GI-Advisory-Board-Handbook-2016-3

Table of Contents Selecting new Advisory Board Members 5 Criteria and Steps in the selection process 5 Responsibilities of the Polk State Committee Participants 8 Responsibilities of

2015-2016

Kim Simpson Polk State College 2015-2016

POLK STATE COLLEGE

Institute for Global Initiatives Advisory Board

Thank you for your willingness to serve on this important Advisory Board! This publication provides

a guide as your group works to support and lend guidance to the Institute for Global Initiatives programming via the Global Initiatives Committees, Administrators, Faculty, and Staff

The Global Initiatives Advisory Board Handbook details key roles of the Advisory Board and offers resources and a general process to follow The information contained within the Handbook has been designed to help facilitate communication and to enhance the Advisory Board process Thank you again for your service to the 2015-2016 Advisory Board as you contribute to the Global

Initiatives at Polk State College We are Polk! Soar Eagles!

GI Advisory Board – 2015-2016:

Deena Ware, Advisory Board Chair

Mark Cabrera Dawn Decaminada Kristy Dulkoski Steven Elias Rick Garcia Cedric Joseph Robert Lee Alex Lucio Daniel Marques Shirley Merkert Roy Oberhofer David Petr George Lin Michael Paruta Virginie Schena Brad Johnson Deena Ware Ryan Taylor Matt Twitty Mustapha Achoubane Matthew Ninan Cliff Otto Merri Mass

Ruben Santos Bruce Lyons Marco Franca Grace Franca Pat Buchanan Alice Ancona Naomi Boyer Tracy Porter Logan Randolph John Barberet Kim Simpson Nyrka Riskin Herb Nold Maria Lehoczky

Table of Contents

Selecting (new) Advisory Board Members 5

Criteria and Steps in the selection process 5

Responsibilities of the Polk State Committee Participants 8

Responsibilities of The Advisory Board Chairperson 9

Responsibilities of the VP of Strategic Initiatives 9

The Institute of Global Initiatives Admin., Faculty, and Staff 10

Current Global Initiatives Committee Members and Terms 11

Educational Partner Organizations: CCID and FCIE 13

The Florida – Mexico Institute (Florida State Statute) 16

ADDENDUM

Forms/documents used with Institute for Global Initiatives activities Polk State Global Initiatives Program- Invitation 18

Global Initiatives Advisory Board Contact Information 19

Trip Leader Faculty Agreement Form 20

Polk State Global Studies Program 23

GI Global Studies Course Proposal Requirements 25

Global Studies Course Proposal Review Form 27

Global Studies Faculty Course Submission Form 28

Glossary of Global Initiatives Terminology 29

Purpose and Responsibilities:

The Institute for Global Initiatives Advisory Board enables a variety of Global Initiatives (GI)

programs, such as: Study Abroad Trips, International Internships, The Global Initiatives Certificate Program, and other Global Initiatives programming (workshops, seminars, guest presentations, International Week, etc.) by way of recommendations, contacts, and support

The primary purpose of The Advisory Board is to serve as a resource/connection and to provide valuable input to programming from a workforce perspective with respect to international business and education concerns The Advisory Board can make important contributions by keeping faculty apprised of business and industry needs and trends, providing professional development

opportunities, providing potential funding and scholarship opportunities for Global Initiatives, and

by assisting the college in planning and implementing relevant GI programs for students

The Advisory Board members are an important part of GI Program The expertise of individuals from business and industry plays an integral role in providing high-quality GI programs, in addition to fostering the development of a globally aware workforce

The Advisory Board is asked to meet a minimum of twice a year, with quarterly meetings

preferable, and additional meetings as needed The chair of The Advisory Board must be from business/industry The chair is responsible for assuring that:

 A current roster is maintained (via Polk State staff)

 Agendas are developed in conjunction with Polk State GI faculty/staff

 Attendance is recorded (via Polk State staff)

 Minutes are taken and on file (via Polk State staff)

The Advisory Board consists of local representation, such as business, industry, manufacturing, banking, and local government as well as GI administration, faculty, and staff

The GI Advisory Board Input and Duties:

 The Advisory Board provides assistance and recommendations for the continuous

improvement and development of (GI) programs They can also offer support to Professors

in developing activities and completing requirements for GI programs such as the GI

