CorelDRAW X5 The Official Guide part 45 potx

Using the Proofing Tools To use CorelDRAW’s spell checker, thesaurus, or grammar check on text in your document, select the text with the Pick tool or the Text tool, and then choose the

Corel’s proofing engine is also capable of proofing text to meet the spelling and punctuation standards of different regional and national variations for a number of major languages This ensures, for example, that text that has been tagged as French Canadian will

be checked using the French (Canadian) proofing set and rules that reflect correct French Canadian spelling, grammar, and word choice If the French text in the document is intended for French speakers in Belgium, France, Luxembourg, Monaco, or Switzerland, instead of Canada, you would tag the text to match French (Belgium), French (France), French

(Luxembourg), French (Monaco), or French (Switzerland) so that the appropriate proofing tools would be called into use by CorelDRAW

Using the Proofing Tools

To use CorelDRAW’s spell checker, thesaurus, or grammar check on text in your document, select the text with the Pick tool or the Text tool, and then choose the appropriate writing tool from the Text | Writing Tools menu Alternatively, you can right-click a text object with the Text tool and then choose a proofing tool from the pop-up menu You can also right-click with the Pick tool and choose Spell Check, or pressCTRL+F12 This opens the Writing Tools dialog to the Spell Checker tab, as shown here:

Ill 14-2

If you have the WordPerfect Office suite installed on your computer, you will also have a Dictionary tab to the right of the Thesaurus tab in the Writing Tools dialog.

Incorrectly spelled words

List of

alternative

words

Range to check Suggested replacement and spelling

Common Buttons

The Spell Checker and Grammatik tools share common buttons in the Writing Tools dialog

These buttons perform the functions described here:

● Start The Start button starts the Spell Checker or Grammatik This button is

visible only if Auto Start is off—it is on by default To enable or disable the Auto

Start option, click the Options button in the Writing Tools dialog, and make a

selection from the drop-down menu

● Replace As the check is performed, when a misspelled word or grammatical error

is found, the Start button changes to Replace, and the misspelled word or grammatical

error is highlighted Select the suggested correction from the list, and click Replace

to apply it You can also edit the replacement word in the Spell Checker’s Replace

With box, or type in a new word before replacing it After the replacement has been

made, the checker rechecks the replacement and continues checking

● Undo The Undo button reverts the last correction to its previous state

● Resume After you correct a mistake, if you move the insertion point—for

example, to a different part of the text—the Start button changes to the Resume

button Simply click it to recheck any selected text and to continue checking from

the insertion point

● Skip Once and Skip All If the word or sentence that a checker has queried is

actually correct—for example, a brand name such as Pringles or Humvee—you can

click one of the Skip buttons to have the checker ignore it Skip Once causes the

check to continue, but future instances of the same problem will stop the checker

Skip All tells the checker to ignore all instances of this spelling or grammatical

error

● Add Add allows you to add a word to the current user word list Many unusual

names and technical terms are not included in the Spell Checker’s dictionary, and

these can be added to the user word list for the current language In the future, these

added words will not be queried If a word appears in the Replace With box or in the

Not Found box, clicking Add immediately adds the queried word to the default user

word list Otherwise, if no word appears in either box, clicking the Add button opens

an input box, where you can type the word you want to enter into the user word list

● Auto Replace If you choose an alternative spelling for a queried word, the Auto

Replace button becomes active Clicking this button will add the misspelled word

and its replacement to the default user word list, and if QuickCorrect is enabled,

then the next time you type the same mistake, the correct word will be automatically

substituted

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● Options The Options button displays a drop-down menu that contains various settings for the current Writing tool

● Check By using the options from the Check drop-down list, you can set the range

of text for performing a spell check or a Grammatik check The available options depend on whether text is selected with the Text tool or the Pick tool

When Auto Start is enabled, so spelling and grammar checks are performed as soon

as the dialog is opened, you cannot choose the range before the check is performed Disabling Auto Start means that CorelDRAW does not perform the check until you click the Start button, so you can change settings before the check begins.

