

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14.1 Preparing Word before marking the assignments 41

14.2 Inserting saved comments into the document or in the margin 41

14.3 Creating new comments while marking the assignment 41

14.4 Creating reusable comments while marking the assignment 42

14.5 Using marking rubrics standards as assignment comments 43

14.6 Adding audio comments in the assignment 43

14.7 Add Word revision marks 45

14.8 Add comments to the end of the assignment 45

14.9 Highlight misused or overused or confused words & phrases 45

14.10 Google a word or phrase 46

14.11 Include screen snapshots and comments 46

14.12 Save the marked assignment on your hard disk 47

14.13 Batch upload the marked assignments and record the mark 47

14.14 Return the assignment via eMail 47

14.15 Second mark, moderate and return the assignments 48

14.16 Summarise the feedback to improve teaching 48

15 Different types of Word documents you will use 49

15.1 The eMarking Assistant document 49

15.2 The eMarking or eRubric template in the startup folder 49

15.3 Marking rubric or marking sheet 49

15.4 Comments bank document 49

15.5 Word autotext entries stored in normal.dot or normal.dotm 49

15.6 A student assignment 49

16 End-User License Agreement 50

16.1 General 50

16.2 Copyright Notice 50

16.3 License Agreements 50

16.4 Distribution 51

16.5 Modifications, Derivative Works, and Reverse Engineering 51

16.6 Limitations of Use 51

16.7 Limitations of Liability 51

16.8 Privacy 51

17 Appendix: Sample marked assignment 52

18 Appendix: Assignment submission instructions 56

19 Appendix: Sample screen shots and comments 57

20 Appendix: Default reusable comments & eRubrics 60

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1 What is eMarking Assistant?

Take me to the installation page (I can always come back and read this later)

Many formal educational settings require students to prepare assignments or papers, which are used both to assess student learning and provide feedback to the student to allow them to monitor and improve their learning outcomes While detailed and useful feedback is critically important

to student learning, the provision of such feedback is often time consuming and places large demands on the teacher, marker or grader Students are also often dissatisfied with the

timeliness, quality and quantity of feedback These leads to a vicious cycle where the feedback that is provided is not fully used, leading to difficulty justify the time needed to provide good feedback, leading to feedback that is even less used

eMarking Assistant is a collection of software and processes which will assist markers to

provide detailed and consistent feedback when marking assignments using Microsoft Word It will help the marker, the examiner, and the student by:

• Making it easier and quicker to insert detailed comments into work

• Allowing markers to spend more time providing customised feedback

• Providing more detail in the comments to help students to improve

• Doing repetitive tasks e.g adding or rescaling marks

• Suggesting an efficient workflow to help markers

• Allowing the use and sharing of standard comment banks

If you are connected to the internet you can also watch the following

10 minute demonstration before doing the guided tour

http://emarkingassistant.com/demo-videos/

In short, eMarking Assistant assists the marker and moderator by

saving time doing repetitive tasks while helping them provide detailed and timely feedback to the student While eMarking Assistant will help you marking paper based assignments but it is most useful when marking electronic assignments

The eRubric component helps teachers by allowing them to prepare automated marking rubrics which will automatically highlight standards and record marks and then add and rescale these marks and also convert them to percentages and grades eRubrics are also useful when grading or providing feedback on any assessed task e.g class presentations

eMarking Assistant adds the following toolbar to all versions of Microsoft Word for Windows

The toolbar contains a tabbed section which shows other functions e.g working with eRubrics

or setting up The fact that eMarking Assistant works within Word means that people don't need

to learn to use new software and can continue to use their existing processes and knowledge

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Briefly the functions are:

1 select a comment from the list of comments in the comment bank

2 displays the text of the selected comment so you don’t have to remember cryptic codes

3 insert the selected comment either into the margin or into the text of the assignment

4 select some assignment text then save it as a new comment or do a Google search or highlight it throughout the assignment

5 delete the selected comment from the comment bank

6 rearrange the toolbar vertically or horizontally to suit your work habits

7 return the document via email

8 show one of the 4 tabbed panels

a the comment tab showing the contents of the comment

b the setup tab used before marking

c the rubric tab for using the eRubric

d the help tab for showing the help, license and checking for upgrades

9 show or hide different things (spelling, grammar invisibles) when preparing to mark

10 show the original or the final with or without markup

11 load or save a comment bank from a file or harvest a comment bank from a folder of marked assignments

12 insert eMarking information for the student at the end of the assignment

13 highlight a standard in the rubric and record the mark

14 increase or decrease the mark within the mark range

15 total and rescale the marks and convert the mark to a grade

16 display help and documentation

17 display your license information and activate your trial

18 check for updates and show additional features

19 go to the eMarking Assistant community at http://eMarkingAssistant.com to look at FAQs, support forums and comment banks and marking rubrics contributed by others

6

11 12

19 17

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2 How will eMarking Assistant help me?

Take me to the installation page I can always come back and read this later

When faced with a folder of electronic assignments, eMarking Assistant will:

• save you time by allowing you to easily create and reuse detailed comments

• let you modify and save comments for future use

• help you to be more consistent in your marking by giving everyone similar detailed comments

• let you devote more time to providing personalised comments to students by saving you time on the routine and repeated comments

• let you more easily use features of Word in your marking e.g revision marks, comments, autotext

The detailed automated marking rubrics will:

• save you time by ensuing consistent marking using detailed criteria and performance standards

• save time by doing mechanical processes of highlighting standards, and recording,

totalling and rescaling marks and then converting them to a grade

• produce a professional looking rubric using colours to demonstrate different performance levels

• insert components of the eRubric into the both of the assignment helping students to see a link between marks and comments

If you are a moderator or examiner and work with sessional markers, eMarking Assistant will:

• let you distribute comment banks to your markers containing specific comments and also model the quality and quantity of the content based comments and the tone or style of feedback

