User’s guide POSTERS (Ink-jet color plotter for A2 to A0 formats) pot

In order to guarantee good print quality, follow these steps while you are creating your file: • Create your file in the right format from the beginning A0, etc • If you import bitmap im

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user’s guide

POsTers

(Ink-jet color plotter for A2 to A0 formats)

• Install a virtual A0 printer driver

• Create a poster with Power Point (PC & Mac)

• Create a poster with Illustrator

• Poster = PDF file only

• Upload your file to our server

Computer issues - File generation - Access to the Repro/Plan server

All these informations are also available online at:

http://reprographie.epfl.ch

© Reprographie EPFL - roland.chabloz@epfl.ch - Poster-Plan - English V 6.6 - May 2012

EPFL DII-I Reprographie

BP 0.243 (Bâtiment Polyvalent)

STATION 16

CH - 1015 LAUSANNE

Tél 021 693 42 94

Print Center,

for knowledge and communication

Centre d’Impression,

pour le savoir

et la communication

Note: all text in blue in this PDF manual are clickable hyperlinks.

They giving direct access to important information (advice, contacts, e-mail, downloads, etc…)

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Introduction

How to successfully print your poster

The purpose of this manual is to give you some guidelines and advices

1 Requirements: for PowerPoint and other non-Adobe software

The Repro only prints posters from PDF files In order to produce a high-quality PDF, you must first generate a PostScript file; and to do this you need to install a «DesignJet» virtual driver that is PS3

compatible This is the ideal way to get A2 and A0 formats (or larger)

If you use PowerPoint, you must install the HP DesignJet (inkjet plotter) driver If you don’t, you cannot obtain «poster» compatible paper formats and your PDF may be faulty or even unusable

NB: If it is installed on your system you can potentially (but without any guarantee of success) use the «Adobe PDF» printer driver It includes all the necessary paper formats and directly generates

a PDF file

2 Advice: create your poster with Illustrator or InDesign

For unqualified success, THESE are the ideal programs to use; they’re capable of mixing all kinds of media: text, images (vectorial, bitmap) and all the relevant color modes Their ability to vectorize fonts and to save directly in PDF format make them the ideal software to use

NB: if you use Illustrator or InDesign you won’t need to install the HP virtual driver

Poster Sizes / formats

Suggested formats/sizes using the HP DesignJet driver

Measured in mm Corresponding to “wide format» sizes.

841 x 1189

594 x 841

420 x 594

914 x 1219

1000 x 1441

1030 x 1456

Poster pricing, paper types

The price of posters and various paper types available are subject to change; please consult our website

reprographie.epfl.ch

for up-to-date information

Turnaround time

Depending on our availability and the quantity desired, expect a turnaround time of about three days

PowerPoint Advice

Power Point is problematic for making posters, because it was originally designed to create screen-used slides and not for printed brochures, posters or other documents

In order to guarantee good print quality, follow these steps while you are creating your file:

• Create your file in the right format from the beginning (A0, etc)

• If you import bitmap images, (photos) from Photoshop / PaintShop / Gimp etc ), they must

be between 110 and 120 DPI/PP resolution

for their ultimate real size in the A0 poster/file.

• avoid using “transparent” color values because their translation from PS > pdf is known for being unreliable.

Paper sizes and maximum file size

We print on two roll widths :

• 914 mm (all paper types are available):

your file width must not exceed 895 mm (= printable surface / margins included)

• 1067 mm (a few paper types available):

your file width must not exceed 1050 mm

(= printable surface / margins included).

PowerPoint tip:

Create your file in the

right format from the

beginning

For example :

84.1 x 118.0 = A0

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How to generate your PDF poster

This page briefly summarizes what you’ll need to do You’ll find all the relevant details (installing

the drivers, setting up Distiller, etc) on the pages that follow

1 For a PowerPoint document

in the right format (A0, etc ) Follow the same procedure as for PowerPoint =

Print to file / Generate a PS ->

Distiller -> PDF,

Do this even if the software

is able to save to PDF!

Experience has shown that non-Adobe programs create PDFs that are incompatible with our plotter.

