Assignment 1 1639 Greenwich 2022 (Computing Research Project)

Assignment 1 môn Computing Research Project 1639 đại học Greenwich 2022 điểm chuẩn Pass. Liên hệ zl 0962 986 805 để được hỗ trợ hoặc dịch vụ khác.Literature review, Research methodologies, Research Methods Implemented, Secondary research, Secondary research, Analyse the result of the primary research, Research Proposal, Research Ethics Approval Form

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2.1

Contents

I Introduction the purpose of the research 4

II Literature review 5

1 Research methodologies 6

2 Research Methods Implemented 8

3 Secondary research 9

III Primary research 11

1 Interview 11

2 Survey 12

IV Analyse the result of the primary research 16

1 Interview 16

2 Survey 16

3 Conclusion 21

V Research Proposal 23

V Research Ethics Approval Form 25

References 28

I Introduction the purpose of the research

Digital transformation is a process of total and comprehensive change of individuals and organizations

in the way they operate, work and production methods based on digital technologies Digital transformation makes information management and data collection easier, for some fields such as marketing, it helps to reach a large number of users, this method is more effective and cheaper than the traditional method It is useful for many fields from economics such as retail to healthcare such as patient information management In addition, it also helps to increase the user experience and reduce the amount

of junk data - a cause of environmental pollution In general, with each different field, digital transformation will bring different benefits, it is the trend of the future

Problem: Traditional libraries are facing 4 major problems which are high maintenance and operation

costs, difficulty in sharing document data due to geographical location, limited number of users in a certain period of time and the data is getting bigger and bigger, difficult to maintain and occupy a lot of space In addition, document quality also degrades over time.[1]

The working process of most libraries in Vietnam is quite complicated For example, there should always

be 1 or 2 permanent staff in charge of small libraries and also security guards for large libraries Finding documents is difficult due to the large number of documents, users may lose or damage documents Digital conversion in document storage is project that converts actual data into digital images Build a storage system, share them so that all users can have the fastest access to the best quality without the need of a traditional library At the same time, the content quality of the document will be preserved over time Huge reduction in operating costs (employee, space) and maintenance

The purpose of this study is to help readers understand the importance of the Digital conversion in document storage project compared to the traditional storage system The study also shows the impact

of data redundancy on the environment and how to deal with it

Project Scopes

Digital transformation in document storage is an inevitable trend, it will certainly happen and replace the old traditional storage methods This study will help people better understand the benefits and importance of digital transformation in document storage However, digital transformation also pollutes the environment due to the redundancy of data, so the study will also collect data and information and point out the problem encountered along with the appropriate proposed solution to solve it solve current

or future problems

Main aims

The study will follow two major objectives which are:

 Research helps readers understand the benefits and disadvantages of the digital conversion project

in the archiving documents for the traditional system

 Analyze the impact of the digital transformation project on the environment and offer future solutions

The research will do and don’t

The research will decide the appropriate primary and secondary research methods for the project Then

do a secondary study with references Next, a primary study will be performed and analyzed the data that has been collected, then evaluate them and come up with a conclusion and answer to the problems posed Finally, the study will provide other necessary documents and conclude the study

The study will not cover the processes involved in actual project implementation, but only research on the issues mentioned in main aims

Project objectives

1 Problem analysis

1.1.Find out the problem, purpose, main aims, project objectives

2 Decide on research methods

2.1.Primary Research

2.2.Secondary research

2.3.Do secondary research

3 Do primary research

4 Analysis based on secondary data

5 Reviews and conclusions

6 Provide other documents

Traditional libraries are slowly becoming obsolete in today's society The current situation for industries and fields is that they are gradually moving towards modernization, implementing operational processes, management and storage on a digital platform The same goes for traditional archive libraries, their benefits are dwindling and their disadvantages are increasing As mentioned at the beginning of the report, traditional document storage is facing four problems: high operating and maintenance costs, difficulty in sharing document data due to geographical location, number of documents The number of

users is limited in a certain period of time, and the data is getting bigger and bigger, difficult to maintain, and takes up a lot of space In addition, document quality also degrades over time

To solve these problems, the project of digital transformation in document storage appeared However, does it really bring outstanding benefits compared to the traditional system?

