Tosave the attachments as separate files on your hard drive, click SaveAttachments on this pop-up menu or click File➪Save Attachments on theWindows Mail menu bar and then select the fold
Trang 1a second to return to the default A-Z sort order) To display the contacts
in alphabetical groups (A-H, I-P, and Q-Z), click the Name field’s drop-downlist box and then click the Group button at the top of the drop-down list
7 When you finish viewing and arranging the expanded contacts list withthe imported contacts, click the Close button in the upper-right corner ofthe Contacts window to close it
Reading e-mail
When you use Windows Mail as your e-mail program, you read the messagesthat you receive in an area known as the Inbox To open the Inbox in WindowsMail and read your e-mail messages, take these steps:
1 Launch Windows Mail (Start 䉴 E-Mail)
2 Click the Send/Receive button on the Windows Mail toolbar, or pressCtrl+M, to have Windows Mail check your Mail server and download anynew messages and switch to the Inbox view
As soon as you click the Send/Receive button, Windows Mail opens a nection to your Mail server, where it checks for any new messages todownload New messages are then downloaded to your computer Theprogram also selects the Inbox view so that the Windows Mail pane isreplaced with two vertical Inbox panes: the one above, which lists themessages in the Inbox, and the one immediately below, which displays thefirst part of the text of the currently selected message
con-You can also open this Inbox view either by clicking the Inbox icon in theFolders pane — the status bar at the bottom tells you the total number ofmessages as well as the number of unread messages in your Inbox.Descriptions of any new messages appear in bold at the bottom of the list
in the upper pane of the Inbox, which is divided into the followingcolumns: Priority (indicated by an exclamation mark), Attachments (indi-cated by the paper clip), Flagged Messages (indicated by the flag), From,Subject, and Received (showing both the date and time that the e-mailmessage was downloaded on your computer)
Note that mail messages that you haven’t yet read are indicated not only
by bold type, but also by a sealed-envelope icon in the From column Mailmessages that you have read are indicated by an opened envelope icon
3 To read one of your new messages, click any column of the description inthe upper pane of the Inbox
The text of the message that you select then appears in the lower pane ofthe Windows Mail window, and the From and Subject information appears
on the bar right above it If the message has one or more files attached to
it, a paper clip appears on the right side of this bar
130 Part 4: Communications
Trang 24 (Optional) To open the file or files attached to the e-mail message with itsnative program (or at least one that can open the file), click the paper-clipicon and then click the name of the file to open in the pop-up menu Tosave the attachments as separate files on your hard drive, click SaveAttachments on this pop-up menu (or click File➪Save Attachments on theWindows Mail menu bar) and then select the folder in which to save thefiles in the Save Attachments dialog box and click Save.
Sometimes, you may need to get a hard copy of the message to share withother, less fortunate workers in the office who don’t have e-mail (If they
do have e-mail, forward the message to them instead, as I cover inoptional Step 8.)
5 (Optional) To print the contents of an e-mail message, click the Printbutton on the Windows Mail toolbar or choose File➪Print (Ctrl+P) andthen click Print in the Print dialog box
Occasionally, an e-mail message contains some information that you want
to be able to open and print separately from the other messages in theWindows Mail program
6 (Optional) To save the contents of an e-mail message as a separate e-mailmessage file, choose File➪Save As to open the Save Message As dialogbox If you want to edit the filename, make your changes to the name inthe File Name combo box To save the file in a folder different from theone shown in the Save In field, position the mouse over this field and thenclick the drop-down button and select a new destination on its list
Alternatively, click the Browse Folders button to expand the Save Message
As dialog box and then select a new folder by using its Navigation pane.Then click the Save button
If the e-mail message uses the High Priority exclamation-mark icon, chancesare good that you may have to reply to it right away You can respond to themessage by clicking either the Reply or the Reply All button
After you click one or the other of these buttons, Windows Mail opens amessage window in which
• The sender of the original message is listed as the recipient in the To:field
• The subject of the original message appears in the Subject: field, ceded by the term Re: (regarding)
pre-• The contents of the original message appear in the body of the replybeneath the heading Original Message, followed by the From:, To:,Date:, and Subject: information from the original message
7 (Optional) To reply to the author of the e-mail message, click the Replybutton on the Windows Mail toolbar To send copies of the reply to all the
Windows Mail 131
Trang 3others copied on the original message as well, click the Reply All buttoninstead Then add the text of your reply above the text of the original mes-sage and send the reply (by pressing Ctrl+Enter or Alt+S).
