2019-10-08 - MINUTES - REGULAR School Board Meeting

Final Resolution: Motion Carries Yea: Sherilyn H Merritt, Barbara T Pittman, Mary M Benjamin, William R Haney, Teresa J Stump Action: 1.02 Adjourn to Closed Session for discussion of Per

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Members present:

Sherilyn H Merritt, Chairman

Barbara T Pittman, Vice-Chairman

Mary M Benjamin

William R Haney

Teresa J Stump

1 Meeting Opening

Action: 1.01 Call to Order at 3:00 p.m (Closed Session)

The Meeting was called to Order by Sherilyn H Merritt, Chairman at 3:00 pm Motion by Barbara T Pittman, second by Teresa J Stump

Final Resolution: Motion Carries

Yea: Sherilyn H Merritt, Barbara T Pittman, Mary M Benjamin, William R Haney, Teresa J Stump

Action: 1.02 Adjourn to Closed Session for discussion of Personnel

I move that we adjourn to Closed Session to discuss the appointment, resignation, promotion, disciplining or possible dismissal of specific personnel and student matter as authorized under Section 2.2-3711A (1) (2) of the Virginia Freedom of Information Act

Motion by Barbara T Pittman, second by Teresa J Stump

Action: 1.03 Reconvene in Open Session and Adopt Certification of Closed Session

I move that we reconvene in Open Session and Adopt Certification of Closed

Session

CERTIFICATION OF CLOSED SESSION

WHEREAS, the Dinwiddie County School Board has convened a closed session on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and

WHEREAS, paragraph 2.2-3712 of the Code of Virginia requires a certification by this School Board that such closed meeting was conducted in conformity with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the Dinwiddie County School Board hereby certifies that, to the best of each member's knowledge, only such business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board

Roll Call:

Teresa J Stump – District 1

William R Haney – District 2

Barbara T Pittman – District 3

Mary M Benjamin – District 4

Sherilyn H Merritt – District 5

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Procedural: 1.04 Invitation to Participate in Pledge of Allegiance - Midway Elementary School

The invitation to participate in the Pledge of Allegiance was led by Michael Harvanek

IV, Kindergartener, Midway Elementary School

Action: 1.05 Amendment(s) to Agenda and Adoption

I move that we adopt the Agenda as amended: ADD Student Matter to Closed

Session

Motion by Barbara T Pittman, second by William R Haney

2 Closed Session Report

Action: 2.01 Approval of Personnel List

I move that we approve the Personnel List pending documentation and as

recommended by the Superintendent

Appointments

Dooley, Casey Football Kicking Coach Dinwiddie High 08/01/2019 Jasper, Everette Boys Varsity Basketball

Assistant Coach Dinwiddie High 11/11/2019 Krupp, Mack Football Assistant Coach Dinwiddie Middle 08/01/2019 Taylor, Nicholas Football Assistant Coach Dinwiddie High 08/01/2019

Resignations

Conner, Kayleigh English Teacher Dinwiddie Middle 10/18/2019 Hall, Pinkie Business Teacher Dinwiddie High 10/07/2019 Potter, Karen 5th Grade Teacher Sutherland Elem 10/18/2019

Retirements

Abernathy, Sarah English Teacher Dinwiddie Middle 10/01/2019 Boyce, Brenda 4th Grade Teacher Dinwiddie Elem 01/01/2020

**Special

2019-2020 Stipends

Motion by Teresa J Stump, second by Barbara T Pittman

3 Recognition(s)

Information: 3.01 Midway Elementary School Highlights

Mr Johnson and Mrs Adams, along with students from Midway known as the

Midway Ambassadors, shared the history of Midway Elementary They led the

audience in the Pledge of Allegiance, shared a video about Midway that included several alumni, and shared the words that best described the school over the years

- Perseverance, Determination, Dedication, Pride, and Character

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Emily Jordan, Taylor Lewis, Daniel Barklow, Riley Kirkland, Hallie Tomlin, Maddie Robinette, and Brandy Wolfe Finally, the following students spoke in the video: Kirby Rose, David Reese, IV, Xavier Mars, and Alexis Simmons

Recognition: 3.02 VSBA School Board Academy Awards

School Board members, the superintendent and board clerk can earn Academy credits through participation in VSBA meetings, other Academy sessions and

through VSBA governance and service activities

VSBA Academy Award Levels:

Certificate of Recognition (certificate) = 15 credits per year

Mr William Haney

Mrs Teresa Stump

Ms Bonnie Gholson, School Board Clerk

Award of Achievement (Bronze VSBA pin) = 24 credits per year

Mrs Sherilyn Merritt

Award of Excellence (Silver VSBA pin) = 48 credits in 2 years

Mrs Mary Benjamin

Award of Honor (Gold VSBA Pin) = 66 credits in 2 years

Mrs Barbara Pittman

Dr Kari Weston, Superintendent

Recognition: 3.03 The Dinwiddie Difference

School Social Workers, Ms Lindsay Britt, and Ms Silka Steele were recognized as the month's Dinwiddie Difference These two ladies go above and beyond for all of our stakeholders in Dinwiddie County Public Schools!

4 Consent Agenda

Action (Consent): 4.01 Expenditure Reports

I move that we accept the Expenditure Reports as presented:

EXPENDITURE/FINANCIAL REPORT

COUNTY SCHOOL FUNDS

Payrolls & Accts Payables Ck#

09/04/2019 21054410 – 02105502

09/11/2019 4010093 – 4010094

09/11/2019 DE973303 – DE97478

09/12/2019 2105503

09/13/2019 2105480 [void]

09/13/2019 2105504 – 2105558

09/23/2019 4010095

09/23/2019 4010096 – 4010097

09/25/2019 VD-2105326, 2105388, 2105444 09/25/2019 2105559 – 2105624

09/26/2019 4010098 – 4010126

09/26/2019 4010127 – 4010137

09/26/2019 DD30901; DE97479 – DE98101

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Action: 4.02 Approval of Minutes of September 10, 2019 and September

24, 2019

I move that we approve the Minutes of the September 10, 2019 and September 24,

2019 meetings as

presented

Motion by William R Haney, second by Mary M Benjamin

5 Board Matters

Action: 5.01 Lease Finance Resolution

I move that we approve the Resolution of the School Board of Dinwiddie County, Virginia as presented and recommended by the SUperintendent

RESOLUTION OF THE SCHOOL BOARD

OF DINWIDDIE COUNTY, VIRGINIA

WHEREAS, the Dinwiddie County School Board (the “School Board”) has previously entered into a lease financing arrangement with Dinwiddie County, Virginia (the

“County”), and the Virginia Resources Authority (“VRA”), by which the School Board and, to the extent required under Section 15.2-1800.1 of the Code of Virginia of

1950, as amended, the County leased the Dinwiddie County High School and

related unimproved real property located at 11501 Boisseau Road, Dinwiddie,

Virginia 23841 (comprising Tax Parcel Nos 45-3A and 45-4) (collectively, the

“School Property”), to VRA pursuant to the terms of a Prime Lease dated as of June

1, 2012, between the County, the School Board and VRA (the “2012 Prime Lease”), and VRA leased the School Property back to the School Board pursuant to the terms

of a Local Lease Acquisition Agreement and Financing Lease dated as of April 30,

2012, between VRA, the County and the School Board (the “2012 Financing

Lease”);

WHEREAS, pursuant to a resolution adopted on September 17, 2019, the Board of Supervisors (the “Board of Supervisors”) of the County approved the amendment and restatement of the 2012 Prime Lease and the 2012 Financing Lease to finance the costs of various capital improvements, including but not limited to the design, acquisition, construction, installation and equipping of a public safety radio system and other governmental and public safety projects (collectively, the “2019

Project”);

WHEREAS, Davenport & Company LLC, as the County’s financial advisor, has

advised the County and the School Board that the parties may be able to achieve debt service savings by refinancing a portion of the outstanding rental payments (the “2012 Rental Payments”) payable pursuant to the 2012 Financing Lease;

WHEREAS, (a) the County has applied to VRA to refinance a portion of the 2012 Rental Payments (such refinanced portion, the “Refinanced 2012 Rental Payments”) and to finance the 2019 Project, and (b) VRA has indicated its willingness to (i) undertake the same using the proceeds of one or more series of its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program) (collectively, the “VRA Bonds”) and (ii) effect such refinancing and financing

through the amendment and restatement of the 2012 Prime Lease and the 2012 Financing Lease; and

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Restated Local Lease Acquisition Agreement and Financing Lease (relating to the

