ANGEL-WARDEN-FINAL-REV-DECEMBER-2012

Your efforts to get the rest of the Team involved in the tasks that need to be done both during Team formation and during the Weekend can make a big difference in how long it takes to es

Angel Workbook

Peter got out of the boat and began to walk on the water toward Jesus But when he saw how strong the wind was, he became frightened,

and, beginning to sink, he cried out,

“Lord, save me!”

Immediately, Jesus stretched out his hand and caught Peter,

and said to him,

“O, you of little faith, why did you doubt?”

…Mt 14

2012 Edition

TABLE OF CONTENTS

INTRODUCTION 3

THE FUNCTION OF THE ANGEL 4

RESPONSIBILITIES 5

SUPPLIES 6

TEAM FORMATION CHECKLISTS 7

E ARLY W EEKS OF F ORMATION 7

“A DVANCING ” THE C LOSING 8

FINAL PREPARATION 9

P RE -W EEKEND C HECKLIST 9

WEEKEND CHECKLIST 10

T HURSDAY 10

F RIDAY 12

S ATURDAY 13

S UNDAY 14

A FTER THE W EEKEND 15

APPENDIX 16

S UPPLY L ETTER 17

S UPPLY L ISTS 18

S ECRETARIAT C ONTACTS 21

S UGGESTIONS FOR G ROUP R EUNION ……….22

T EAM SIGNUP SHEET ……… 23

T ALK PALANCA SIGNUP ……… 24

M ISSIONHURST INFORMATION ………25

S AN D AMIANO I NFORMATION ……….27

U PDATES ……….31

…God is able to make every grace abundant for you,

so that in all things, always having all you need, you may have an abundance for every good work.

…2 Corinthians 9:8

Blessings to you for your willingness to accept the invitation to be a servant in

God’s vineyard! Serving as Angel is an exhilarating but exhausting experience It can and

should be an experience filled with love – love of God, love of community, love of

Christian service The secret to accomplishing everything that needs to be done with grace

and a peaceful heart is prayer and delegation/sharing of tasks When you are on an

airplane, you are taught to attach your own oxygen mask before doing so for a child In the

same way, attend to your own prayer life before trying to serve others In this way, you

will always be operating from a place of God’s grace and not simply out of your own

resources

Your duty is to serve as the master logistician and facilitator for the Weekend The

Rector is the spiritual leader for the Weekend and the Angel is the facility coordinator for

the Weekend That being said, the Rector will make the final determinations on questions

about the Schedule, etc Whatever the personality and management style of your particular

Rector, you must remember that you have been called to complement and support the

Rector and to ensure that the Weekend flows smoothly

Make it a point to meet with your Rector before Team formation to get an

understanding of what gifts you each bring to the Weekend and how you will function

together

Your efforts to get the rest of the Team involved in the tasks that need to be done both during Team formation and during the Weekend can make a big difference in how long it takes to establish a sense of “belonging” on the Team Some select a “second in command” Angel/Warden but others simply involve the whole team in doing all the tasks It should be clarified from the start by the Rector that each and every task is part of the group’s role as a whole

The emphasis of this workbook is practical It is intended to give you an overview of the tasks to be accomplished in a specific timeframe and how to facilitate the nitty-gritty

housekeeping details of the Weekend Use the checklists as gentle reminders of all the small things that need to be accomplished, because Weekends don’t just happen – even with God in control As Mother Teresa said, “There are many people who can do big things, but there are very few people who will do the small things and it is in the small things that one finds God.” Thank you for saying yes!

Please give the Weekend Committee your comments so that this workbook can

continue to be improved for Angels who follow you We always can build upon what has

been done in the past

De Colores! The prayers of the entire community are with you!

The Function of the Angel

A Martha, Not a Mary

Luke’s Gospel, Chapter 10:38-41, describes an incident that is applicable to your role as Angel – the story of Martha and Mary

On their journey Jesus entered a village where a woman named Martha

welcomed Him to her home She had a sister, Mary, who seated herself at the

Lord’s feet and listened to His words But Martha was distracted with much

serving and she went to Him and said: “Lord, do you not care that my sister has

left me to serve alone? Tell her then to help me.”

But the Lord answered her, “Martha, Martha, you are anxious and troubled

about many things; one thing only is required Mary has chosen the better

portion, which shall not be taken away from her.”