Sometimes, in addition to or instead of replying to the original message,you need to send a copy of it to someone who wasn’t listed in the Cc:fields To send a copy to this person, you forward a copy of the originalmessage to the new recipients of your choosing When you forward a mes-sage, Windows Mail copies the Subject: and contents of the originalmessage to a new message, which you then address and send
8 (Optional) To forward the e-mail message to another e-mail address, clickthe Forward button on the Windows Mail toolbar Then fill in the recipientinformation in the To: field and, if applicable, the Bcc: or Cc: fields; addany additional text of your own above that of the original message; andsend the forwarded message on its way (by pressing Ctrl+Enter or Alt+S)
If you ever open an e-mail message and then don’t have time to really readthrough it and digest the meaning, you can, if you like, have Windows Mail markthe message as unread to remind you to reread it when you have more time Tomark a read e-mail message as unread, click Edit➪Mark as Unread on the WindowsMail menu bar Windows Mail then replaces the open-envelope icon in front of thecurrent message with the closed-envelope icon To temporarily hide all messages
in the Inbox except those you haven’t yet read, click View➪Current View➪HideRead Messages on the menu bar To later redisplay both the read and unread mes-sages in the Inbox, you then click View➪Current View➪Show All Messages.Keep in mind that as part of the security features in Windows Vista, WindowsMail now automatically blocks the display of all pictures in incoming messages(to prevent the sender from identifying your computer) If you trust the source
of the message, you can display the images by clicking the note at the top ofbody of the e-mail message indicating that the pictures are blocked
Organizing e-mail
Getting e-mail is great, but it doesn’t take long for you to end up with a ized mess If you’re anything like me, your Windows Mail Inbox will end up withhundreds of messages, some of which are still unread — and all of which arelumped together in one extensive list
disorgan-Windows Mail makes it easy for you to arrange your e-mail messages in folders
To send a bunch of related e-mail messages into a new or existing folder, followthese steps:
1 Launch Windows Mail (Start 䉴 E-Mail) and then click the Inbox icon in the
Folders pane on the left side of the Windows Mail window
2 Select all the messages that you want to put in the same folder To select asingle message, click the description To select a continuous series of
132 Part 4: Communications
Trang 4messages, click the first one and hold down the Shift key as you click thelast one To click multiple messages that aren’t in a series, hold down Ctrl
as you click the description of each one
3 After you select the messages that you want to move, choose Edit➪Move
To Folder on the Windows Mail menu bar (Ctrl+Shift+V) to open the Movedialog box, or you can just drag the message to the folder
4 Click expand button to the immediate left of the Local Folders icon to play its subfolders (Inbox, Outbox, Sent Items, and so on) and then clickthe name of the subfolder into which the selected messages are to bemoved If you need to create a new folder for the selected items, click theNew Folder button, type the name in the Folder Name text box, and click
dis-OK Then click the Inbox folder icon before clicking the name of the newlycreated subfolder
5 Click OK in the Move dialog box to move the messages into the selectedfolder
To verify that the items are now in the correct folder, click the folder icon in theoutline (beneath the Inbox icon) that appears in the left pane of the WindowsMail window
Don’t forget that the most basic way to organize your e-mail is by sorting all themessages in the Inbox (or any of the other Windows Mail folders, for thatmatter) by clicking the column button For example, if you want to sort thee-mail in your Inbox by subject, click the Subject button at the top of the list So,too, if you want to sort the messages by the date and time received (from earli-est to most recent), click the Received button at the top of that column
Deleting e-mail
When you have messages (especially those unsolicited ones) that you no longerneed to store on your computer hard drive, you can move those messages to theDeleted Items folder by selecting them and then choosing Edit➪Delete (Ctrl+D).You can then get rid of them for good by right-clicking the Deleted Items icon
in the Folders bar, clicking Empty Deleted Items Folder, and then clicking Yes inthe alert box telling you that you’re about to permanently delete the selectedmessages
If you receive unsolicited messages from advertisers or people whose e-mailyou don’t want to receive again in the future, click one of the sender’s e-mailmessages in the Inbox and then select Message➪Junk E-mail➪Add Sender toBlocked Senders List on the menu bar You then receive an alert dialog boxinforming you that the person has been added to your blocked senders list andtelling you that the sender’s message has been moved to the Junk E-mail folder.Click the OK button to close this message dialog box
Windows Mail 133
Trang 5To remove someone you’ve blocked from your Blocked Senders list so that youcan once again get e-mail from that person, open the Junk E-mail folder and thenselect the sender’s message before you choose Message➪Junk E-mail ➪AddSender to Safe Senders List on the menu bar.
