Bsi bs en 01694 1996 (1999)

www bzfxw com BRITISH STANDARD BS EN 1694 1996 EDI — Message — Statement of account message (STATAC) The European Standard EN 1694 1995 has the status of a British Standard ICS 35 240 60 Li ce ns ed C[.]

BRITISH STANDARD BS EN

1694:1996

EDI —

Message —

Statement of account

message (STATAC)

The European Standard EN 1694:1995 has the status of a

British Standard

ICS 35.240.60

This British Standard, having

been prepared under the

direction of the Information

Systems Technology Assembly,

was published under the

authority of the Standards

Board and comes into effect on

15 April 1996

© BSI 12-1999

The following BSI references

relate to the work on this

standard:

Committee reference IST/14

Draft for comment 94/647670 DC

ISBN 0 580 25362 7

Committees responsible for this British Standard

The preparation of this British Standard was entrusted to Technical Committee IST/14, Electronic Data Interchange, upon which the following bodies were represented:

Association for Payment Clearing Services (APACS) British Telecommunications plc

CCTA (the Government Centre for Information Systems) Computing Services and Software Association

EDI Association NHS (Information Management Centre) NHS (Management Executive)

PC Security Ltd

Simpler Trade Procedures Board Co-opted Members

Amendments issued since publication

BS EN 1694:1996

Contents

Page

ii © BSI 12-1999

National foreword

This British Standard has been prepared by Technical Committee IST/14 and is

the English language version of EN 1694:1995, EDI — Message — Statement of account message (STATAC), published by the European Committee for

Standardization (CEN)

This British Standard is published under the direction of the Information Systems Technology Assembly whose Technical Committee IST/14 has the responsibility to:

— aid enquirers to understand the text;

— present to the responsible international committee any enquiries on interpretation, or proposals for change, and keep UK interests informed;

— monitor related international and European developments and promulgate them in the UK

NOTE International and European Standards, as well as overseas standards, are available from Customer Services, BSI, 389 Chiswick High Road, London W4 4AL.

A British Standard does not purport to include all the necessary provisions of a contract Users of British Standards are responsible for their correct application

Compliance with a British Standard does not of itself confer immunity from legal obligations.

Summary of pages

This document comprises a front cover, an inside front cover, pages i and ii, the EN title page, pages 2 to 6 and a back cover

This standard has been updated (see copyright date) and may have had amendments incorporated This will be indicated in the amendment table on the inside front cover

EUROPEAN STANDARD

NORME EUROPÉENNE

EUROPÄISCHE NORM

EN 1694

August 1995

ICS 35.240.60

Descriptors: Information interchange, data transfer, data transmission, messages, common transaction language

English version

EDI — Message — Statement of account message

(STATAC)

EDI — Message — Position de compte

(STATAC) EDI — Nachricht — Kontoauszug (STATAC)

This European Standard was approved by CEN on 1995-05-27 CEN members are bound to comply with the CEN/CENELEC Internal Regulations which stipulate the conditions for giving this European Standard the status of a national standard without any alteration

Up-to-date lists and bibliographical references concerning such national standards may be obtained on application to the Central Secretariat or to any CEN member

This European Standard exists in three official versions (English, French, German) A version in any other language made by translation under the responsibility of a CEN member into its own language and notified to the Central Secretariat has the same status as the official versions

CEN members are the national standards bodies of Austria, Belgium, Denmark, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Luxembourg, Netherlands, Norway, Portugal, Spain, Sweden, Switzerland and United Kingdom

CEN

European Committee for Standardization Comité Européen de Normalisation Europäisches Komitee für Normung

Central Secretariat: rue de Stassart 36, B-1050 Brussels

© 1995 All rights of reproduction and communication in any form and by any means reserved in all

countries to CEN and its members

Ref No EN 1694:1995 E

© BSI 12-1999

2

Foreword

This European Standard has been taken over by

CEN from the Western European EDIFACT Board

in the UN/EDIFACT context

This European Standard shall be given the status of

a national standard, either by publication of an

identical text or by endorsement, at the latest by

February 1996, and conflicting national standards

shall be with drawn at the latest by February 1996

According to CEN/CENELEC Internal Regulations,

the following countries are bound to implement this

European Standard: Austria, Belgium, Denmark,

Finland, France, Germany, Greece, Iceland,

Ireland, Italy, Luxembourg, Netherlands, Norway,

Portugal, Spain, Sweden, Switzerland and the

United Kingdom

This message standard shall be used in conjunction

with EN 1475:1995, Supporting Directory, based on

UN/EDIFACT D.93A Directory For reference to

codes (which are not part of this or any other

standard) refer to WE/EB Secretariat — ECE

DG III B/5, rue de la Loi 200, 1049 Brussels

This standard is technically identical to the

corresponding UN/EDIFACT recommendation

Contents

Page

Annex A (informative) Additional

EN 1694:1995

1 Scope

This specification provides the definition of the

Statement of Account message (STATAC) to be used

in Electronic Data Interchange (EDI) between

partners involved in administration, commerce and

transport

A Statement of Account is a communication from a

Seller or his agent to a Buyer or his agent, providing

information about the status of an account at a

specific point in time It is used as an aid to

reconciliation At the same time it may be a

reminder of payment due

2 Normative references

This standard incorporates by dated or undated

reference, provisions from other publications These

normative references are cited at the appropriate

places in the text and the publications are listed

hereafter For dated references, subsequent

amendments to or revisions of any of these

publications apply to this standard only when

incorporated in it by amendment or revision For

undated references the latest edition of the

publication referred to applies

UNTDID UN Trade Data Interchange Directory,

Issue UN/ECE/TRADE/WP.4/R.1016, Part 4,

UN/ECE UNSM — General Introduction.1)