Setting Spell Checker Options

You can click the Options button on the Spell Checker page of the Writing Tools dialog to access various settings that affect how the Spell Checker works The Options drop-down menu is shown here:

Ill 14-3

Setting the Checker’s Language

The Language option sets the current language for the Spell Checker When you click Language, the Select Language dialog appears, as shown next, in which you can select the language for the checker to use By checking Show Available Languages Only, you reduce the list to those languages for which dictionaries are installed

Selecting a different language and checking Save As Default Writing Tools Language

causes both the Spell Checker and Grammatik to use this language by default in all future

checks

Ill 14-4

Although you can change the Language of the Spell Checker, it is much better to select the text and then to set the language of the text via Text | Writing Tools | Language, than to change the language from the Writing Tools dialog When you change the language of the text, the checker language is automatically changed to match, but the reverse doesn’t happen Changing the Language option of the text saves the change to the file so that the proper proofing tools will be used without additional user intervention.

You can also add new language codes by clicking the Add button to open the Add

Language Code dialog, as shown:

Ill 14-5

Adding a new language code does not create or install a dictionary or user word list to go with it CorelDRAW does not come with a utility to create or edit main dictionaries, but if you have WordPerfect, you can use the Spell Utility that comes with it to create main and user dictionaries to use with your custom language code.

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Using Word Lists

CorelDRAW’s writing tools maintain word lists that contain all the valid words and phrases for spelling checks If a word in your document is not in one of the active lists, it is flagged

as being incorrectly spelled CorelDRAW has two types of word lists:

● Main word lists These lists are provided by Corel and contain the most common words and spellings in each language One main word list exists per language and this list is not editable

● User word lists These lists contain words that are not in the Corel-supplied lists but rather are made up of words you have added during a spell check by clicking the Add button It is up to you to ensure that the words you add to a user word list are spelled correctly! User word lists also contain the QuickCorrect entries for the text’s language Each language has at least one user word list

You can create your own user word lists with the WordPerfect Spell Utility, or you can use third-party created lists Specialized user word lists such as those containing medical, legal, engineering, scientific, or other words and phrases that are common

to an industry are very useful to create The Spell Checker compares each word in your text to those in the main word lists and then to the user word lists that you have chosen for that word’s language

You should include the user word lists in your regular data backups That way, if you have to reinstall CorelDRAW, you can also reinstall the latest versions of your user word lists User word list filenames have the extension UWL, and main word lists files use MOR When running Windows 7, the UWL files can be found in

[USER]/AppData\Roaming\Corel\CorelDRAW Graphics Suite X5\WritingTools,

and the MOR file(s) in C:\ProgramFiles (x86)\Corel\CorelDRAW Graphic Suite X5\ WritingTools.

Using Main Word Lists

The main word lists are predefined by Corel and cannot be edited by CorelDRAW Main word lists contain only words used by the Spell Checker—no QuickCorrect word pairs are included

Which main word list is currently being used changes according to the Language setting After pressingCTRL+F12to display Writing Tools, click Options, and then choose Main Word Lists, select a different language, and CorelDRAW will use the main word list for the new language you chose Changing which word list CorelDRAW is currently using does not change the language code of the selected text but rather temporarily proofs that text using the new main word list

You can also add extra main word lists to a language by using the Add List button For

example, some U.S English users might want their U.S Spell Checker to include Spanish

words By adding the Spanish word list, the Spell Checker will first check words against the

English lists Then, if the words are not found in the English list, the checker compares

against the Spanish list Only if the check fails against both lists will the Spell Checker

display an error Using this method, you don’t have to specifically set a language code for

the Spanish text

Setting Options in User Word Lists

To choose which user word list is used, and to edit entries in a user word list, open the User