• reduce your second marking and moderation load through the use a consistent bank of detailed comments

• let you quickly "harvest" comments from a folder of marked assignments to identify patterns in common problem areas, the quality and quantity of marker comments, and inconstancy between comments and marks

Students also benefit from the use of eMarking Assistant because:

• turnaround time is reduced

• typed comments are more easily read and detailed comments can contain text, images, tables, audio and links to support materials making it easier to understand the comment and apply it to future learning

• the criteria and standards of assessment can be more clearly provided and read without overwhelming either the marker or the student with detailed information

The following figure show that students whose work was assessed using eMarking Assistant

rated assessment much more positively (red) than did students in either:

• the same course whose assignments were hand marked (dark grey) or

• other courses taught at the university (light grey)

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3 System requirements to use eMarking Assistant

eMarking Assistant integrates into Microsoft Word within the Office suite of programs

On a Windows computer, eMarking Assistant can be used with version 2000 or later of

Microsoft Office (Office 2000, 2002, 2003, 2007, 2010, 2013) using Windows 2000 or later (Windows 2000, Windows XP, Windows Vista, Windows 7, Windows 8) And most importantly

it operates in exactly the same way in all environments so you can easily move from one to another eMarking Assistant can't be used with Microsoft Office Starter Edition (support by ads)

or Microsoft Office RT (used in low power tablets and laptops) (read more)

On a Macintosh computer, eMarking Assistant can be if you are using Microsoft Office under

either Boot Camp (from Apple) or Parallels

A note on audio comments:

Due to a fault in Microsoft Sound Recorder included in Windows XP (and earlier) you can only

record sounds if you computer has less than 2 gigabytes of memory More information on this

problem with Microsoft Sound Recorder is available from

http://support.microsoft.com/kb/284893

4 eMarking Assistant user support and community

Support for eMarking Assistant is provided at http://eMarkingAssistant.com and you can send email to info@eMarkingAssistant.com

This site allows you to:

• Register to receive email notifications

• Download the latest version of eMarking Assistant

• View the Frequently Asked Questions

• Use the support forums

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5 Starting to use eMarking Assistant

Depending on your preference you might decide to install eMarking Assistant and start your 30 day trial or follow the guided tour at the start of this document You could:

1 look at the eMarking Assistant video demonstration if you are connected to the internet (optional)

2 download the eMarking Assistant document and save it to your computer (already done if you have this document)

3 enable Word macros in this document

4 do the 15 minute guided tour presented at the start of this document

5 install eMarking Assistant and start your 30 day trial

6 refer to the remainder of this manual as needed

5.1 Look at the demonstration videos

Most people find the following online demonstration to be the fastest

way to overview eMarking Assistant

http://emarkingassistant.com/demo-videos/

5.2 Downloading eMarking Assistant

You can download the eMarking Assistant document from http://eMarkingAssistant.com You must save the eMarking Assistant document to your hard disk, rather than run or open it in your browser, or else the installation process will not complete

Once you have saved the eMarking Assistant document to your computer you can open it in Microsoft Word

5.3 Enable Word macros in this document

eMarking Assistant requires Word macros to be enabled and clicking the following link will display a message if macros have been enabled

Click here to verify that macros are enabled

If no message is displayed, you need to enable macros by using the options button at the top of this document or reading the section on macro security and then enabling macros

5.4 Installing eMarking Assistant

Once you install eMarking Assistant, it is automatically loaded each time you open Word This means that you can use eMarking Assistant with any document

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To install eMarking Assistant, read the following instructions and then click the button titled

Install eMarking Assistant… to start the installation process (view an installation

demonstration):

• After clicking the install button you will be shown a window asking you to agree to the End

User License Agreement then click Install now & start your 30 day trial.

• Step 1 of 2: You when then be asked if you want to load some default comments and

generally you will click yes If you have already loaded default comments and changed them

you will be asked if you want to overwrite them

• Step 2 of 2: You will be told that after eMarking Assistant is installed, Word will quit

Install eMarking Assistant and start your 30 day trial

If an install window is not shown when you click the button, you need to

enable macros in this document

• You can then confirm that eMarking Assistant is installed by opening any Word document

and showing the eMarking Assistant toolbars by either pressing ALT F8 or doing the

following:

o Word 2007: Add-Ins tab > Show eMarking Assistant toolbar.

o Word 2003: View menu > Toolbars > Show eMarking Assistant toolbar

Clicking the Help tab then Computer ID, License & buy will display the date that your trial

will end and your computer ID and how to buy a 1 year license

The following button will uninstall eMarking Assistant:

Click here uninstall eMarking Assistant

If an uninstall window is not shown when you click the button, you need to

5.5 Complete video guided tour of eMarking Assistant

If you are connected to the internet you can look at the complete 15 minute

tour of eMarking Assistant at

http://emarkingassistant.com/emarking_movie.htm When looking at the

movie, you can use the section headings on the left or the slider at the bottom

of the movie to move to different sections of the movie to the relevant section of the movie

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6 Upgrading, uninstalling and troubleshooting

6.1 Upgrading to the most current version

Your current version of eMarking Assistant is show in the Help and License information

window The version number of this document is shown on the first page

The most recent version is available from http://eMarkingAssistant.com and can install the most recent version over the top of an earlier version without needing to enter your activation code

6.2 Troubleshooting

The following button will show the Help and License information window which will display

information about your current installation of eMarking Assistant

Click here show the Help and License window

If the Help and License window is not shown when you click the button, you need to

If you require assistance using eMarking Assistant you may be asked to copy the details of your installation by highlighting them with the mouse and pressing CONTROL C and pasting them into an email to info@eMarkingAssistant.com

You can also view the online eMarking Assistant Frequently Asked Questions

or go to the forums at http://eMarkingAssistant.com

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6.3 Uninstalling eMarking Assistant

