June 18 2015 Board Meeting Minutes

DAVIESS COUNTY BOARD OF EDUCATION RECORD OF BOARD PROCEEDINGSMINUTES The Daviess County Board of Education met pursuant to notice for a Board meeting in Owensboro, KY on June 18, 2015 at

DAVIESS COUNTY BOARD OF EDUCATION RECORD OF BOARD PROCEEDINGS

(MINUTES)

The Daviess County Board of Education met pursuant to notice for a Board meeting in Owensboro, KY on June 18, 2015 at 5:30 p.m The meeting was held at the Daviess County Board of Education Office located

at 1622 Southeastern Parkway in Owensboro, KY

Daviess County Board of Education members are: Mr Frank G Riney, III, Chairperson, Mr P Mike Clark, Vice-Chairperson, Mrs Dianne B Mackey, Ms Merritt Bates-Thomas and Dr Tom Payne

II ROLL CALL

All Board members were present with the exception of Mr Mike Clark

III MOMENT OF SILENCE

The Board observed a moment of silence

IV PLEDGE OF ALLEGIANCE

Mr Matt Robbins led the Board in the Pledge of Allegiance

V DCBE MISSION STATEMENT

Dr Tom Payne, Board member, read the Daviess County Board of Education Mission Statement

VI COMMUNICATIONS FROM THE BOARD

There were no communications from the Board

VII PROPOSED AMENDMENTS TO THE AGENDA

There were no proposed amendments to the agenda

VIII SUPERINTENDENT’S REPORT

VIII-A Superintendent’s RemarksSuperintendent Saylor updated the Board on current activities

VIII-B Junior Achievement RecognitionDan Douglas, Junior Achievement Director, recognized local businesses that supported the Junior Achievement Program by volunteering in Daviess County Public Schools

IX PUBLIC COMMENT

There was no public comment

X REPORTS X-A TREASURER’S REPORT

Matt Robbins presented the following Treasurer’s Report

GF Fund Balance - May 1, 2015 $23,649,629.12Total Receipts $4,801,796.64Total Available for Expenditures $28,451,425.76Total Expenditures $6,012,537.63

GF Fund Balance - May 31, 2015 $22,438,888.13

The Treasurer’s report passed with a motion by Ms Merritt Thomas and a second by Dr Tom Payne

Bates-Voting in favor of the motion: Riney, Mackey, Bates-Thomas and Payne

X-B INSTRUCTIONAL REPORT

No instructional report

XI CONSENT AGENDA

Mr Frank Riney, Chairperson of the Daviess County Board of Education, entertained a motion to approve the consent agenda

Merritt Bates-Thomas made a motion to approve the consent agenda and Dr Tom Payne seconded

Voting yes: Riney, Mackey, Bates-Thomas and Payne

Consent Agenda Items are outlined below:

XI-A New Positions

None at this time

XI-B Leaves of Absence

Daviess County Board of Education policy requires employees who are requesting a leave of absence to make a written request

Approved the following Leaves of Absence:

Name Position and School

05/06/15-05/21/15 (Revised)

Rhonda Clark,

FMLA

Food Service Assistant, Southern Oaks Elementary

05/20/15-08/10/15

Leme Dunaway,

FMLA

Elementary Teacher,Whitesville

Elementary

05/21/15-06/01/15 (Revised)

Leme Dunaway,

FMLA

Elementary Teacher,Whitesville

Elementary

05/21/15-06/03/15 (Revised)

06/15/15-08/10/15

Derrick Lindow,

FMLA

Middle School Teacher, Daviess County Middle

04/20/15-08/10/15 (Revised)

Carla Mattingly,

FMLA

Instructional Assistant, Daviess County High

05/20/15-08/10/15

Cynthia McPherson,

FMLA Food Service Assistant, Country

Heights Elementary

04/22/15-08/10/15 (Revised)

Full-Time Emergency Certificate:

None at this time

Emergency Substitute Teachers:

Approved fundraisers for the following schools:

East View, Highland and Tamarack elementary schools, Burns, College View and Daviess County middle schools and Apollo and Daviess County high schools