3 Definitions

For the purposes of this standard, the following

definitions apply:

UNTDID (see normative reference)

4 Requirements

4.1 Data segment classification

This section should be read in conjunction with the

Branching Diagram and the Segment Table which

indicate mandatory, conditional and repeating

requirements

The following guidelines and principles apply to the

whole message and are intended to facilitate the

understanding and implementation of the message:

All specified dates/times should be in the format

“yymmdd”/“hhmm” unless all parties involved in the

transaction agree that there is a functional

requirement for an alternative format

Periods should be specified as whole numbers

representing the required period as indicated in the

format qualifier (weeks, months, etc.)

Where a choice of code or text is given only the code element should be used wherever possible

Conditional data that is not required in the message should not be included

Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group Free text information within the message should be avoided as this inhibits automatic processing It is only used when additional information that cannot

be accommodated within the other segments is required

4.1.1 Header section

Information to be provided in the Header Section:

UNH, Message header

A service segment starting and uniquely identifying

a message The message type code for the UN Statement of Account Message is STATAC

NOTE Statement of Account Message conforming to this document must contain the following data in UNH, composite S009:

BGM, Beginning of message

A segment by which the sender must uniquely identify the Statement of Account

DTM, Date/time/period

A segment specifying the dates, and when relevant, the times related to the whole message The segment must be specified at least once to specify the message date as allocated by the sender

RFF, Reference

A segment for referencing documents which relate

to the whole message

CUX, Currencies

A segment identifying the currency of the Statement of Account The payment currency is the default currency for all amounts, it must be

specified in international transactions

Segment Group 1: NAD-SG2

A group of segments identifying the parties involved

in the transaction and, optionally the contact points and numbers

NAD, Name and address

A segment to identify a party name and address, either by coded identification or in clear form

1) Information about sources of supply can be obtained by WE/EB Secretariat — CEC — DG III B/5, rue de la Loi 200, 1049

Brussels.

Data element 0065 STATAC

0052 D

0054 93A

0051 UN

Segment Group 2: CTA-COM

A group of segments identifying the contact person

or department for a trading party and specifying the

communication channel and number

CTA, Contact information

A segment to identify a person or department

and their function, to whom communications

should be directed

COM, Communication contact

A segment specifying the communications

channel and number for the specified contact

4.1.2 Detail section

Information to be provided in the Detail Section:

Segment Group 3: DOC-MOA-DTM-RFF

A group of segments providing details of all

documents, e.g invoices, credit notes, etc., to which

the Statement of Account refers It contains details

of the monetary values associated with the

documents and of relevant dates There must be at

least one occurrence of this group within the

Statement of Account Message

DOC, Document/message details

A segment identifying the reference document

against which payment is to be made

MOA, Monetary amount

A segment to specify the required amounts for

the referenced document e.g amount due,

discount amount, payment amount

DTM, Date/time/period

A segment to specify the date of the referenced document and to indicate any other relevant dates applicable, e.g Due date, Tax point date, etc

RFF, Reference

A segment for the inclusion of any additional references related to the reference document

4.1.3 Summary section

Information to be provided in the Summary Section:

UNS, Section control

A mandatory service segment placed before the first user segment in the summary section to indicate the beginning of the section

MOA, Monetary amount

A segment specifying the total amount pertaining to the message The outstanding balance amount is mandatory and is taken as given, i.e it is not subject to recalculation

FTX, Free text

A segment for free text information, in coded or clear form

UNT, Message trailer

A service segment ending a message, giving the total number of segments in the message and the control reference number of the message

4.2 Message structure 4.2.1 Branching diagram (informative)

NOTE Not part of this European Standard.

EN 1694:1995

4.2.2 Segment table

Table 1 — Segment table HEADER SECTION

DETAIL SECTION

SUMMARY SECTION

4.3 Data segment index (alphabetic sequence)

BGM

COM

CTA

CUX

DOC

DTM

FTX

MOA

Beginning of message Communication contact Contact information Currencies

Document/message details Date/time/period

Free text Monetary amount

NAD RFF UNH UNS UNT

Name and address Reference

Message header Section control Message trailer

Annex A (informative)

Additional information

A.1 Field of application

The UN Standard Statement of Account Message

may be used for both national and international

business It is based on universal commercial

practice and is not dependent on the type of business

or industry

A.2 Principles

— A Statement of Account may refer to only one

account, in one currency

— A Statement of Account contains only

outstanding debts and does not specify any debts

which have been cleared since the previous

statement

— A Statement of Account may be initiated at

any time by the Seller, depending upon

agreement between the Buyer and the Seller

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