Next, digital transformation projects are often accompanied by data redundancy, which pollutes the environment, causing global warming So do these problems really exist for this project and what are the solutions if they do?

So this study will address two points that are:

 The outstanding benefits of the digital transformation project in document storage compared to the traditional method

 Pollution problem due to data redundancy and proposed solutions

Survey participants: Because the project involves archiving documents, the scope of the survey and interviewer is the users of the library system (readers, managers)

1 Research methodologies

Primary research is a research method that takes information of one or more groups of subjects with

subjective information of the performer, it can be related to feelings and experiences The collected data will be analyzed and the surveyor's views on the project will be found It usually has 2 methods: survey and interview

Qualitative research methods are used for in-depth interviews, optimal for collecting data about

opinions, individuals and especially understanding of the project or problem

Quantitative research methods are used to collect accurate data such as rates, levels, etc for projects

that need exact numbers to estimate

Survey: A survey is a technique for acquiring data from a sample of individuals by asking pertinent

questions with the goal of comprehending populations as a whole Everyone involved in the information economy, from corporations to the media to the government and academia, relies on surveys as a vital source of information and insights

 More and quicker reactions: Online surveys allow you to collect replies automatically, as opposed

to paper surveys, which need you to wait for responses to be mailed back Your online survey's participants will probably react faster because it only only a few clicks to complete

 They cost less to operate: Online surveys are substantially less expensive than offline ones You are not required to pay for postage Additionally, you don't need to invest the same time and resources

Interview

A process called an interview is used to elicit information from a subject through spoken replies to oral questions It includes several methods such as:

 Formal and informal interviews

 Sequential and group interviews

 Group interview

 Situational interview

Secondary research: Using data that has previously been collected is known as secondary research or

research To improve the study's overall efficacy, existing data were collected and summarized

Research papers published in research reports and other comparable publications are considered secondary sources Public libraries, websites, data from pre-filled questionnaires, etc may offer these resources A few governmental and non-governmental organizations also save data that may be obtained and utilized for study

Because it employs data that is already available, secondary research is far less expensive than primary research, which collects data directly from organizations, enterprises, or people's families may employ outside companies to gather data for them

Scientific method: Through testing and experimenting, the scientific method establishes facts in an

unbiased manner Making an observation, formulating a hypothesis, making a prediction, carrying out

an experiment, and then evaluating the findings are the fundamental steps The scientific method's principles may be used in various contexts, including business, technology, and scientific study

Research processes: To conduct any research, it is necessary to follow a certain research process to

increase the effectiveness of the research

 Step 1: Define research problem

Determining the research problem is the most important work of the entire scientific research process Well-defined problems will guide the whole study in the right direction and achieve the intended purpose

 Step 2: Reviewing of Literature

The research method always includes a study of pertinent literature It enables the researcher to frame his issue in light of certain, as yet unexplored, features of the practitioner's overall field of interest

 Step 3: Setting Research Questions, Objectives, and Hypotheses

An aim will specifically state what should be investigated, outline the kinds of data that should be gathered, and offer guidelines for the study's scope The ideal way to describe a research goal is with a well-developed, tested research hypothesis

A hypothesis is an unverified assertion or claim that can be disproved or confirmed by empirical evidence Hypothetical claims make an assertion about a potential solution to a research topic

 Step 4: Choosing the Study Design

It is a master plan that outlines the techniques and steps to be taken for gathering, handling, and evaluating the data There are four fundamental research designs that may be used by researchers to carry out their studies

 Step 5: Deciding on the Sample Design

 Step 6: Collecting Data From The Research Sample

Collect data through data sources such as surveys, interviews, references

 Step 7: Process and analyze collected research data

The purpose is to find the information to build the report

 Step 8: Writing Research Report

Based on the information collected and analyzed to write a report

Population in research

Research needs to identify research subjects to collect information most effectively For the issue of digital transformation in document storage, research participants are usually a group of users such as students, and managers such as library managers and bookstores They will give the most accurate data information for the problem