XI-F Consider Approval of Depository Bond and Fidelity Bond The Kentucky Department of Education requires all school districts to obtain a depository bond from the bank where each board’s funds are held The bond insures that the deposits are fully secured and

collateralized by the bank

The Kentucky Department of Education also requires all school districts to obtain a fidelity bond at the amount calculated by KDE This bond is held on the Treasurer

The Board approved the Depository Bond and Fidelity Bond

XI-G Consider Approval of the Revised Certified Evaluation PlanAll Kentucky districts were required to develop a new Certified Evaluation Plan that includes the components of Kentucky’s

Professional Growth and Effectiveness System (PGES) by 2015-16 DCPS revised our plan to meet those requirements in 2014-15 KDE has now added additional requirements and new components to be addressed The revisions noted are intended to address those

Additional revisions are expected in 2016 to address Other District Professionals, which is still under development by KDE

The Board approved the revisions to the Certified Evaluation Plan.XI-H Consider Approval of the 2015-16 (FY16) Family

Resource/Youth Services Centers Funding

This is a formal acceptance of the Family Resource/Youth Services Centers funding for 2015-16 (FY16) There are fifteen centers

APPROVED BILLS

included in this funding request

The Board approved the funding as presented

XI-I Consider Approval of the 2015-16 Code of Acceptable Behavior and Discipline Handbook

The Board approved the 2015-16 Code of Acceptable Behavior and DisciplineHandbook as presented

XI-J Consider Approval the 2015-16 In House Crisis Handbook The Board approved the 2015-16 In House Crisis Handbook

XI-K Consider Approval of the June 16, 2015 Board Meeting Minutes

Approved the minutes for the June 16, 2015 Board Luncheon

XII ACTION ITEMS XII-A Consider Approval of Bills

Mr Matt Robbins recommended the Board approve the bills as

follows:

Payroll $9,414,789.03 General Fund $1,498,088.98 Special Revenue Fund $201,440.55District Activity Fund $17,612.40 Construction Fund $787,088.94 Debt Service Fund $2,480,008.21 Food Service Fund $279,080.35 After School Program Fund $14,239.38Fiscal Agent Fund $500.00Warrant Total $14,692,847.84

Dianne Mackey moved to approve the recommendation and Tom Payne seconded

Board members voting in favor of the motion: Mackey, Bates-Thomas and Payne

Disqualifying: Mr Frank Riney

Requests among Classified employees to increase the number of vacation days has been received and reviewed over the past two years.

As a means to be more competitive with the marketplace for 261-day (12 month) employees, we are requesting we move from the current

10 days/15 days vacation allowed to a proposed 15 days/20 days in therevised policy 03.222 Further, our current holiday schedule for Certified and Classified employees was not the same The revision to policy 03.122, Certified Holidays, matches the current Classified policy of 10 Holidays as itemized in the policy, 03.222 With these changes a 261-day classified employee and a 240-day certified employee have almost the same number of days off per year, including Holidays (Certified-31 days; Support-30 days, previously, this difference was Certified-28 days and Classified – 25 days)

Policy #03.122 (Holidays-Certified) and Policy #03.222 (Holidays and Vacations-Classified) were reviewed for first reading at the May

Voting yes: Riney, Mackey, Bates-Thomas and Payne

XII-C Consider Approval Policy Revisions to Policy #03.125 (Expense Reimbursement-Certified) and Policy #03.225 (Expense Reimbursement-Classified)

First reading of these revisions was presented at the May 21, 2015 Board meeting.

Mr Matt Robbins recommended the Board approve Policy #03.125 (Expense Reimbursement-Certified) and Policy #03.225 (Expense Reimbursement-Classified) as presented

Dr Tom Payne moved to approve the recommendation and Merritt Bates-Thomas seconded.

Voting yes: All Board members present.

XII-D Consider Approval of Transportation Bids (#15-13 – Transmissions; #15-14 – General Vehicle Parts; #15-15 – Motor Oil; and #15-16 – Tires.

