Suse Linux 9.3 For Dummies- P16 docx

If you have used Microsoft PowerPoint and you’re already familiar with its nuts and bolts — the concept of a slide, how to add text and graphics to a slide, how to organize the slides, a

Chapter 13

Doing Even More Office Stuff in SUSE Linux

In This Chapter

Keeping track of appointments and tasks

Making calculations

Preparing presentations in OpenOffice.org Impress

Besides word processing and spreadsheets that I cover in Chapter 12, what else do you do in an office? Hmmm let me see How about keeping track of appointments and tasks? Calculating how much profit you made? And making sales pitches or some sort of presentation? In this chap-ter, I cover SUSE Linux applications for some of these other office tasks The chapter begins with a quick summary of the calendar applications in KDE and GNOME Then I describe OpenOffice.org Impress — a Microsoft PowerPoint-like presentation software package

Keeping Track of Appointments and Tasks

If you installed KDE as your desktop, you can use Kontact — a new KDE appli-cation that integrates existing KDE appliappli-cations such as the KMail mail reader and the KOrganizer calendar program into a single graphical personal infor-mation manager To start Kontact, click the Personal Inforinfor-mation Manager icon on the KDE panel (see Figure 13-1) or choose Main Menu➪Office➪ Kontact

When Kontact starts, it usually displays the KMail application You can, however, switch to other views by clicking the icons on the left pane of the Kontact window (refer to Figure 13-2) For example, Figure 13-2 shows Kontact after you click the Calendar icon In this case, Kontact displays the output of KOrganizer — the KDE calendar program The KOrganizer program displays a calendar view where you can click a date to set or view that day’s schedule Figure 13-2 shows a typical calendar

You can go to a different month or year by clicking the arrows next to the month and the year To add a to-do item for a specific date, select the date from the calendar, click the To-do Items text box and type the description of the task

To add appointments for a specific time, double-click the time and type a brief description of the appointment in the dialog box that appears Click OK when you’re done After you finish adding events and appointments, choose File➪Save to save the calendar

Figure 13-2:

On the KDE desktop, use Kontact to store your appoint-ments and view your calendar

Click this icon to start KDE Kontact

Figure 13-1:

Start KDE Kontact by clicking the icon on the KDE panel

Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark.

If you installed the GNOME desktop, you can use Evolution to keep track of your calendar and tasks Start Evolution by clicking its icon on the GNOME desktop’s top panel (or choose Main Menu➪Office➪Evolution) After the Evolution window appears, click Calendars on the left pane to use the calen-dar, as shown in Figure 13-3

Evolution’s calendar is intuitive to use Simply select a date and double-click

a time to open the Appointment dialog box where you can type in the details

of the appointment

Making Calculations

You have a choice of the KDE calculator or the GNOME calculator, depending

on which desktop you installed Both are scientific calculators, and you can

do the typical scientific calculations, such as square root and inverse, as well

as trigonometric functions, such as sine, cosine, and tangent

To use the calculator on a KDE desktop, choose Main Menu➪Utilities➪

Calculator➪KCalc Figure 13-4 shows the KDE calculator in SUSE Linux

You can display additional buttons by selecting options from the Settings menu For example, choose Settings➪Trigonometric Buttons to show buttons that enable you to perform trigonometric calculations with the calculator

If you installed the GNOME desktop, choose Main Menu➪Utilities➪Calculator➪

XCalc to get a calculator

Figure 13-3:

On the GNOME desktop, use Evolution as your calendar application

Making Presentations with OpenOffice.org Impress

It seems the business world, or should I say the whole world, is full of PowerPoint rangers — those dedicated souls who live by their PowerPoint briefing packages (slide presentations) It’s hard to imagine a meeting or a conference where someone isn’t vigorously making points on-screen with PowerPoint Face it: Slide presentations are here to stay Making presenta-tions is a fact of life; businesspeople have come to expect office-application suites to include some sort of presentation software

Like Microsoft Office, the OpenOffice.org office application suite comes with its own PowerPoint-like presentation software — OpenOffice.org Impress (or Impress for short) If you have used Microsoft PowerPoint and you’re already familiar with its nuts and bolts — the concept of a slide, how to add text and graphics to a slide, how to organize the slides, and how to run a slide show — then you’ll find it easy to get started with Impress Because some details of how you perform basic Impress tasks may differ from the way they’re done in PowerPoint, I provide some quick tips to point you in the right direction I start with an overview of Impress and then cover some categories of common tasks that you’ll likely perform in Impress

Taking stock of OpenOffice.org Impress

You’ll find that Impress can do all the usual things that presentation software such as Microsoft PowerPoint can do For example, you can create professional-looking slide shows in Impress, using capabilities like these:

Figure 13-4:

Do your calculations

in the KDE calculator

Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark.