For secondary research, the materials studied are general or process reviews, reviews of actual projects that have been carried out, or research papers on similar issues posed

2 Research Methods Implemented

Several research methods will be used in this study The first is secondary research, it is done to study remote working references and topics related to the problem posed, etc The reason secondary research was chosen is that the research needs formal, meaningful documents that have been analyzed and evaluated in order to rely on them to solve the posed problem The information provided by secondary research will be highly accurate because it is based on the work of previous researchers In particular, they are more objective and scientific than other studies

Primary research is also done because it needs to collect subjective information such as knowledge and views of actual users of the traditional system The data obtained will represent the users, it will tell their views about the project as well as understanding of the meaning of the project In addition, other opinions for the project are also important for its own future development Based on the user's experience, they may raise some issues Therefore, primary research is the best method to reach the users of the project The first method used in this study is survey because it will reach many people, everyone will have time

to think and learn about the issue under discussion to come up with the best answer The reason for using the survey method is that some of the collected information needs to be accurate and objective instead

of instantaneous like the interview method

The second method used is Interview, the reason for implementing this method is that the research needs

to find out each person's own views on the questions, the answers will prove the knowledge of the respondents It will be used to collect information about personal, subjective views In a short period of time can reach many people

Quantitative and qualitative methods were also used in the survey Qualitative methods are used because the research needs comments, assessments, subjective views of the survey takers towards the project, these data are diverse for each person, so it cannot be used entirely using quantitative methods Quantitative methods are also used because the project needs important data to estimate the project

3 Secondary research

In the secondary research, the topics studied are remote working with digital transformation, practical projects related to digital transformation in document storage and Monitoring and productivity tools, their uses and implications They contribute to clarifying the issues raised and underpin the assertion

of primary research

Secondary research about digital transformation in document storage

Digital libraries developed in parallel with the development of the Internet Digital libraries make it accessible to millions of individuals both in India and around the world It has not stopped as a mere library but has become India's national issue of cultural diversity Its fundamental benefit is to allow libraries to support the sharing of resources such as text documents , images, and extending access beyond the boundaries of the library to at home and abroad For a large and populous country like India, traditional libraries cannot fully meet the needs of readers National Digital Library of India (NDLI) is

a major project on digital transformation in archival, it provides academic resources that help people to access online, creating a digital archive As of 2019, it has archived over 25 million entries and over 150,000 volumes in English [2]

Based on the above report, we have seen the importance of digital transformation in document storage for a large country like India It has solved issues such as the scope and access of libraries, connecting libraries and developing them at a national level, serving education and research With the above figures, they show that the development of digital platform storage is constantly increasing Although the cost

is not mentioned, this digital transformation project creates a large library that everyone can use instead

of each area opening up a separate library system, so the total cost will be reduced much smaller than the traditional method

For digital platforms, some of the changed roles of librarians in digital transformation are using electronic resources, establishing digital services instead of traditional printing, emphasizing more on collaboration and resource sharing, 24/7 service design in a network environment, and digital data warehouse design and development Conduct research advocacy activities on the platform [3]

The era of digital transformation for libraries has completely changed the role of library professionals, not only stopping at simple activities such as document management but also developing more on website and document management online or even library events and finances to benefit both readers and site administrators That shows that the cost-related benefits of the digital transformation project in document storage are very large, it will not only stop at non-business activities but can bring profits to the authors , while helping to expand cooperation and sharing resources in the community

Digital transformation often comes with remote working, so is remote working really good, is it a passing trend or the trend of the future?

