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Adobe Acrobat 6 PDF For DummiesPublished by Wiley Publishing, Inc.. 909 Third Avenue New York, NY 10022 www.wiley.com Copyright 2003 by Wiley Publishing, Inc., Indianapolis, Indiana Pub

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by Greg Harvey

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Adobe Acrobat 6 PDF For Dummies

Published by

Wiley Publishing, Inc.

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New York, NY 10022

www.wiley.com

Copyright 2003 by Wiley Publishing, Inc., Indianapolis, Indiana

Published by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada

No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form

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Library of Congress Control Number: 2003105653

ISBN: 0-7645-3760-1

Manufactured in the United States of America

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About the Author

Greg Harvey, the author of more than 50 computer books, has had a long

career of teaching business people in the use of IBM PC, Windows, and Macintosh software application programs From 1983 to 1988, he conducted hands-on computer software training for corporate business users with a variety of training companies (including his own, PC Teach) From 1988 to

1992, he taught university classes in Lotus 1-2-3 and Introduction to Database Management Technology (using dBASE) in the Department of Information Systems at Golden State University in San Francisco.

In mid-1993, Greg started a new multimedia publishing venture called mind over media As a multimedia developer, he hopes to enliven his future com-puter books by making them into true interactive learning experiences that will vastly enrich and improve the training of users of all skill levels You can send him e-mail at gharvey@mindovermedia.comand visit his Web site at

www.mindovermedia.com.

In 1999, Greg began graduate school at the California Institute of Integral Studies (CIIS) in San Francisco In the summer of 2000, he received his master’s degree in philosophy and religion in the area of Asian and Comparative Studies Currently, he has finished all his coursework in the Ph.D program at CIIS and is getting ready to begin work on his dissertation in the area of Chinese and Tibetan end-of-life religious beliefs.

Dedication

To Chris for his unflagging support and encouragement

Author’s Acknowledgments

Let me take this opportunity to thank all the people, both at Wiley Publishing, Inc., and at Mind over Media, Inc., whose dedication and talent combined to get this book out and into your hands in such great shape.

At Wiley Publishing, Inc., I want to thank Steve Hayes and Tiffany Franklin for their considerable help in getting this project underway, Christine Berman for her tremendous expertise as project editor, and Jean Rogers for her great skill as the copy editor, for making sure that the project stayed on course and made it into production so that all the talented folks on the Production team could create this great final product.

At Mind over Media, I want to give a special thanks to Michael Bryant, the person primarily responsible for the updating and reorganizing all the mater-ial for this 6.0 version of the software covered in this new edition of the book (fantastic job, Michael!).

file attachment tools, 190–191

markup tools, 183–186

stamping tools, 180–184

text box tools, 186–188

using bookmarks during,

171–176

Review History tab, 182–183

Review Tracker

features and options, 62,

169–171

filtering options, 196–198

using, 164, 169

Reviewing options, 165–166

RGB (Red, Green, Blue) color

model, 97–98

RLE files, 82–83

Rotate Clockwise/Rotate

Counterclockwise

buttons, 30

Rotate View options, 27, 30, 61

rotating pages, 211–221

RTF file format, 272

Rulers command, 61

Run a JavaScript action, 310

• S •

Save As command, 250

Save a Copy button, dialog

box, 29, 47, 52

Save Image As option, 272

saving

batch sequences, 236–237

digitally signed

documents, 250

reviewer comments, 201

scaling, 154–155

scanning documents, 122–127

screen displays, 62, 330

scrolling, 34, 37, 48, 61

search tools

accessing, 28–29

for comments, 200–201

for document collections,

283–287

for documents, 277–278

indexes as, 278–289

navigating documents

using, 42

Searchable Image output

options (Paper

Capture), 126

Security commands, 63

Security dialog box (Distiller),

101–102

Security Method options, 240,

244–249

security settings applying in Distiller, 101–102 applying in PageMaker, 339 applying in PDFMaker, 113 security tools

digital signatures, 244–261 encryption settings, 241–244, 261–262

permissions, 240 Select Action drop-down list, 306–307

Select Image tool, 270–272 Select Page Links to Download dialog box, 143–144 Select Table tool, 264 Select Text tool, 28–29, 49 Select Trigger list box, 306–307 selecting

graphics and objects, 210 tables, 268–270

text, 206, 264, 266–267 Selection Change tab, 317–318 Send by E-mail for Review dialog box, 117–118, 162–163

Send to Mobile Device button (My Bookshelf), 47 Set Layer Visibility action, 309 Settings tab

Distiller Watched Tables, 103–104

PDFMaker, 112–113 SGML (Standard Generalized Markup Language), 327–328

shaded triangles, in toolbars, 27 Show Comments List

command, 62, 197 Show Connector Lines option, 198 Show menu (Review Tracker),

170, 196–198 Show by Reviewer command, 196–198

Show/Hide a Field action, 309 Sign Here stamps, 181 signature handler, 244 Signature Validation Status dialog box, 256–257

signatures, digital See digital

signatures Signatures palette comparing signed documents, 260–261 predefining signature fields, 254–255

features, 32 validating signatures, 256–257

Signed tab, 318 single-key accelerators, 76–77 slideshows, PDF files for,

17–18 See also

presentations smallest file size PDF files, 87 Smoothing palette, 49–50 Snap to Grid command, 61 Snapshot tool, 29

sound clips, 188–189, 362, 366 Sound Recorder dialog box, 188–189

Sound tool, 366 Specify Weblink Behavior dialog box, 137–138 spell checking, 60, 193–194 sRGB color, converting to, 97–98

