Using powerpoint to build ADA compliant instruction

Basic Needs of Instructors: ƒ To use slide presentations similar to what they use in face-to-face classes to deliver and/or demonstrate instruction ƒ To add audio components to slides p

Teaching with Power!

Using PowerPoint to Build

ADA-Compliant Instruction

Paula Jones, Eastern Kentucky University

Produced by

June 14 & 15, 2007

Teaching with Power!

Using PowerPoint to Create ADA Compliant Instruction

Paula Jones, ABD Instructional Designer Eastern Kentucky University

What Does ADA Means?

The Americans with Disabilities Act (ADA) is a federal antidiscrimination statute designed to ensure equal access to opportunities and benefits for qualified individuals with disabilities

The act seeks to remove barriers preventing qualified people with disabilities from enjoying the same

programs and employment opportunities, independent living and economic self-sufficiency enjoyed by those without disabilities.

Basic Needs of Instructors:

ƒ To use slide presentations (similar to what they use in face-to-face classes) to deliver and/or demonstrate instruction

ƒ To add audio components to slides presentations independent of media support services

ƒ To learn how to create scripts for the audio components of the presentations without having

to key in text

Teaching with Power!

4

Poll #1

Introduction

Participants will learn how to:

ƒ Set up slides – review of basic tips

ƒ Use the Speech Tool in Power Point to transcribe

scripts in slide presentations

ƒ Use the 'Send to" feature in PowerPoint to create script documents for students' use

ƒ Use the Record Narration feature in PowerPoint to

Record Audio Components to Slides

ƒ Compress the PowerPoint file using Impatica Software

ƒ Publish the compress file to a course site (either through a CMS or website).

Setup Slides – Basic Tips

ƒ Design for 800 by 600 screen resolution

• File → Page Setup

•Change slide width to 7.5 inches

•Change slide height to 5.6 inches

This will insure that the player controls will appear on screen without scrolling

See next slides for example…

Too Big for 800 X 600

Player controls out of view

More Slide Design Tips

ƒ Use plain backgrounds – simplicity is the key

ƒ Light background and dark text recommended

ƒ Follow a consistent style on your slides

ƒ Only one headline per visual

ƒ Single concept - One idea or thought per slide

ƒ Minimum verbiage – Use key phrases opposed to long sentences

• Remember the 6 x 5 to 6 rule

• No more than 5 or 6 lines per slide

• No more than 5 or 6 words per line

ƒ Use landscape format

ƒ No more than two font styles

ƒ Use outline format (provide scripts in separate file)

ƒ Avoid “Design Templates” with lots of images (see next slides…)

More Slide Design Tips

Avoid this type of design…

12

Better….

ƒReuse objects if possible

•Strive for consistency in objects used

•Example, if you use arrows to focus viewers’ attention, copy and paste same arrow throughout presentation

ƒLarge images should go towards end of presentation

•They will not slow down the beginning of the show

•When possible, use graphics software (like Photoshop Elements) to reduce file size

More Slide Design Tips

The

5 Step Process

Teaching with Power!

Teaching with Power!

Using PowerPoint to Create ADA Compliant Instruction

Step 2

• Create the script (a MS Word document) from the transcript created in Step 1 using the “Send to:” feature in PowerPoint

Teaching with Power!

Step 1 Create Transcripts using Speech Tool

Click on Tools menu item and scroll down to Speech

Notes Section – Click here on screen to begin the transcription process

Step 2 Create Script Document for End User

Using ‘Send To’

function will automatically convert the slide show file to

a MS Word document including the slide numbers, the actual slides and the

“scripts” (or notes sections)

This document will now serve as the actual script

Now the script can be

uploaded to the course

site for students to access

Step 3

Convert MS Word Script to PDF file

ƒ Review objectives early in presentation

ƒKeep audio presentations brief and to the point

•Online learners are just “one click” from moving to the next slide

•Plan for 30 seconds – 1 minute per slide

•This can be altered for instructional purposes

•The idea is to “keep the learner’s attention”

ƒ Be natural, put life into your voice but avoid over dramatic delivery

Basic Tips for Designing Presentations

ƒUse a script

•Saves time and keeps the information organized

•Cuts down on long pauses

•Following this suggested plan, the first step in producing the instructional product is usually preparing the slides and the script

ƒIdentify the author from the beginning

•Photo could be helpful

ƒPractice your presentation before recording

•Special care in pronouncing “P” and “D” sounds

•Pause 1 or 2 seconds before advancing to next slide

•Pause 1 or 2 seconds before narrating new slide

•Use arrow keys to advance so mouse sounds aren’t recorded

1 Select Slide Show

2 Next select Record narration…

24

Step 4 Use Script to Record Audio

Adjust Quality Settings to

Impatica Quality

Click Change

Quality button &

use these settings

to configure sound

16,000 kHz,

16 bit, Mono31kb/secSave As →Impatica Sound

see next slides…

• Pause 1 or 2 seconds before narrating new slide

• Use arrow keys to advance so mouse sounds aren’t recorded

ƒ When finished, select Save Narration with slide timings

ƒ see next slide…

Save Slide Timings

Note: Do click the “Save” command button

Impatica for PowerPoint makes it easy to add narrated instructional

presentations to your web site or CMS

You can deliver fully narrated and animated PowerPoint presentations to essentially any Internet device without plug-ins and even at normal modem speeds

Impatica for PowerPoint simply converts the PowerPoint file into a

compressed format that is optimized for streaming over the Internet

The Impatica file is typically 95% smaller than the PowerPoint HTML

files

Impatica for PowerPoint supports most of the features of

PowerPoint, including text, graphics, transitions, animation effects and, of course, narration See our User's Guide for additional details.

http://www.impatica.com/

Poll #3

32

Use Impatica When:

ƒ You want to narrate a presentation

ƒ Your presentation is longer than 10 minutes and/or uses lots of images

• Keep in mind that sound and/or images increase file size substantially

• Impatica compresses file so learners can easily access (download) the file without a great deal of

“wait time”

• Frees up web server space if yours is limited

Click on AddCommand button

Click on Include Playback Controls

check box

Impaticizng a PowerPoint

ƒOn Media tab, use defaults shown to left

•Wait for Sound At end of slide

•Make hyperlinks open in new window

•Leave other default settings

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Impaticizing a PowerPoint

ƒ On Extra Output Filestab, use settings shown to left

•Check Zip Package

if using with WebCT

or Blackboard (not needed is uploading

to website)

ƒ Click Impaticize

Preview!

File Info

Compressed

to 15% of source.

ƒOn File Infotab, to see summary of newly compressed file

40

ƒ Click on Done

to complete the process and save the file

ƒ The file will

be saved in the folder where you selected your original Power Point file

Approximately a 94-95% Compression

Upload Impatica File to CMS

ƒ Procedures vary depending on CMS utilized.

ƒ You can use a zip package file

• This method may be quicker for students with dial-up modems

ƒ Or choose this option:

• You can add the imp (executable jar) file directly

into your content (the main content window) for students to access

Impatica Summary

Strengths

Easy to use Student’s view final presentation is either a PC or Mac Students have control of presentation and can repeat as needed

No third party video compressor needed

• Paula Jones at paula.jones@eku.edu

Thank you for attending!