Wile Adobe InDesign CS5 Bible phần 1 pdf

Companion Web Site • Work efficiently with layers, master pages, and multiple page sizes • Create text and graphics frames and add metadata captions • Place objects where you want them

Make a bigger impact

with better designs

Create animations and

interactive documents

Learn new CS5 tools

and techniques

Gruman

Push the limits of InDesign

with this in-depth guide

Whether you want to produce eye-catching ads, flashy

newsletters, or interactive PDFs, this detailed guide

shows you how to do it using InDesign CS5 No

matter what your level of experience, everything you

need is right here From thorough coverage of new

CS5 features, to tricks and techniques from publishing

pros, to how to create winning client presentations—

if you want to master InDesign, this is the book you

need to succeed!

Companion Web Site

• Work efficiently with layers, master pages, and multiple page sizes

• Create text and graphics frames and add metadata captions

• Place objects where you want them with smart tools

• Build timelines and animation, or embed movies and sound

• Create client presentations, work in groups, and collaborate over the Web

• Edit Photoshop®, Illustrator®, and PDF files from within InDesign

Companion Web Site

Visit www.indesigncentral.com for additional tools, updates,

resources, tips, and more

Galen Gruman

is principal at The Zango Group and

a veteran desktop-publishing guru

A frequent contributor to Macworld, CIO, InfoWorld and other publications,

he has also been editor of Macworld, West Coast bureau chief

of Computerworld, and executive editor of InfoWorld.com He is the

author of Adobe InDesign CS4 and coauthor of 22 other books

Bible

Adobe InDesign CS5

Bible

Galen Gruman

10475 Crosspoint Boulevard

Indianapolis, IN 46256

www.wiley.com

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other countries, and may not be used without written permission All other trademarks are the property of their respective

owners Wiley Publishing, Inc., is not associated with any product or vendor mentioned in this book.

tion firm As such, he has produced multiple books for Wiley Publishing He is author or coauthor

of 24 other books on desktop publishing, as well as coauthor of the Mac OS X Snow Leopard Bible

Gruman led one of the first successful conversions of a national magazine to desktop publishing in

1986 and has covered publishing technology since then for several publications, including Layers

Magazine; Macworld, whose staff he was a member of from 1991 to 1998; and InfoWorld, for which

he began writing in 1986 and of which he is now executive editor

Quality Control Technician

Melissa Cossell

Proofreading and Indexing

Christine Sabooni Word Co Indexing Services

Media Development Project Manager

my in-laws the Bulls, Belskys, and Hills; and my brothers

Darius and Stephen

One is reworking the selection and object-manipulation tools to make them more straightforward

to use while also more flexible and powerful Such changes are felt in many places, from the Layers and Links panels to the basic Selection and Direct Selection tools, as well as in the controls over frame fitting, object styles, step-and-repeat, page controls, and in the new multiple-page-size, text column-spanning, and Gap tool features

The other major change is moving InDesign further into the realm of nonprint publishing, in this edition through the addition of major new animation capabilities that let you create interactive Adobe SWF files from InDesign Plus there are a raft of improvements relating to hyperlinks, inter-active buttons, use of media files such as video and sounds, and PDF file creation

If you don’t work on nonprint documents, I think you’ll find the selection and object-manipulation changes more than sufficient reason to move to InDesign CS5 But I also urge you to become famil-iar with the creation of nonprint documents — in this electronic world, information will be pub-lished in all sorts of ways, and sticking with just one medium is a path to obsolescence That’s why this book gives more weight to nonprint document tools than past editions have, and why InDesign’s designers are steadily adding such capabilities Use them

These two major movements (improving object manipulation and delving further into the nonprint publishing) have led to dozens of functionality additions and capability improvements (check out Appendix B for the whole list) that are well designed and manage not to get in the way of all the other features you know and love — a real challenge for a program as complex and feature-rich as InDesign

But of course, there are lots of other refinements in InDesign CS5 that Adobe’s engineers and designers were able to add in beyond the major new areas of improvement For example, Windows 7 users will now find that InDesign supports the gestures enabled by the new genera-tion of touchscreen PCs (Mac users got this capability in InDesign CS4) InDesign users can now work with tracked changes in their layouts, no longer seeing this ability limited to InCopy users

And plug-ins, renamed extensions, are now managed across all Creative Suite applications with a common tool, the Extension Manager These three examples show the range of areas where Adobe has made improvements

Layout artists have an incredibly powerful tool in the form of InDesign to let them deliver on their creative aspirations and vision I hope that this book helps you achieve and indeed increase those ambitions

The www.InDesignCentral.com Web site and its contents are copyrighted by The Zango Group.