Like Martha, you will be busy with all the details of hospitality Your time to sit at the feet

of the Lord will be limited Thus it is important for you to take time before and during formation toattend to your own spiritual needs, since there will be very little time for this on the Weekend Your role is that of the humble servant Taking time in advance of the Weekend to reflect on this role and its meaning to you and your relationship with God will give you inner peace and a calm demeanor on the Weekend itself

While your fellow Team members will assist you in your duties, the responsibility you haveaccepted will absorb your time and efforts throughout the Weekend To paraphrase Paul in

Corinthians 12, on each Weekend there are different ways of serving, but the same Lord is served There are different abilities to use in service, but the same God gives ability to everyone for their particular service

By saying “yes” to being Angel, and by faithfully discharging your responsibilities, you will help the Weekend flow smoothly and a large burden will be lifted from the Rector You are thewise and faithful servant whom the Master has chosen to run the household tasks on this Weekend

Know that in your service to others on the Weekend, the greater glory of God is served Remember that each Cursillo location is different and has its own uniqueness At times, youmay find that doing less or providing less is actually ‘more’ for some sites Although you want to show your candidates the love of Christ, you may need to balance this with what is practical and possible in the location where your Weekend takes place You can support your Rector in all that he/she desires, yet occasionally you may be called on to ground the Rector and be sure that what isbeing planned is pragmatic The only necessary thing is to Love the Lord

Trust in the Lord with all your heart Never rely on what you think you know

Remember the Lord in everything you do, and He will show you the right way

Never let yourself think that you are wiser than you are;

simply obey the Lord and refuse to do wrong.

…Proverbs 3:5-7

It is important to begin with an overview of your role as Angel You have been selected to assist your Rector and the Team with the logistics and other duties necessary for a smooth-flowing Weekend In your capacity, you have the primary responsibility to see that nothing that should be done is forgotten or omitted And you are responsible for the supply boxes for the weekend

(discussed in the next section)

However, this does not mean that you have to do all things The Rector has overall

responsibility for the Weekend Your function is to share the logistical burdens by getting everyone

on the Team involved in the areas needed to be done Plan to have a sign-up sheet available early

in formation so Team members can commit to tasks that need to be done

Remember, it is not important who does it – only that it gets done

Because we believe that the responsibility for the assignment of tasks should remain with the Team, we have not designated in this workbook who should do any specific thing Rather, we have presented tasks that should be done for and by each Team and the timeframe for

accomplishing them

The Rector’s Manual is provided to the Rector by the Lay Director The Angel Workbook, Cursillo Manuals, Team Formation Notebooks (or link to these documents online), Spiritual Director Guides, and Team evaluation forms are provided directly to the Rector/Angel by the Weekend Committee The Weekend supply boxes will be positioned at the facility by the WeekendCommittee, usually just a week or two before the weekend All non-consumable materials

provided to the Team must be returned to the members of the Weekend Committee no later than your Team’s evaluation meeting This will ensure that the next Team members in formation will

have a full set of formation materials to guide them It is your job to make sure that everyone

returns all materials to the Weekend Committee

The balance of this workbook (along with the Team Formation notebook) will prepare you for your role by

 Describing more details about the supply boxes

 Walking you through Team formation and the Weekend itself, using checklists as the means of showing the many possible activities and items for which you may be asked to provide support

 Describing particulars that are unique to your Cursillo venue

We invite you to assist the Angels that come after you by carefully reviewing this

workbook after your weekend and giving us any updates and improvements to make the next Angel even more fruitful than you were

Supplies

The Angel has the primary responsibility for the supplies needed for the Weekend The Weekend Committee’s function is to position the supply boxes at the weekend facility and ensure you have what you will need for the weekend It is wise to contact them (the current coordinators

of the Weekend Boxes are Tim and Cecelia Brady tbrady4502@aol.com) before Team formation begins There is an inventory list at the back of this document with the general contents of each of the large storage tubs If you are missing some crucial item on the weekend, there is a $50 budget for the Rector Be sure to coordinate any expenses with the Rector

At the end of the weekend

The Weekend Committee representatives will be responsible for inventorying all the boxes and ensuring they are replenished for the next weekend All contents are clearly itemized on each box The Weekend Committee is, however, counting on you to return the supplies in the same general organizational state in which you received them – i.e.,, the contents of each box will reflect

what is listed on the outside inventory sheets All items that need cleaning must be returned clean