To remove messages from the Inbox without permanently getting rid of them,select them and then press the Delete key They instantly disappear from theInbox window If you ever need them again, however, you can display them byclicking the Deleted Items icon in the Windows Mail window Folder pane If youfind a message in the Deleted Items folder that you intended to keep, drag itsmessage icon and drop it on the Inbox folder (or whatever other special folderyou’ve created for your mail messages) in the Folders pane
Windows Meeting Space
Vista’s Windows Meeting Space feature enables you to share documents, grams, and even your Windows desktop with up to ten other networked comput-ers that are also running Windows Vista (sorry, Windows XP people) The greatthing about Windows Meeting Space is that, although it can take advantage of aformal network that uses a dedicated network server, it can also make use of aninformal peer-to-peer or ad hoc wireless network by creating the network right
pro-at the time new computers join the collaborpro-ative session (the very essence of adhoc) All you need are Vista computers that can connect to one another through
Ethernet cabling or a wireless connection See Part 3 for more information on
networking in Vista and the various types of networks it supports
Setting up Windows Meeting Space
Before you and your fellow Vista computer users can get together and rate your socks off, you need to set up Windows Meeting Space To do this,follow these steps:
collabo-1 Click Start 䉴 All Programs 䉴 Windows Meeting Space to open the WindowsMeeting Space Setup dialog box
2 Click the Yes, Continue Setting Up Windows Meeting Space and then clickthe Continue button in the User Account Control permission dialog box.The People Near Me dialog box appears
3 Click OK in the People Near Me dialog box to sign you into this utility eachtime Windows starts
The Windows Meeting Space window then appears
4 Click the Start a New Meeting link to display the Meeting Name andPassword text boxes
134 Part 4: Communications
Trang 65 Edit the default session name containing your name and the current time
in the Meeting Name text with a descriptive name and then enter a word of at least eight characters in the Password text box (see Figure 4-14).Click the View Characters check box if you want to be able to see thecharacters as you enter them
pass-6 (Optional) If you need Vista to create a new ad hoc, peer-to-peer wirelessnetwork for the collaborative session, click the Options link Next click theCreate a Private Ad Hoc Wireless Network check box and, if you’re not inthe U.S.A., click it in the Select Your Country or Region drop-down listbefore you click OK
7 Click the Create a Session button (the one with the arrow pointing to theright)
Vista then creates the session and displays a Windows Collaboration windowwith the name of the session similar to the one shown in Figure 4-13 From thiswindow, you can then invite the participants with whom you will then shareresources such as documents, programs, and your computer’s desktop
People Near Me
You can use Vista’s People Near Me feature to identify yourself for potential laborative sessions by using the Windows Collaboration feature To sign intoPeople Near Me, you follow these steps:
col-1 Click Start 䉴 Control Panel 䉴 Network and Internet 䉴 People Near Me toopen the People Near Me dialog box with the Sign In tab selected
Figure 4-13
Windows Meeting Space 135
Trang 72 (Optional) Edit the name automatically entered in Type the Name YouWant Other People to See text box if you want another name to appear inthe Windows Meeting window.