Original photographs are copyrighted by Ingall W Bull III

Part I: Welcome to InDesign 1

Chapter 1: Inside the InDesign Interface 3

Chapter 2: Working with Windows and Views 45

Chapter 3: Setting InDesign Preferences 59

Part II: Document Fundamentals 109

Chapter 4: Creating, Opening, and Saving Documents 111

Chapter 5: Working with Pages 135

Chapter 6: Working with Layers 157

Chapter 7: Creating Layout Standards 171

Chapter 8: Defining Colors, Tints, and Gradients 207

Part III: Object Fundamentals 237

Chapter 9: Adding Frames, Shapes, and Lines 239

Chapter 10: Manipulating Objects 249

Chapter 11: Transforming Objects 273

Chapter 12: Applying Effects to Objects 287

Chapter 13: Orchestrating Objects 313

Part IV: Graphics Fundamentals 355

Chapter 14: Importing Graphics 357

Chapter 15: Fitting Graphics and Frames Together 381

Chapter 16: Drawing Free-form Shapes and Curved Paths 391

Part V: Text Fundamentals 421

Chapter 17: Importing Text Files 423

Chapter 18: Flowing Text through a Document 443

Chapter 19: Editing, Spell-checking, and Replacing Text 519

Chapter 20: Specifying Character Attributes 487

Chapter 21: Specifying Paragraph Attributes 509

Chapter 22: Creating Special Text Formatting 537

Chapter 23: Using Special Characters 553

Chapter 26: Using Automatic and Custom Text 607

Chapter 27: Working with Footnotes, Indexes, and TOCs 627

Part VII: Output Fundamentals 645

Chapter 28: Creating Multidocument Projects 647

Chapter 29: Preparing for Color Prepress 657

Chapter 30: Preparing for Printing 677

Chapter 31: Printing Documents 697

Part VIII: Multimedia Fundamentals 721

Chapter 32: Creating Prepress Files 723

Chapter 33: Using Hyperlinks and Creating Web Pages 743

Chapter 34: Using Interactive Media and Creating PDF Documents 759

Chapter 35: Using Animation and Creating Flash Documents 779

Part IX: Programming InDesign 795

Chapter 36: Working with XML 797

Chapter 37: Using Scripts 809

Part X: Appendixes 827

Appendix A: Installing InDesign and Extensions 829

Appendix B: What’s New in InDesign CS5 837

Index 851

Introduction  . . xxxvii

Part I: Welcome to InDesign 1 Chapter 1: Inside the InDesign Interface  . . . .3

Understanding Global and Local Control 4

Exploring the InDesign Application Folder 6

The Presets folder 6

The Plug-ins folder 7

The Scripts folder 7

Exploring the Document Window 7

Title tab 9

Rulers 9

Zero point 10

Scroll bars 11

Pasteboard, pages, and guides 12

Page controls 12

Reveal pop-up menu 13

Application frame 13

Application bar 13

Using Tools 14

Selecting tools 15

Understanding what the tools do 16

Selection tool 16

Direct Selection tool 17

Page tool 19

Gap tool 19

Type tool 19

Type on a Path tool 19

Line tool 19

Pen tool 19

Anchor and direction point tools 20

Pencil tool 20

Smooth tool 20

Erase tool 20

Frame tools 20

Shape tools 21

Scissors tool 21

Free Transform tool 21

Rotate tool 21

Scale tool 21

Shear tool 22

Gradient Swatch tool 22

Gradient Feather tool 22

Note tool 23

Eyedropper tool 23

Measure tool 23

Hand tool 23

Zoom tool 23

Apply buttons 23

Screen Mode buttons 23

Using tool tips and keyboard shortcuts 24

Opening and closing the Tools panel 25

Working with Panels and Docks 26

Arranging panels 27

Changing the dock display 28

Using panels 29

Checking out the panels 30

Basic control panels 30

Text-formatting panels 32

Table-formatting panels 33

Text-management panels 33

Object management panels 34

Layout management panels 34

Color management panels 35

Prepress and output management panels 35

Web and interactive media management panels 36

Automation panels 36

Specialty information panels 37

CS Live panels 37

Reviewing Menu Commands 38

InDesign menu 38

File menu 39

Edit menu 39

Layout menu 39

Type menu 40

Object menu 40

Table menu 40

View menu 40

Window menu 41

Help menu 41

Contextual menus 41

Undoing What You’ve Just Done 43

Summary 44

Chapter 2: Working with Windows and Views . . .  45

Working with Multiple Document Windows 45

Using Workspaces 49

Working with Views 50

Zooming and scrolling 51

The Zoom tool 51

Zoom options in the View menu 52

The Zoom Level field and pop-up menu 53

The Hand tool 53

Gestures 53

The quick zoom function 54

Setting object display options 55

Using screen modes 56

Summary 57

Chapter 3: Setting InDesign Preferences . . .  59

Working with Preferences Files 59

Setting universal defaults 59

InDesign Defaults file 60

Presets folder 61

Using the Preferences Dialog Box 62

General preferences 63

Page Numbering area 63

Font Downloading and Embedding area 64

Object Editing area 64

Reset All Warning Dialogs button 65

Interface preferences 65

Type preferences 67

Type Options area 67

Drag and Drop Text Editing area 69

Smart Text Reflow area 69

Advanced Type preferences 70

Character Settings area 70

Input Method Options area 71

Composition preferences 71

Highlight area 72

Text Wrap area 73

Units & Increments preferences 73

Ruler Units area 73

Other Units area 75

Point/Pica Size area 76

Keyboard Increments area 76

Grids preferences 78

Baseline Grid area 78

Document Grid area 79

Guides & Pasteboard preferences 80

Color area 80

Guide Options area 80

Smart Guides area 81

Pasteboard Options area 81

Dictionary preferences 81

Language area 82

Hyphenation Exceptions area 83

User Dictionary area 84

Spelling preferences 84

Find area 85

Dynamic Spelling area 85

Autocorrect preferences 85

Notes preferences 86

Track Changes preferences 87

Story Editor Display preferences 88

Text Display Options area 88

Cursor Options area 89

Display Performance preferences 90

Options area 90

Adjust View Settings area 91

Appearance of Black preferences 91

Options for Black on RGB and Grayscale Devices area 91

Overprinting of [Black] area 92

File Handling preferences 92

Document Recovery Data area 92

Saving InDesign Files area 93

Snippet Import area 94

Links area 94

Clipboard Handling preferences 94

Clipboard area 95

When Pasting Text and Tables from Other Applications area 96

Setting Other Global Preferences 96

Setting up automatic program updates 96

Customizing keyboard shortcuts 98

Using and modifying default shortcuts 98

Viewing and printing shortcuts 100

Customizing menus 101

Color management settings 102

Modifying Defaults for Documents, Text, and Objects 102

Document defaults 103

Text defaults 104

Object defaults 104

Modifying Defaults for Views 105

Setting Color and Style Defaults 106

Reverting Preferences and Defaults 107

Summary 107

Part II: Document Fundamentals 109 Chapter 4: Creating, Opening, and Saving Documents . . .  111

