RFQ - AE Downtown Conservatory Final 07 23 2014

Campus Facilities Management Planning Design and Construction July 23, 2014 July 23, 2014 SENT VIA EMAIL RE: Downtown Campus for the Arts – Conservatory of Music and Dance #K599601 Uni

Campus Facilities Management Planning Design and Construction

July 23, 2014

July 23, 2014 SENT VIA EMAIL

RE: Downtown Campus for the Arts – Conservatory of Music and Dance

(#K599601) University of Missouri – Kansas City

The University of Missouri – Kansas City (UMKC) invites your firm to submit an electronic Statement of Qualifications (e-SOQ) for providing programming, urban design and

architectural/engineering design services for a new $96M Total Project Cost/ $64.3M

Construction Cost Downtown Campus for the Arts facility for the UMKC Conservatory of Music and Dance The University is extending this invitation to the following firms:

 360 Architecture

 AECOM

 BNIM Architects

 Burns & McDonnell

 Crawford Architecture LLC

 El Dorado, Inc

 Gastinger Walker Harden + Bee Triplett Buck

 Gould Evans Associates

 Helix Architecture

 HNTB Architecture

 Hoefer Wysocki Architecture

 International Architects Atelier

 Pendulum Studio

 PGAV Architects

 Populous

 SFS Architecture

 Williams Spurgeon Kuhl & Freshnock

The selected design team will work with the University's project committee in preparing the final program, concept design (for additional fundraising and communication), the final schematic design, design development, construction documents and construction administration through a CM-At-Risk delivery method on this transformational project The University intends to

contract with the design team best showing experience and expertise in designing similar

facilities as noted in the attached General Criteria for Consultant Selection

Downtown Campus for the Arts – Conservatory of Music and Dance (#K599601)

Page 2

The University has a strong preference for Missouri based architectural or engineering firms The invited firms are encouraged to propose strategic partnerships with nationally recognized firms with expertise in this project type Upon selection, the prime consultant will participate with UMKC in the selection of the acoustical design consultant for the project

The University has a 10% minority and 5% women owned business participation goal for this project Your statement of qualifications must clearly state your plan to meet the University’s goal

Your Statement of Qualifications should include a summary of your team's history and structure; relevant experience including a description of at least two projects you have completed of similar scope; qualifications of key team members that would be directly involved with this project; specific experience with similar facilities; and any supporting information that would further convey your team's qualifications for this project

Please limit these materials to a maximum of 40 – 8-1/2” x 11” electronic pages submitted in a PDF format (set up to print 20 sheets copied both sides) Covers do not count toward the forty (40) page limit Maximum file size of the document should not exceed 5 MB The electronic submittal must be received no later than 4:30 pm CT, August 7, 2014, delivered on a CD, thumb drive or emailed to the address listed below Late submissions will not be accepted

At least three, but no more than five, firms will be selected for an urban design charette and interviews by the University project team and key community stakeholders Selected firms will

be notified by August 13, 2014 The urban design charette and interviews will be scheduled for September 10th through September 16th, 2014 in the Kansas City Crossroads District and on the UMKC campus This urban design charette and interview process is defined more fully in the General Criteria for Consultant Selection Section of this document

The selected firm will be notified by September 16, 2014 and asked to submit a fee proposal by October 1, 2014 The successful firm will be recommended to the Board of Curators at their December 11-12, 2014 meeting It is assumed that fees for programming confirmation and concept design will not require Board of Curators approval and that work can begin prior to the approval of the full selection and fee

The University intends to issue a Standard Consultant's Agreement to the successful firm and incorporate the requirements of the University's Consultant Procedures and Design Guidelines CPDG The University takes no exceptions to the agreement form Copies of the agreement are available on our website at:

http://www.umsystem.edu/ums/departments/fa/management/facilities/guidelines/

Downtown Campus for the Arts – Conservatory of Music and Dance (#K599601)

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On this webpage, you will also find the UM Consultant Procedures and Design Guidelines

(CPDG) The consulting agreement incorporates the requirements of the CPDG

The University has established a maximum fee for the requested services of 6.0% of the

construction cost, excluding only programming and acoustical design services In submitting qualifications for this project the consultant is affirming they agree that services can be done for the established maximum fee A Scope of Consultant Services, Project Statement, and Owner’s Schedule are attached

Please review the enclosed information which describes the project scope and the selection criteria In the interest of fairness, address all questions related to this project to me only

I look forward to your response

Sincerely,

Jeff Vandel

Jeff Vandel, P.E., LEED AP, CEM

Director, Facilities Planning, Design & Construction

Enclosures

c: Robert A Simmons

Dean Peter Witte

General Criteria for Consultant Selection

Downtown Campus for the Arts – Conservatory of Music and Dance (#K599601)