Word Lists dialog From the Writing Tools dialog, click the Spell Checker tab, and then

click the Options button; then choose User Word Lists from the drop-down menu From the

User Word Lists dialog, shown in Figure 14-1, you can add existing user word lists you

might have, set the default list to which new entries are added, as well as add, delete, and

edit entries in any existing user word list Also, you can edit the AutoCorrect entries

contained in the selected list and manually add new entries to the currently selected user

word list

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Setting Current Language

User word lists are language dependent, and at least one list is created for each language You can choose which language’s user word lists to edit with the Change button, located at the top right of the dialog The Change button opens the Select Language dialog shown in the earlier section, “Setting the Checker’s Language.” This does not change the language

of the text or of the writing tools—it changes which language’s settings are shown in the dialog Changing the current language offers you the chance to edit the user word list of

other languages.

Adding User Word Lists

Clicking the Add List button in the User Word Lists dialog adds new lists to the current language; each language can have more than one list This is useful, for example, for adding company- and industry-specific word lists to everyone’s installation of CorelDRAW without having to enter the words individually on each computer

To choose which user word list will be the one that is used to store new words added when you spell check, choose the list you want to use in the User Word Lists field, and then click the Set Default button to the right

Browsing and Editing User Word List Contents

You can browse and edit the user word list contents Just scroll up and down the list to view the contents, or enter a word or the first few characters of a word into the Word/Phrase box

to scroll to a certain point in the alphabetical list

The list contains words that you have added It also contains QuickCorrect entries that you have added with either the Spell Checker’s Auto Replace button or in the QuickCorrect section of CorelDRAW’s Tools | Options dialog.

Hacking a User Word List

If you don’t have the Spell Utility, you can create a user word list by use of a little

backdoor maneuvering Close CorelDRAW In Windows 7, go to the Users\current

user\AppData\Roaming\Corel\CorelDRAW Graphics Suite X5\Writing Tools folder

on your hard disk Locate the user word list that corresponds to the default language you use; for example, WT15US.UWL is the U.S English user word list file Press CTRL+Cand thenCTRL+Vto copy and paste the copy into the same directory Select the copied file and rename it to a descriptive name with a UWL file extension, for example, “Aereospace.UWL.” Next time you open CorelDRAW, you can use Aereospace.UWL—add it to your list, add to or delete entries from it—as you would any other user word list

You can scroll through the list to view any particular word Each entry has two parts: the

word or phrase for which CorelDRAW checks (Word/Phrase), and the word or phrase with

which CorelDRAW replaces the incorrect word (Replace With)

Adding a New Entry If you want to add a new word or phrase to the user word list, enter

the word or phrase that you want replaced into the Word/Phrase box In the Replace With

box, enter the text you want to use to replace the Word/Phrase, or leave the box empty if you

want CorelDRAW to ignore the spelling of the word or phrase Click the Add Entry button

to add the new word to the list For example, if you perennially type Ive instead of I’ve, enter

Ive in the Word/Phrase box, enter I’ve in the Replace With box, and click Add Entry.

To add a word that is spelled correctly but that is not in any list, type the word in

the Word/Phrase box and then type it in the Replace With box If you put the

correctly spelled word in both boxes, Corel will not put the red squiggle under the

word If you leave the Replace With box empty, CorelDRAW adds “<skip>“ to the

Replace With column, which tells QuickCorrect and the Spell Checker to ignore

this word.

