plastic surgery hanu green diy and exhibition in 2019

Specifically, with this objective, a project was carried out in October 2019 at Hanoi university.. Introduction On grounds that the project was implemented in 2019, we could find and col

HANOI UNIVERSITY FACULTY OF MANAGEMENT AND TOURISM

“PLASTIC SURGERY — HANU GREEN DIY AND

EXHIBITION IN 2019

Course: Project management — 2022 Instructor: Nguyen Long An Tutorial: 3

Students: Thach Thuy Nhung — 1904050030 Ta Ngoc Mai — 1904050025 Dang Thao Vi — 1904050055 Doan Thi Thuy Hien — 1904050013 Vu Ngoc Thanh Thao — 1704000107 Bui Thi Minh Anh - 1904000016

Abstract Environment protection is one of the most important challenges which is necessary to prioritize being solved for a country’s overall development Concerning this problem, schools always plan to have various strategies, which are carried out with the aim of raising awareness of students about environmental issues Specifically, with this objective, a project was carried out in October 2019 at Hanoi university The project named “Plastic surgery” - HANU Green DIY with a positive message, which helps students to have a clear understanding of the environment and know how to contribute to protecting it In this research, we will do an analysis and evaluate the pros and cons of the project to consider planning to implement the better one.

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2.2.1 Project name: “Plastic surgery” - HANU Green DIY in 219 -c-cseS se se se se 2

Subject matter approach

1 Introduction On grounds that the project was implemented in 2019, we could find and collect information and data from former students, who contributed to the project Besides, we are also based on the knowledge that is learned from the “Project management” subject to determine and analyze the planning process Every step in the project planning with factors relating to calculating and maintaining the project is presented in detail in order to ensure a thorough understanding of the project management From the overall analysis, we can assess how the project successful is and evaluate its challenge and risk Finally, whether the message could be conveyed fully or not is also important for a project Therefore, it is essential for us to assess how effective the project is through students’ feedback about the project

2 Project Planning 2.1 Project information 2.2.1 Project name: “Plastic surgery” - HANU Green DIY in 2019 2.2.2 Project goal statement:

The main purpose of this project was to establish a workshop and exhibition where students, particularly Hanoi University students, could obtain a better awareness of the environment The program also educated students about the causes and consequences of environmental contamination and recommended environmental practices Reduce, Reuse, and Recycle/ 2.2.3 Status of scope

"Plastic surgery" - HANU Green DIY in 2019 sought to hold a useful and meaningful event on October 20th, 2019, with over 300 visitors including teachers and students (Hanoi University students and students from other surrounding universities) This big event included two major sub-events: an exhibition of collected photos/pictures that demonstrated how bad environmental pollution was in order to raise audience awareness; and a workshop instruction on how to DIY from used plastic bottles and reuse them

2.2.4 Project milestones - Establishing the core team - September 9th, 2019 - Selecting the event concept and activities - September 13th, 2019 - Asking for Hanoi University Administration Department’s permission - September 18th, 2019

- Contact the sponsors - September 27th, 2019 - Promoting the event online and offline - From 17th October 2019 to October 25th, 2019

- Setting up events - 20th October 2019 - "Plastic surgery" - HANU Green DIY Exhibition - October 20th, 2019 - "Plastic surgery" - HANU Green DIY Workshop DIY - October 27th, 2019

- Get the attention and participation of the youth generation about the environment - The program is organized professionally and methodically, receiving positive feedback from participants (positive through 2 indicators, the first is the satisfaction when participating in the event is 70% on a scale of 4 or more ona scale of 1-5, and 70 % of event participants who want to return to the event and recommend to friends in the following years)

- Each participant has at least a final product

CSM: - Help young people be aware of the environment pollution and act to protect - The program attracted more than 250 participants

- Received positive feedback through reviews (90%) (feedback photos and surveys after workshop)

3 Work breakdown structure Subject matter approach

"Plastic" surgery - Hanu Green DIY in 2019

Sponsors Collect and buy materials for DIY workshop Gather feedbacks Select location Decorations

