Windows XP for Dummies Quick Reference ppt

The “What You See” section familiarizes you with four majorWindows components: the Windows desktop the place from whichall the action takes place, the My Documents window the windowdesig

Windows ® XP For Dummies ® Quick Reference, 2 nd

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About the Author

Greg Harvey, the author of more than 50 computer books, has

had a long career of teaching business people the use of IBM PC,Windows, and Macintosh software application programs From

1983 to 1988, he conducted hands-on computer software trainingfor corporate business users with a variety of training companies(including his own, PC Teach) From 1988 to 1992, he taught univer-sity classes in Lotus 1-2-3 and Introduction to Database ManagementTechnology (using dBASE) in the Department of Information Systems

at Golden Gate University in San Francisco

In mid-1993, Greg started a new multimedia publishing venture,Mind over Media, Inc As a multimedia developer and computerbook author, he hopes to enliven his future online computer books

by making them into true interactive learning experiences that willvastly enrich and improve the training of users of all skill levels

To my alma mater, the University of Illinois at Urbana-Champaign,Illinois, birthplace of NCSA (National Center for SupercomputingApplications) Mosaic, the great-granddaddy of Microsoft InternetExplorer 6

Thanks for helping me gain the analytical, language, and writingskills that all came into play in the creation of this work

Author’s Acknowledgments

Many thanks to Christopher Aiken at Mind over Media, Inc for

helping and supporting me with this revision of Windows Quick

Reference.

I want to thank the following people at Wiley Publishing, Inc

as well who have worked so hard to make this book a reality:Tiffany Franklin for her help in getting this revision off the ground;Christine Berman for her tireless editorial assistance; and theamazing layout folks in Production Thanks, too, to KerwinMcKenzie for the technical review

Last, but never least, I want to acknowledge my indebtedness toDan Gookin, whose vision, sardonic wit, and (sometimes) good

humor produced DOS For Dummies, the “Mother” of all For Dummies

books Thanks for the inspiration and the book that made it allpossible, Dan

Greg HarveyPoint Reyes Station, California

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Contents at a Glance

Windows XP .BP-1

Part I: Doing Everyday Stuff .1

Part II: Windows and the Web .109

Part III: Windows Accessories 147

Part IV: The Windows Control Panel .171

Table of Contents

Windows XP: .BP-1 What You See: The Windows Desktop .BP-2 What You See: My Documents .BP-4 What You See: Dialog Boxes .BP-5 Taskbar Table .BP-6 The Basics: Opening and Closing Windows BP-7 The Basics: Creating New Folders BP-10 The Basics: Deleting Folders and Files .BP-11 The Basics: Copying or Moving Folders and Files .BP-13 The Basics: Exiting Windows .BP-15 What You Can Do: Setting Up a Desktop Made