Taking Stock before You Begin 111

Setting Up a New Publication 112

Creating new documents 113

Creating your own document types 116

Opening Documents and Templates 117

Opening documents versus opening templates 120

Working with files in the Bridge file system 121

Converting documents created with other programs 122

QuarkXPress 123

PageMaker 124

Recovering a document after a crash or power failure 124

Saving Documents and Templates 125

Saving documents versus saving templates 127

Knowing how to not save changes 127

Saving Files in Other Formats 128

Export formats for whole documents 128

Export formats for document elements 129

Working with exported tagged text files 130

Exporting files as JPEG graphics 131

Summary 133

Chapter 5: Working with Pages  . . .  135

Working with Multipage Documents 135

Adding pages 136

Changing pages’ sizes 138

Deleting pages 139

Copying and moving pages 139

Working within a document 139

Working across documents 140

Starting documents on a left page 141

Controlling page shuffling 142

Creating gatefold spreads 142

Working with page numbers 144

Dividing a document into sections 145

Navigating pages 147

Navigating by page number 148

Navigating with the menus and shortcuts 149

Navigating with the Pages panel 149

Working with specialty page controls 150

Transparency alert 151

Rotated page views 151

Page transitions 152

Color labels 153

Adjusting page layouts 153

Summary 156

Chapter 6: Working with Layers . . .  157

Creating layers 160

Working with individual objects on layers 162

The active layer 162

Selecting objects on layers 163

Placing objects on layers 163

Moving objects to different layers 164

Manipulating entire layers 165

Selecting layers 165

Hiding layers 165

Locking layers 166

Preventing layers from printing or exporting 166

Rearranging layers 167

Merging layers 167

Deleting layers 168

Controlling guides 168

Summary 169

Chapter 7: Creating Layout Standards  . . .  171

Creating and Applying Master Pages 172

The Pages panel 173

Creating a new master page 176

Basing a master page on another master page 178

Creating master pages from document pages 178

Importing a master page 179

Duplicating a master 179

Deleting a master 179

Laying out a master page 179

Applying a master page to document pages 182

Modifying master items on document pages 183

Using Templates 185

Creating templates 185

Modifying templates 186

Creating documents from templates 186

Storing Objects in Libraries 186

Adding and deleting library objects 190

Cataloging library objects 191

Copying library objects onto document pages 193

Working with Styles 193

Creating styles 194

Modifying styles 196

Applying styles 196

Managing styles 196

Using style groups 197

Understanding predefined styles 198

Unapplying a style 198

Using Ruler Guides and Grids 198

Ruler guides 199

Creating ruler guides manually 199

Creating a set of guides automatically 200

Working with ruler guides 201

Working with column guides 202

Working with the baseline grid 202

Working with the document grid 204

Snapping to guides 205

Summary 205

Chapter 8: Defining Colors, Tints, and Gradients  . .  207

Defining Color Terms 208

Understanding Process and Spot Color 209

Identifying methods of color printing 209

Mixing spot and process colors 210

Converting spot color to process color 211

Working with Color Models 211

Understanding Paper Variation Models 213

Defining Colors and Tints 214

Creating colors the ideal way: The Swatches panel 215

Using Kuler to add to your color swatches 219

Creating tints 220

Mixing color swatches to create more colors 222

Creating colors the risky way: Using the Color panel 224

Importing and sampling colors 226Importing swatches 226Importing colors from graphics 226Sampling colors 227Working with Gradients 228Creating gradients 229Creating unnamed gradients 231Adjusting gradient angle and location 232Managing Swatches 233Editing swatches 233Merging swatches 233Deleting swatches 234Duplicating swatches 234Applying Colors, Tints, and Gradients 234Summary 236