 Open and edit Microsoft PowerPoint files or convert Microsoft PowerPoint files to Impress format One advantage of converting to Impress format

is that Impress files are smaller in size than corresponding Microsoft PowerPoint files Presentation files stored in Impress format are assigned filenames with the sxiextension

 Save documents in many different formats, including Microsoft PowerPoint 97/2000/XP, StarDraw 5.0 and 3.0, and StarImpress 5.0 and 4.0

 Insert graphics and clip art from files of many different formats, includ-ing JPEG, GIF, ZSoft Paintbrush (PCX), TIFF, Windows BMP, Macintosh PICT, Encapsulated PostScript (EPS), Adobe Photoshop (PSD), AutoCAD DXF, and many more

 Insert other OpenOffice.org documents (from programs such as Writer, Calc, and Draw) into a presentation

 Use AutoPilot to quickly create a presentation

 Use all the drawing tools from OpenOffice.org Draw to add drawings to the slides

 Export a presentation to a Web Page (HTML) with or without frames

You can also export the slides in any of the supported graphics file formats

 Use layers to separate parts of the slide so that each part can be edited

or viewed separately

 Use special effects such as animated text and graphics, sound, and slide transition effects

 Use FontWork (Format➪FontWork) to create various text effects such as aligning text along a curve

 Render text in 3D

 Save versions of a presentation as you continue to change it and revert back to an older version, if necessary

 Add speaker’s notes to each slide and create handouts

Getting started with Impress

The best way to get comfortable using Impress is simply to start using it To start Impress, choose Main Menu➪Office➪Presentation➪OpenOffice.org Impress in KDE or GNOME

The AutoPilot Presentation dialog box appears and guides you through the steps of starting a new presentation From the AutoPilot Presentation dialog box, you can create an empty presentation, create a presentation from a tem-plate, or open an existing presentation If you select an empty presentation and click Next, the AutoPilot asks you to select the slide design Then you can click Create to open the Impress window, where you can select the layout

of your first slide After you finish laying out a slide, you can proceed to insert new slides For each slide, you can select the layout you want

You can open and edit Microsoft PowerPoint files in Impress To open an existing file, choose File➪Open and then select the file to open

Before you start creating slides with Impress, take a moment to examine the Impress window (shown in Figure 13-5)

Current slide

Status bar

Menu bar Function bar Object bar

Drawing toolbar

Figure 13-5:

Create slide presenta-tions by using the menus and toolbars in Impress

Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark.

In Figure 13-5, note the major parts of the Impress window:

 Menu bar: Provides the standard pull-down menus such as File, Edit,

and Help for performing all the tasks that Impress can do

 Function bar: Provides buttons for performing tasks such as opening,

saving, and printing a document You can also click icons on the func-tion bar to open the Stylist, the Navigator, and the Gallery

 Object bar: Enables you to format the document by applying styles,

selecting fonts, or changing text attributes such as bold, italic, and underline This bar changes according to the type of object you’ve clicked (for example, plain text or graphic image)

 Drawing toolbar: Located along the bottom of the window, it provides

buttons that you can use to perform drawing tasks

 Rulers: Show the vertical and horizontal page dimensions.

 Navigation bar: Located along the bottom of the slide, it enables you to

change the views and select a slide to work with

 Status bar: Displays information about the current slide such as the

cur-rent slide number and the total count of slides You can also click ele-ments in the status bar and change settings such as the zoom factor for viewing the slide

In addition to these tool and icon bars, you can turn on two more toolbars (when visible, these toolbars appear at the bottom of the window, above the status bar):

 Choose View➪Toolbars➪Option Bar to turn on the option bar that appears below the navigation bar The option bar displays icons through which you perform some drawing tasks such as editing curves, showing grid lines, and indicating what happens when you click text and other objects