The following button will uninstall eMarking Assistant:

Click here uninstall eMarking Assistant

If an uninstall window is not shown when you click the button, you need to

7 Licenses: trial, 1 year single user or and site license

7.1 A 30 day trial license

A 30 day trial can be downloaded from http://eMarkingAssistant.com and installed using

instructions in the previous section

7.2 Buying and activating a 1 year subscription

The 30 day trial version can activated and converted to a single user license (expires on the first Wednesday of the month) that can be used on two computers (work and home or two computers owned by two users) Information on site licensing is available from

info@eMarkingAssistant.com

You can buy a single user license by going to http://eMarkingAssistant.com and clicking the buy

button and providing the following information:

• Your payment method which can be either via PayPal, or online credit card

• the letter computer ID which is visible when you use the Help tab and click Computer

ID, License & Buy to show the Help and License information window

• An email address to send the activation code to

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You will then be sent an activation code, which you can enter by clicking "Buy 1 Year

Subscription".

7.3 Activating eMarking Assistant on a second computer

Once you have activated eMarking Assistant on your first computer, you can use it to license your second computer in the following way:

• Install the trial on the second computer and write down the license ID of the second computer

• On the first computer click Obtain 2nd Activation code on the first computer and enter

the Computer id of the second computer

• On the second computer click Enter 2nd Activation code

7.4 Buying and administering a site license

Discounted site license can be purchased for 5 of more sublicenses and for any period of time but

1 year is generally recommended A site license can be purchased for any number of sublicenses (a sublicense can be installed on two machines typically for use of a person at work and at home) and all sublicenses generated under the site license expire on the same date

Information on pricing, purchasing and managing site licenses is available from the

http://eMarkingAssistant.com site or emailing info@eMarkingAssistant.com

Depending on how the site license was purchased, eMarking Assistant may be automatically activated when you install the trial on your computer

7.5 Distribute, recommend eMarking Assistant & receive credit

You can freely distribute this unmodified document, allowing others to install the trial

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If someone buys eMarking Assistant based on your recommendation and provides your computer

ID and name, you will be sent a code that allows you to extend your license by 90 days i.e if you recommend eMarking Assistant to 4 people per year you can use it for free

8 Enabling macros and macro security

eMarking Assistant uses Microsoft Word macros to add functions which will help you mark

assignments and provided feedback However, macros can also be potentially harmful and you

should only enable macros from a trusted source The macros in the eMarking Assistant

document have been locked to prevent modification or inclusion of malicious macros

First, click the following button to verify if macros are enabled

If no message is displayed, when you click the above button, macros have been disabled in this document and you should follow these instructions to enable macros and install eMarking

Assistant (you only need to do this once)

Microsoft Word can be set to respond in the following ways when a document containing macros

is opened:

1 Disable the macros and don't notify the user

2 Disable the macros and notify the user giving the option of enabling macros in the current document

3 Disable all macros except those which are digitally signed

4 Enable all macros without notifying the user (not recommended)

If you have not seen any security warnings it is likely that you need to temporarily change your security level from 1 to 2 in the following way:

In Word 2007 or later

• Click the File menu or Office button (large round Office button at the top left of the screen) > Word Options > Trust Center > Trust Center Settings > Macro Settings >

and then select the Disable all macros with notification option and then click OK

several times to return to the document Then use the following instructions to quit out of Word and reopen the document

In Word 2003 or earlier

• Use the Tools menu and select Macro > Security > Medium to allow you to choose to

run or block macros on a case by case basis Then use the following instructions to quit out of Word and reopen the document

• Use the Tools menu and select Macro > Security > Trusted Sources > tick the Trust

all installed add-ins and templates to allow the installed template to operate

You can then close the eMarking Assistant document and reopen it and you should see a

notification telling you that macros have been disabled in the eMarking Assistant document and giving the choice of enabling them The following screen image is from Word 2007 and other versions will be similar

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You can then click the following button to confirm that macros have been enabled.

If you do not see a message saying that macros have been enable you could look at the video on install eMarking Assistant or send an email to info@eMarkingAssistant.com If you include a phone number, country and a suggested time I will attempt to call you

Once macros are enabled you can return to installing eMarking Assistant After you have

installed eMarking Assistant you can reset your macro security level to your original setting

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9 Preparing the assignment and instructions

9.1 Creating the assignment task

A major determiner of the educational value of the assignment and the feedback that you can provide to students is determined by the assignment you ask them to complete While outside the scope of this package, it is essential that assignments are created using strategies to minimise the likelihood of plagiarism

I think that some of the assignments are just asking for students to plagiarise (AUTC,

2002, 36 strategies to minimise plagiarism, ¶: 14)

This practical guide for "Minimizing Plagiarism" is available from the Australian University Teaching Committee and presents 36 strategies for minimising plagiarism

http://www.cshe.unimelb.edu.au/assessinglearning/03/plagMain.html

9.2 Creating instructions for submitting assignments

If you are going to accept electronically submitted assignments it is essential that you provide students with clear guidance on how to prepare and submit the assignment If you don't do this you are likely to end up with assignments in many different file formats all called "assignment x" Appendix A provides a sample cover sheet and student declaration Appendix B provides sample assignment submission instructions

Below are some instructions you can give to students, which will drastically reduce your

workload when accepting electronic assignments from students:

• Please rename your assignment file in the following way before submitting it

LASTNAME_firstname_coursecode_assignumb.doc e.g SMITH_john_fet111_a1.doc

• Unless advised otherwise you should submit only one file i.e paste the cover page,

appendices, reference list, marking sheet at the start of end of the assignment

• Submit only Word doc or docx files or files that you know your lecturer can read

• You will generally be asked to paste a student identification sheet at the start or end of the assignment

• All assignments must be submitted through the assignment submission system and

emailed assignments will only be accepted if previously agreed This is because the assignment submission system will retain the original and the marked assignment for audit purposes and it is authenticated to your verified login and password

• If you have been asked to self assess your assignment you must copy the assignment marking rubric and paste it at the end of your assignment Pasting the marking guide at the end of the assignment means that pagination will not change as comments are added You can then enter "Self assessment" (shown in red) at the end the cell corresponding to your self assessment for each of the criteria or even put your self assessed mark in the self

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mark column e.g.