Activities Permission Risk analysis

‘ommunicatons,

Partripates A Assists

¢ Management team ® Functional teams:

o HR & Event © Finance & Logistics o External Affairs © Marketing ¢ Staffs

® Attendees: © Hanoi University teachers & students © Students in Hanoi in general

must be solved

immediately Must have a back-up plan

clear plan for our |members project Find out | Profits from the

and research the project will be

sponsors carefully, know what you need and what the sponsors need, thereby improving the ability to convince the sponsors to cooperate with your project

deducted to return after the project ends

The weather is so bad that

Double check the weather forecast

wIll take the

and immediately

replenish the part to take care of| —

missing tools those tools

property or inspection and

reviewing and checking In case the property is valuable, it will be reported to the relevant authorities for an appropriate

@ wc~« Task Name + Duration ~ Start + Finish v Predecessors v N x

1/4 ra 4 Initiation 5 days Mon9/9/19 _ Fri 9/13/19 Project manager| 2 + Establish core team_ 3 days Mon9/9/19 Wed 9/11/19 Project manager

ˆ + Define project's 1day Thu9/12/19 Thu9/12/19 2 Project

4 la z~ Select concept 1day Fri 9/13/19 Fri 9/13/19 3 Project manager

= °s z~ Proposal 3days Mon93/16/13 Wed9/18/19 4 HR & Event tear

9° là z~ + Timeline 2days Fri 9/20/19 Mon 9/23/19 HR & Event tean

3 10 |S ~~ Fanpage's 1 day Mon 3/16/19 Mon9/16/19 4 HR & Event

28 ~~ Prepare list of 2days Fri 9/13/19 Mon 9/16/19 2,3 External Affairs

13 | & a Contact 3 days Wed 9/25/19 Fri 9/27/19 12 External Affairs ¡

15 | » 4 Select location 2days Wed 10/2/19 Thu 10/3/19 HR & Event tear

^^

33 35 36 37 39 41 4 45

oe Mcv Task Name

+ Duration yw Start > Finish w Predecessors xv Resource Names aa

16 l8 + Location forthe 1day Tue 9/17/19 Tue9/17/19 9 HR & Event

exhibition team,Management 7 sé ba Location forthe 1day Mon9/23/19 Mon9/23/19 9 HR & Event

DIY workshop team,Management

team, Stafff

l8 äÄ # Activities 1day Tue 9/17/19 Tue9/17/19 9 HR & Event team,Proje: 19 + Permission 1 day Wed 9/18/19 Wed9/18/19 16 Project manager team oS # Risk analysis 1day Mon 10/7/19 Mon 10/7/19 HR & Event team,Stafff 2l à # 4 Preparation 12 days Tue 10/8/19 Wed 10/23/19 9 External Affairs team,H 28 # 4 Room 2days Tue 10/8/19 Wed10/9/19 19 External Affairs team,N

2.8 # Rent Green hall 1 day Wed 10/9/19 Wed 10/9/19 External Affairs team, 2 ä # 4 Equipment 2 days Thu10/10/19 Fri10/11/19 19 Management team,Sta 2s # Audio & camera 1day Thu 10/10/19 Thu 10/10/19 Management team,Sta: 27 ñ # Tables &chairs 1day Fri10/11/19 Fri 10/11/19 Management team,Sta‘ 26 # Collect photos for 2days Wed 9/18/19 Thu9/19/19 16 HR & Event team, Stafff

& #4 Execution 10 days Thu 10/17/19 Wed 10/30/19 Marketing team, Stafff, + 4 Run promotion 7 days Thu 10/17/19 Fri10/25/19 8

& # Design fanpage's 7 days Tue 9/17/19 Wed9/25/19 10 Marketing team

posts

& # Posting, 7days Tue9/17/19 Wed9/25/19 36 Marketing team,Stafff

advertising & seeding

+ 4 Exhibition 2days Sun 10/20/19 Mon 10/21/19 30,28 & # Setupdisplays 2days Sun 10/20/19 Mon 10/21/19 22 Finance & Logistics tea & # Prepare 2days Sun 10/20/19 Mon 10/21/19 29 Finance & Logistics

welcome tables team,HR & Event for visitors team,Stafff

a # Play audio scripts 2 days Sun 10/20/19 Mon 10/21/19 39 HR & Event team + 4 DIY workshop 1day Sun10/27/19 Sun10/27/19 30