1 Illustrator (.ai) or InDesign (indd) document in the right format

2 Print to file (.prn) using the

«HP DesignJet z5200» driver or «Export» (indd) Adobe PDF 2 «Save as» (ai)

nb: Use the «PDF/X-1a:2001» setting

and save the prn to your desktop

3 Configure a setting in the right

format in Acrobat Distiller

4 Convert the prn/.ps to pdf

Send the PDF document to the Repro

• Option 1 : Upload the document to the server \\repro\public into the plan folder

notify the repro by e-mail and attach a Repro request form (filled in)

• Option 2 : come to us with your PDF file on a USB drive

and bring a filled-in Repro request form

My-Poster.pptx My-Poster.ai My-Poster.indd

My-Poster.prn (or ps)

My-Poster.pdf

POWER POINT

Generate a PDF via PS ILLUSTRATOR / INDESIGN Save as PDF Generate a PDF via PS OTHER SOFTWARE

Acrobat Distiller

3

• Option 1 Upload the document to the server \\repro\public into the plan folder,

notify the personne in charge < michel.guye@epfl.ch > by e-mail

and attach a «Repro request form» (filled in)

• Option 2 Come to us with your PDF file on a USB drive

and bring a filled-in«Repro request form»

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For PowerPoint Windows only

Install the virtual driver «HP DesignJet Z5200ps PS3»

Conditions To install the driver, your PC must be in Administrator mode

Only those using PowerPoint to create their posters need to install this driver

If you’re using Illustrator or InDesign (or potentially PhotoShop), you can export your PDF in “native” or TIF format (for flattened image file)

What happens When you install the driver, it creates a virtual printer, which you will use to

print to a file (.PRN OR PS) in order to obtain the configuration needed (paper size, etc) for generating a high-quality PDF file You will NOT use this driver to print the file out on a printer!

INSTALLING THE «HP DesignJet Z5200ps PS3» DRIVER

This driver is compatible with all Windows versions (XP, Vista and Windows 7 – both 32 and 64 bits) It can handle all paper formats up to B0 (100x140cm)

The driver is located on the Repro server, and installs itself almost automatically when you follow these simple instructions:

1 Startup menu -> Settings -> Printers -> Add a printer

2 Select -> network printer

3 Select -> Shared printer (Windows 7) or -> Connect to printer (Windows XP)

- Type in the server path \\repro\

- Then choose the printer HP DesignJet Z5200ps PS3

4 -> next = Install and then Finish

The printer is now available in your list of printers

In order to facilitate the installation, the following functions have been pre-configured by default: – «print to file» and paper format «A0 without margins»

Windows 7

Windows XP

4For extranet user (outside of EPFL)link-URl to download driver for Windows XP 32 Bit : lthe hP-Z5200 Postscript driver is downloadable online from our Website http://reprographie.epfl.ch/drivers/hpdjz5200psserieswx86ps.exe

link-URl to download driver for Windows 7 64 Bits : http://reprographie.epfl.ch/drivers/hpdjz5200psserieswx64ps.exe

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Generating/saving a prn and converting it to pdf

1 File menu -> PRINT

If your file was created in A0 format (841x1189) go directly

to step 2

1a If your file needs to be printed

in another format, go to « Pro-perties», then choose “paper/

quality” and choose the paper format you want If it is not available in the list, click on

«More»

1b and choose the paper format

you want (in this example it’s

«BO JIS» = 1030 x 1456 mm.)

3 Choose the setting PDF/X-1a:2001

4 Choose the menu ->

Settings -> Edit Adobe PDF

Settings

5 In the left menu -> General

Choose Millimeters as unit and enter the measurements

of your format of poster (in this example, «A0» = 841 x

1189 mm.)

6 In the left menu -> Fonts ->

if incorporation fails, select

Ignore

7 In the left menu Colors ->

select (by browsing the menu)

profiles of ISO European standards include:

Gray: Dot Gain 15%

RGB: Adobe RGB (1998)

CMYK: Coated Fogra 39

8 In the left menu Standards

-> if not compliant, select

Continue

9 At the bottom of the window click Save As

In the Save As dialog, rename the setting -> eg PDF / X Poster A0

10 Select your new setting, then drag and drop the PRN file

in the Distiller window, you will find the converted PDF in the same location (your desktop).

When the virtual driver is available in your list of printers, and if your PowerPoint file is ready to

go, you can select the printer and print the file (create-save to file PostScript prn)

Once the PostScript file prn is on your desktop, open «Acrobat Distiller» Before starting the

conversion, you must create a “setting” that corresponds to the paper size you want, otherwise

your file will be truncated to A4 format

2 «OK = print to file»

Choose where you want to save your prn PostScript file (Ideally

to the desktop) and give it a name.