Please do not return any unclaimed coffee mugs, gifts or mementos with the supplies Make a list

of supplies that were depleted on the Weekend or supplies that you believe should be provided in the boxes and provide that to the Weekend Committee so that they can be replaced or added to the boxes for future Weekends

No food left over from the Weekend should be returned with supplies Offer all leftover perishable food and drinks, including unopened containers, to the retreat house or make other arrangements for its disposal Sometimes the cleanup crew, with prior agreement, will be agreeable

to taking leftovers to a shelter or Christ House

If you follow these simple procedures, you will greatly assist the Weekend Committee in supporting the Angel who follows you

Team Formation Checklists

My God will fully supply whatever you need,

in accord with his glorious riches in Christ Jesus.

…Philippians 4:19

Early Weeks of Formation

 Meet with Rector to coordinate tasks

 If requested by Rector, distribute list of Team addresses and phone numbers

 Get everyone on the Team involved Every invitation to participate is facilitated by passing around a sign-up sheet of your own devising

 Invite sign-up for snacks for Team meetings

 Ask Team members to sign up for Liturgy Committee (must include Spiritual Directors and Musician)

 Determine site for potluck (discuss with Rector first)

 If Rector requests, arrange a place for talk day and quiet night

 Coordinate with the Weekend Committee about what your responsibilities, if any, are for:

 Sunday clean-up at Weekend site This is particularly important for Missionhurst

 Closing ceremony, set-up and clean-up

Through your Team, seek volunteer persons/group reunions/Ultreyas to provide, make or do:

 Food and beverages for Talk Day

 Palanca bags

 Name tags/buttons for Team and candidates (a button maker is one of the supplies for the weekend – this can be obtained through the Weekend Box coordinators)

 Name signs for bedrooms

 Team palanca chart for Weekend talks

 Chains for crosses

 Saturday night party

 Any additional decorations

 Thursday night Team dinner

 Thursday welcome and baggage handling

 Palanca sorting

 Closing program

Final Weeks of Formation

 Verify that earlier tasks have been accomplished

 Check with Liturgy Committee to be sure that liturgies have been planned and Team

members/Candidates who are Special Ministers of the Eucharist have been identified

 Arrange for any special meals/needs with cook team/retreat facility

 Arrange Team potluck

 Coordinate with Rector on finalizing and printing the closing program

 Prepare table and room assignments (coordinate with Rector)

 Prepare the Weekend schedule, as directed by the Rector

 Check with Weekend Committee about bus transport from Weekend site to Closing site Weekend Committee will schedule, but you will need to coordinate time This only appliesfor Missionhurst

 Any extra supplies to be purchased (notify Weekend Committee if these will always be needed for the location of your Cursillo)

 There is a Weekend Committee person on call throughout the Weekend to help with any emergencies during the Weekend You will get the name of that person prior to your Weekend by the Weekend Committee

“Advancing” the Closing

NOTE: Your Cursillo may be held at a venue where it is impossible to hold the Closing

(Missionhurst) In such a case, you will have additional duties relating to the place where the Closing will be held.

 Rector, Angel and Musician visit the church where the Closing will be held

 Determine where candidates will arrive, wait and sit in the church

 Determine cross ceremony logistics

 Coordinate with hosts for closing regarding these logistics (seating, microphone, etc.)

 Finalize closing ceremony printed program content and design

 Double-check with Liturgy Committee, Musician(s)

Reminder: Coordinate with Weekend Committee for…

 Site for Closing

 Bus rental if needed: give pick-up time for Sunday (not too early!)

Final Preparation

Pre-Weekend Checklist

 Verify earlier tasks have been accomplished

 Double check inventory boxes to familiarize yourself with their contents and their use

 Copy all necessary paperwork for Weekend:

 Song sheets

 Candidates list

 Team list

 Review Fourth Day packets: These are supplied by the Weekend Committee with

everything except the candidate and Team list Contents include Letter from the Lay Director, Upcoming events calendar flier, Fourth Day book, Pilgrim’s Guide book, copy of

recent Our Banner, group reunion guidelines, list of local spiritual directors and a brochure

on spiritual direction You must add the candidate list and Team list (addresses, phone numbers) to the Fourth Day packets on the Weekend after confirming final attendees

 Any decorations for dining room (remember, less can be more!)