3 (Optional) If you don’t want Vista to automatically sign you into PeopleNear Me each time you start the computer, clear the check mark from theSign Me In Automatically When Windows Starts check box
4 (Optional) If you want Vista to include a picture of you when sending tations to a collaborative session, click the Include My Picture WhenSending Invitations check box
invi-5 (Optional) If you want to restrict the invitations to participants to only
those on your Trusted contacts list (see Part 6: Security), click Trusted
Contacts on the Allow Invitations From drop-down list
6 (Optional) To sign yourself into People Near Me each time you startyour computer, click the Sign Me in Automatically When Windows Startscheck box
7 Click the Sign In tab in the People Near Me and then click the People Near
Me option button
8 Click OK to close the People Near Me dialog box
Inviting participants to the session
The next thing to do after you create your Meeting Space is to invite all thepeople you want to participate in the collaborative session To do this, youfollow these simple steps:
1 Click the Invite People link in the Windows Meeting Space window to openthe Invite People dialog box
2 Click the check boxes in front of the names of all the people you want toparticipate in the collaborative session in the Invite People list box.Note that the names of the folks that appear in the Invite People list arejust those who are currently signed into People Near Me
3 (Optional) If you don’t want your participants to have to enter the word you assigned to the session when setting it up, click the RequirePeople Near Me to Enter a Session Passphrase check box to remove itscheck mark
pass-4 Click the Send Invitations button
As soon as you click Send Invitations, Vista closes the Invite People dialog boxand sends messages to all those you selected as participants Vista then dis-plays an invitation on the Vista desktop of each participant After a participantclicks the Accept button, the Windows Collaboration window opens on her
136 Part 4: Communications
Trang 8desktop, where she then enters the session password — assuming that you leftthe Require People Near Me to Enter a Session Passphrase check box selected inthe Invite People dialog box — to join the session.
To invite people who are not currently signed into People Near Me, click theInvite Others button in the Invite People dialog box and then click Send anInvitation in E-mail in the Choose an Option for Inviting Other People dialog box
to open a new e-mail message The message not only invites the potential ipant to your collaborative session but also gives him instructions on joining thesession by using a file that’s automatically attached to the new message
partic-Sharing computer resources
After you’ve set up the session, invited your participants and had them join,you’re ready to start sharing various computer resources with them (see Figure4-14) You can share documents as handouts that are copied to each partici-pant’s computer, application programs you’re currently running, or even yourWindows Vista desktop, using one of the two following options:
⻬ Share to enable session participants to view application programs that are
running on Vista or the Vista desktop — click the Share button or the Share
a Program or Your Desktop link in the Meeting Space window and thenclick the program, file, or Desktop icon in the Start a Shared Session dialogbox before you click the Share button
⻬ Add to send documents that you designate as handouts with all the
ses-sion participants, enabling them to make changes to the document one at atime during the collaborative session
When you’re ready to terminate a collaborative session that you’ve created,click Meeting 䉴 Exit Vista then asks whether you want to save any handoutsdistributed during the collaborative session
Sharing programs, files, or your Vista desktop
After selecting a running program, file, or your Vista desktop to share with allthe session participants, all changes that you make in the program, to the file, or
on the Windows desktop show up in all the participants’ Windows MeetingSpace windows on their computers To stop sharing an application, file, or thedesktop, click the Stop Sharing button on the bar above the program’s or file’swindow Alternatively, when presenting your desktop, click the Stop Sharing linkthat appears in the You Are Presenting Your Desktop area in your WindowsCollaboration window
To see how a shared application or your Vista desktop appears on the pants’ computers, click the Show Me How My Shared Session Looks on OtherComputers link that appears in the You Are Presenting Your Desktop area inyour Windows Meeting Space window
partici-Windows Meeting Space 137
Trang 9Presenting a document as a handout
To open a document that you’re sharing as a handout in the Windows MeetingSpace window on the participants’ computers, right-click the handout’s icon inthe Handouts section of your Meeting Space window and then click Open With
on its shortcut menu and then click the name of the program in the Open Withdialog box before you click OK All during the time you present this document,all the changes you make to the file immediately appear in all the documentsdisplayed in the participants’ Meeting Space windows