One study focused on Italy – a country hit hard by Covid 19 Work structure has changed, more than 3 million people (13% of workers) have had to work remotely during the pandemic It caused a huge crisis

in Italy because before that, the country had one of the lowest rates of telecommuting in Europe [4] The urgent transition to remote working is a disaster when they have to immediately equip digital devices such as computers, laptops, etc

So is working remotely a crisis? It is only true in the above case because it is passive For other countries, remote work has slowly developed and is gradually replacing in work, so the Covid-19 pandemic has not had much effect on their work The same goes for digital transformation, it is inevitable and should accelerate development along with remote working to increase work efficiency

For traditional libraries, 1-2 staff members are always needed for small libraries to carry out the library and reader management processes However, with the digital library, employees only need to work remotely, the workload is also reduced because the server system will perform most of the basic library operations such as registration, borrowing, Buy and read books Therefore, teleworking will evolve along with digital transformation

Digital transformation will reduce a large amount of physical waste With traditional methods, the amount of data in physical form (documents) will gradually increase over time, even exponentially for systems with a large number of users Along with that is the amount of old data (unnecessary, damaged) that needs to be removed It will cause environmental pollution, causing global warming Therefore, digital transformation is necessary to reduce this amount of physical waste

However, it is calculated that the amount of digitized data will reach 175ZB by 2025, making them more difficult to manage The bigger problem that will happen is that this amount of data will require a larger amount of energy to operate, which will indirectly cause environmental pollution causing the earth to warm One of the solutions being implemented is to tighten the amount of input data with some technologies such as AI, IOT

Identify topic in the wider context

Looking at the problem more generally, data pollution for digital transformation in data storage is not really dangerous in this area However, we also need options to minimize their consequences in the future

What will be covered will be monitoring and productivity tools, how they are used and what they mean

In order to reduce the amount of data in general for digital transformation in general and for digital transformation in data storage in particular, monitoring tools are needed, they need to be applied to the system One of the most common methods and tools is the built-in functions on the electronic system They will partially satisfy the need to monitor the types of documents that arise as well as optimize the amount of data that needs to be used and input AI is a good practice, it is applied to better manage data and increase system productivity

For digital transformation in a library, an electronic library will need monitoring tools to manage input data, avoid acquiring duplicate data (plagiarism), and retrieve the most relevant data with the user's description, which increases the productivity of the system Minimize the amount of unnecessary data

4 Conclusion

The importance and benefits of digital transformation in document archiving have been studied in the current situation and in a number of corresponding practical projects The problem of environmental pollution as well as data pollution has also been mentioned and some solutions are given However, this information is not really enough to draw conclusions because it may be outdated at the present time, so primary research is needed to conclude these 2 hypothesis

Hypothesis:

 Does data conversion bring many benefits compared to the traditional system?

 Is data pollution really that important at the moment?

III Primary research

1 Interview

The interview will gather information for the first hypothesis which is: Does data conversion bring

many benefits compared to the traditional system?

The reason for choosing it for this hypothesis is that the collected information needs to be based on

personal opinions without research to provide the most accurate data for the hypothesis

As mentioned above, the respondents of the interview will be traditional library users (readers,

managers)

Have you heard of the electronic library system? If yes, have

you used them?

- I've used it, it's quite interesting compared to the traditional system

Does the system have enough functions to replace the

traditional library?

- For the reader, it provides a full range of basic functions such as borrowing, reading, member registration, etc and as advanced as managing the list

of books I borrow

How did it feel to use the system for the first time? - Its interface is easy to use, I can find the desired book

based on the name of the book or the author's name instead of searching everywhere in the traditional library to find the desired book

What benefits does it bring to the user? -Like I said, it's very easy to use In addition, I don't

have to go to the library to read books, I can read books anytime and anywhere

If you have been a manager, what do you think is the benefit

of digital document management over traditional

documents?

- My management department will be easy to manage such as importing and exporting documents We also

do not need to do routine maintenance to avoid damage

to documents It greatly reduces the cost for the administrators, we can even work remotely without going to the library

For traditional libraries, what is the biggest drawback? Has

digital conversion solved this problem? How solve ?

- The biggest disadvantage of traditional libraries is that documents are damaged whether they like it or not (due to time or users) Digital conversion has converted all documents into digital images and stored them on the server, digital data is always back-up and indestructible

2 Survey

We collect some questions about the benefits of data storage systems (digital transformation)

Find out the users' biggest benefits and requirements for the system

Qualitative questions collect the satisfaction level of previous projects for users

Quantitative questions gather information about the timing and effectiveness of the new system