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10 Using, preparing and distributing grading sheets

A marking or grading sheet lists the criteria for evaluating the assignment and then the marks that are allocated to that criteria Detailed marking sheets are especially useful if several markers will mark the assignment and there is a second marking or moderation process

While a marking or grading sheet is simpler than a marking or grading rubric (see next section) most people tend to use a rubric with eMarking Assistant as the software automatically rescales and totals the marks in a marking rubric and then coverts the total to a weighted mark, a

percentage and a grade

10.1Using an example marking sheet

Below is a sample marking sheet listing the criteria in the first column, the maximum marks for each criterion and the assessed mark and comments from the marker The rows at the bottom of the table allow you to enter bonuses or penalties and then calculate the total, percentage and rescaled marks for the assignment e.g if someone received 70% for the assignment and the assignment was worth 40% of the course then the rescaled mark would be 70 * 40 / 100 or 28 marks

To use this marking sheet:

• Click in the first cell of the row you want to assess and press F6 to enter the midpoint of the mark range (you can also click the eRubric tab on the eMarking Assistant toolbar and then click the F6 select & record mark button

• Press F5 or F7 to move the mark up or down in the range by the amount controlled by the

number of increments e.g if the mark range is 20 and there are 10 increments then the mark is moved by 2 each time If ninc is not specified the mark is moved by 1 each time

• You can also type marks into the assessed mark column

• press F8 or the Plus button to total and rescale the marks

This marking sheet is included as a reusable comment with the name "erubric-marking sheet" To use the marking sheet click in a cell in the first column and press either F6 to select or F5 or F7

to vary or F8 to total

mark

Assessed mark

Conclusion summarising the results

and marking recommendations for

future research and implications

20

Penalties or bonuses (Mark = -10 to

+10)

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Conclusion summarising the results and

marking recommendations for future

research and implications

10.2Creating your own marking sheet

Below is a template for a marking sheet with the purpose and use of the different cells colour coded and explained below the template

columns as required [A] optional commands to

modify the way eRubric

operates [B]

Introduction according to the

lab report guide [A] (click

here and press f5 f6 or f7

function keys)

or the student wants to make [D]

Body of the report [A] (click

here and press f5 f6 or f7

function keys)

or the student wants to make [D]

Penalties [A] (click here and

press f5 f6 or f7 function [C] or [D] Any comment you or the student

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keys) wants to make [D]

eMarking Assistant [E]

this assignment calculated by eMarking Assistant [E]

Marks for this assignment [A] Weighted maximum mark for

this assignment e.g this will be

35 if the assignment is worth 35% of the course[A]

Weighted mark for this assignment calculated

by eMarking Assistant [E]

The above marking sheet contains cells which are coloured and contain a letter in brackets e.g [A] showing the types of things that are stored in each cell and who or what enters information into the cell (shown in the following table)

[A] These cells are completed by the examiner before the assignment is marked

[B] Directives which control the way the rubric works:

• “type = sheet” to specify that this is a marking sheet and that each criteria can be marked from 0 to the total number of marks

• “ninc = ?” where ? is the number of increments in the mark range The number

of increments defaults to the maximum mark and thus the mark varies by 1 up or down

[C] Entered by the program when you click in a cell in the first column and you press and of

the following function keys:

• F6 to select or unselect the standard and insert the mark into the mark column

• F5 to decrease the mark by one increment in the range of marks

• F7 to increase the mark by one increment of the range of marks

The marker can also type a mark into these cells

[D] Bonus points or Comments that can be added by the marker

[E] Entered by the program when you press F8

(click

here) After clicking in this cell press F6 to select it or F5 or F7 to vary the marks up or downSection 10 gives detailed instructions for modifying marking sheets

10.2.1 Saving your marking sheet for reuse in another assignment

Refer to the saving your eRubric for reuse in the next section

10.2.2 Distributing marking sheets to your markers

Refer to the Exporting, Importing and distributing eRubrics in the next section

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11 Using, Preparing and distributing eRubrics

In addition to listing the marking criteria and the maximum points for each criterion, a marking rubric explicitly lists the performance standard for each assessment level or grade for each criterion A marking rubric clearly defines:

• the criteria on which an assignment or paper will be graded; and

• for each criterion there will be several clearly defined performance standards showing the relevant assessment

Providing a detailed marking rubric has several advantages for the examiner, the marker, and the student:

• Helps the student to allocate their effort in proportion to the marks

• Encourages students to self assess their performance against the detailed criteria

• Helps the marker work in a consistent and transparent way

• Helps the marker to provide detailed feedback

The following link provides more information on the use of marking rubrics:

http://www.newcastle.edu.au/service/teaching-learning/projects/rubrictemplates/context.html

The marking rubrics in eMarking Assistant can be organised as either:

• A "grid" type rubric with criteria in rows and standards in columns or

• A "list" type rubric with criteria and standards listed in the first column (see examples in the following sections)

Refer to the last subsection in this section for information on how to modify marking sheets or marking rubrics

11.1A note on marks or mark ranges for each grade

The first row of the rubric contains the grades and the second row of the rubric can contain either:

• Nothing if there are no marks associated with the grade Row 2 and columns 2 and 3 need to

be included even though they are blank

Criteria Grade Not yet examined Not yet competent Competent

• A range of marks expressed as a percentage for each of the grades Below are two typical academic grading schemes

A typical Australian grading scale

Criteria Max

mark YourMark GradeYour Fail (F) Resubmit (R) Pass (P) Credit (CR) Distinction (D) High Distinction (HD)