Chapter 9: Adding Frames, Shapes, and Lines  . . .  239

Creating a Text Frame 240Creating a Graphics Frame 243Converting Frames for Specific Content 246Drawing Straight Lines 246Summary 248

Chapter 10: Manipulating Objects . . .  249

Selecting Objects 249Understanding the selection tools 250Selecting objects 250Selecting overlapping objects 253The content grabber 253The Select submenu 254Keyboard shortcuts 255Control panel selection buttons 256Selecting multiple objects 256Deselecting objects 256Moving Objects 257Creating Copies of Objects 258Copying objects within documents 259Copying objects between documents 261Deleting Objects 262Preventing Objects from Printing 262Hiding Objects 263

Aligning and Distributing Objects 263Working with the Align panel 264Working with live distribution 265Working with smart guides 267Working with smart spacing and measurements 268Using the Gap Tool 269Summary 271

Chapter 11: Transforming Objects . . .  273

Resizing and Scaling Objects 274Resizing methods 274Using the mouse 274Using the Control or Transform panel 275Scaling methods 276Performing Other Transformations 277Rotating objects 279Using the Selection tool 279Using the Rotate tool 280Using the panels 280Using the Shear tool 282Flipping objects 283Using the Free Transform tool 283Repeating Transformations 283Undoing Transformations 284Replacing Object Attributes 284Summary 286

Chapter 12: Applying Effects to Objects  . .  287

Working with Strokes 288Adding strokes 288Creating stroke styles 292Applying Corner Options 295Applying Lighting Effects 298Using the Effects panel and related controls 298Applying transparency 300Applying drop shadows and inner shadows 302Applying feathering 305Applying basic feathering 305Applying directional feathering 306Applying gradient feathering 306Applying outer and inner glows 307Applying an outer glow 307Applying an inner glow 308Applying beveling and embossing 309Applying satin effects 310Summary 310

Chapter 13: Orchestrating Objects  . .  313

Stacking Objects 314Combining Objects into a Group 317Using groups within groups 317Selecting objects within groups 318Ungrouping 319Locking Objects 319Creating Inline Frames 321Creating an inline frame with the Paste command 322Creating an inline frame with the Place command 323Creating an inline frame using the Anchored Object command 323Adjusting inline frames 326Deleting inline frames 327Setting Up Follow-Me Anchored Frames 327When to use anchored frames 327Adding anchored frames 328Converting existing frames to anchored frames 330Adjusting anchored frames 330Releasing and deleting anchored frames 331Wrapping Text around Objects 331Using the Text Wrap panel 332Setting text-wrap preferences 336Changing the shape of a text wrap 336Defining and Applying Object Styles 337Creating object styles 337The Fill pane 339The Stroke pane 339The Stroke & Corner Options pane 339The Paragraph Styles pane 340The Text Frame General Options pane 341The Text Frame Baseline Options pane 342The Story Options pane 342The Text Wrap & Other pane 342The Anchored Object Options pane 343The Frame Fitting Options pane 343Applying object styles 344Managing Links 345Menu options for managing links 346Menu options for managing link information 349Panel Options dialog box 350Adding Metadata Captions 351Summary 353

Part IV: Graphics Fundamentals 355

Chapter 14: Importing Graphics  . .  357

Preparing Graphics Files 358Graphics embedded in text files 359Issues with vector files 361Embedded fonts 361PostScript files: EPS, DCS, Illustrator, and PDF 361Other vector formats 363Issues with bitmap formats 363Professional-level bitmap formats 364Web-oriented bitmap formats 365Other bitmap formats 366Identifying Color Issues 366Color systems 367Calibrated color 367Exploring Methods for Importing Graphics 368Using the Place dialog box 368Using import options 371Import options for bitmap graphics 371Import options for vector file formats 374Using other ways to import graphics 377Copy and paste 377Drag and drop 378Summary 378