to Order .BP-16 What You Can Do: Saving Music with

Windows Media Player .BP-18 What You Can Do: Producing Movies with

Windows Movie Maker .BP-20

Part I: Doing Everyday Stuff .1

Adding or Removing Programs .2

Putting programs on your computer 2

Adding Windows Components .3

Taking programs off your computer .4

Setting default Windows applications .5

Arranging and Sizing Icons in a Window .6

Browsing Drives, Folders, and Files on the Computer .7

My Documents .7

My Pictures .8

Making slideshows .9

Printing pictures 10

My Music .12

My Videos .12

My eBooks .13

My Computer .14

Using the Folders Explorer bar .16

Mapping network drives .18

My Network Places 19

Network connections 20

Network Places .22

Home Networking Wizard .23

Copying (and Moving) Files and Folders .24

Drag ’em up, drop ’em down .25

Using cut-and-paste .26

Creating New Files and Folders .27

Creating a blank file .28

Compressing files and folders .28

Compressing FAT files and folders 29

Encrypting a compressed folder .30

Extracting files from a compressed folder .31

Compressing NTFS files and folders .33

Sharing folders on a network .34

Creating Shortcuts 34

Shortcuts to open stuff .35

Shortcuts to Web pages 36

Customizing the Desktop .36

Deleting Junk .37

Formatting a Disk 39

Getting Help and Support 40

Getting Info on a Disk, Folder, or File .42

Disk properties .42

Folder properties .44

Customizing a folder .44

File properties 45

Launching Programs .46

Moving and Resizing Windows .46

Naming Files and Folders .49

Long filenames .50

File icons .50

Things you do with files .51

Renaming files and folders .51

Opening Files and Folders .52

Playing Music, Video, and Movies 53

Windows Media Player .53

Audio CD-ROMs .56

Radio stations .59

Copying audio files and making CDs .60

Copying music to your hard drive .60

Creating playlists .62

Recording audio CDs .63

Video files .65

DVDs 66

Portable device 67

Printing 68

Managing the print queue .69

Installing a new printer .70

Searching for Files and Folders .73

Searching for computers, people, and Web sites .75

Searching for pictures, music, or video .76

Selecting Commands on Menus .77

Pull-down menus .78

Shortcut menus .79

Dialog boxes .79

Alert dialog boxes .82

Wizards 82

Control menus .82

Selecting Commands on Explorer Bars .83

Selecting Commands from Toolbars 84

The Address Bar 86

The Desktop toolbar .87

The Links toolbar .87

The menu bar .88

The Standard Buttons toolbar .88

The status bar 90

Resizing and moving toolbars .90

Customizing the Standard Buttons toolbar .91

Selecting Files and Folders 92

Shutting Down Windows .93

Using the Command Prompt .94

Using the Windows Taskbar 95

The Start menu .96

The Quick Launch toolbar .97

The Notification area .98

Customizing the Taskbar and Start menu 99

Customizing the Notification area .100

Customizing the Start menu .101

Switching between programs .102

Arranging windows on the desktop 103

Using Task Manager .104

Creating custom toolbars .105

Using Windows Automatic Update .106

Part II: Windows and the Web .109

Adding Web Favorites .110

Opening Favorites .112

Offline Favorites .112

Organizing Favorites .114

Synchronizing offline Favorites .116

Browsing with Internet Explorer .117

Connecting to the Internet .118

Launching Internet Explorer 118

Navigating the Web .119

Address AutoComplete .120

Saving Web graphics .120

Saving Web pages .121

Saving Desktop items 122

Printing Web pages .123

Working offline .124

Browsing with MSN Explorer .126

Table of Contents xi

Searching the Web .130

Searching from the Explorer Bar .130

Autosearching from the Address Bar .132

Sending and Receiving E-Mail .132

Composing and sending messages .133

Adding recipients to the Address Book .136

Reading e-mail 138

Organizing e-mail .141

Deleting e-mail .142

Instant Messaging 143

Adding contacts .144

Sending instant messages .145

Retrieving e-mail via Windows Messenger .146

Part III: Windows Accessories .147

Accessibility 148

Accessing Your Accessories .148

Address Book .149

Calculator 149

Command Prompt .151

Communications 151

Networking 151

Network Connections .152

Remote Desktop Connection .153

Entertainment 156

Sound Recorder .156

Volume Control .157

Microsoft Interactive Training .158

Notepad 159

Program Compatibility Wizard .159

Scanner and Camera Wizard .160

Paint 160

System Tools .161

Character Map .162

Scheduled Tasks .163

System Restore .165

Windows Explorer .166

Windows Movie Maker .167

Assembling your clips .168

Editing the elements in your movie 168

Creating the final movie .169

WordPad 170

Part IV: The Windows Control Panel .171

About the Control Panel .172

Accessibility Options .173

Add or Remove Programs .174

Appearance and Themes .175

Folder Options .176

Display 176

Date, Time, Language, and Regional Options .178

Network and Internet Connections 179

Performance and Maintenance .180

Printers and Other Hardware .182

Security Center .183

Sounds, Speech, and Audio Devices .183

User Accounts .184

Glossary: Techie Talk 187

Index 191

Table of Contents xiii

Part II The Big Picture: Windows XP

Windows XP

This part gives you an overview of Windows XP by presentingsome of the most common elements and introducing you to thekinds of things you’ll most typically be doing with them Thisoverview covers three major areas: what you see in Windows, thebasic procedures that you perform in Windows, and the typicalkinds of projects that you can do with Windows

The “What You See” section familiarizes you with four majorWindows components: the Windows desktop (the place from whichall the action takes place), the My Documents window (the windowdesigned for holding the documents you generate), dialog boxes(specialized windows designed for making choices), and theWindows taskbar (the major Windows toolbar that usually remainspresent at all times)