University of Missouri – Kansas City _

Each Consultant Team will be evaluated on the following Criteria

1 Consultant Team qualifications

a Team Organization

i Identity and experience of Key Team members including but not limited to:

1 Project Manager (Architectural)

2 Project Engineer (For Civil, Structural, Mechanical, Electrical, Plumbing, and Fire Projection The acoustical designer, including A/V and Classroom Technology, is to be selected at a separate date after selection of the prime consultant]

3 Project Designer (Architectural)

4 Project Architect

5 Key team members for each sub consultant and discipline

ii Planning & design process proposed for this project

iii Clarity of the responsibilities among team members

1 Consultant reporting structure

2 Approach for coordination of design disciplines included necessary for this project

3 Previous working relationships between team members and firms

b Competence

i Demonstrated knowledge of, experience with, and success in the programming and design of highly interactive and technologically sophisticated performing arts spaces for higher educational environments The educational focus for the project includes performing arts learning, rehearsal, practice and performance spaces, commensurate with UMKC Conservatory of Music and Dance’s internationally recognized programs in music and dance

ii Demonstrated ability to provide accurate cost estimates, design within budgets and meet proposed schedules

iii Demonstrated ability in producing cost effective design, follow the University building codes, and follow the University standards for design and

construction

iv Demonstrated ability in applying value analysis and life-cycle costing methods

in the design process

c Contract

i Note the ability of the prime Consultant to execute the University’ consulting agreement without exception

2 The number of projects the firm has completed that are similar in scope and size

a Projects should not be listed if proposed team members were not involved

b If team members were engaged with other firms, make full disclosure

3 The Consultant Team past performance

a Supply a list of references for the both the firms and key team members on similar projects

b State any previous working relationships between team members and firms

4 The Consultant Team present work load

a State the Consultant Teams ability to staff this project and meet the University’s goals

b State the Consultant Team’s ability to perform this project with the proposed team members

5 A list of recommended sub-consultants that meet the above requirements

a The design team will be selected jointly by UMKC and the Consultant on a project basis

6 The Consultant Team Minority status and minority participation in the design team

a Identify all MBE and WBE consultants and certification status

b Describe the Consultant teams’ efforts and plan to achieve the University’s goal for this project

7 The Consultant Team status as a Missouri Firm

a The University desires to contract with a Missouri firm and has a preference for Missouri firms

8 Urban Design Charette Structure

a The Downtown Campus for the Arts/ Conservatory of Music and Dance Urban Design Concept Charette would engage three to five teams of architects and planners

with support from students within the UMKC Architecture, Urban Planning and Design (AUP+D) Program and the Conservatory of Music and Dance (COMD) The specific format of the charette will be shared with selected teams and will occur in September 11th through 14th in the Fall 2014 academic year

b The participating teams would be selected in a qualifications based process and will receive a $10,000 stipend for their participation as a direct benefit The indirect benefits that the firms will received is a more direct engagement with UMKC and COMD, as well as more direct interaction and engagement with students in the AUP+D program The process of student, faculty, staff and community engagement displayed through the charette process will be used by the selection committee as an evaluation and selection tool The charette process is NOT intended as a design competition, but as an opportunity for teams to better display their analysis and engagement process

c The teams selected to participate in the charette will receive information on the project site, information on the COMD program from the 2012 Feasibility Study, and general City planning information for the Greater Downtown Area Plan

d The Charette will take place over this limited period of time in order to work with academic coursework and manage the firm’s investment A presentation of the concepts will occur at the conclusion of the charette with an opportunity for input from the campus, key stakeholders and the broader community The urban design charette and interviews will be scheduled for September 10th through September 16th, 2014 in the Kansas City Crossroads District and on the UMKC campus

e The tentative Urban Design Charette schedule is:

i Beginning on the evening of Wednesday, September 10th with the Kickoff session;

ii Team working sessions on Thursday, September 11th; Friday, September 12th; Saturday, September 13th;

iii Public presentation occurring on the afternoon of Sunday, September 14th

f A final interview will occur with all teams that participate with the selection committee The selection committee interviews and selection would occur on Monday, September 15th and Tuesday, September 16th

Scope of Consultant Services

Downtown Campus for the Arts – Conservatory of Music and Dance (#K599601)

University of Missouri – Kansas City _

Edit table [Add/delete services] as necessary

Note number of meetings required

Minimum Design Review Submittal Requirements

Section Number

2.3; 2.7.2.5; 2.8.1.7 2.7.2.2,

2.8.1.7 2.7.2.3 2.8.1.7; 2.9.4 2.8.1.8 2.7.2.4; 2.7.1.9; 2.9.2.3

Schematic Design Brochure Energy Report

Quantative Cost Estimate Design Summary Description of Construction Specifications