Chapter 15: Fitting Graphics and Frames Together  . .  381

Fitting Graphics within Their Frames 381Resizing a graphic’s frame 382Moving a graphic in its frame 382Using an irregular frame 382Figuring Out the Fitting Commands 383Working with Clipping Paths 386Using a graphic’s own clipping path 387Using the clipping path as a mask 387Using the clipping path as a wrap boundary 387Creating a clipping path in InDesign 388Modifying clipping paths 390Deleting clipping paths 390Summary 390

Chapter 16: Drawing Free-form Shapes and Curved Paths  . .  391

Finding Out All about Paths 392The properties of a path 392Closure 392Stroke 392Fill 393Contents 394The anatomy of a path 394Drawing Lines with the Pen Tool 397Straight and zigzag lines 397Curved lines 398Curved segments connected by smooth points 398Curved segments connected by corner points 400Combining straight and curved segments 401Drawing Free-Form Shapes 402Editing Free-Form Lines and Shapes 404Adding and deleting anchor points 405Modifying segments 407Moving anchor points 407Converting anchor points 407Manipulating direction handles 409Working with open and closed paths 409Extending an open path and connecting open paths 410Closing an open path 411Opening a closed path 411Using the Scissors tool 412Joining Paths 413Working with Compound Paths 413Examples of compound paths in use 414Create transparent areas within a path 414Apply a single background color or graphic across several shapes 414Quickly create complex shapes 415Creating compound paths 415Editing compound paths 416Changing a path’s direction 416Splitting a compound path 417Using the Pathfinder 417Using Other Path Effects 418The Convert Shape options 419The Smooth tool 419The Erase tool 419Summary 420

Part V: Text Fundamentals 421

Chapter 17: Importing Text Files  . .  423

Determining Where to Format Documents 423Preparing Text Files 424Preserving special features in text files 425Tables 427Headers and footers (folios) 427Footnotes and endnotes 427Hyperlinks 427Inline graphics and text boxes 427Avoiding text-file pitfalls 428Fast save 428Software versions 429Adding Text 429Using the Type tool 429Pasting text 430Dragging and dropping text 431Importing text with the Place dialog box 432Import options for Microsoft Word and RTF files 433Import options for text-only files 436InCopy files 438Import options for Microsoft Excel files 438Import options for Tagged Text files 440Summary 440

Chapter 18: Flowing Text through a Document  . . .  443

Working with Text Frames 444Creating text frames on master pages 444Creating a master text frame 444Modifying master text frames 446Drawing additional text frames 447Creating text frames on master pages 447Creating rectangular and variable-shaped text frames 447Threading Text Frames 449Threading frames manually 450Threading frames semiautomatically 452Threading frames and adding pages automatically 452Placing text while autoflowing 452Autoflowing after placing text 453Breaking and rerouting threads 453Adjusting Columns 453Specifying columns in master frames 454Adjusting columns in text frames 455Placing rules between columns 456

Managing Other Text Frame Behaviors 457Working with Overset Text 458Summary 458

Chapter 19: Editing, Spell-checking, and Replacing Text  . . .  459

Editing Text 459Controlling text view 459Navigating text 460Highlighting text 461Cutting, copying, and pasting text 461Deleting and replacing text 461Undoing text edits 462Using the Story Editor 462Correcting Spelling Mistakes 463Fixing spelling on the fly 464Checking spelling as you type 465Using the Check Spelling dialog box 465Working with multiple languages 468Customizing the Spelling and Hyphenation Dictionaries 468Customizing the spelling dictionary 469Customizing hyphenation points 471Setting spelling and hyphenation dictionary preferences 472Searching and Replacing 474Searching and replacing text 474Changing special characters 479Searching and replacing formatting 480Changing fonts globally 481Working with saved search queries 482Working with Notes 484Summary 485

Chapter 20: Specifying Character Attributes  . .  487

Working with Character Formats 487Setting character attributes 488Working with character styles 490Changing Font Family, Font Style, and Font Size 491Selecting fonts 492Changing font size 493Applying Other Character Formats 495Horizontal Scale and Vertical Scale 496Baseline Shift 497Skew (false italic) 497Language 498All Caps and Small Caps 498Superscript and Subscript 499

Underline and Strikethrough 500Ligatures 500OpenType options 501

No Break 504Leaving Space between Characters and Lines 505Kerning 505Tracking 506Leading 506Summary 508