The “Basics” section introduces the five most basic tasks withwhich all Windows users must be familiar These include mundanestuff, such as opening and closing windows, creating and deletingfiles and folders, copying important files, and exiting Windows (andthereby shutting down your computer)

The “What You Can Do” section presents three projects that youmay well want to undertake The first project shows you how youcustomize the look and feel of your Windows XP desktop Thesecond project shows you how to copy music that you’re playing inWindows Media Player into the My Music folder on your hard drive.The last project shows you how you can use the Windows MovieMaker accessory program to create both instructive and entertain-ing videos that you can play on your computer and easily share withcolleagues, friends, and family

What You See: The Windows Desktop

The Windows desktop is the place from which you start and end your Windowswork sessions In the main area of the desktop, you see the background graphic,the Recycle Bin icon, plus icons for the shortcuts to your favorite programs and

Desktop

icons

Start button Quick Launch Toolbar: See Part I

The Big Picture: Windows XP

folders and any Web items that you’ve downloaded At the bottom of the desktop,you see the Windows taskbar with its Start button, Quick Launch toolbar, andNotification area For more information on what you can do with these compo-

nents, check out the appropriate Quick Reference entry in other parts of the book.

Desktop Item: See Part II

Notification area Background graphic

Mini Media Player: See Part I

What You See: My Documents

The My Documents window shown in the following figure is typical of the dows you’ll encounter throughout Windows XP Note that this window is thedefault location for any files that you download from the Web or save in theWindows applications you use This folder also automatically contains a MyPictures folder and a My Music folder, which are the respective default loca-tions for all graphic and audio files that you save For more information onwhat you can do with each of its components, check out the appropriate

win-Quick Reference entry in other parts of the book.

Title bar

Menu bar Minimize

Address bar: See Part I Maximize

Standard Buttons toolbar

Navigation pane: See Part I

Folder Icons

Close

The Big Picture: Windows XP

What You See: Dialog Boxes

Dialog boxes come in several shapes and many colors (actually, they aren’t avery colorful lot) Most of the dialog boxes you’ll encounter (such as the Taskbarand Start Menu Properties and the Customize Start Menu dialog boxes shown inthe figure that follows) enable you to select new options for the windows orprograms that you have open Dialog boxes contain a fair number of differenttypes of controls, some of which present your choices in the form of text (entry)boxes or drop-down lists (boxes) Other controls include radio buttons (ofwhich you can select only one in a group) and check boxes (of which you canselect all or none in a group)

All dialog boxes offer some sort of command buttons for putting your choicesinto effect (usually in the form of an OK button) or opting out of any newchoices (in the form of Cancel) The simplest of the dialog boxes (called alertdialog boxes) contain only command buttons (such as OK) that you use toacknowledge the message (often cryptic) that Windows has given you

Many dialog boxes don’t allow you to ignore them This means that you mustput them away before you can go back to work doing whatever you weredoing The easiest way to get rid of a dialog box (without putting into effectany changes you’ve made) is to press the Esc key

For more on using dialog boxes in Windows XP, see the section “Dialog boxes”

in Part I

Preview

Drop-down list Radio buttons

Command buttons

Command buttons

Text box Radio buttons

Taskbar Table

The Windows taskbar is far and away the most important toolbar that you’llencounter The Windows taskbar remains present even when the rest of theWindows desktop is completely hidden by any full-size windows that you haveopen

The most important button on the taskbar is the first one: Start When you clickStart, Windows opens the Start menu, which contains a number of importantitems, including

All Programs to open a menu with the programs you normally use

Control Panel to open the Control Panel window

Search to open a menu for finding folders and files on your computer,

searching the Internet, and finding people in your Windows address book

In addition to the Start button, the taskbar consists of the following three areas:

The buttons on the Quick Launch toolbar that are used to quickly start

up your favorite programs; see “The Quick Launch toolbar” in Part I for

details

The area that shows all the minimized document and program windows

that you have open; see “Switching between Programs” in Part I for more

on these buttons

The area with the buttons that make up the Notification area; see “The

Notification area” in Part I for details

The Big Picture: Windows XP

Tool/Button Name What You Can Do Shortcut See

Start Open the Start menu Ctrl+Esc or Part I

Windows Logo keyShow Desktop Minimize all open Part I

windows to display the Windows desktopLaunch Internet Open Internet Explorer 6 Part IIExplorer Browser and connect to the

