MUTILATED GARMENT SAMPLE INVOICE REQUIREMENTS: In order for items to be admitted free of duty as samples under the classification of 9811.00.60, they must be used in the United States
Trang 1APPAREL AND FABRIC SAMPLE IMPORT REQUIREMENTS
Trang 2Table of Contents
Garment Sample Shipments……….……… pg 3
Non-Mutilated Garment Samples……… ……… pg 3
Mutilated Garments Samples……… pg 3
Mutilated Garments-Example……… pg 4
Mutilated Garment Sample Invoice Requirements……… pg 5
Fabric Sample Shipments……….……… pg 6
Non-Mutilated Fabric Samples……… ……… pg 6
Mutilated Fabric Samples……… pg 6
Fabric Swatches……… pg 6
Mutilated Fabric Sample Invoice Requirements……… pg 7
Circumstances That Would Not Qualify As Mutilated……….……… pg 8
Completing FedEx Air Waybill……… pg 9
Requirements For Samples Containing Fish & Wildlife……… pg 9
FedEx Air Waybill Example.……… ……… pg 10
Trang 3GARMENT SAMPLE SHIPMENTS
There are two ways to import garment samples into the US:
1 Non-mutilated Samples: Garment is not marked or mutilated
2 Mutilated Samples: Garment is stamped “SAMPLE” on the outside or the garment has been
cut/torn
1 NON-MUTILATED GARMENT SAMPLES
Customs does not consider these items to be "samples" as they are not mutilated
The invoice must include a complete description of the garment (see “Invoice
Descriptions for Apparel” in this section) Generic invoice descriptions (e.g., ladies
garment, mock-up, men’s apparel) are NOT ACCEPTABLE
Country of origin label required
Actual name and address of factory required
Duty and U.S Customs brokerage fees must be paid
Visas must be obtained where necessary
2 MUTILATED garment samples– 9811.0060 DUTY FREE
There are three methods to properly “mutilate” a garment
1) A section may be cut or torn from the main body of the garment This cut must be on the
outside of the garment, visible when worn, and should not be on a seam or border The
size of the cut or tear should be at a minimum of 2 inches (5 cm) in length
2) A hole or section may be punched or cut into a garment on the outside in a prominent
area of at least 1 inch (2.5 cm) in diameter (approximately the size of a
U.S quarter), and in a location where it cannot be covered with a patch or emblem
3) The item may be marked with the word “SAMPLE” in indelible ink or paint
The size of the word “SAMPLE” should be a least 1-inch (2.5 cm) in height and not less
than 2 inches (5 cm) in length, placed in a prominent area that will be visible when the
garment is worn
Trang 4MUTILATED garment SAMPLES
OUTSIDE MARKED BACK
OUTSIDE CUT BACK
Trang 5MUTILATED GARMENT SAMPLE INVOICE REQUIREMENTS:
In order for items to be admitted free of duty as samples under the classification of
9811.00.60, they must be used in the United States for soliciting orders for products of
foreign countries
To meet the requirements of the statute, the mark, tear, perforation or other treatment
must alter items and make them unsuitable for commercial sale, but at the same time
preserve their usefulness as a sample This must be done prior to importation
If mutilated, the invoice must contain the statement, “Mutilated Samples -
9811.00.60”, prior to importation into the United States This cannot be done after arrival
in the United States
The value of samples that are mutilated or marked under 9811.00.60, for entry purposes,
should be the actual value or selling price of the article in its mutilated condition In cases
where the samples are not sold or are transferred at no charge, the value to be shown on
the invoice used for entry shall be the cost of production plus the cost of the mutilation
The mere mutilation or marking of a sample does not render the sample valueless
Do not include non-mutilated samples (e.g garments, components, trims) with a
shipment of mutilated samples The inclusion of non-mutilated samples is not in
accordance with the required statement for mutilated samples and will result in additional
processing, delays and possible returns It may also be considered for seizure and
penalty action by CBP
If any of the above requirements are not met, the shipment will be treated as a normal
non-mutilated shipment
Trang 6FABRIC SAMPLE SHIPMENTS
There are two ways to import fabric samples into the US:
1 Non-mutilated Samples: fabric is not marked or mutilated
2 Mutilated Samples: Fabric is stamped “SAMPLE” on the outside or the garment has been
cut/torn
1 NON-MUTILATED FABRIC SAMPLES
The invoice must include a complete description of the fabric Generic invoice descriptions are
NOT ACCEPTABLE Visas must be obtained where necessary and appropriate fabric detail
sheet (see Customs Compliance Forms in manual for fabric detail sheets) must be included in
shipping docs
2 MUTILATED FABRIC SAMPLES
FABRIC
To be sent as a mutilated sample, the fabric cannot exceed 2 yards (1.83 meters) in length The
fabric must be marked or perforated with the word “SAMPLE” at intervals of 1/2 yard (46 cm) for
the entire length of the two yards (1.83meters) The size of the word “SAMPLE” must be at least
1 inch (2.5 cm) in height and not less than 5 inches (13 cm) in length and placed at a