Chapter 21: Specifying Paragraph Attributes  . . .  509

Working with Paragraph Formats 509Setting paragraph attributes 510Working with paragraph styles 512Working with nested styles 513Controlling Alignment and Indents 516Setting paragraph alignment 516Setting indents 518Setting column spans 519Controlling Paragraph Spacing 521Using leading 521Adding space between paragraphs 521Locking text to the baseline grid 522Using Initial Caps 523Applying basic drop caps 523Using special initial cap techniques 524Creating raised caps 524Converting text to outlines for initial caps 525Using graphics as initial caps 525Adding Automatic Bullets and Numbered Lists 526Controlling Hyphenation and Justification 526Manual hyphenation 526Automatic hyphenation 527Justification controls 528Composing text 531Adobe Single-Line Composer 531Adobe Paragraph Composer 531Setting Other Paragraph Formats 532Keep Options 532Paragraph rules 533Optical margin override 535Summary 536

Chapter 22: Creating Special Text Formatting  . .  537

Using Bulleted and Numbered Lists 538Defining lists 538Applying lists 541Working with imported lists 541Formatting Fractions 542Applying a fraction typeface 542Formatting fractions manually 543Reversing Type out of Its Background 544Creating Sidebars and Pull-Quotes 545Optical Margin Alignment 546End-of-Story Markers 548Underline and Strikethrough Options 549Blurring the Line between Text and Graphics 550Converting text into shapes 550Making text follow a path 551Summary 552

Chapter 23: Using Special Characters  . .  553

Inserting Glyphs 554Using keyboard shortcuts 554Using menus 556Using the Glyphs panel 557Creating glyph sets 558Sharing glyph sets 559Using Other Tools to Access Special Characters 559Understanding Special Spaces, Dashes, and Quotes 561Using special spaces 561Nonbreaking spaces 561Fixed-width spaces 562Using dashes 563All about em dashes 563All about en dashes 564Using quotation marks and apostrophes 564Entering keyboard quotes 565Typing reverse single quotation marks 565Handling adjacent single and double quotation marks 565Working with Foreign Languages 565Summary 570

Chapter 24: Workgroup Editing  . . .  573

Tracking Changes in InDesign 574Enabling change tracking 574

Setting Up Workgroup Assignments 576Identifying the user 576Preparing story files for InCopy 577Creating story assignments 577Adding stories to assignments 579Exporting InCopy story files 579Packaging assignments 580Editing and manipulating assigned stories 580Using the Stand-Alone InCopy Program 581Position tool 582Story views 582Story checkout, check-in, and saving 582Revisions tracking 584Special features 585Summary 586

Chapter 25: Setting Up Tabs and Tables . . .  587

Using the Tabs Panel 589Tab style buttons 589

X field 590Leader field 591Align On field 592Tab ruler 592Position Panel above Text Frame button 593Flyout menu 593Creating Tables 594Creating a table 595Table Setup pane 596Row Strokes and Column Strokes panes 597Fills pane 598Headers and Footers pane 598Working with rows and columns 599Adding and deleting 599Manipulating rows and columns 600Working with cells 600Text pane 600Strokes and Fills pane 601Rows and Columns pane 602Diagonal Lines pane 602Other cell options 603Using table and cell styles 604Converting Tabs to Tables 605Summary 606

Chapter 26: Using Automatic and Custom Text  . . .  607

Automating Page Numbers 608Using Section Markers 608

Using Text Variables 609Creating text variables 609Formatting text variables 610Editing and managing text variables 612Inserting text variables 612Working with Cross-References 612Adding and editing cross-references 613Working with cross-reference formats 614Updating, changing, and deleting cross-references 616Using Conditional Text 616Working with Merged Data 619Setting up merged data 620Creating pages with merged data 620Working with multiple records per page 623Using Tagged Text for Database Publishing 625Summary 625

Chapter 27: Working with Footnotes, Indexes, and TOCs . . .  627

Working with Footnotes 627Numbering and Formatting pane 629Layout pane 630Indexing Documents and Books 631Choosing an indexing style 633Using the Index panel 633Understanding Reference and Topic modes 634Entering index items via the Index panel 634Entering index items using keyboard shortcuts 636Editing index entries 636Working with the index 637Creating Tables of Contents 639Planning a TOC 640Defining a TOC 640Summary 644

Chapter 28: Creating Multidocument Projects  . .  647

Planning Your Book 647Creating and Opening Books 648Adding chapters to books 649Opening and editing chapters 650Understanding a book panel’s status reports 651Working with Style Sources 651

Working with Page Numbers and Sections 653Numbering pages consecutively 653Numbering pages with sections 654Specifying chapter numbers 655Printing Chapters and Books 656Summary 656