InternetLaunch Outlook Open Outlook Express Part IIExpress so that you can send

or receive e-mail

Media Player Player to play both local

and streaming audio and video files

Minimized Clicking a minimized Part Iwindow window on the taskbar

opens the window back

up to its previous size

The Basics: Opening and Closing Windows

You can launch programs, open folders and files, or launch a shortcut fromwithin a window or the Windows desktop by any of the following methods:

Double-click the program, folder, file, or shortcut icon

Right-click the icon and then choose Open on its shortcut menu

Click the icon to select it and then press the Enter key

For more on opening files and folders in Windows XP, see the section “Opening

Files and Folders” in Part I

BP-8

The Big Picture: Windows XP

Double-clicking the My Pictures shortcut icon opens its window on the desktop

The Basics: Creating New Folders

You often might want to create a brand-new empty folder to hold the files thatyou’re about to copy, move from elsewhere on your hard drive, or hold theprograms you’ve installed To create a new folder, follow these steps:

1 Double-click the My Documents or My Computer folder window from theWindows desktop

2 Click the drive and then locate and click the folder on the drive that willhold the new folder you’re about to create

3 Click File➪New➪Folder on the window’s menu bar

4 Replace the temporary name “New Folder” with your own folder nameand then press Enter

For more on opening files and folders in Windows XP, see the section “Naming

Files and Folders” in Part I

The Big Picture: Windows XP

The Basics: Deleting Folders and Files

The more you work with Windows, the more folders and files you’ll create.Sooner or later, you’ll probably have to delete some older ones or risk runningout of hard drive space To delete folders or files on a drive, select their iconsand then choose among the following methods:

Click the Delete this Folder hyperlink in the window’s Info panel

Press the Delete key

Choose File➪Delete on the window’s pull-down menu

Right-click one of the selected icons and then choose Delete on theshortcut menu

As soon as you use any of these three methods, Windows displays a ConfirmFolder Delete or Confirm File Delete alert dialog box Click Yes to send theselected icons to the Recycle Bin Placing items in the Recycle Bin doesn’t per-manently delete them; to do that, you must clear the Recycle Bin To clearyour Recycle Bin (and actually reclaim the drive space used by the deleteditems), open the Recycle Bin and then choose the Empty Recycle Bin button.Finally, click the Yes button in the Confirm Multiple File Delete dialog box toconfirm the deletion

For more on deleting stuff in Windows, see “Deleting Junk” in Part I.

Click this hyperlink to

empty the Recycle Bin

Click this hyperlink to send the selected items to the Recycle Bin

The Big Picture: Windows XP

The Basics: Copying or Moving Folders

2 Select all the files and folders you want to copy or move; see “Selecting

Files and Folders” in Part I

3 Click the Copy this File or Move this File hyperlink in the window’s Infopanel

Windows opens a Copy Items or Move Items dialog box (like the oneshown in the figure that follows) where you select the (destination)folder to which you want the selected items copied or moved

4 Click the folder to which the selected files or folders are to be copied ormoved

Click the plus-sign buttons to display folders on particular drives andwithin other folders

5 When the name of the folder to which you want the selected itemscopied or moved appears in the Folder text box, click OK to haveWindows make the copies or do the moves

For more on moving and copying files and folders, see the section “Copying

(and Moving) Files and Folders” in Part I

Select the folder to which the selected file(s) are to be moved or copied

The Big Picture: Windows XP

The Basics: Exiting Windows

When you’re finished working on your computer for the day, you shouldalways shut down Windows by using the following procedure That way,Windows has a chance to check your system’s status before you power downyour computer

1 Click the Start button on the Windows taskbar and then click the TurnOff Computer button to open the Turn Off Computer dialog box (if youuse the new XP Welcome screen logon) or the Shut Down Windows

dialog box (if you use the Classic logon screen) See “User Accounts” in

Part IV for information on how to switch between these two types oflogons

2 To completely shut down Windows and power down your computer,click the Turn Off button in the Turn Off Computer dialog box, or in theShut Down Windows dialog box, make sure that Shut Down appears inthe drop-down list box labeled “What do you want the computer to do?”Next, click the OK button or press Enter

For more on the procedure of shutting down your computer, see the section

“Shutting Down Windows” in Part I

What You Can Do: Setting Up

a Desktop Made to Order

The Big Picture: Windows XP

You can customize the Windows desktop in a number of ways

1 Get started by:

Adding desktop shortcuts for the programs, folders, files, and Web pages

you use all the time (see Part I)