 Choose View➪Toolbars➪Color Bar to turn on the color bar that appears

at the bottom of the window, just above the status bar The color bar dis-plays colors that you can pick and use on objects You can show or hide the color bar by clicking the downward-pointing arrow on the upper-left side of the color bar

The largest part of the Impress window is the work area where you work on the current slide and where you focus most of your attention

Use the tooltips to find out what an icon or menu option does Mouse over a toolbar icon or a menu item and Impress displays a small tooltip window with a brief help message

You don’t have to set up anything to start using Impress However, if you ever need to configure some aspects of Impress, you can do so through the Tools➪Options and Tools➪Configure menus In particular, the Presentation category of the Tools➪Options window contains the options for Impress (Figure 13-6) You should go through each of the Presentation options to see what you can configure from this window

Using Impress

When you start Impress, the Presentation Wizard prompts you for the type of presentation you want If Impress is already running, you get the Presentation Wizard when you choose File➪New➪Presentation If you want

a blank presentation, simply click Create in the first step of the Presentation Wizard Impress displays a new window with a blank presentation

To change the slide layout, pick a new layout from a gallery of layouts shown

on the right side of the new Impress window Impress then displays an empty slide with the selected layout

Typically, a slide layout might have a title area and some text bullets You can click and add the text to each of these areas To insert any graphic image, choose Insert➪Graphics and pick the graphics file you want to insert You can draw directly on the slide by using the drawing tools from the vertical toolbar along the left side of the Impress window To see which tool does what, move the mouse over any icon and a tooltip gives you a hint

After you finish working on a slide, you can insert another slide by choosing Insert➪Slide Impress displays an Insert Slide dialog box (similar to the Modify Slide dialog box shown in Figure 13-7) and you can select the layout for the next slide

To save a presentation, choose File➪Save from the menu For new documents, you have to provide a filename and select the directory to save the file

Figure 13-6:

Set

up Impress through the options

in the Presenta-tion category

Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark.

That, in a nutshell, is how you create presentations in PowerPoint In the fol-lowing sections, I provide some quick tips for performing the folfol-lowing tasks with Impress:

 Preparing presentations

 Adding graphics and special effects

 Delivering presentations

Preparing presentations

Typically, you start with a blank slide with a specific layout For example, the slide has a title area and a bulleted list for the points you want to make with the slide You can click the title area, type the title, and then click the bulleted text area to start entering text Then you add another slide and continue with the process until you finish the presentation

If you’re going to present information that’s already in a Writer document, you can use the outline of that Writer document to start a presentation The Writer document does have to follow one rule — it must use the heading styles Heading 1, Heading 2, and so on for the major sections in the document

To create a presentation from the outline of a Writer document that uses the heading styles, open the document in Writer and choose Send➪Outline to Presentation from the Writer menu You should see an Impress window open

up with a new presentation that has slides based on the headings in the Writer document Each Heading 1 style becomes a new slide and the Heading

2 and Heading 3 styles appear as bulleted text in the slides

Figure 13-7:

Select the presentation type from this dialog box and click Create

After working on the set of slides, you may want to rearrange the slides To rearrange slides in a different order, choose View➪Slide Sorter Impress dis-plays an array of miniature-sized slides, arranged in a rectangular grid in the work area (as in Figure 13-8) Think of this as the slide sorter view because you can move the slides around and sort them in this view

In the slide-sorter view shown in Figure 13-8, you can drag and drop slides into different positions and rearrange them in the order you want To delete a slide

in this view, click the slide to select it and press Delete (or choose Edit➪Delete) When prompted to confirm the deletion, you can click Yes if you really want

to delete the slide Double-click a slide to return to the usual single-slide view

As you work on the presentation, keep in mind these concepts:

 Master slide: You can think of the master slide as the background of every

slide If you put text or other fields (such as date and page number) on the master slide, those elements appear on every slide in the presentation

 Layers: You can have layers in both the master slide as well as each

indi-vidual slide Think of the layers as transparent sheets on which you place some related text and graphics The slide is then made up of these layers superimposed on one another You can use layers to group related infor-mation For example, if you’re drawing the plans for a house, you can put all the dimensions on a separate layer The nice part is that you can hide

or show layers easily Just click the third icon from the left on the Navigation bar (see Figure 13-5) or choose View➪Layer

Figure 13-8:

Arrange slides in this slide-sorter view in Impress

Please purchase PDF Split-Merge on www.verypdf.com to remove this watermark.