perpendicular angle across the fabric Fabric cannot be cut or perforated to be considered
“mutilated” Samples over 2 yards (1.83 meters) in length, even if they are marked, do not qualify
as mutilated samples
FABRIC SWATCHES
Fabric Swatches that measure 8 inches by 8 inches (20 cm by 20cm) or less do not need to be
marked or mutilated to qualify as a mutilated sample under 9811.00.60
Fabric swatches measuring more than 8 inches by 8 inches must have a hole cut in the main
body of the swatch to qualify as a mutilated sample The hole is to be the size of a U.S quarter
(1 inch or 2.5 cm) in diameter)
Fabric swatches measuring more than 8 inches by 8 inches that do not qualify as mutilated
samples
Trang 7MUTILATED FABRIC SAMPLE INVOICE REQUIREMENTS:
In order for items to be admitted free of duty as samples under the classification of
9811.00.60, they must be used in the United States for soliciting orders for products of
foreign countries
To meet the requirements of the statute, the mark, tear, perforation or other treatment
must alter items and make them unsuitable for commercial sale, but at the same time
preserve their usefulness as a sample This must be done prior to importation
If mutilated, the invoice must contain the statement, “Mutilated Samples -
9811.00.60”, prior to importation into the United States This cannot be done after arrival
in the United States State the dimensions of ALL fabric samples
The value of samples that are mutilated or marked under 9811.00.60, for entry purposes,
should be the actual value or selling price of the article in its mutilated condition In cases
where the samples are not sold or are transferred at no charge, the value to be shown on
the invoice used for entry shall be the cost of production plus the cost of the mutilation
The mere mutilation or marking of a sample does not render the sample valueless
Do not include non-mutilated samples (e.g garments, components, trims) with a
shipment of mutilated samples The inclusion of non-mutilated samples is not in
accordance with the required statement for mutilated samples and will result in additional
processing, delays and possible returns It may also be considered for seizure and
penalty action by CBP
Trang 8CIRCUMSTANCES THAT WOULD NOT QUALIFY AS MUTILATED:
If any of the following circumstances exist upon importation into the United States, the shipment
will be denied entry as a mutilated sample:
1 If the invoice contains the statement "Mutilated Samples-9811.0060" and the goods have
been partially mutilated but not in accordance with 9811.00.60
2 If the goods have not been mutilated at all then this constitutes false invoicing and the
shipment may be considered for seizure and penalty action
3 If the invoice does not contain the required statement and the merchandise is properly
mutilated, in accordance with 9811.00.60
Trang 9SAMPLE SHIPPING PROCEDURES VIA FEDEX
Fed EX is the NPG approved partner for all sample shipments
NPG will pay for Fed EX freight expense of sample shipment – contact the Technical
Design Manager or the Production Manager for the Fed EX account #
Samples should be sent to the following address and include specific Brand recipient’s
name (unless specified otherwise):
Nordstrom Inc
Nordstrom Product Group
1617 6th Avenue, Suite 1000
Seattle, WA 98101-1742
206-373-5604
ALSO REQUIRED FOR FINISHED SAMPLES:
Purchase order number/contract number for raw materials/components used
Value of the raw materials/components used (value must be noted in the same currency
as that originally paid)
Submit invoices for payment to:
Nordstrom
1501 4th Avenue, Suite 2200
Seattle, WA 98101-3653, USA
Attn: International Payments
Fax 206.303.5399
Mail: intlpymnts@nordstrom.com
Invoice must be received at Int’l Payments within one year of delivery
COMPLETING THE FEDEX AIR WAYBILL
On the FedEx Air waybill in the “Your Internal Billing Reference Information” field,
reference the relevant two-letter NPG cost center code for each NPG Brand name and
the number of samples for that brand For example, “BP2”, “WS3” means there are 2
samples for Brass Plum and 3 samples for Women’s Shoes in the package
Note: NPG cost center codes are located at in the PO Terms & Conditions
section of the NPG Procedure Manual
REQUIREMENTS FOR SAMPLES CONTAINING FISH AND WILDLIFE:
Recipient company name on airwaybill must state “NORDSTROM FWS”
Description field on airwaybill must start with “FWS” + item description in English, for
example “FWS Cotton Shirts”
All samples, including mutilated samples, must be declared to Fish and Wildlife
Shipper must email pre alert with airway bill/tracking number to
bufcpaprealert@fedex.com with “FWS PRE ALERT” in the subject line
Separate Fish and Wildlife account number must be used – account number is available
from NPG
Trang 10For P.O shipments:
Place P.O number here
For Sample Shipments:
Insert two letter NPG Cost Center Codes and number of
FedEx account numbers in both
of these fields
To bill
an “X” in Third Party box
For shipments containing Fish and Wildlife:
State company name as “Nordstrom FWS”
Commodity Description must begin with