Deleting Entries If you have an entry in the user word list that is misspelled or simply not

what you want, you can delete it Select the item and click the Delete Entry button You’ll

see a confirmation box asking whether you really want to delete the word—yes, you do—

just confirm it and it’s history

Editing Entries You can also correct or edit any entry Click the entry in the list to select it,

make your changes in the Replace With box, and then click the Replace Entry button

Setting Entry Properties The property set for each word in your user word list is important

to consider and may need tweaking to get the results you want for the particular entry With

the word or phrase selected in the list, click on the Properties button to display the Entry

Properties dialog From here, the Entry Type can be set to Skip Word, which causes the

proofing tools to ignore the word Choose Auto-Replace Entry to have CorelDRAW

substitute what you typed with what you’ve entered in the Replace field

Other Spell Checking Options

Some other options available from the Options drop-down menu of the Writing Tools dialog

are described here:

● Auto Start The Spell Checker and Grammatik start the check automatically when

the Writing Tools dialog is opened or when that checker’s page is opened in the

Writing Tools dialog

● Check Words With Numbers Checks or ignores words that include numbers

● Check Duplicate Words Flags words that appear twice in succession

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● Check Irregular Capitalization Checks for words that have capital letters in places other than the first character

● Show Phonetic Suggestions Makes phonetic suggestions—replacement words that sound like the unrecognized word.

Main Spell Checking Options

The Workspace | Text | Spelling section of CorelDRAW’s global Options dialog(CTRL+J) also includes various options that modify how the writing tools work

● Perform Automatic Spell Checking Check this if you want to check spelling as you type When it is turned on, unrecognized words are underlined with a red zigzag line while you’re editing text with the Text tool

● Visibility Of Errors Choose here to have all errors underlined in all text objects or just the text object being edited

● Display Spelling Suggestions Set the number of suggestions to display in the

pop-up menu after you’ve right-clicked a misspelled word with the Text tool The maximum and default number of suggestions is 10

● Add Corrections To QuickCorrect When this option is checked, CorelDRAW will add a correction pair to the user word list based on a correction made from the right-click pop-up menu

● Show Errors Which Have Been Ignored When you right-click a word, the

pop-up menu includes an Ignore All command, which tells the Spell Checker to ignore this word With this option set, CorelDRAW will still show ignored errors, but it will use a blue zigzag line to indicate that they have been ignored

Using Grammatik

Spelling errors aren’t the only proofing goof that can make your work look unprofessional Poor grammar is a big, red flag that reflects on your education and communication skills To make you look in print as smart as you are in person, CorelDRAW includes the Grammatik grammar checker, in many of the languages that spell checkers are available in Grammatik

is a flexible, powerful tool for checking your work Grammar checking is a much harder task than spell checking; no program can serve as a proxy for an educated, native speaker’s judgment What Grammatik excels at is calling your attention to parts of your text that

might be grammatically incorrect; it second-guesses you, and it’s always good to have

this resource at 1A.M.when all your coworkers are sensibly asleep at home! Grammatik encourages you to stop and think about what you’ve written and offers helpful suggestions

to fix the problem it thinks is a thorn in your rosy prose.

Grammatik has different sets of rules that it uses to judge the correctness of your grammar When you use Grammatik, you should choose the rule set that corresponds to the

level of formality and complexity of your writing You can also edit any of Grammatik’s

rules to suit a specific situation

Mastering every in and out of Grammatik combined with the intricate nature of grammar

for a given language is beyond the scope of this book However, the day-to-day operation of

Grammatik is not difficult to manage, as you’ll see in the next section, where the basics are

covered

Checking and Correcting Grammar

To check your grammar, select the text objects to check with the Pick tool, or select

sentences with the Text tool; in the Writing Tools dialog open the Grammatik tab, shown in

Figure 14-2, by choosing Text | Writing Tools | Grammatik As with all of the other writing

tools, you can also select text and then use the right-click pop-up menu to launch the tool

you want to use It’s common to use a word that sounds like the word you want: in this

figure “affects” is indeed a real word, correctly spelled, but it’s a homonym—a word that

sounds like the intended word—”effects.”

Grammatik literally highlights potential grammar problems

If Auto Start is enabled, Grammatik will immediately start checking the text; otherwise,

you must click the Start button

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you to

Suggested

replacement

Preview of selected replacement

Name of broken rule Explanation of broken rule