ADOBE INDESIGN CS2 REVEALED- P16 pptx

Using the Links palette You can think of the Links palette, shown in Figure 1, as command central for man-aging the links to placed graphics or text files.. If you select a file in the L

Tools You’ll Use

L E S S O N 1

It is important that you understand that when you place a graphic file, the image that you see in the graphics frame in InDesign is a preview file; it is not the graphic itself Why does InDesign work this way? Because of file size considerations

Remember that many graphics files—

especially those of scanned photos or other digital images—have very large file sizes

Some of them are enormous For example,

if you had an 8" x 10" scanned photo that you wanted to use in a layout for a maga-zine, that graphic would be approximately

21 megabytes—at minimum! If you placed that graphic in your InDesign layout, your InDesign file size would increase dramati-cally Now imagine placing 10 of those graphics!

The preview is a low-resolution version of the placed graphic file As such, its file size

is substantially smaller than the average graphics file The role of the preview file in the layout is very ingenious As a proxy for the actual graphic, it allows you to see a representation of the graphic in your

layout without having to carry the burden

of the graphic’s full file size

Using the Links palette

You can think of the Links palette, shown

in Figure 1, as command central for man-aging the links to placed graphics (or text files) The Links palette lists all of the files that you place into an InDesign docu-ment—both graphics files and text files Next to each listing is the page number on which that placed file is located The Links palette menu offers options for sorting this list For example, you can sort the list so that the files are listed in order according

to page number

You can use the Links palette to locate a placed file in your document quickly If you select a file in the Links palette and then click the Go To Link button on the palette, InDesign will go to the page where the placed file is located and will automati-cally select its frame Conversely, when you select a placed file in the document, the file’s listing is automatically high-lighted in the Links palette

In this lesson, you will use the Links

palette to manage links to imported

graphics.

USE THE

LINKS PALETTE

Using the Link Information

Dialog Box

Double-clicking a filename in the Links

palette opens the Link Information dialog

box for that placed file As shown in

Figure 2, the Link Information dialog

box displays important information about

the placed file, including its file size, the

date it was last modified, and the

applica-tion in which it was created It’s always

good to know which application a placed

graphic was created in so that you can

know which application to use if you want

to edit the original The Links palette helps

in this case too Simply click the Edit

Original button on the palette and the placed graphic will open in its original appli-cation (that is, of course, if you have that application installed on your computer)

Managing Links to Placed Graphics

When you place a graphic or text file, InDesign establishes a link between the graphics (or text) frame and the placed file

That link is based on the location of the file When you first place the graphic, you must navigate through the folder structure

on your computer to the location of the file You may navigate to a folder on your

computer’s hard drive, or you may navigate

to a location on removable media, such as a

CD or another type of disk In either case, InDesign remembers that navigation path

as the method for establishing the location

of the placed file

A placed file can have one of three types of status in the Links palette: Linked File is Missing, Linked File is Modified, and Up to Date A placed file’s status is noted as Linked File is Missing when the established link no longer points to the file—in other words, if

you move the file to a different folder, after

you place it in InDesign The Linked File is Missing icon appears as a white question

FIGURE 1

Links palette

FIGURE 2

Link Information dialog box

Placed

files

Relink button

Go To Link button

Page numbers

of placed files

Edit Original button

mark inside a red circle, as shown in

Figure 3 The Linked File is Modified icon

appears as a black exclamation point within a

yellow triangle A placed file’s status is noted

as Linked File is Modified when the original

file has been edited and saved after being

placed in InDesign For example, if you place

a Photoshop graphic in InDesign, then open

the graphic in Photoshop, edit it, and save

changes, the graphic you placed in InDesign

is no longer the most up-to-date version of

the graphic InDesign does not automatically

update the placed graphic with the changes

Instead, the Links palette displays the Linked

File is Modified icon beside the file Three

files in Figure 3 have the status of Linked

File is Modified

The third type of status does not have an icon It is simply an Up to Date status, meaning that the established link still points to the location of the placed graphic, and the graphic itself has not been modi-fied since being placed

Updating Missing and Modified Files

When the Links palette displays modified and missing icons, those links need to be updated, meaning you need to reestablish the connection between the preview file and the graphic file that has been moved or edited

It is very easy to update modified files in the Links palette To do so, you click the

filename in the Links palette, then click the Update Link button, as shown in Figure 4 The link will update to the newest saved version of the file, and the status of the file will change to Up to Date

Files that have the Linked File is Missing status need to be relinked to the graphic

To do so, you click the filename in the Links palette, click the Relink button, as shown in Figure 5, then navigate to the new location of the graphic file Once the link is reestablished, the status of the file changes to Up to Date