Selecting one of the preset Windows color schemes or creating one of

your own (see Part IV)

Adding shortcuts to programs that you use all the time to the Quick

Launch toolbar (see Part I)

2 Work on your project by:

Adding desktop items (see Part II)

Arranging the desktop items on the Windows desktop (see Part II)

3 Add finishing touches by:

Selecting a background graphic either from a scanned image or a Web

graphic you’ve downloaded from the Internet (see Part II)

Locking down the desktop (see Part II)

Creating a custom toolbar for the Windows taskbar (see Part I)

What You Can Do: Saving Music

with Windows Media Player

The Big Picture: Windows XP

You can use Windows Media Player to record and organize your music, as well

as to play your favorite tunes Windows Media Player in Windows XP makes iteasy to copy music from audio CDs or from the Internet radio stations towhich you listen You can then organize the music that you copy onto thehard drive into playlists that you can play in Windows Media Player or copyonto portable devices, such as a portable MP3 player If your computer has aCDR (CD recordable) or CDRW (CD rewritable) drive, you can even copy themusic files onto blank CDs that you burn

1 Get started by:

Marking the tracks on the audio CD you’ve loaded in the computer’s CDplayer in the Copy from CD view for copying into the Media Library on

your hard drive (see Part I)

Copying the tracks that you’ve marked into the Media Library of your

computer or the song you’re listening to on the Internet radio (see Part I)

2 Work on your project by:

Creating a new playlist for the music files you’ve copied into the Media

Library on your computer (see Part I)

Adding specific music files to the playlist you’ve created in the Media

Library (see Part I)

3 Add finishing touches by:

Copying the music files in your playlists onto your portable MP3 player

or other portable device (see Part I)

Recording a new CD that you can play in any CD player with the music

files in your playlists (see Part I)

What You Can Do: Producing Movies with Windows Movie Maker

The Big Picture: Windows XP

Windows Movie Maker is a new accessory that enables you to become yourown movie director You can take digital video, audio, and still graphics, andcombine them into a movie that you can play (with the help of WindowsMedia Player) right on your computer Windows makes it easy to send themovies that you create with Windows Movie Maker to your friends and family

so that they can give thumbs up (or down) to your latest masterpiece

1 Get started by:

Importing your video and sound clips into your movie project (see Part III)

Adding your video clips and still graphics in the Storyboard view

(see Part III)

Adding your audio clips in the Timeline view (see Part III)

2 Work on your project by:

Editing the start and end points of the video clips (see Part III)

Synchronizing the sound track with the video (see Part III)

Previewing the final cuts of your movie in Windows Movie Maker

(see Part III)

3 Add finishing touches by:

Saving the movie project as a movie that Windows Media Player can play

(see Part III)

Playing the final movie on your computer with Windows Media Player

(see Part III)

Sending the movie to colleagues, friends, and family as part of an e-mail

message (see Part III)

Doing Everyday Stuff

Part I contains a pretty complete laundry list of all the essential

“things to do” in Windows XP You find out about such tary stuff as controlling the icons on your desktop, adding andremoving software and printers, regulating and dispensing with thefiles and folders that manage to clutter your hard drive, launchingyour programs, obtaining online help, and even safely shuttingdown the whole Windows kit and caboodle

elemen-In this part

Adding or Removing Programs 2 Arranging and Sizing Icons in a Window 6 Browsing Drives, Folders, and Files on

the Computer 7 Copying (and Moving) Files and Folders 24 Creating New Files and Folders 27 Creating Shortcuts 34 Customizing the Desktop 36 Deleting Junk 37 Formatting a Disk 39 Getting Help and Support 40 Getting Info on a Disk, Folder, or File 42 Launching Programs 46 Moving and Resizing Windows 46 Naming Files and Folders 49 Opening Files and Folders 52 Playing Music, Video, and Movies 53 Printing 68 Searching for Files and Folders 73 Selecting Commands on Menus 77 Selecting Commands on Explorer Bars 83 Selecting Commands from Toolbars 84 Selecting Files and Folders 92 Shutting Down Windows 93 Using the Command Prompt 94 Using the Windows Taskbar 95 Using Windows Automatic Update 106

Part I