0% to 44% 45% to 49% 50% to 64% 65% to 74% 75% to 84% 85% to 100%

A typical American grading scheme

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Criteria Max mark Mark Grade F grade or

GPA 0.0 (F)

D grade or GPA 1.0 - 1.49 (D)

C grade or GPA 1.5 - 2.49 (C)

B grade or GPA 2.5 - 3.49 (B)

A grade or GPA 3.5 -4.0 (A) 0% to 59% 60% to 69% 70% to 79 % 80% to 89 % 90% to 100

11.2A note on increments within a mark range

By default there are 3 increments within a grade and mark range in grid or list type eMarking rubrics In sheet type marking rubrics the number of increments is equal to the number of marks

in the mark range and thus each mark increment is 1

For example, in a grid type marking rubric the grade of B could range from 80% to 89% and thus:

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11.3Grid type marking eRubrics

11.3.1 Example grid type marking rubrics with percentages

This section contains a two eRubrics The first uses a grading scale typically used in US

universities and the second uses a grading scale typically used in Australian universities

A video demonstrating using an automated erubric is available on the eMarking Assistant web site

Below is a grid type marking rubric with explicit performance standards against each criterion

To show the eRubric Toolbar press ALT F8 To grade each criterion the marker can click in the cell that corresponds to the assessment and then press the toolbar buttons or the function keys to:

• F5- decrease the mark by one increment in the range of marks

• F6- select or unselect the standard and insert the mark into the mark column

• F7- increase the mark by one increment of the range of marks

• F8 - to total and rescale the marks and then convert the total to a percentage and gradeThe following eRubric uses a typical grading scale used in US universities

a x m a r k

Y o u r m a r k

Y o u r g r a d e

F grade GPA 0.0 (F)

D grade GPA 1.0 - 1.49 (D)

C grade GPA 1.5 - 2.49 (C)

B grade GPA 2.5 - 3.49 (B)

A grade GPA 3.5 -4.0 (A)

Results provided for some sections

Results provided

or all sections but they are brief and hurried

Results well described Comprehensive results provided

Limited reflections presented

Reflections cover all sections but not evaluation of strengths or weaknesses

Reflections cover all sections but could have been expanded with strengths &

Main point clearly expressed but not clearly linked

to question asked

Main point well expressed and linked to question asked (thesis) but argument is not clearly defined

Includes well expressed main point which is clear, succinct, linked to question asked and clearly conveying argument

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in text references References included in main point

Referenced evidence very brief Only one

in text reference provided

Two in text direct references included not well integrated with main point and examples Minor problems in setting out

Two references provided

Referenced evidence provided and explained but not central to argument Minor problems in setting out

Two in text references provided and well integrated with main point and examples

Evidence combines

to develop persuasively argued main point

Insightful discussion

of the interview experience (8-10)

Needs more care &

attention

(8-6 mistakes)

Generally good (4-6 mistakes)

Excellent presentation in all areas

(0-3 mistakes) Penalties or

bonuses -10 to

+10

s F8 Percentages 100

% press F8 Mark for this

Criteria Max

mar k

Your mark

Your grad e

Fail (F)

Pass (P)

Credit (C)

Distinction (D)

High distinction (HD)

Results provided for some sections

Results provided

or all sections but they are brief and hurried

Results well described Comprehensive results provided

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Limited reflections presented

Reflections cover all sections but not evaluation of strengths or weaknesses

Reflections cover all sections but could have been expanded with strengths &

Main point clearly expressed but not clearly linked

to question asked

Main point well expressed and linked to question asked (thesis) but argument is not clearly defined

Includes well expressed main point which is clear, succinct, linked to question asked and clearly conveying argument Supporting

in text references References included in main point

Referenced evidence very brief Only one in text reference provided

Two in text direct references included not well integrated with main point and examples Minor problems in setting out

Two references provided

Referenced evidence provided and explained but not central to argument Minor problems in setting out

Two in text references provided and well integrated with main point and examples

Evidence combines

to develop persuasively argued main point

10 7.25 C (+) Not present Very brief (3-5

lines Discussion of the interview

present but reflection quite brief (5-7)

Insightful discussion

of the interview experience (8-10)

attention

(8-6 mistakes)

Generally good (4-6 mistakes)

Excellent presentation in all areas

(0-3 mistakes) Penalties or

assignment

Grade for this

11.3.2 Example grid type marking rubric with numeric marks

Many people use rubrics in which each grade has a set absolute mark In this case the weighting for each performance level needs to be the same It is possible to "black out" cells so they can't

be selected In the following example the "rating of self as an idea voter can only be rated as 0 or

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1 where "Explanation of rating" can be rated as 0, or 2 The other criteria can be rated 0, 1, 2, or 3.

Article on federal political issue 3 1 Adequate

Penalties or bonuses (-10 to

+10)

11.3.3 Example grid type marking rubrics without marks and totals

Grading rubrics need not include marks or totals In this case you should still include row 2 (the mark range for each grade) and column 2 (the percentage or maximum mark for each criterion) and column 3 (the assessed mark for each criterion) even though they contain no information If you want you can include percentage weights against some criteria e.g Accuracy is worth 50% while the percentage weigh of the other criteria are not specified

Grade Assessor

comments Another assessment

required

Not yet demonstrated

Student did not have the appropriate footwear so the assessment needs redone

Satisfies the published standard

0

Exemplary Over 99.9%

accuracy as measured by the standard

Satisfies the published standardReliability Not yet

demonstrated

Adequate at this stage of the program

Satisfies the published standard

11.3.4 Preparing your grid type marking eRubric

A video of creating a new grid type marking rubric is available on the eMarking Assistant web site

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Refer to the last subsection in this section for general information on how to modify marking sheets or marking rubrics.