 Arrangements for Thursday Team dinner

 Get bus check from Treasurer, if needed, and reconfirm pickup time

 Visit Weekend and Closing site again if necessary If appropriate, invite Weekend

Committee member to accompany you so they can prepare final signage and understand any special needs you may have

 Review the section of this book for your particular location and be sure you have arranged any necessary items unique to that location

 Share the “what to bring” list (if there is such a list) for your Weekend location with the Pre-cursillo Committee to make sure candidates see it

 With Rector, assign Thursday night Team duties (welcoming, luggage carrying, etc.)

 Be sure you have the Weekend Committee emergency phone number

 Final coordination with the Weekend Committee as to necessary tasks for Sunday - people

to load and off-load luggage at site and closing facility on Sunday; facilitators for the Closing reception, and tasks for cleaning up the Weekend facility (most necessary for Missionhurst)

 Collect the finished name tags, palanca bags, cross chains, room signs, and place in

appropriate supply box

Weekend Checklist

Rejoice in the Lord always I shall say it again: rejoice!

… Philippians 4:4

It bears repeating that while there may be one person officially designated as “Angel,” there are 11

other Team members who should be pitching in throughout the Weekend The following list is given not as a directive for you as Angel to do these things yourself,but as guidance for what the Team needs to accomplish, with gentle direction from the Angel Divide and delegate the tasks early and often so everyone knows their role from the start of the Weekend

Thursday

 Pray

 Arrive at site early, get any necessary keys/codes, give copy of schedule and names of Weekend participants to facilitator or administrator of the site [Generally San Damiano wants this list and room assignment several days ahead of the Weekend as they type a list

of room numbers with names]

 Bring in supplies

 Put up bedroom name signs with BLUE PAINTERS tape – [At San Damiano there can be nothing but BLUE PAINTERS tape used to post anything on the doors or walls NO SCOTCH TAPE or other type of tape or tacks can be used

 Set out any necessary signage

 Set up pharmacy – in San Damiano this is usually put in the Reception room

 Unpack personal belongings

 Organize Team room: get tables (Missionhurst), put up Team palanca chart, snacks

 Put out palanca bags for palanca sorters along with list of Team and candidates to facilitate sorting.

 Check readiness of bedrooms and re-familiarize yourself with facility

 Be sure Liturgy Committee readies chapel for Team liturgy

 Set up for Team dinner

 Take time to pray!

 Set up reception for candidates and sponsors: name tags/buttons on table, room

assignments ready, coffee pots filled and ready to plug in (plug them in early because they

take a long time) - cook crew does NOT provide coffee for the Thursday night

reception unless previously arranged

 Assign responsibility for name tags that must be re-done/corrected [note that you may need

to have a computer and printer to do this]

 Put palanca box outside near entrance

 Give final candidate list to designated person to retype for Fourth Day packets and Banner

 Clean up after welcoming reception, set up community room, lectern, etc

 Set up tables for Friday with table numbers, notebooks, pens, pencils, markers, tissues

 Be sure palanca bags are arranged according to table assignments and set aside in Team room

 Arrange any dining room decorations

 Get out song sheets for teaching De Colores

 Check palanca box until bedtime

 Manage any other items unique to your location

 Do you need umbrellas, flashlights for the morning?

 Thank the Lord before you fall asleep for all He has done through you today And give a prayer of supplication that all may sleep well tonight

Friday

 Pray

 Arrange snack table

 Wake Team, and then candidates Cook crew will have coffee set up but the timing needs

to be coordinated with them

 Invite Team member to say grace at breakfast, candidates for lunch and dinner

 Be sure Liturgy Committee invites candidates to serve as lectors at Mass

 Gently keep Team on schedule throughout the day

 Ensure talk aids are ready: palanca, De Colores song sheets, Cursillo tripod, etc (Note: the amount of palanca each candidate receives should be generally similar If one candidate receives much more than others, or significant gifts, these should be placed in their room for later.)

 Check snack table and keep clean throughout day

 Check palanca box

 As posters are finished, put table names and talk on back of poster; attach in approved manner to walls – BLUE PAINTER’S TAPE only for San Damiano

 Distribute palanca after appropriate talk

 Take time to pray!