Chapter 29: Preparing for Color Prepress  . .  657

Managing Color Management 658Setting up your system 660Adjusting the on-screen display 661Setting monitor bit depth 662Adjusting InDesign’s color display settings 663Adjusting color output settings 663Setting color management policies 663Adjusting bitmap images’ color 664Adjusting blackness 665Applying profiles to images 666Changing document color settings 667Managing color during output 668Saving color-management preferences 668Proofing on-screen 668Working with Color Traps 670Understanding trap methods 670Specifying knockout and overprinting 671Specifying trapping presets 672Applying trapping to pages 675Summary 675

Chapter 30: Preparing for Printing . . .  677

Making Initial Preparations 677Preflighting Your Document 680Telling InDesign what to look for 680Fixing preflight problems 682Creating a Document Package 683Final preflighting before you package 683Putting the package together 686Dealing with Service Bureaus 688Sending documents versus output files 688Determining output settings 689Ensuring correct bleeds 690Sending oversized pages 690Setting Up Booklets 691Summary 694

Chapter 31: Printing Documents  . . .  697

Selecting InDesign Printing Options 698Common options 698The General pane 700The Setup pane 701Paper size and orientation 701Scaling, positioning, and tiling options 702The Marks and Bleed pane 704Printer’s marks 704Bleeds and slugs 705The Output pane 706The Graphics pane 710The Color Management pane 711The Advanced pane 712Bitmap printing 712OPI settings 712Transparency flattening 713The Summary pane 713Working with Spot Colors and Separations 713Managing color and ink output 713Adjusting screen angles 716Working with Transparency 716Using transparency the ideal way 717Flattening transparency during output 717Creating flattener presets 718Applying flattener presets 719Previewing flattener settings 719Summary 720

Chapter 32: Creating Prepress Files  . . .  723

Selecting the Best Prepress File Option 723Exporting to PDF 724Exporting to EPS 724Printing to EPS or PostScript files 725Creating PDF Files 725Exporting PDF files 725Common options 726The General pane 727The Compression pane 729The Marks and Bleeds pane 732The Output pane 732The Advanced pane 733

The Security pane 734The Summary pane 735Using Distiller job options 735Printing to PDF files 736Exporting EPS Files 737The General pane 738The Advanced pane 740Creating Output Files 741Summary 741

Chapter 33: Using Hyperlinks and Creating Web Pages  . .  743

Using Hyperlinks 744Creating hyperlinks 744Converting hyperlinks in text automatically 744Importing hyperlinks 746Creating hyperlink destinations 746Creating hyperlink sources 747Applying hyperlinks 749Modifying and deleting hyperlinks 750Hyperlink destinations 750Hyperlink sources 750Hyperlinks: What works where 751Creating for and Exporting to the Web 751Considerations for Web-bound InDesign documents 751HTML export options 752General pane 754Images pane 755Advanced pane 755Summary 757

Chapter 34: Using Interactive Media and Creating PDF Documents  . .  759

Creating Bookmarks 760Using the Bookmarks panel 761Bookmarks: What works where 762Creating Buttons and Actions 762Creating buttons 762Creating button states 764Setting button actions 764Buttons, states, and actions: What works where 765Using Page Transitions 766Embedding Video and Sound 767Using the Media panel 768Working with animations 769Working with audio 769Working with video 770Media files: What works where 771

Exporting to Interactive PDFs and E-Books 772Exporting interactive PDFs 772Exporting e-books 775General pane 775Images pane 776Contents pane 776Summary 777

Chapter 35: Using Animation and Creating Flash Documents  . . .  779

Creating and Applying Animations 780Setting animation effects 781Creating and adjusting motion paths 784Timing animation sequences 784Working with Object States 786Creating a multistate object 787Modifying multistate objects 789Exporting to Flash Files 790The Export SWF dialog box 790The Export CS5 Flash Professional (FLA) dialog box 792Summary 794

Chapter 36: Working with XML. . .  797

Importing and Creating XML Tags 798Importing tags 798Creating tags 800Mapping tags and styles 801Applying Tags 802Taking Advantage of Other XML Options 802Exporting XML Files 805Exporting to IDML 806Summary 807

Chapter 37: Using Scripts  . .  809

Using Scripts 810Script tips 810Script locations 811Scripting principles 811Exploring JavaScript 813Learning the language 813What you need to write and run scripts 813Running your script 814Saving your script 815Exploring AppleScript 815

Learning the language 815What you need to write and run scripts 815Checking for syntax errors 816Running your script 816Saving your script 817Locating more AppleScript tools 818Exploring VBA 818Learning the language 818What you need to write and run scripts 818Running your script 820Saving your script 820Creating and Running Scripts 820Writing simple scripts 820JavaScript 821AppleScript 822VBA 822Labeling items 823JavaScript 823AppleScript 823VBA 823Writing conditional scripts 823JavaScript 824AppleScript 824VBA 824JavaScript 825AppleScript 825VBA 825Summary 825