Bids were opened on Tuesday, May 12, 2015 in the purchasing department Five invitations to bid were sent out and three bids were received for evaluation

Mr Matt Robbins recommended the board award the transportation bids by line item to the low bidder The transportation department helped with the awarding and specifications of this bid

Dianne Mackey moved to approve the recommendation and Tom Payne seconded Voting yes: Riney, Mackey, Bates-Thomas and Payne

XII-E Consider Approval of Bid # 15-12 (DCPS Fleet – Mid-Size SUV)

Bid # 15-22 (DCPS Fleet-Mid-Size SUV) was opened on Tuesday, June 2, 2015 Invitations to bid were mailed to four prospective bidders and two bids were received for evaluation This bid is for twomid-sized sports utility vehicles to replace aging vehicles in our fleet

Merritt Bates-Thomas moved to approve the recommendation and Dianne Mackey seconded.

Voting yes: Riney, Mackey, Bates-Thomas and Payne

XII-F Consider Approval of Food Service bids

Bids # 15-17 (Bakery Products); #15-18 (Pizza Products); #15-19 (Dairy Products); #15-20 (Lunchroom Food and Supplies); #15-23 (Food Service Repair Parts)

Mrs Dianne Mackey moved to approve this recommendation and Ms Merritt Bates-Thomas seconded.

Voting yes: Riney, Mackey, Bates-Thomas and Payne

XII-G CONSIDER APPROVAL OF BID #15-21 (ATHLETIC SUPPLIES/EQUIPMENT)

Bid # 15-21 (Athletic Supplies/Equipment) was opened on Thursday, June 4, 2015 Bids were mailed to twenty prospective bidders and eleven bids were received for evaluation This bid covers a period of July 1, 2015 through June 30, 2016

Mr Robbins said “this bid was sub-divided into 3 different components – Part A, B, and C

Part A is the Full-Line Catalog Bid The Catalog Bid is used to cover items NOT specifically bid in Section B- Line Items by Sport We recommend multiple awards for this bid section This is primarily due

to the wide variety of items each different supplier provides to the schools, enabling a good selection and allowing us to compare pricing

on these types of purchases For this section, we recommend approving all of the vendors who responded in order to meet the needs

of all of the different sports

Part B is the Line Items by Sport Bid This is a list of commonly

Part C is the Team Uniform Bid We recommend approving all of the vendors who responded in order to meet the needs of all the different sports.”

Mr Robbins recommended the Board approve Bid #15-21 as outlined above

Mrs Dianne Mackey moved to approve the recommendation and Ms Merritt Bates-Thomas seconded.

Voting yes: Riney, Mackey, Bates-Thomas and Payne

XII-H CONSIDER APPROVAL OF THE 2015-16 SCHOOL RESOURCE OFFICER (SRO) PROGRAM CONTRACT

The 2015-16 School Resource Officer Contract is entered into between the Daviess County Board of Education and the Daviess County Sheriff’s Office The Sheriff’s Office provides the School Resource Officers at Apollo High School and Daviess County High School

The 2015-16 SRO Contract is an increase over the 2014-15 contract

by 2% or $1,693 which matches the salary increase provided to all DCPS employees This has been our standing agreement that the SROcontract would increase by an annual salary increase approved for the next fiscal year

The total of this contract is $86,361

Mr Matt Robbins, Assistant Superintendent, recommended the Board approve the 2015-16 School Resource Officer Contract

Ms Merritt Bates-Thomas moved to approve the recommendation and

Dr Tom Payne seconded.

Voting in favor of the recommendation all Board members present

XII-I CONSIDER APPROVAL OF THE 2015-16 DAVIESS COUNTY BOARD OF EDUCATION MEETING SCHEDULE

Superintendent Owens Saylor recommended the Board adopt the 2015-16 Daviess County Board of Education Meeting Schedule

Ms Merritt Bates-Thomas moved to approve the recommendation and

Dr Tom Payne seconded.

Voting yes: Riney, Mackey, Bates-Thomas and Payne

XII-J CONSIDER APPROVAL OF REQUEST TO AUTHORIZE COMMITTED FUND BALANCE

GASB 54 requires the Board to approve and authorize by June 30 any fund balances reservations for “Committed” fund balance status At this time, SBDM Carryovers is the only fund balance we have that meets the definition as “committed” status The actual amount will bepresented to the Board in the annual financial report once all year-end activity and adjustments are recorded

Mr Matt Robbins recommended the approval of request to authorize committed fund balance

Dr Tom Payne moved to approve the recommendation and Ms Merritt Bates-Thomas seconded

Voting yes: All Board members present

XII-K CONSIDER APPROVAL OF THE 2014-15 SUPERINTENDENT’S EVALUATION

Chairperson Riney entertained a motion to approve the 2014-15 Superintendent’s Evaluation

Merritt Bates-Thomas made a motion to approve the 2014-15 Superintendent’s Evaluation and Dr Tom Payne seconded.