=e # Decorate 1day Sun 10/27/19 Sun10/27/19 30 Finance & Logistics

& # Check - in 1day Sun 10/27/19 Sun 10/27/19 43 Management team

co-ordinator to team instruct

4 |

45 47

49

& 2# Play audio scripts 2 days

a # Decorate 1day

location

co-ordinator to

instruct attendees

& *# 4 Closure 1day ä 2# Gather feedbacks 1day a # Take down 1day

decorations

+ Clean up 1day

Sun10/27/19 Sun10/27/19 30 Sun 10/27/19 Sun10/27/19 30

Sun10/27/19 Sun 10/27/19 43 Sun 10/27/19 Sun 10/27/19

Mon 10/28/19 Mon 10/28/19 43

Mon 10/28/19 Mon 10/28/19 Mon 10/28/19 Mon 10/28/19 Mon 10/28/19 Mon 10/28/19

team Management team,Sta Management team,Ma!

Stafff, Finance &

Logistics team

Finance & Logistics tea

10

tl HR & Event team, Mana;

HR & Event team,Prpject mana

eam, Management team, Stefff

i HR & Event team Stafff

al Affairs team,Marketing team,Project manager team nal Affairs team, Marketing team,Project manager team

ment team, Stafff

nagement team, Stafff

Finance & Logistics team,HR & Event team, Stafff

te Finance & Logistics team,HR & Event team, Stafff

Finance & Logistics team, Stafff tl) Management team

ta) Finance & Loaistics team ™ Management team, Marketing team, Stafff l Stafff, Finance & Logistics team

Finance & Logistics team,HR & Event team, Stafff

8 Elements of project status reports 8.1 Status summary

The Project "Plastic" Surgery that took place on 20/10/2019 and 27/10/2019 for students was completed

The team held a memorable and thoughtful event with 2 main parts: Firstly, an exhibition that displays photos of the damage of plastics to the environment, so that students can understand the current situation

Secondly, a workshop for recycling so that people know how to make use of plastic bottle 8.2 Project overview

9 Summary & Lesson learned 9.1 Summary

On October 20th, 2019, the workshop "Plastic surgery" - HANU Green DIY 2019 was aimed at students The organizers put on a memorable and intelligent event that consisted of two primary parts: displaying, presenting, and providing students with relevant information about the environment and how to transform DIY used plastic bottles into reusable products At the end of the event, the organizers gathered feedback from participants by capturing finished items and conducting surveys Then, the manager also complimented and thanked all project members for their efforts and productivity in making the event a success

9.2 Lesson Learned The workshop objectives and strategic plan objectives were successfully aligned Despite the poor weather, the event went off without a hitch and was deemed a success Furthermore, the event's actual cost might be kept to a bare minimum The chosen location, Hanoi University's central hall, was simple to obtain authorization from the Administration Department and did not require payment There were enough tables and chairs in the hall for the organizational team to turn down a considerable sum of expenses HANU guitar club and HANU music club provided all equipment (micro, speaker, lighting system, cameras) so that the event management team did not have to deal with a lack of equipment during the event Furthermore, each department's members were allocated specific duties and separated into smaller groups, allowing the team to collaborate more concretely

However, there are several constraints that must be considered To begin with, the event's organizers stated that the preparation time was around the first semester midterm period, thus all members could not fully engage in the face-to-face meetings and so could not offer their thoughts or report their work quickly Moreover, finding sponsors for money support was quite hard because they preferred providing their physical products like drinks, course vouchers rather than money In addition, some participants were not truly willing to fill out surveys to survey their satisfaction with the event, therefore some responses did not bring much value to evaluate

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Finally, while rigid timelines for completing certain activities are vital, they should be more flexible Furthermore, each team should have an evaluation sheet to analyze the performance of its members

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Confidential Peer Evaluation

Evaluator: Whole team Instructions: — I Fillin your name and group above

2 Fill in the names of the other group members at the top of the columns below 3 Under each member’s name, assign a number between | and 5 according to the following scale:

Group Regular Participation | Creativity | Willingness | Completion | Quality of | Overall effort members’ contact in of to of completed | &

name with discussions solutions | accept tasks | tasks on | work contribution

project

Thach Thuy Nhung

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