Appendix A: Installing InDesign and Extensions. . .  829

Understanding InDesign CS5 System Requirements 829Installing InDesign CS5 830Running the installation program 830Activating and registering 832Finishing your setup 833Upgrading from Prior Versions of InDesign 834Uninstalling InDesign 835Managing Extension Software 835

Appendix B: What’s New in InDesign CS5  . . .  837

InDesign Interface 837Installation and basic components 838Preferences 838

Tools 839Panels and menus 839Navigation and views 840Document and Page Capabilities 841Documents 841Libraries 841Pages 841Layers 842Guides and grids 842Color 842Books 843File export 843Document packages 843Object Functions 843Selection and manipulation 843Object creation 844Object handling 845Links 846Object and path editing 846Text Functions 846Text import and export 846Text editing 847Text alignment 847Styles 847Web and Multimedia Functions 847Hyperlinks 847Interactivity 848Media files 848Animation 848File export 848InCopy Functions 849

Index  . . .  851

through the publishing process, showing you how to make Adobe’s InDesign CS5 work for you

InDesign lets you take advantage of modern electronic publishing’s full range of possibilities Not only can you produce high-quality, lively flyers, newsletters, magazines, and similar publications

in InDesign, you can also create rich, colorful documents that can be viewed on the Web, uted by CD, or sent directly to a printing press for faithful print reproduction And you can create interactive documents, where the content changes based on what users click

distrib-In a nutshell, distrib-InDesign is meant to help those who educate, inform, and document today’s world

Join me in learning how to use this powerful program

What This Book Offers

So, because InDesign comes with good documentation that is full of examples, why do you need this book? To see the bigger picture

Publishing design involves much more than understanding a particular program’s tools; it involves knowing when, how, and, most importantly, why to use them In this book, I help you realize the potential of InDesign by applying its tools to real-world publishing design needs I also identify any weaknesses and explain how to overcome them — something that vendor manuals rarely do

Some desktop publishers have years of high-end creative, design-intensive experience Others are just getting started in publishing, perhaps by producing simple newsletters or flyers to advertise a community event Not a few are exploring the brave new world of Web publishing

Desktop publishers fall into several classes:

l Designers new to InDesign but familiar with other desktop publishing software

l Designers familiar with print publishing but new to electronic publishing

l Experienced designers new to desktop technologies

l Novice designers new to desktop technologies

No matter which class you’re in, this book addresses your needs You don’t need a degree in design

or 10 years’ experience producing national ad campaigns — you can use this book if you’re responsible for developing and implementing the look of any document, whether it’s a four-page company newsletter or a four-color billboard ad The basic techniques and issues are the same for both ends of the spectrum

And of course, this book covers in detail the specialized needs — table creation, image control, color output, and electronic publishing for example — of specialty designers (If you’re just learn-ing such advanced techniques, be sure to read the sidebars that explain the underlying issues.) Regardless of your level of experience with desktop publishing, this book can help you use InDesign efficiently, and guide you to discovering more of the program’s potential

What distinguishes this book from the rest of its type is that it does not attempt to be a substitute

for the documentation that accompanies InDesign Instead, it guides you through the process of

publishing a document, regardless of whether that document is your first or your thousandth

How to Read This Book

Adobe InDesign CS5 Bible is made up of 37 chapters and two appendixes divided into 10 parts If

you’re a novice InDesign user but familiar with desktop publishing, I suggest you read the book in order, because the process of page design is presented in the typical publishing workflow

You first learn how (and why) to create basic pages, containers, placeholders, and templates; then you learn how to work with specific elements (such as text and graphics); next, you learn how to use special effects and deal with prepress issues (such as output control, image manipulation, trap-ping, and printing); and finally you learn how to use InDesign’s nonprint capabilities such as hyperlinks, button-based actions, page transitions, media-file playback, and animation creation for use in exported Web pages, e-books, interactive PDF files, and interactive Flash presentations

If you’re experienced with print publishing but new to the new forms of electronic publishing, be sure to spend some time with Part VIII, Multimedia Fundamentals, which teaches you how to cre-ate Web, PDF, e-book, and Flash files, and what InDesign capabilities work in each type of elec-tronic document

Whether you’re reading the book sequentially or nonsequentially, you’ll find the many references helpful Publication design is ultimately successful because the result is more than the sum of its parts, and the tools used to create and implement your designs cannot be used in isolation Because this is true, having one correct order or grouping of content is impossible The cross-references let you know where to get additional information when what you’re seeking to understand or learn doesn’t fit the way I’ve organized this book

cross-Following is a brief description of the parts in Adobe InDesign CS5 Bible.