Below is a template for a grid type marking rubric with the purpose and use of the different cells colour coded and explained below the template

Criteria [A] Max mark [A] Assessed mark

[A] Assessed grade [A] Standard 1 [A] Standard 2 [A]

Calculated based on which cell the marker clicked in when they pressed F6 [C]

Statement of performance for this criterion and standard (click here and press f5 f6 or f7 function keys) [A]

Anything you want

Criterion 2

[A] Max mark [A] Calculated based on which cell the

marker clicked in when they pressed F6, the mark range and maximum mark [C]

Calculated based on which cell the marker clicked in when they pressed F6 [C]

Statement of performance for this criterion and standard (click here and press f5 f6 or f7 function keys) [A]

bonuses the marker wants to award [D]

Totals [A] Total possible

marks [E] Total marks calculated when

F8 is pressed [E]

Percentages [A] 100% [E] Percentage mark

calculated when F8 is pressed [E]

Marks for this

assignment [A] The weighted maximum mark for

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Grade [A] Grade calculated

based on percentage and mark ranges for each standard when F8 is pressed [E]

The above marking rubric contains cells which are coloured and contain a letter in brackets e.g [A] showing the types of things that are stored in each cell and who or what enters information into the cell (shown in the following table)

[B] Commands which control the way the rubric works:

• “type = grid” to specify that this is a marking rubric and that each criteria can be marked from 0 to the total number of marks

• “ninc = ?” where ? is the number of increments in the mark range The number of increments defaults to the maximum mark

This command is optional and if not included the number of increments defaults

to the maximum mark

• the mark for each criterion is displayed to two decimal places but the number of decimal points in the marks can be changed by placing "ndpm=?" in the column 1 row 2 cell The reason for using two decimal places when calculating the marks is

to try to reduce rounding errors for intermediate results

• the totals and percentages are displayed to one decimal places but the number of decimal points in the totals can be changed by placing "dpt=?" in the column 1 row 2 cell

• Generally you will want the number of decimal places for the criterion to be one

or two more than that for the totals to reduce the impact of intermediate rounding errors

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Criteria Max

mar k

Mar k

Gra de

F g r a d e G P A 0 0 ( F )

D gr a d e G P

A 1.

0

- 1.

4 9 ( D )

C grad e GPA 1.5 - 2.49 (C)

B grad e GPA 2.5 - 3.49 (B)

A gra de GP

A 3.5 -4.0 (A)

F gra de GP

A 0.0 (F) Comment

0%

to 59%

6-% to 69% 70% to 79% 80% to 89% 90% to 100% 0% to 59%

D descript or

HD descript or

Excellent work in this section Explanation of rating 15 12.6

assignment

20 pres

s F8 Grade for this

This eRubric is stored as a reusable comment called "erubric-grid Aust" To use the eRubric click in a cell and press either F6 to select or F5 or F7 to vary or F8 to total

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Criteria Max

mar k

Mar k

Gra de

Fail (F)

Resub mit (R)

Pass (P)

Credit (C)

Distincti on (D)

High Distinctio n (HD)

Comment

0%

to 44

%

45% to 49% 50% to 64% 65% to 74% 75% to 84% 85% to 100%

D descript or

HD descriptor Excellent work in this

section Explanation of rating 15 11.9

11.4List type marking eRubrics

It is also possible to organise the rubric as a list with all the criteria and standards listed in the first column This may be easier to present if the standards are longer or you have a different number of standards in each criterion

Refer to the last subsection in this section for general information on how to modify marking sheets or marking rubrics

11.4.1 Using an example list type marking rubric

Below is an example of a detailed list type marking rubric

To use this list type marking rubric click in the cell corresponding to your assessment (e.g “Both not present” under each criteria and then press

• F5- decrease the mark by one increment in the range of marks

• F6- select or unselect the standard and insert the mark into the mark column

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An advantage of the list type marking rubric is that you can select more than one standard under

each criteria e.g in the Format (3), referencing (5), expression(4) and spelling(4)

You can select format and press F6 enter 1.5 then select referencing and press F5 to enter 2.5

and then press F5 to move it down on variation

When all criteria have been assessed pressing the F8 to add and rescale the marks and convert them to a grade

mark Your mark type = list

Correct Bibliographic reference (Harvard style) and correct link for both articles 10

Both not present (Mark=0 to 4)

5-7 mistakes in referencing in Harvard style for both articles (mark = 5 to 6.4)

3-5 mistakes in referencing in Harvard style for both articles (mark = 6.5 to 7.4)

Minor mistakes (>3) in Harvard style references for both articles (mark = 7.5 to 8.4) 7.95 Every detail of reference present and correct for both articles (mark = 8.5 to 10)

Summary not provided or far too brief (only up to 5 lines) (mark = 0 to 10)

Information provided is either very limited (lacking specific main points) or has far too much

detail (including examples and references and additional information) (mark = 10 to 12.9)

Information provided is either limited (lacking enough detail) or has too much detail

(including examples and references) (mark = 13 to 14.9)

Summary of information is adequate but lacks clarity and depends overly on article’s own

phrases and words (mark= 15 to 17.9)

Information provided is in own words and in enough detail so that the purpose, main points

and conclusion are clearly understood (Mark = 17 to 20)

Author and journal not both discussed (Mark = 0 to 2.4)

Discussion of author and journal adequate Overall evaluation of credibility either not made or

not well argued (Mark = 3.15 to 4)

Good discussion of both author and journal Overall evaluation of credibility either not made

or not well argued (mark = 4 to 4.4)

Excellent discussion of both author and journal’s credibility Overall evaluation of credibility

made and well argued (mark = 4.5 to 5)

Inadequate discussion and limited critique of currency of the article’s date, sources of

information and peer review process (Mark = 0 to 2.4)

Discussion adequate but limited in detail Not all items discussed: date of article, sources of

information, peer review process dates (Mark = 2.5 to 3.14)