1

5

4

6

5

9

a

b c

8

10

PRN

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1 Open «Print & Fax» (Apple menu -> System preferences)

2 Add (+) or rename any of your printers (preferably a PostScript printer)

Nb: the way you add it (IP, default, other) is not important.

3 > Open «options and supplies»

> under the «general» tab, rename the printer: PRINT-PS-POSTER (for example)

> Under the «driver» in the «print via» menu «choose printer software »

4 Find and choose the printer HP DesignJet 3500CP click OK

5 The printer is ready, you can use it to print a PS file from PowerPoint

Installing the «HP DesignJet 3500CP» virtual printer

Your poster with PowerPoint mac

Summary of basic points

• create your PPT file in the right format initially (for example A0 = 841 x 1189 mm)

• install/create or rename a virtual printer based on an A0 type plotter «HP DesignJet PostScript»

• print to a file (PostScript = ps)

• convert the ps file to PDF using Acrobat Distiller (use the «Optimal or Press» setting)

Generate a PS -> PDF using PowerPoint on mac OSX

Remarks and advices for PowerPoint Mac are identical to those for Windows, please refer to page

2 of this manual

2

1

3

4

6

Attention : for Mac OSX Lion 10.7

No large-format driver is included, it is impe-rative to install a driver and select the HP Designjet HP-Z5200 PostScript printer The driver can be downloaded online from our wesite by clicking the link below:

http://reprographie.epfl.ch/drivers/Mac_OS_X_HP_De-signjet_PS_Driver.dmg

Proceed as follows:

A download the driver , unpack the dmg and install the simple version

B once installed, follow the same instructions as above

(points 1 > 3) in point 4 select the printer software

HP DesignJet Z5200 PostScript

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Verify visually with this icon

that your document format

will fit in the paper size

you’ve pre-defined *

* ATTENTION: : if your format exceeds 84 X 118 or if your page

setting are too close to the paper edge, please choose « Super

A0 » or « A0 Oversize » Please check that your entire page is

contained in the PDF before sending it to us for printing.

Generating/saving a prn and converting it to pdf

When the virtual printer is available in your list of printers, and if your PowerPoint file is ready to

go, you can select the printer and print the file (create-save to file PostScript ps)

PowerPoint Mac : File -> PRINT

1 Click on «Page setup » :

first check the format/size in

cm to be sure that it will adapt

to the paper format the you choose in step 2

Nb: if your file was created in A0 (84 x118 cm) go directly to step 2

2 In «Page setup » :

«Format for :» :» choose your virtual printer,

«Paper size :» in the drop-down menu, choose the paper size corresponding to your PPT file

3 You are ready, at the bottom of

the Print window, under «PDF» choose «save as Postscript »

A window opens, choose the destination (desktop) and name the file.

7

Distiller: edit and save a parameter based on the default setting «PDF/X-1a:2001», and then convert the PS to PDF file

We propose to modify your setting PDF/X for well optimized PS file to PDF conversion.

For more details you can also refer to the suggested settings for Distiller Windows on page 5

1 From the menu > Settings > Select Edit Adobe PDF Settings

2 On > Fontes tab-panel > Select Ignorer

3 On > Standards tab-panel > Select Continue

4 On > Colors tab-panel -> Workspaces select (by drop-down browsing menu) profiles of ISO European standards include:

Gray: Dot Gain 15%

RGB: Adobe RGB (1998)

CMYK : Coated Fogra 39

5 At the bottom of the window click Save

6 In the Save As dialog, rename the setting -> eg PDF / X Poster A0

7 Save the changed setting

8 Select your new setting, then drag and drop the PRN file

in the Distiller window, you will find the converted PDF in the same location (your desktop)

Tip: Once the PDF product, carefully check your file

8

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IllUSTRATOR - the perfect software

capable of generating large-format printouts and saving in PDF format directly

We strongly encourage you to use this software With it you can mix bitmap and vector images, work in CMYK mode, vectorize your fonts in order to avoid inter-platform codage problems, and above all save directly to a PDF file (save as; Acrobat PDF) The directions below are for both MAC and PC (screen copies done on a MAC)

> File > New

> choose CMYK mode

> Enter the format of your poster

= work plan (see the compatible measurements on page 2)

In case you make a mistake in the format / document you can correct

it on:

> File>

Once you have finished your page setup, VeCTORIZe YOUR FONTS

You have re-read your texts, and all corrections have been made? Vectorize all the texts before saving the PDF that will go to the «Repro» for printing (be sure to save your original non-vectorized .AI file for future modifications)

> Choose all your text (> Edit > Select all) with the

«black arrow » tool

Note: all the objects and grids must be unlocked, then choose the menu:

> Text

> Vectorize

Note: vectorizing fonts is not obligatory, but a precaution

to avoid coding problems with fonts between platforms.