To hand control of the document to another participant so that he can makechanges to it, click Control 䉴 Give Control To followed by the participant’s name
on the continuation menu To take back control later in the session, clickControl 䉴 Take Control To display the presented document on a network pro-jector to which you have access, click Options 䉴 Connect to a Projector andthen click the name of the networked projector
When you’re finished presenting a document, click Options 䉴 Show WindowsMeeting Space window in the upper-right corner of the application in which thefile is open and then click the Stop Sharing link in the middle of your MeetingSpace window You can then close the document (and decide whether to savethe changes made to it during the session and, if so, under what filename)
Figure 4-14
138 Part 4: Communications
Trang 10System Maintenance
The foremost utility for system maintenance in Windows Vista is the ControlPanel, as shown in the following figure The Control Panel enables you to controlcomputer settings relating to both hardware components and Windows soft-ware In addition, this part gives you the specifics on synchronizing files on yourcomputer with other devices, backing up the data on your computer, movingyour system settings from your current computer to another, and keeping yourcopy of the Windows Vista operating system up-to-date
In this part
⻬ Backing up your computer system
⻬ Changing your computer’s settings with the Control Panel
⻬ Restoring your computer system to a prior state
⻬ Getting automatic Windows updates
Part 5
Trang 11Backup and Restore Center
The Backup and Restore Center encompasses a File and Folder Backup utilitythat enables you to make, compare, or restore backup copies of selected files andfolders on your computer, as well as the CompletePC Backup utility that enablesyou to back up your entire hard drive (unless you’re running the Home Basic orVista Home Premium versions, in which case you don’t have this program) Usethese utilities to maintain copies of all the files you can’t live without, in case(knock on wood) anything ever happens to your computer or the hard drive
To open the Backup and Restore Center, click Start 䉴 Control Panel 䉴 Back UpYour Computer Vista then opens the Backup and Restore Center window inFigure 5-1
File and Folder Backup
To use the File and Folder Backup utility to make backups of just certain foldersand files on your computer, follow these steps:
1 Click the Backup Files button in the Back Up Files or Your EntireComputer section of the Backup and Restore Center window (Start 䉴Control Panel 䉴 System and Maintenance 䉴 Back Up Your Computer)
2 Click the Continue button in the User Account Control dialog box to openthe Back Up Your Files window
Figure 5-1
140 Part 5: System Maintenance
Trang 123 Select the drive or network folder where you want the backup of yourcomputer’s folder and files to be stored.
To back up the files on another local hard drive, select it in the On a HardDisk , CD, or DVD drop-down list box To back up the files on a CD or DVDdisc, select your computer’s CD/DVD drive letter in the drop-down list boxand then be sure to insert a blank CD or DVD disc into this drive
To back up the files on a network drive, click the On a Network optionbutton and then enter the folder’s pathname or use the Browse button toselect the folder in the Browse for Folder dialog box
4 Click Next to open the Which File Types Do You Want to Backup? window
In this window, clear the check boxes for any types of files that you don’twant included in the backup
By default, the File and Folder Backup utility includes all types of files, tures, documents, music, video, e-mails, and recorded TV The only filesthat are not included in the backup are system files and temporary files
pic-5 Click Next to open the How Often Do You Want to Create a Backup? dialogbox
6 Select how often (Daily, Weekly, or Monthly), on what day of the week ormonth, and at what time Vista is to perform the file and folder backup
7 Click the Save Settings and Start Backup command button
Vista then displays the Backup Up Files dialog box, which keeps you informed ofthe backup progress The operating system backs up all the selected files, first
by creating a shadow copy of the files and then by actually copying them to thedesignated drive, disc, or network folder While Windows performs the backup,you can continue to work
To call a halt to a backup before Vista finishes copying all the files, click the StopBackup button in the Backup Files dialog box
CompletePC Backup
To use the CompletePC Backup utility to make a complete backup of all the files
on your computer’s hard drive, follow these steps:
1 Click the Back Up Computer button in the Back Up Files or Your EntireComputer section of the Backup and Restore Center window
2 Click the Continue button in the User Account Control dialog box to openthe Windows Complete PC Backup window
3 Select an alternate hard drive or the letter of your computer’s CD/DVD drivewhere you want Vista to make the backup of your computer’s hard drive
To back up the files on another local hard drive, select it in the On a HardDisk drop-down list box To back up the files on one or more DVD discs,
Backup and Restore Center 141