FIGURE 3

Identifying the status of placed graphics

FIGURE 4

Updating a link to a modified file

Update Link button

Linked File is Missing icon

No icon indicates file is up to date Linked File is Modified icons

Once the link is reestablished, all the

for-matting that you did to the graphic when

you placed it the first time is maintained If,

for example, you scaled a placed graphic to

35% and centered it proportionally in the

graphics frame, when you relink the graphic

those modifications will still be in place

Managing Links to Placed

Text Files

Like graphics, placed text files are listed in

the Links palette

QUICKTIP

InDesign lets you choose whether or not text is linked If

you want all your placed text to be linked to the original

document, click Edit/Preferences/Type; in the Links section,

make sure the Create Links When Placing Text and

Spreadsheet Files check box is checked

However, you should note one important issue when working with placed text files

Once text is placed in InDesign, you should avoid making edits to it using the original software program it was created

in If this happens, the text file in InDesign is considered modified and will need to be updated in InDesign

Updating modified text replaces the placed text file with the newest version of the text, but it also eliminates any for-matting and editing that you applied to the text in InDesign Fortunately, InDesign gives you a warning dialog box when you update a modified text file, reminding you that your edits will

be lost

The situation described above is not very typical Once you’ve imported text, you

usually format and edit it using InDesign’s formatting tools, such as the Character palette In most cases, there’s no need to

go back to the original text document However, in some production situations, such as magazine and newspaper publish-ing, editors work only in word processing programs Therefore, if they need to make changes, they will supply you with a new word processing document You may have no choice but to update an edited text file—and thereby lose the additional formatting or editing performed in InDesign

This scenario stresses the importance

of working with style sheets If you lose your text formatting, you can reformat it quickly by reapplying style sheets to it

FIGURE 5

Relinking a file to its new location

Relink button

Red 2.psd

This file is missing

The order of your files may differ

You may or may not see Linked File is Modified icons

Go To Link button

Use the Links palette to

update and identify placed

graphics

1. Open ID 6-1.indd.

A dialog box may open informing you that

the document contains links to missing or

modified files.

2 Click Don’t Fix if necessary, then save the

file as Min-Pin Links.

3 Double-click the page 2 icon in the Pages

palette, click View on the menu bar, then click

Hide Frame Edges.

4 Click View on the menu bar, then click Fit

Spread in Window to fit both pages 2 and 3

in the document window, if necessary.

5 Click Window on the menu bar, then click

Links to display the Links palette (if necessary).

6 Click the Links palette list arrow, then click

Sort by Page.

7. Compare your Links palette to Figure 6,and

note the nine files listed in the Links palette

as placed files.

All of the placed files in this document are located

in the same folder as the ID 6-1.indd data file If

your links palette shows them as modified, that is

only because they have been relocated to your

computer; they're not really modified

8. If necessary, select each graphic file that

shows the Linked File Is Modified icon, then

click the Update Link button .

Don't update the text documents that have a

.doc file extension.

(continued)

FIGURE 6

Links palette

FIGURE 7

Using the Links palette to find a graphic in the document

9 Click the Selection Tool , then click the

dog’s head on page 2.

Dog Silo.psd is highlighted in the Links palette.

10 Click Red 2.psd in the Links palette, then click the Go To Link button , shown in Figure 7.

The Red 2.psd graphic on page 4 is auto-matically selected and displayed in the docu-ment window.

You sorted the items in the Links palette and updated the graphics links as necessary You selected a graphic in the document, then identified it in the Links palette You selected a graphic in the Links palette, then identified the graphic in the document.

Use the Link Information dialog box and edit a linked graphic

1 Double-click Black 2.psd in the Links palette.

As shown in Figure 8, the Link Information dialog box opens and displays a variety of information about the graphic file.

2. Note that the File Type for Black 2.psd is

Photoshop, then click Done.

3. If you have Adobe Photoshop installed on your computer, verify that Black 2.psd is still selected in the Links palette, then click the

Edit Original button Black 2.psd opens in Photoshop, as shown

in Figure 9, where it can be edited.

TIP The Edit Original button is not available if you do not have Photoshop installed on your computer

4 Click File (Win) or Photoshop CS2 (Mac), on

Black 2.psd is a Photoshop file

Link has been

updated

FIGURE 9

Viewing Black 2.psd in Photoshop

FIGURE 8

Link Information dialog box

Photoshop (Mac) to close Photoshop (if

necessary), then save your work

You double-clicked a graphic file in the Links

palette to open the Link Information dialog box.

You then clicked the Edit Original button in the

Links palette to open the graphic in Photoshop

Relink missing files

1 Click the Show Desktop icon on the

Windows taskbar, then navigate to and open the

folder where your Chapter 6 Data Files are stored.

Your Data Files folder opens Note that

ID 6-1.indd and all the placed graphics are

located in the same folder.

2 Click File on the menu bar, point to New,

then click Folder.

3 Type Missing Graphic, then press [Enter].

4 Drag Red 1.psd into the Missing Graphics folder.

Your Data Files folder contents should

resemble Figure 10.

5 Click the Adobe InDesign CS2 button on the

taskbar to return to InDesign

6. Click Red 1.psd in the Links palette.

The graphic is listed as missing.

7 Click the Go to Link button

As shown in Figure 11, even though the

Link palette lists the graphic as missing, the

preview of the missing graphic still appears

in the graphics frame.