INTegRATION OF BITmAP ImAGeS

Prepare your images in Photoshop (for AI save/export in TIF - PSD ou BMP / avoid JPG and .GIF because they are geared for Web use)

Avoid RGB mode completely because it is the base mode of images sized in PhotoShop,

convert those images into CMYK before save/export, so that they are correctly imported into Illustrator

Resolution of 110 DPI: images for final size (100%) in cm at 110 DPI (increasing this resolution

doesn’t help, your eye will not see a difference.)

eNTeR THe RIGHT POSTeR FORmAT

The goal is to enter the desired paper format: A2 to A0 (or larger)

IllUSTRATOR: color mode RVB: this color mode is proscribed (not permitted) CmYK: this is the color mode to use in Illustrator to add color to texts, outlines, backgrounds, etc

Pantones: the direct/nuanced Pantone® are normally compatible, but in certain conditions their use is risky; in order that the colors print correctly, we advise you to translate your «Pantone» into CMYK values

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SAVe THe PDF FOR THe RePRO

Follow the screen instructions

below

A PHOTOSHOP PDF IS COmPATIBle

It is even possible to give us an ALL BITMAP file, created in PhotoShop in CMYK mode and saved

as «Photoshop PDF»

The only inconvenience: time it takes to print This file type is very slow (about 30 à 50% slower

than an Illustrator-generated PDF), it monopolizes our system, and text prints better with a PDF

file created in Illustrator (which conserves the vector aspects of the fonts.)

In all cases, we insist that you not «stuff» the file; the ideal resolution is between 110 and 120

DPI (pixels per inch)

CReATe THe DOCUmeNT

> File

> New

- Enter the format (in mm or cm) ex: A0 = 840 x 1180 mm

- Resolution: 110 DPI (140 DPI maximum)

- Colors: CmYK

SAVe AS

> Photoshop PDF

- it is possible to attibute a color profile, under

> Edit > Attribute a profile

Choose:

Coated FOGRA27 (ISO ), or Coated FOGRA39 (ISO )

the profile will then be recognized and

«incorporated» when the file is saved

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ACCeSSING THe RePRO SeRVeR

Access / Path for MAC OSX

smb://repro/public

NAtive file fOr DtP OffSet PriNt

High volume printing

(black & white, BiChromy

or CMYK colors)

.pdf or tif fileS fOr POSter iNkjet COlOr

-.plt pdf or tif files for plan BlaCK and wHite

.PDf (.prn ps) fileS blACk & white

digital printing

onlY for tHesis

and its differents repositories

ACCeSS fOr PC-windows

workstation : (right click)

- map a new network drive,

- type this path: \\repro\public

Manual method :

network neighborhood: epfl global network

- domain name : SCX

- server name : repro

- repository : Public

if identification is required to connect,

test one of these 3 solutions: (same as Mac)

«Username» or

«Your domain name\username» for

example «sti\username» or

«Intranet\username»

ACCeSS fOr MAC OSX

Menu: Go to -> Connect to a server

type this path : smb://repro/public

identification is required, it is linked to your Gaspar deposit or active directory, after which you access and / or your mode of connection, try one of these 3 solutions below:

Name username

or your domain name\username

(for example «sti\username»)

or intranet\username (note the backslash)

nB: methods «domain name \» «intranet\» are the most common

Password • • • • • • • •

liNUX ACCeSS

Use the graphic tools «Nautilus» and proceed the same way as for Mac osX

DII-I REPROGRAPHIE

DriverS / Utilities for COlOr PriNt (PC - MAC)

to be used for direct print from your desktop

(locked repository)

.PDf (.prn ps) fileS

blACk & white

digital printing Complex jobs - lesson

no larger than 700 - 1000 copies

.PDf (.prn ps) fileS

blACk & white

digital printing / urgent and

simple work not more than a

few hundred pages

fileS fOr MAiliNG

(exel or file Maker) for putting in envelopes and for mailing

Access / Path for PC-windows

\\repro\public

Mac OSX 10.5 / 10.6

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