2012 Financing Lease) to be dated as of a date specified by VRA, between VRA, the County and the School Board (the “Amended Financing Lease” and, together with the Amended Prime Lease, the “Amended Leases”), the forms of which have been circulated in advance of this meeting of the School Board;

BE IT RESOLVED BY THE SCHOOL BOARD OF DINWIDDIE COUNTY, VIRGINIA:

1 In consideration of the loan of a portion of the VRA Bond proceeds pursuant to the Amended Financing Lease to refinance the Refinanced 2012 Rental Payments and to finance the 2019 Project, the School Board agrees to amend and restate the

2012 Prime Lease and the 2012 Financing Lease and to execute and deliver the Amended Leases to effect such refinancing and financing The School Board,

together with the County, will continue to lease the School Property to VRA

pursuant to the terms of the Amended Prime Lease, and VRA will lease the School Property to the School Board and the County pursuant to the terms of the Amended Financing Lease

If the Board of Supervisors fails to make payments under the terms of the

Amended Financing Lease for any reason, the School Board acknowledges that the Amended Financing Lease will allow VRA and its assigns to exercise certain

remedies, including without limitation, the eviction of the County and the School Board from possession of the School Property until the earlier of (x) the payment or prepayment in full of all rental payments due under the Amended Financing Lease

or (y) the termination of the Amended Prime Lease

2 The forms of the Amended Leases made available to the School Board prior to this meeting are hereby approved The Chair of the School Board and the School Superintendent, either of whom may act, are hereby authorized to execute and deliver the Amended Leases in such forms, with such completions, omissions,

insertions and changes not inconsistent with this Resolution as may be approved by such officer, the execution thereof to constitute conclusive evidence of such officer’s approval of any such completions, omissions, insertions and changes Counsel to the School Board, in collaboration with the County Attorney, is hereby authorized to cause the Amended Leases and other related documents as are necessary to be recorded in the Clerk’s Office of the Circuit Court of Dinwiddie County

3 The officers of the School Board are hereby authorized and directed to execute, deliver and file all certificates and documents and to take all such further action as they may consider necessary or desirable in connection with the execution and delivery of the Amended Leases, the refinancing of the Refinanced 2012 Rental Payments and the financing of the 2019 Project, including without limitation (a) execution and delivery of a certificate setting forth the expected use and

investment of the proceeds of the Amended Financing Lease allocable to federally tax-exempt VRA Bonds (the “Tax-Exempt VRA Bonds”) to show that such expected use and investment will not cause the Tax-Exempt VRA Bonds to be “arbitrage bonds,” within the meaning of Section 148 of the Internal Revenue Code of 1986,

as amended, including regulations applicable to the Tax-Exempt VRA Bonds (the

“Code”), (b) making any elections, at the request of the County, that such officers deem desirable regarding any provision requiring rebate to the United States of

“arbitrage profits” derived from the investment of the gross proceeds of the

Amended Financing Lease allocable to Tax-Exempt VRA Bonds and (c) providing for the County to pay any such rebate amount The foregoing shall be subject to the advice, approval and direction of counsel to the School Board and special tax

counsel to the County

4 All other acts of the Chair of the School Board, the School Superintendent and other officers of the School Board that are in conformity with the purposes and

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Amended Leases, the refinancing of the Refinanced 2012 Rental Payments and the financing of the 2019 Project are hereby approved and ratified

5 The Clerk of the School Board is hereby directed to cause a certified copy of this Resolution to be filed with the Clerk of the Board of Supervisors of the County

6 All prior resolutions or actions inconsistent with this Resolution are hereby

repealed This Resolution shall take effect immediately

The undersigned Clerk of the School Board of Dinwiddie County, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the minutes

of a meeting of the School Board held on October 8, 2019, and of the whole thereof

so far as applicable to the matters referred to in such extract I hereby further certify that such meeting was a regularly scheduled meeting and that, during the consideration of the foregoing resolution, a quorum was present

(Present / Absent (Aye / Nay / Abstain

WITNESS MY HAND and the seal of the School Board of Dinwiddie County, Virginia, this 10th day of October, 2019

Clerk, School Board of Dinwiddie County, Virginia

(SEAL)

Motion by Barbara T Pittman, second by Mary M Benjamin

Action: 5.02 DHS - Field Trips (3)

I move that we approve the following Dinwiddie High School field trips that were added to the list of Secondary field trips for the 2019-2020 school year:

1 Woodrow Wilson Rehabilitation Center - Date Change (November 4 -

November 13, 2019

2 Longwood University for Honors Choir (October 25 and October 26)

3 Fishburne Military School JROTC Raider Competition (October 20 -

Waynesboro, Virginia)

Motion by Mary M Benjamin, second by Barbara T Pittman

Action: 5.03 National Youth Risk Surveys

I move that we approve the request to administer the National Youth Risk Behavior Surveys to middle and high school students with parents having the option to opt-out of the survey

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Action: 5.04 Budget Calendar Approval

I move that we approve the FY2021 Budget Calendar as presented with the

understanding that the calendar can be amended throughout the year

Motion by Barbara T Pittman, second by Mary M Benjamin

Information: 5.05 New Business

No new business was presented

6 Superintendents Matters

Information: 6.01 United Way's Kindergarten Countdown Camp

Dr Yardley Farquharson, Director of Assessment & Student Services and Jeanie Mowbray, Director of Community Impact, for the United Way of Greater

Richmond/Petersburg gave an overview of the importance of preparing children for kindergarten In our service area, it was stated that 1 in 7 students start

kindergarten without the necessary skills to learn and thrive in elementary school The Kindergarten Countdown Camp (held at Southside Elementary) is a free

summer learning program for rising kindergarten students with limited to no

preschool experience Twenty students, ages 4 and 5, for three weeks (four hours a day); had the opportunity to focus on basic kindergarten skills like recognizing shapes, letters, counting, writing their names, adjusting to the classroom setting and even riding the school bus The camp also taught the students important

social-emotional skills, such as following directions and routines, working with their peers and expressing emotions Each student received a new book each week and a backpack full of supplies at the conclusion of the camp A video presentation of the camp was shared at the conclusion of the overview

Information: 6.02 School Division Accreditation - Part 2

Dr Royal Gurley, Assistant Superintendent, provided additional information about accreditation results As stated last month, all Dinwiddie County Public Schools are Fully Accredited

Information: 6.03 FY 2019 End of Year Fund Balances

The FY2019 audit is underway and almost complete We will not have a confirmed report from the auditors until early December, however, based on information at this time we do not expect any changes to our projections The projected School Fund (205) EOY balance from FY 2019 is $350,471.47 This represents less than 1% of the overall budget The actual is 78 of 1% We will be requesting to have these funds re-appropriated to the Capital Projects Fund in December The

remaining funds (excluding debt service fund 402) all carry forward and do not revert back to the county at the end of the year The Textbook fund carries over year to year to offset the costs of adoptions and additional purchases This is

required by the General Assembly The School Nutrition fund is a self-supporting fund Any balances are used to offset increases in future years and/or purchase needed equipment and upgrades

Information: 6.04 Enrollment Update

The FY 2020 Budget is based on 4,315 students Currently, we are sitting at an

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4,310 students We have been monitoring enrollment throughout the month of September hoping the numbers would increase The schools showing the largest decreases are the High School and Midway The majority of these are due to

students withdrawing and attending other schools either in Virginia or Out of State

Information: 6.05 Rowanty Update

Mr Haney shared the following Rowanty updates:

1 Rowanty has seen an increase in the number of students attending

2 Dinwiddie has the most participation

3 Rowanty is 100% staff!

7 Citizen's Comments on Agenda and Non-Agenda Items

Information: 7.01 Citizen's Comments

There were no citizen's comments

8 Board Member Comments

Information: 8.01 Comments

Board members thanked the students, parents, grandparents and staff from

Midway Elementary School for their participation

9 Superintendent's Comments

Dr Kari Weston, Superintendent, ended the evening with (1) What happens in our classrooms matters most!; (2) Building Principals - leadership Matters!; 93) Dr Gurley and his team - great group and his leadership and (4) Senior Staff - it takes everyone to make things happen

10 Adjournment

Action: 10.01 Meeting Adjourned

There being no further business to discuss, the meeting adjourned at 5:42 p.m by Sherilyn H Merritt, Chairman

_

Chairman

ATTEST: _

Clerk

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Tiêu đề	2019-10-08 - MINUTES - REGULAR School Board Meeting
Trường học	Dinwiddie County Public Schools
Chuyên ngành	School Board Meeting
Thể loại	Minutes
Năm xuất bản	2019
Thành phố	Dinwiddie