 Before turning in, have the Team clean up the community room and Team room, straighten

up tables, cover up snacks

 Thank the Lord before you fall asleep for all He has done through you today And give a prayer of supplication that all may sleep well tonight

Saturday

 Pray

 Arrange snack table

 Wake Team, and then candidates

 Gently keep Team on schedule throughout the day

 Invite candidates to say grace at breakfast, lunch and dinner

 Be sure Liturgy Committee invites candidates to serve as lectors at Mass

 Ensure talk aids are ready—music sheets, “lovable” buttons, etc

 Inventory snack table and keep area clean throughout the day

 Check palanca box and distribute

 Take time to pray!

 Coordinate chapel visits and one-on-ones

 Liaison with party facilitators to set up party Keep them informed of how the schedule is running and assist their entry into the building Inform Rector when party is set up

 Clean up after party and pack away supplies

 Get ready for Sunday

 Thank the Lord before you fall asleep for all He has done through you today And give a prayer of supplication that all may sleep well tonight

Sunday

 Pray

 Arrange snack table, using less food today Coordinate with kitchen crew to use up some

of the extra food, such as a fruit salad at lunch

 Wake Team and candidates

 If there is an outside prayer service, direct candidates and team to the prayer area when given the signal by designated Team members Distribute song sheets to candidates for the outside prayer service

 Check palanca box and distribute

 Keep Team on schedule throughout the day

 Invite candidates to say grace at breakfast and lunch

 Candidates to serve (lectors, EMs, etc.) at final Mass

 Take time to pray!

 Ensure talk aids are ready: group reunion sheets; Fourth Day packets into which you have put the candidate and Team list; offering envelopes

 Inventory snack table and keep area clean throughout the day

 Distribute envelopes during Sermon on the Amount

 Distribute group reunion sheets after Total Security talk

 Distribute Fourth Day packets

 Cleaning crew should arrive at the agreed upon time – greet and assign duties

(Missionhurst only)

 Arrange for someone to get the check to bus driver, if needed

 If traveling to a different closing, Angel should be prepared to be at closing early So if necessary, pack supplies into car early (Note: care must be taken not to let candidates notice packing up too early, since the candidates will be very alert to this signal that the Weekend is ending All the talks are important and deserve the candidates’ full attention.)

 Collect any envelopes with offerings (Note: mail-in is fine; candidates should not be pressured.)

 Double-check bedrooms, baths, witness rooms

 Collect all signage and return as appropriate to Weekend Committee for re-use

 Offer all leftover food and beverages to retreat facility or, if arrangements have been made with the cleaning crew, to them Do not return food to the Weekend Committee, except whatever was in the supply boxes

 Pack cross stand, crosses and list of candidates (by tables) separately to take to Closing

At Closing

 Arrange for distribution of programs

 You are in charge of the cross ceremony: have list of candidates with table names readily available; make sure cross stand with crosses is ready for blessing

After the Weekend

Your duties do not end with the Weekend It is your responsibility to ensure that the Team returns all formation books to you so that they can be returned to the Weekend Committee Remindthe Team to bring them along to the evaluation meeting Your duties as Angel will not be

discharged until the last book is turned in and the supplies have been delivered in good condition back to the boxes

It is also your VERY important responsibility to provide to the Communications committee(currently Mel Rigney editorforyou@earthlink.net) as soon as possible after the Weekend accurate contact information for each team member and candidate This should not simply be copied from the application forms but typed and verified by the team and candidates The contact information must include name, residence address with zip code, telephone number with area code and clearly written email address If someone prefers not to share that information – please make them aware that email or mail is the best way for us to keep in touch with them after the weekend about

upcoming events and activities If they still do not want to share that information – just note it on the form

It is customary that you and your team and the new Cursillistas facilitate the next

Weekend’s clean-up and Closing, just as the previous Men or Women have assisted you PLEASE remind the team and candidates of this role – and explain to them that it is a wonderful way for the whole group get together again in service of others You should coordinate with your Rector aboutthis but the Weekend Committee will be counting on your work

Although you are exhausted from all that you have done and you have not yet had the time

to process your own experience, please know that without your dedication to the position of Angel these past weeks, neither the Team nor the Weekend would have run as efficiently We hope that you prayed as if everything depended on God and acted as if everything depended on you Know that you did make a difference and completed the body of Christ

De Colores! Well done, faithful servant!