practicum-internship-application-process-liberty

List of Approval Documents Degree Completion Plan Audit  Background Check Receipt  Supervisor’s License Verification  Fieldwork Contract  Supervisor Information Form and Site Inform

Practicum/Internship

Application Process

List of Approval Documents

 Degree Completion Plan Audit

 Background Check Receipt

 Supervisor’s License Verification

 Fieldwork Contract

 Supervisor Information Form and Site Information Form

 Photo

 Liability Insurance Face Sheet

 Affiliation Agreement

Degree Completion Plan Audit

 Located in ASIST

 Click on “Student” tab

 Click on “Student Record”

 Click on “Degree Completion Plan Audit”

 Click on “Save As PDF”

 Maximize the screen

 Click on the Download button to download the Degree Completion Plan Audit

as PDF

 Or Right Click and “Save Page As” to save as a PDF file

 Save As: Last name_First name_DCPA

Background Check Receipt

 Counseling Background Check: https://portal.castlebranch.com/LM71

 Example on the next page

Castle Branch Background Check Receipt

Supervisor’s License Verification

 Most students can receive this for free from their state counseling board website

 On state counseling website it be a link for License Lookup or License Verification

 Information our office looks for:

 Supervisor’s Name

 Type of License

 License Number

 Issue Date

 Expiration Date

 Current/Active

 Louisiana and Nevada: Contact state counseling board

 West Virginia: Need a copy of the actual license with the information above

Fieldwork Contract

 Use the Practicum Fieldwork Contract Template or Internship Fieldwork

Contract template located on the Practicum website or Internship website

 Use the exact wording on the Fieldwork Contract Template

 Dates in the Fieldwork Contract should reflect the full A-Term semester dates

 See Academic Calendar on the Registrar’s Office website- see link below

 http://www.liberty.edu/academics/registrar/index.cfm?PID=17813

 New York Students Only: Please use the approval documents indicated for

New York Students only on the Practicum website or Internship website

 Wet signatures/signed with pen

Supervisor/Site Information Forms

 Two separate forms located on the Practicum or Internship website

 Need to be completely filled out prior to submission

 Director of Site

 Can be the same as potential supervisor

 Director of the program if site is a large site such as a treatment center/hospital

 New York Students Only: Please use the approval documents indicated for New York Students only on the Practicum or Internship website

 Supervisor: needs to be full licensed

 Boxes need to be checked as well as filled in with the necessary information

 Ensure box about Group Supervision and 2-year Clinical experience are checked

 Need wet signatures/signed with pen

 Save both pages as one PDF file

 Driver’s License, Student ID, or Professional Photo

 Clearly visible of the student’s face

 File type: JPG or PDF file

Liability Insurance Face Sheet

 Insurance in the student’s name and not in the name of the site

 Amounts: $1 million per occurrence and $3 million aggregate

 AACC: Master policy effective dates must be current for the semester the student is applying for or covers for half of the semester

 HPSO: “Certificate of Insurance” is the document our office requires

 Examples of the Liability Insurance Face Sheet are located in a PDF file on our

Practicum/Internship websites

 Some organizations students can contact about insurance include:

 Healthcare Providers Service Organization (HPSO) 1-800-982-9491 or hpso.com (preferred)

 American Association of Christian Counselors (AACC) 1-800-526-8673

 American Counseling Association (ACA) 1-800-545-2223 (can also be helpful for Canadian

students) (preferred)

 American Professional Agency, Inc 1-800-421-6694

Affiliation Agreement

 Only the site completes the first portion of the Affiliation Agreement

 Students only complete the Student Addendum

 The name of site and site’s address in the blanks under 12.0 Notice in the Affiliation Agreement

 Leave section under Liberty University blank on the signatory page

 Sites must complete a W-9 Form as part of the Affiliation Agreement

 Please attach the W-9 Form as one of the pages for the Affiliation Agreement

 Submit all pages of the Affiliation Agreement as one PDF file

 Wet signatures/signed with pen

 Sites can use their own Affiliation Agreement

 Sites can contact Internship team at internship@liberty.edu to use their own

Affiliation Agreement

 Further instructions located in the following link:

http://www.liberty.edu/media/1118/Instructions_for_Affiliation_Agreement pdf

How to submit a Practicum/Internship Application through SharePoint

 Use the submission portal link on the Practicum website

(http://www.liberty.edu/index.cfm?PID=28215) or Internship website

(http://www.liberty.edu/index.cfm?PID=6333)

 The submission portal link will be posted under the deadlines listed on the

websites

 Students are to use their Liberty University email (including “@liberty.edu”) and password to log in to SharePoint to submit either a Practicum application and approval documents or an Internship application and approval documents

 Save Approval Documents on desktop as PDF files

 There is a designated spot for each of the approval documents; therefore, save the Degree Completion Plan Audit as a separate document from the

student’s Background Check Receipt PDF file, Supervisor’s License

Verification, etc

WebEx (60 hour Professional

Counseling program ONLY)

 All sections of COUN 698 Practicum and COUN 699 Internship

 Exceptions: the Marriage and Family Therapy degree program and the 48-hour Professional Counseling degree program students will not be enrolled in WebEx Faculty Group Supervision

 Submit times when you submit your Practicum/Internship application

 1.5 hours of Weekly WebEx Faculty Group Supervision

 Reason- the department’s decision to begin the process of seeking CACREP accreditation for the online 60-hour Professional Counseling degree program

WebEx Time Preferences

 Our office cannot guarantee that you will placed based on your time preferences

 The Faculty Supervisor will set the specific day and time and notify students of the day and time

 Time Preferences are:

 Weekday Morning

 Weekday Afternoon

 Weekday Evening

 Weekend Morning

 Weekend Afternoon

 Weekend Evening

 Students are to provide our office with two separate time preferences

Review Process

 Our office reviews applications in the order they are received

 Students are to check their Liberty University email daily for any additional

updates

 If corrections are needed, our office will email students’ Liberty University email with instructions and a new resubmission deadline

 Submit corrected approval documents via email and by the student’s extension deadline our office gives to students in their Initial Review email

 The Review Process usually takes 3 to 4 weeks including the time between emails from our office to students

 However, the Review Process may take longer at times

 Please do not email our office to received confirmation of receiving your

Practicum/Internship applications

 Our office will manually register students once their applications are approved

Important Websites and Email Addresses

 Practicum: http://www.liberty.edu/index.cfm?PID=28215

 Email: practicum@liberty.edu

 Internship: http://www.liberty.edu/index.cfm?PID=6333

 Email: internship@liberty.edu