Detail Cost Estimate Construction Schedule

x

x

x

x

x

x

x

x

x

x

x

x

x Architectural 2.9.3.21

2.5; 2.7.2.1; 2.8.1.2 2.8.1.3; 2.9.3.18 2.7.2.1; 2.8.1.4 2.8.1.2.5 2.8.1.2.6 2.8.1.5 2.4.4 2.6; 2.7.1.4; 2.8.1.7.2 2.8.1.7.2

Demolition Floor Plans Roof Plan and System Building Sections & Elevations Fixtures Locations

Built-in Features Interior Finish Schedule Building Accessibility (ADA) Area Tabulation

Code Summary

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

2.7.2.1; 2.8.1.1; 2.8.2.3 2.8.1.1; 2.8.2.3 2.8.1.1; 2.8.2.3 2.8.1.1; 2.8.2.3 2.8.1.1 2.8.1.1; 2.8.2.3 2.8.1.1 2.4.4; 2.8.1.1 2.8.1.1 2.8.1.1; 2.8.2.2, 2.8.2.3 2.8.1.1; 2.8.2.3 2.8.1.1; 2.8.2.3 2.8.7.2

Demolition/Excavation Site Plan

Existing Structures Existing Topography Final Topography Drainage Method Exterior Elements Grade Elevations Site Accessibility (ADA) Walkways, Drives, etc

Existing Underground Utilities New Underground Utilities Staging Area

Design Calculations

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

Section Number

Structural 2.8.2.4; 2.9.3.19

2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.2.4; 2.9.3.19 2.8.7.2

Design Loading Grid Reference Junctions at Floor, Roof, Wall Construction & Expansion Joints Special Jacking & Lifting Concrete Protective Cover Anchor Bolts

Special Connections Details Shoring

Construction Sequence Bolt Torque

Connection Capacity Rebar Type & Location Design Calculations

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

Mechanical 2.8.2.5; 2.9.3.21

2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.2.5; 2.9.3.20 2.8.7.2

Demolition Pipe Routing & Location Water, Sanitary, Gas Isometrics Ductwork Routing & Location Equipment Location

Equipment Schedules Plumbing Fixtures Air Handling & Conditioning Units Boilers, Chillers, Cooling Towers Heat Exchangers, Pumps, Fans Steam Traps, VAV Boxes, Tanks Air Devices & Fume Hoods Airflow Diagrams w/rates Waterflow Diagrams w/rates Control Diagrams w/Sequence Design Calculations

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

x

Section Number

Electrical 2.8.2.6; 2.9.3.21

2.8.2.6 2.8.2.6 2.8.2.6 2.8.2.6; 2.9.3.20 2.8.2.6

2.8.2.6 2.8.2.6 2.8.2.6 2.8.2.6; 2.9.3.20 2.8.2.6; 2.9.3.20 2.8.2.6; 2.9.3.20 2.8.2.6; 2.9.3.20 2.8.7.2

Demolition Power & Control Wiring Lighting

layout and wiring fixture schedule and type details

Distribution Diagrams primary service secondary service Utilization Schedule Substation & motor control center lighting and power panels telephone panels

Design Calculations

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x

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x

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x

x

x

Project Statement

Downtown Campus for the Arts – Conservatory of Music and Dance (#K599601)

University of Missouri – Kansas City _

1 Need Identification Although currently accredited by all applicable national

accrediting bodies, these groups have consistently identified the poor conditions and inadequate quantity of facilities as a major issue for the Conservatory of Music and Dance

as a major issue for the programs The current facilities are also located in four separate locations, requiring significant travel for students between classes, rehearsal and

performances

The Program Planning Study completed in 2012 identified the following summary program elements:

Full Program Core Program

6 Rehearsal &Practice Rooms 30,750 27,750

Unassignable Gross SF 86,500 76,500

2 Impact The University of Missouri – Kansas City has long been at the heart of nurturing

culture in Kansas City through its renowned programs in music, dance, theater and visual arts A downtown campus close to Kansas City’s emerging cultural district could be mutually beneficial for UMKC and the entire region The Downtown Campus for the Arts was named as one of “Big Five Ideas” by the Greater Kansas City Chamber of Commerce and has received strong support from the Downtown Council The Downtown Arts Campus would include teaching, studio, office and support spaces for the UMKC Conservatory of Music and Dance The enrollment targets for these programs are 530 students for music and 70 students for dance These students would be supported by about 100 faculty and staff

A downtown UMKC arts campus, in walkable proximity to premiere arts institutions and performance venues, would emulate successful urban arts education programs such as those at Juilliard in New York, the New England Conservatory in Boston, the Colburn School of Music in Los Angeles, the University of Cincinnati, the University of Houston, Georgia State University and Columbus State University The arts campus concept supports UMKC’s mission and strategic goals to “advance urban engagement” and “excel