2.82

Limited discussion of date of information in the body, references, peer review process, for

example, dates of submission, acceptance etc (Mark = 3.15 to 4)

Three currency items discussed but evaluation of overall currency not made (mark = 4 to 4.4)

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Excellent discussion of currency: overall evaluation of currency made and well argued (mark

= 4.5 to 5)

Inadequate discussion and limited critique of relevance of article No mention of article’s

target audience made (Mark = 0 to 2.4)

Discussion adequate but limited in detail No mention of article’s target audience made (Mark

= 2.5to 3.14)

Relevance only briefly covered Limited mention of article’s target audience made (Mark =

3.15 to 4)

Good discussion of article’s purpose, audience and coverage Overall evaluation of relevance

discussed but only brief (mark = 4 to 4.4)

Excellent discussion of purpose, audience and coverage Overall evaluation of relevance made

and well argued (mark = 4.5 to 5)

Grade for this assignment

11.4.2 Preparing your list type marking eRubric

Below is a template for a list type marking rubric with the purpose and use of the different cells colour coded and explained below the template

Criteria and

standard [A] Max mark [A] Assessed mark [A] Anything else you want to add e.g self

assessment [A] optional commands

to modify the way

eRubric operates [B]

Criterion 1 [A] Max mark for criterion 1 [A]

Criteria 1 standard 1

(Mark = ? to ?) [A] Calculated based on which row the marker clicked in when they pressed F6, the mark

range and maximum mark(click here and press f5 f6 or f7 function keys) [C]

range and maximum mark(click here and

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Criterion 2 Max mark for criterion 2 [A]

(Mark = ? to ?) [A]

Calculated based on which row the marker clicked in when they pressed F6, the mark range and maximum mark(click here and press f5 f6 or f7 function keys) [C]

[B] Commands which control the way the rubric works:

• “type = list” to specify that this is a marking rubric and that each criteria can be marked from 0 to the total number of marks

• “ninc = ?” where ? is the number of increments in the mark range The number of increments defaults to the maximum mark

This command is optional and if not included the number of increments defaults

to the maximum mark

• the mark for each criterion is displayed to two decimal places but the number of decimal points in the marks can be changed by placing "ndpm=?" in the column 1 row 2 cell The reason for using two decimal places when calculating the marks is

to try to reduce rounding errors for intermediate results

• the totals and percentages are displayed to one decimal places but the number of decimal points in the totals can be changed by placing "dpt=?" in the column 1 row 2 cell

• Generally you will want the number of decimal places for the criterion to be one

or two more than that for the totals to reduce the impact of intermediate rounding errors

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(click

here) After clicking in this cell press F6 to select it or F5 or F7 to vary the marks up or down

The following list type rubric is stored as a reusable comment with the name "eRubric-list" To use the eRubric, click in a cell in the first column and press either F6 to select or F5 or F7 to vary

or F8 to total

mark

Your mark type = list

Correct Bibliographic reference (Harvard style) and correct link for both articles 10

Both not present (Mark=0 to 4)

5-7 mistakes in referencing in Harvard style for both articles (mark = 5 to 6.4)

3-5 mistakes in referencing in Harvard style for both articles (mark = 6.5 to 7.4)

Minor mistakes (>3) in Harvard style references for both articles (mark = 7.5 to 8.4) 7.95 Every detail of reference present and correct for both articles (mark = 8.5 to 10)

Summary not provided or far too brief (only up to 5 lines) (mark = 0 to 10)

Information provided is either very limited (lacking specific main points) or has far too much

detail (including examples and references and additional information) (mark = 10 to 12.9)

Information provided is either limited (lacking enough detail) or has too much detail

(including examples and references) (mark = 13 to 14.9)

Summary of information is adequate but lacks clarity and depends overly on article’s own

phrases and words (mark= 15 to 17.9)

Information provided is in own words and in enough detail so that the purpose, main points

and conclusion are clearly understood (Mark = 17 to 20)

Author and journal not both discussed (Mark = 0 to 2.4)

Discussion of author and journal adequate Overall evaluation of credibility either not made or

not well argued (Mark = 3.15 to 4)

Good discussion of both author and journal Overall evaluation of credibility either not made

or not well argued (mark = 4 to 4.4)

Excellent discussion of both author and journal’s credibility Overall evaluation of credibility

made and well argued (mark = 4.5 to 5)

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Grade for this assignment

11.5Modifying, managing and distributing eRubrics

This section contains detailed information on how to modify eRubrics, save them for future use, and how to share them with other teachers by exporting and importing them

Before modifying the rubric you should read the following notes The eMarking Assistant site at

http://eMarkingAssistant.com contains demonstrations, support forums and rubrics created by others which you can download The easiest way of creating a new marking sheet or marking rubric is to:

• decide whether you want to use a "marking sheet" or a "grid type marking rubric" or a

"list type marking rubric" The following instructions apply to a " grid type marking rubric"

• copy a template that is closest to the one you want

• highlight the rows in the middle of the table (not the first two rows or the last 5 rows)

containing the criteria and then press the Delete key to clear these cells

• enter your own criteria into column 1 (in rows 3 onwards) You can insert or delete rows

in the body of the table for additional criteria You should not delete the first two rows For total marks to be calculated, you should not delete the last 5 rows

• The percentage weight or the maximum possible mark for each criterion should be included in the "Max mark or % weight" column If you are using percentages they should add to 100, if you are using marks you do not need to not worry about the total marks as the marks are rescaled when you press F8 to total the marks

• highlight the columns containing the marking standards and the mark ranges (not the first

5 columns) and then press the Delete key to clear these cells

• enter your own marking standards and mark ranges e.g "Fail" & "0% to 49%" or F grade" & "0% to 59%") You can also include an abbreviation in brackets to display in the "Grade" column e.g "High Distinction (HD)"