Stamp PDF 2.7 plug-in (Appligent), 380 Stamp Properties dialog box, 182

Stamp tool options, 180–182 stamps

adding hidden comments, 182–184

customizing Distiller settings, 182–183

customizing imprints, 183–184

Standard Business stamps, 181 standard PDF files, 87

status bar, 31–32 stemming, in collection searches, 283 stop words, in indexes, 278, 280 Structure Elements dialog box, 172

structured PDF files, 19 Submit buttons, adding to forms, 312–313 Submit a Form action, 309 subsampling option (Distiller), 93 substitute fonts, 96–97 Summarize Comments command, 195–196 Summarize Documents command, 63 symbols, adding to form fields, 315

• T •

tab order in forms, setting, 324 tab-delineated data,

importing, 325

395

Index

table of contents, eBooks,

332–336 tables

creating fields for, 321–323

selecting and copying,

268–269 tagged bookmarks, 172

tagged PDF files, 19, 41 See

also eBooks

Taskbar (Windows systems), 54

Tasks toolbar, 27, 30, 71–72

Text Box tool, 186–188

text editing, 204–208

text extraction, 264–265

Text Field Properties dialog

box, 296–297 Text Field tool, 300

text fields

adding to forms, 295–296

calculations in, 316–317

formatting options, 314–315

Options tab settings, 305–306

uses for, 294

validation options, 315–316

text files

creating PDF files from, 82–83

saving PDF files as, 272

tab delineated, importing

data from, 325 text reflow feature, 39–41

Texterity Web site, 385

text-only markup tools,

183–186 thumbnails

for eBooks, 343–348

My Bookshelf, 28, 47, 347

printing selected pages

using, 152–153 viewing, managing, 34–36

TIFF (Tagged Image File

Format) files, 82–83, 129–130, 271 tiling options, 55, 154–155

time formats, adding to form

fields, 315 toolbars

Acrobat 6, 68–69

Adobe Reader, 26–31

PDFMaker, 108

Tools menu, 63–64

TouchUp Object tool

accessing and using, 208–210

editing document layers

using, 229–232 TouchUp Text tool

accessing and using, 204,

207–208 extracting text using, 264

with Paper Capture, 128

Trusted Certificates lists,

257–259

• U •

Underline Text tool, 184–185 undoing text changes, 205 unstructured PDF files, 19 Updates command,68 URLs (Uniform Resource Locators), 65, 138 Use Local Fonts command, 66 Use Single-Key Accelerators to Access Tools check box, 204

user interface (UI), 22, 57, 60–61

• V •

Validate tab settings, 315–316 validating digital signatures, 255–257

version compatibility issues, 22 version number, locating, 68 Vertical Tile option, 55, 259–260 video clips, in presentations, 362–365

View History toolbar, icons/buttons on, 30 View menu

Full Screen option, 38 new features, 60–61 page layout options, 38 Read Out Loud feature, 48 reflow feature, 41

Toolbars options, 68 Units and Grids options, 209, 319–323

View Result in Acrobat option (PDFMaker), 109–110 viewing

articles, 36–37 comments, 180 eBooks, 50, 351–353 PDF files, 38–43, 109–110 presentations, 368 volume settings, for video clips, 364

• W •

watched folders (PostScript), 102–104

watermarks, 63, 223–225 WAV/WAV3 file formats, 362 Web browsers

document reviews, 164–169 viewing PDF files using, 50–52 Web Capture commands, 16–17, 65, 143–145

Web links, adding to files,

137–140, 143–144 See

also links

Web Page Conversion Settings dialog box, 141–142 Web page-to-PDF conversions adding links, 143–144 capture process, 82–83, 133–136

customizing, 140–142 refreshing content, 144–145 uses for, 17

viewing in Bookmarks palette, 136 Web sites color management tools, 98 retrieving in Acrobat, 16–17 WebDAV (Web-based Distributing Authoring and Versioning), 165–166 Window menu display options, 55–56, 67

Windows systems enabling keyboard shortcuts, 76 installing, launching Acrobat

6, 53–54 installing, launching Adobe Reader, 24–25

PDF documents in, 12–13, 22–25

word definition look-up feature, 49, 267

Word (Microsoft) files See

Microsoft Word; Office-to-PDF file conversions Word tab (PDFMaker), 114–115

• X •

XFDF file format, 313 XML (Extensible Markup Language) file format, 273

• Z •

ZIP compression option (Distiller), 93 Zoom In/Zoom Out buttons, 28–30

Zoom toolbar, 27, 72

396 Adobe Acrobat 6 PDF For Dummies