Certificate through their business contacts, resources, input, funding support and

workforce perspectives as desired

 The Advisory Board will have the opportunity to review and provide feedback on the Study Abroad trip and programming submissions for the 2015-2016 academic year as part of Polk

State’s trip approval process

 The Advisory Board will provide guidance regarding local business international interests and in what global settings future International Internships would be preferred and/or valuable

 The Advisory Board may participate directly in events and activities as they may be of interest and/or as their expertise may benefit from

 Since Global Initiatives programming and trips are an added financial burden to students and the faculty trip leaders, funding opportunities and/or support from Advisory Board business partners would be welcomed and appreciated Supplementary funding ideas from The Advisory Board would also be valuable and of service

 The Advisory Board will interact with and assist the Sub-committees of Finance and Funding and Global Studies as needed or indicated by their sub-committee charges

 The Advisory Board will guide the Polk State GI Committee in order to help to ensure that our programs are current and relevant to meet Global educational and workforce needs

Process for selecting New Advisory Board Members and Meeting Structure

Selection:

 Successful GI programs are the result of cooperative efforts by key partners and

stakeholders The Advisory Board should include representatives from diverse and relevant businesses and industries that reflect the occupations, industries, and/or global interests of our community

 Representation on the board should reflect the diversity within our community, as well as those of our host countries when possible, including persons from varying genders, racial, national, and ethnic minorities

 The Advisory Board members must come from business and industry rather than from Polk State and only business/industry members will vote on formal recommendations

 Members may come from businesses or industries with international branches or parent companies, those that hire international or globally-aware employees, those with global interests or suppliers, import/export businesses or industries, and those with global

Chairperson, Global Initiatives Committee

Sub-Committee Chairs, for Finance and Funding and Global Studies/Education

Chairperson, Global Initiatives Certificate Program

Internship Coordinator

Executive Assistant to the VP of Strategic Initiatives

Additional attendees may include:

International Student Advisors from Student Services

Students (ICC, Student Government)

Career Service Coordinator(s)

Involved Faculty and/or staff (e.g., trip leaders, GI course instructors/committee members)

Criteria and Steps in the Selection Process

The VP of Strategic Initiatives, GI Committee Chairperson, Internship Coordinator, and current Advisory Board chairperson (once appointed) should agree upon the potential candidates in future Advisory Board cycles and if/when an Advisory Board member steps down Desired Advisory Board members possess respected knowledge, skills, and experience within their business/ industry and also with global matters affecting their organizations and/or the local workforce

 A telephone call should be made to the potential member to determine his or her

availability and willingness to serve

 Once confirmed, a formal request via letter will be sent to potential members, informing them of the goals and purpose of the board for their agreed-upon time-frame and offering them the opportunity to serve as a member

Terms of Service

It is advisable to set a time limit for Advisory Board members’ terms, even if the member is willing to serve concurrent terms in order to promote a continuous flow of new ideas that helps keep the board’s advice current and relevant by allowing participants to step down or to “re-up” their

commitment The recommended time-frame is a three-year term of service staggered so that

one-third of the members are replaced each year Organizing terms in this manner offers the following advantages:

 Terms are long enough for members to become thoroughly familiar with the board’s

purposes and potential

 Members in the second or third year of their terms have the benefit of experience while newly appointed members add fresh ideas and perspective

 Members are more likely to give their time freely when the term of service is

predetermined

The Role of the Global Initiatives Advisory Board

The Advisory Board can perform a wide variety of functions Advisory Board members serve without pay and have no legal status to change or implement policy Polk State representatives should work with The Advisory Board chairs to determine appropriate goals, roles and direction on an annual basis The following lists include activities that may provide direction on how The Advisory Board helps improve GI programs

Curriculum and Internships

 Identify and expand the use of global technologies and best global practices

 Identify, recommend, support future international internship locations/experiences

 Provide input regarding content and experiences which impart occupational competencies:

 Advise on international labor market needs and trends

 Advice regarding international safety policies or concerns, and procedures

 Promote and assist in maintaining quality global programs and content

 Review related GI courses/research to ensure standards, content quality, and innovation in education

 Assist with incorporating global employability skills through companion internships

 Identify new and emerging global occupations

Study Abroad Program Review

 Participate in the Global Studies Study Abroad requests for the coming academic year

 Review and recommend program goals and objectives as applicable

 Assess student performance standards to ensure they are in line with business and industry standards