• You can insert or delete columns for additional marking standards You should not delete the first four rows

• You can change the text and colours of the headings of the standards and if no colour is used, green will be used to highlight the cell

• The maximum mark for the assignment should be included in the "Max mark" and "Mark for Assignment" cell e.g enter 30 marks if the paper or assignment is worth 30% of the course

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• Enter commands into row 2 cell 1 that alter the behaviour of the rubric If you are using a

"grid type marking rubric" and the default values you do not need to add anything

o type= ? to specify that the rubric is a “list” or a “grid” type rubric

e.g type = list (default = grid)

o ninc = ? to control the number of mark increments in each grade The following grade has 5 increments C( ), C(-), C, C(+) and C(++)

e.g ninc = 5 (default = 3)

o ndpm = ? to control the number of decimal points shown in the mark

Once you have edited the text of the table you can improve the appearance of the table by:

• select the whole table, right click, then select fit to contents to allow the cells to grow or

contract to best fit the text

• select the whole table and change the font to one like Arial Narrow if you want to

reduce the length of the rubric

• select the whole table and right click and use Table Properties to change any of the table

settings including:

o set the table width to 100%

o remove row and column widths

o use the Cells tab Options button to reduce the right and left spacing if you want

11.5.1 Saving an eRubric template

Once you have created a rubric you can save it so you can paste it into any document by doing the following:

• Enter a blank line before and after your rubric then select the table of your rubric and the two blank lines

• Use the eMarking Assistant toolbar > the Use selected document text to: menu > select Save as a new reusable comment

• Enter a name for the eRubric which should start with a “eRubric-“ followed by a

descriptive name

Your eRubric will then be added into the list of comments and you can insert it into any

document by:

• Clicking where you want the eRubric to appear (generally at the end of the paper)

• Selecting the name of the eRubric from the comment names

• Click the Text button to insert the eRubric into the text of the document

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11.5.2 Exporting eRubric templates

You can export all eRubric templates by:

• Use the eMarking Assistant toolbar and select the Setup tab

• Use the Manage comment banks menu and select Export Comment bank

A new document will then be opened and all eRubrics will be inserted into a table where the first cell is the name of the eRubric and the second cell contains the eRubric

11.5.3 Importing eRubric templates

You can import eRubrics from a document that contains a table where the first column is the name of the eRubric and the second is the contents of the eRubric The last table in this

document includes the default eRubrics that are copied when you install eMarking Assistant

To import the eRubrics

• Use the eMarking Assistant toolbar and select the Setup tab

• Use the Manage comment banks menu and select Import Comment bank

• Browse to the document containing the table including the name of the eRubric and the eRubric

• Click import

11.5.4 Distributing eRubrics to anyone

Course examiners can use eMarking Assistant to create eRubrics which can then be pasted at the end of the eRubric Assistant (free) document and distributed to anyone

The eRubric Assistant (free) document contains the macros which display the simpler eRubric Assistant toolbar to the recipient can complete the rubric using the toolbar or function keys eRubric Assistant (free) can be used on Windows or Macintosh computers but can't be installed

so the rubric can only be used in the eRubric Assistant (free) document

To return the rubric to the student you need to copy it into a new document or email

12 Creating and managing comment banks

12.1Creating and managing comment banks

The comments bank is a series of entries that you can insert into the assignment as either text or comments Because you can easily reuse these comments, you can make these comments very detailed and include not only the problem but also suggested ways of resolving it The comments can contain text, images, links, tables, audio comments or anything else you can enter into Word The comments are stored as Word autotext entries in Word 2003 (or earlier) or QuickParts in Word 2007 (or later) eMarking Assistant makes it easy to export the comment bank into a Word table where it can be edited and then send to another person who can then import it

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Figure: showing the use of eMarking Assistant to import and export a comments bank, using the eMarking toolbar to mark an assignment and the Harvest tool to trawl through a folder of assignments to collect all comments and revisions for reuse in future

You will add to the comments bank as you are marking the assignments or create a comment bank before you start marking the assignments Some people will read a sample of assignments

to judge what comments will be most useful

You should carefully name the comments because you will use these names to locate comments

to insert into the assignment For example, “acadWrit-use of first person” might refer to a

comment on academic writing on the use of first person In this case the acadWrit- could be a category name containing many comments on academic writing

A sample comments file is included in Appendix H When you install eMarking Assistant you are asked if you want to install these comments If you decide not to install them you can install them at a later time by copying the table into a separate document and then loading the

comments from that document Generally, you will have a number of comments files e.g

General comments, and perhaps one for each course or assignment you mark

Perhaps the easiest way to start to create a comment bank as a word document you can first save the default comments and this will generate a document containing a table with the first column being the comment name and the second being the contents of the comment

12.2Exporting comments to a comments bank

Immediately after marking a set of assignments is a good time to reflect on the assignment topic, marking guide, marking rubric, and comments While different topics will generally be used from year to year, general comments will often be applicable to all assignments in a discipline.Saving the comments into a comment bank documents allows you to:

• Use the comments on another computer

• Enter tables, hyperlinks, images into the comments

• Use the spellchecker and grammar checker on the comments

• Backup the comments in case there is a problem with your computer

Comments in Autotext (Word 2003) QuickParts (Word 2007)

A folder of assignments

Harvest comment and revisions for future reuse

eMarking toolbar to insert comments into assignment Save the

comment for reuse

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• Open the eMarking Assistant toolbar

• Open the Setup tab and use the Manage comment banks dropdown menu and select

Export comment bank

• The comment bank will then be written into a table in a new document and you can save this using any name

12.3Importing a comment bank

To import a comment bank you:

• Open the Setup tab and use the Manage comment banks dropdown menu and select

Import comment bank

• Browse to the comment bank that you want to import

• Click Import

• If a comment already exists with the same name you will be ask if you want to overwrite the existing comment

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