There were no discussion items.

XIV INFORMATION ITEMS XIV-A Personnel Report

The personnel report is a written report of all personnel actions taken

by the Superintendent since the last monthly board meeting The personnel report is inserted below

Certified Retirements Name Position/Location Effective Date

Terrie Coke Revised Retirement Date 05/31/2015Kim Miller Elementary

Teacher/Country Heights Elementary

06/30/2015

Douglas Moore

Middle School Teacher/College View Middle

06/30/2015

Resignations

Lori Beaty Elementary

Teacher/Whitesville Elementary

06/30/2015

Alita Reynolds Elementary Teacher/Burns

Elementary

06/30/2015Angelia Family Consumer Science 06/30/2015

Swihart Teacher/Daviess County

08/10/2015

Massie Capps Transfer from Elementary

Teacher/Meadow Lands/To Elementary Teacher/Southern Oaks Elementary School

07/01/2015

Caitlin Belcher Music Teacher/Country

Heights Elementary 08/10/2015Madison

Dayberry

Math Teacher/Daviess County High

07/01/2015

Benjamin

Haafff

Science Teacher/Apollo High

& Career Readiness Coordinator/Central Office/191 Days

Middle/To Physical Education Teacher/East View ElementaryMatthew

Lindsey Foreign Language Teacher/Daviess County

08/10/2015

Patricia

Murphy Transfer from Elementary Teacher/Whitesville/186

Days/To Instructional Coach/Whitesville/191 Days

07/01/2015

Kirsten Games Rehire from layoff and

decrease/Elementary Teacher/Burns Elementary/From 1.0 Time

Elementary/To East View Elementary

07/01/2015

Courtney

Murphy Rehire from layoff/Elementary 07/01/2015

Teacher/WhitesvilleConnie Strong Rehire from

layoff/Elementary Teacher/East View Elementary

07/01/2015

Cathy

Thomason Rehire from layoff/Elementary

Teacher/East View Elementary

Certified Subs to Resign

Linda Bakel Joy Carter Jo Anne ChenaultMonica

Name Position/Department Date

Susan Frasier Bus Driver (5.75 hrs/day;

181 days/year) at Transportation

05/29/15

Bryce Garrett Assistant Boys Basketball

Coach/40%/Daviess County High School

06/30/15

Nicholas

Whiteside

Assistant Football coach/100% and Head Boys Track Coach 100%/at Daviess County Middle School

06/30/15

Kelsey Dever Newspaper Sponsor/100%/

Daviess County Middle School

06/30/15

Carl O’Bryan Custodian (8.0 hrs/day;

191 days/year) at College View Middle School

06/30/15

Donna Ray Bus Driver (5.0 hrs/day;

181 days/year) at Transportation

06/30/15

Linda Ebelhar Food Service Manager I –

Lunchroom Manager (7.5 hrs/day; 181 days/year) at Country Heights

Employment/Transfers/Time Changes Name Position/Department Date

Lisa Ladnier EOY Non-renewal as

Instructional Assistant I –

KG Aide (6.5 hrs/day; 181days/year) at West

Louisville Elementary School

06/30/15

Marie Mann Rehire from Layoff as

Instructional Assistant III – Title I Aide (3.0 hrs/181 days/year) at East View Elementary School

07/01/15

Pamela Smith Rehire from Layoff as

Lunchroom Monitor – Release Time Aide (3.0 hrs/day; 181 days/year) at East View Elementary School

07/01/15

Tiffani Pharr Rehire from Layoff as

Child Development CenterSupervisor (4.0 hrs/day;

181 days/year) at HighlandElementary School

07/01/15

Rebecca

Dowdy

Increase in hours as Instructional Assistant III – Title I Aide (3.5 hrs/day

to 6.5 hrs/day; 181 days/year) at Sorgho Elementary School

07/01/15

Julie Willis Decrease in hours as

Instructional Assistant I –

07/01/15