If you know the name of the person, end the letter this way.Where would your address go?. Used if you do not know the name of the person you are writing to.. Used if you know the name of
Trang 1Dear Sir/Madam,
Dear Mr Jenkins,
I am writing in regards to an advertisement in my local paper for the post of junior secretary
I have recently completed a BTEC in Business
Studies During my course I went on a number of work placements I have also completed a Level 2 typing course
In my summer holidays I worked in a small
business as a trainee secretary I contacted them during my course and they were keen to offer me a job during the summer
I would be very interested in working for your firm and can provide references when required Please find attached my C.V
Yours faithfully,
Yours sincerely,
N Kapowski
Trang 2If you know the name of the person, end the letter this way.
Where would your address go?
Where would their address go?
Used if you do not know the name of the person you are writing to Used if you know the name of the person you are writing to
This paragraph should be short and state the purpose of the letter- to make an enquiry, complain, request something, etc.
This paragraph or paragraphs should contain the relevant
information behind the writing of the letter.
This paragraph is the ending of the letter and can sum up the main points of the letter-
If you do not know the name of the person, end the letter this way.
Writing a formal letter
Addresses:
1) Your Address
The return address should be written in the top right-hand corner of the letter
Trang 32) The Address of the person you are writing to
Should be written on the left, starting below your address
Date:
Different people put the date on different sides of the page You can write this on the right or the left on the line after the address you are writing to Write the month as a word
Greetings:
1) Dear Sir or Madam or To whom it may concern:
If you do not know the name of the person you are writing to, use this
2) Dear Mr Jenkins,
If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the surname only If you are writing to a woman and do not know if she uses Mrs or Miss, you can use Ms, which is for married and single women
Ending a letter:
1) Yours faithfully
If you do not know the name of the person, end the letter this way
2) Yours sincerely
If you know the name of the person, end the letter this way
3) Your signature
Sign your name, then print it underneath the signature If you think the person you are writing to might not know whether you are male of female, put you title in brackets after your name
Abbreviations
• asap = as soon as possible
• pto (informal) = please turn over (to make sure that the other person knows
the letter continues on the other side of the page)