 Recommend and/or provide support for sites, equipment, projects, and opportunities for future Study Abroad considerations

 Recommend funding options, provide scholarships and/or stipends to offset student costs

 Sponsor faculty as Team Leaders and/or research for uncovered costs

 Assist in short and long-term planning for program improvement

Internships and Job Placement

 Alert Internship and Career Service Coordinators of any local and/or global job opportunities

 Assist students in developing resumes and interviewing skills, especially with respect to global skill-sets and navigating new cultures

 Recommend, provide or obtain cooperative work experiences, internships/externships, work/study or work-based learning opportunities for students

 Develop strategies to recruit non-traditional students and expand international experience opportunities

 Assist in identifying work-based learning experiences

Community/Public Relations

• Promote the GI program to employers, communities, and the media

• Assist in recognizing outstanding students, professors, and global initiatives/projects

• Assist in promoting fund-raising to support expansion, sustainability, and support

Resources

• Establish scholarships

• Provide tours and field trips, job shadowing experiences and speakers

• Leverage community resources and broker community partnerships

• Provide input on budget, trips and Global Initiative needs

Responsibilities of the Polk State Global Initiatives Committee Participants:

 Recommending potential Program Advisory Board members to the VP of Strategic

Initiatives, or Global Initiatives Committee Chair

 Earnest participation in Advisory Board discussions, planning, and efforts

 Participation in GI program/trip/internship overviews as needed with Advisory Board members

 Collaborating and cooperating with board members regarding program/trip/internship reviews

 Attending meetings as needed and/or requested

 Fostering communication with board members via e-mail, phone, and/or personal visits to business sites as appropriate (e.g., internships)

 Incorporating business and industry partners into the classroom and programs

Responsibilities of the Advisory Board Chairpe r son

The role of the board’s chairperson is to provide direction and to serve as a spokesperson for the Advisory Board This person should be appointed annually (usually at the first meeting of the year) The duties of the chairperson include:

 Coordinating with the VP of Strategic Initiatives and the GI Committee Chair in planning and developing an agenda for each meeting

 Presiding at board meetings, giving members the opportunity to express their opinions, give advice, and make recommendations

 Providing input, when appropriate, to the GI/school administrator regarding the board’s findings and recommendations

 Serving as the spokesperson for the board in GI meetings as necessary

 Appoint representative to facilitate the meeting in the chair’s absence

Responsibilities of the Global Initiatives Administrator /VP of Strategic Initiatives

The administrator must provide leadership in establishing and maintaining The Advisory Board and give the necessary support and assistance to GI Committee and faculty as they carry out their duties and responsibilities Realizing the important contributions that business and industry participants can make to improve the total education process, the administrator will provide key support to the individuals on the Advisory Board

The duties of the administrator include:

 Providing administrative oversight and support for GI Programs, Faculty, and Staff

 Providing collaborative guidance and support to the GI Committee Chair in the execution of

GI planning and programming

 Reviewing and approving board members for each program

 Meeting with the Program Advisory Board as necessary

 Reviewing the Program Advisory Board minutes

 Responding to Program Advisory Board recommendations as requested by the GI

Faculty/Staff

 Monitoring GI programs to assure compliance with the Strategic Plan

Polk State College Institute of Global Initiatives

Faculty and Staff

Institute for Global Initiatives website: http://www.polk.edu/institute-for-global-initiatives/study-abroad/

(Alphabetically) (GI = Global Initiatives)

Administration/District

Dr Naomi Boyer AVP for Strategic Initiatives

Christy Canady Admin Assistant, VP for Strategic Initiatives

Lynn Chisholm Coordinator for International Internships

Kim Simpson Institute for GI Program Coordinator

Faculty/GI Programs / GI Committee Professor John Barberet GI Committee-Education Sub-committee Chair;

Faculty Trip-Leader

Prof Pamela Jones Faculty Advisor, International Circle Club (IC);

Faculty Trip-Leader

Prof Cary Gardell IC Advisor, Winter Haven

Prof Thelma Chicas IC Advisor, Lakeland; Faculty Trip-Leader

Prof Brad Massey Inst For GI Program Faculty Dir.; GI

Committee-Funding Sub-committee Co-Chair; Faculty Leader

Trip-Prof Herb Nold GI Committee-Funding Sub-committee Co-Chair;