8 Click the Relink button , navigate to the

drive and folder where your data files are stored,

locate and double-click the Missing Graphics

folder, click Red 1.psd, then click Open.

(continued)

FIGURE 10

File listing after moving Red1.psd

Using XML as part of your workflow

XML is a versatile language that describes content—text, graphics, design elements—in

a way that allows that content to be output in a variety of ways Like HTML, XML uses coded information—tags—that identify and organize content Unlike HTML, XML does not describe how the information will appear or how it will be laid out on a page Instead, XML creates an identity for the content XML can distinguish and identify such elements

as chapter titles, headlines, body copy, an author’s name, or numbered steps Here’s the hook: That XML information is not specific to any one kind of output—you can use that same information to create different types of documents, just as you can use the English alphabet to speak and write other languages XML is something like the alphabet—a code that can be interpreted to produce a variety of output For example, many designers work in XML to generate catalogs, books, magazines, or newspapers—all from the same XML content

The really good news is that, with InDesign CS2, Adobe has truly embraced XML, allow-ing you to set up a smooth workflow for importallow-ing, workallow-ing with, and exportallow-ing XML

The Tags palette and the Structure Pane—two XML utilities in InDesign—interface smoothly with XML code and allow you to organize content and list it in a hierarchical order, which is essential to XML Adobe’s commitment to XML opens up a new world for the designer and the layout artist If that’s you, roll up your sleeves and use InDesign to investigate XML—it can lead you in many exciting directions

Replacement figure now listed

in Links palette

35% scale is maintained when new figure replaces old figure

When you click the Relink button, the graphic may update immediately, without your having

to navigate to the Missing Graphic folder This means that InDesign has gone to the Missing Graphics folder on its own to locate Red 1.psd In either case, the link to Red 1.psd is restablished The status of Red 1.psd in the Links palette changes to Up to Date.

9 Click the Links palette list arrow, then click

Sort by Name.

The links are now listed, from top to bottom

in alphabetical order.

You relinked a missing file using the Relink button, then sorted the list of links alphabetically by name.

Relinking to a different source file

1 Click Black 1.psd in the Links palette, then click the Go To Link button

You want to use a graphic with a different color background

2 Click the Relink button , navigate to the drive and folder where your Data Files

are stored, click Black on Blue.psd, then click Open.

Black on Blue.psd replaces Black 1 psd The Links palette is updated to reflect the newly placed graphic, as shown in Figure 12.

3. Fit the spread in the window, then save your work.

You relinked a graphic to a different source file containing a different color background.

FIGURE 11

Displaying the missing graphic in preview

FIGURE 12

Relinking a graphics frame to a different graphic

Creating and Using Snippets

In the same way that libraries let you store page elements for reuse, snippets, new in

InDesign CS2, let you export any elements from a document for reuse in other

docu-ments or in an Object library A snippet is an XML file with an inds file extension

that contains complete representation of document elements, including all

format-ting tags and document structure To create a snippet, use the selection tool to select

the frames you want to reuse, click File on the menu bar, click Save As Type (Win) or

Format (Mac), then click InDesign Snippet Name the file, then click Save An even

easier method is to simply drag selected items onto the desktop, into Adobe Bridge,

into the Library palette, or into an e-mail message, each of which automatically

cre-ates a snippet file To use a snippet in another file, you can use the File/Place

com-mand, or just drag the snippet from the desktop into an InDesign document

L E S S O N 2

Graphics

Computer graphics fall into two main cat-egories—vector graphics and bitmap graphics To work effectively, you will need

to understand the difference between the two In this lesson you will work with vec-tor graphics

Graphics that you create in computer drawing programs, such as Adobe Illustrator, are called vector graphics

Vector graphics consist of anchor points and line segments, together referred to as paths Paths can be curved or straight;

they are defined by geometrical character-istics called vectors

For example, if you use Adobe Illustrator

to render a person’s face, the software will identify the iris of the eye using the geo-metrical definition of a circle with a spe-cific radius and a spespe-cific location in respect to the other graphics that compose the face It will then fill that circle with a color you have specified Figure 13 shows

an example of vector graphics used to

draw a cartoon boy The graphic on the left

is filled with colors, and the graphic on the right shows the vector shapes used to cre-ate the graphic

As geometric objects, vector graphics can

be scaled to any size with no loss in qual-ity This means that a graphic that you create in an application like Adobe Illustrator can be output to fit on a postage stamp or on a billboard!

Computer graphics rely on vectors to ren-der bold graphics that must retain clean, crisp lines when scaled to various sizes Vectors are often used to create logos or

“line art,” and they are often the best choice for typographical illustrations

Placing Vector Graphics in InDesign

When you place vector graphics in InDesign, you can enlarge or reduce them to any size

By definition, scaling a vector graphic does not have any impact on its visual quality When you place a vector graphic from Illustrator, only the objects that compose

In this lesson, you will place vector

graph-ics in InDesign, resize them, then choose

display performance settings.

PLACE VECTOR

GRAPHICS