Trip-Leader

SEE NEXT PAGE FOR FULL GLOBAL INITIATIVES COMMITTEE MEMBERS AND TERMS

Stonehenge, England – 2014 Cradle of Stonehenge Dig with David Jacques

Current Global Initiatives Committee Members

Membership: Term Expiration:

Faculty Members (at least 10, 7 required for a quorum, representing divisions & campuses)

o CR Junkins August 2018

o Sally Fitzgerald (Faculty Senate Rep) August 2016

o Bulmuo Maakuu August 2018

o Von McGriff August 2018

Administrator/Professional Technical Staff (at least 4, 2 required for a quorum)

Collegiate High School Representative

President’s Staff Representative

Student Services Representative

Student Representatives (2 required for quorum)

o LK: Natalia Estrada August 2016

o WH: Glauberson Cajuste August 2016

Non-Voting Resources

o Internship Program Coordinator Matina Wagner

o Coordinator for International-Study Abroad Kim Simpson

o Director, Grants Administration Jennifer Fiorenza

o Director of Student Enrollment/Register Kathy Bucklew

o Accountant, Business Office Vacant

o Coordinator of Career Testing & Special Svcs Vacant

o Student Services/International Advisor Simmi Johnson/ Kathy Jessie

o Polk State Foundation Representative Tracy Porter or Ileana Kniss

o AS Program Coordinator (Study Abroad) Vacant

GENERATION STUDY ABROAD

From: http://www.iie.org/Programs/Generation-Study-Abroad

The Challenge

 International experience is one of the most important components of a 21st century education

 Less than 10% of U.S students study abroad

 Globalization is changing the way the world works, and employers are increasingly looking for workers who have international skills and experience

Every student should have the opportunity to study abroad

 Our goal is to have 600,000 U.S students studying abroad in credit and non-credit programs (using the Open Doors 2019, which reports on 2017/2018 data)

 Over the next 5 years, Generation Study Abroad will reach out to educators at all levels

and stakeholders in the public and private sectors to encourage purposeful, innovative action to get more Americans to undertake an international experience Putting IIE’s resources behind this campaign highlights the commitment to increasing study abroad that has been so much a part of the Institute’s mission for our first 95 years

IIE has set following targets to help achieve our goal of doubling the numbers by the end of the decade:

 500 institutions who pledge to significantly expand their own study abroad numbers

 10 U.S colleges and universities who pledge to require study abroad of all their students

 10,000 alumni and students joining the initiative

 1,000 high school teachers who pledge to make their students aware of study abroad

 External financial support for scholarships

Those who join the commitment will be invited to participate in annual Generation Study Abroad meetings and special events, such as webinars and National Conference Calls on expanding study abroad Commitment members will also be recognized for their efforts and provided a special badge so that they can announce their commitment to their networks

EDUCATIONAL PARTNERSHIPS

Community Colleges for International Development Inc

http://www.ccidinc.org/ - local access – global opportunities

Polk State College partnered with Community Colleges for International Development, Inc

(CCID) to collect data and facilitate discussions leading to creation of an institutional strategic

internationalization plan The survey was distributed in advance of a strategic session to be

held on June 10th from 1:00-5:00 in Winter Haven, WST 126 At this session, the current status

and benchmarking will be completed as well as goal setting for global initiatives The

Framework can be found at:

http://www.questionpro.com//userimages/sub-3/2462774/FCI-_No-Userguide.pdf

CCID’s primary tool is this Framework for Comprehensive Internationalization, created by CCID

specifically for community colleges The Framework is informed by research and guided by an

intention to provide institutions with a process that is both simple and collaborative The FCI

Tool seeks to establish an institutional profile by providing descriptions of institutional stages of

development in broad categories and more specific subcategories When an institution finishes

using the tool it will have a simple profile establishing strengths and opportunities that can be

used to easily establish institutional goals

CCID is a non-profit consortium of mainly two-year colleges whose primary mission is

international education with membership of approximately 170 colleges in 20 countries CCID

staff includes experts in systems approaches to internationalization, managers that engaged

with over 40 U.S colleges for implementation of a complex international student program

serving over 1,400 students from 16 countries during 2008-2013, and individuals who

collaborated with researchers to measure student learning outcomes related to international

experiences at community colleges Polk State College is leveraging this expertise in our focus

on college-wide internationalization

FCIE – Florida Consortium for International Education

http://fcie.org/ - Promoting international and intercultural education in Florida’s institutions of

higher education