Required Choice Not Recommended NCHELPID Transcript invalid if NCHELPID specified inconsistent with ATC lookup information.. Required Choice Not Recommended IPEDS Transcript invalid if I
Trang 1for PESC XML Postsecondary Transcript
10/20/2022
Trang 2Table of Contents
INTRODUCTION 6
Project Identification 6
DOCUMENT CONTROL 7
Update History 7
Publish History 7
DOCUMENT OVERVIEW 9
ASSUMPTIONS 10
TRANSCRIPT SECTIONS 11
TransmissionData 11
TransmissionData.Source 13
TransmissionData.Source.Organization 14
TransmissionData.Source.Organization.Contacts 16
TransmissionData.Source.Organization.Contacts.Address 17
TransmissionData.Source.Organization.Contacts.Address.CommonAddressDetailsGroup 18
TransmissionData.Source.Organization.Contacts.Address.DomesticAddressDetailsGroup 19
TransmissionData.Source.Organization.Contacts.Address.InternationalAddressDetailsGroup 20
TransmissionData.Source.Organization.Contacts.Phone 21
TransmissionData.Source.Organization.Contacts.Email 22
TransmissionData.Source.Organization.Contacts.URL 23
TransmissionData.Destination 24
TransmissionData.Destination.Organization 25
TransmissionData.Destination.Organization.Contacts 27
TransmissionData.Destination.Organization.Contacts.Address 28
TransmissionData.Destination.Organization.Contacts.Address.CommonAddressDetailsGroup 29
TransmissionData.Destination.Organization.Contacts.Address.DomesticAddressDetailsGroup 30
TransmissionData.Destination.Organization.Contacts.Address.InternationalAddressDetailsGroup 31
TransmissionData.Destination.Organization.Contacts.Phone 32
Trang 3Student.Person.Contacts.Phone 46
Student.Person.Contacts.Email 47
Student.Person.Contacts.URL 48
Student.Person.Gender 49
Student.Person.Residency 50
Student.Person.Deceased 51
Student.AcademicRecord 52
Student.AcademicRecord.School 53
Student.AcademicRecord.School.Contacts 54
Student.AcademicRecord.School.Contacts.Address 55
Student.AcademicRecord.School.Contacts.Address.CommonAddressDetailsGroup 56
Student.AcademicRecord.School.Contacts.Address.DomesticAddressDetailsGroup 57
Student.AcademicRecord.School.Contacts.Address.InternationalAddressDetailsGroup 58
Student.AcademicRecord.School.Contacts.Phone 59
Student.AcademicRecord.School.Contacts.Email 60
Student.AcademicRecord.School.Contacts.URL 61
Student.AcademicRecord.AcademicAward 62
Student.AcademicRecord.AcademicAward.AcademicHonors 63
Student.AcademicRecord.AcademicAward.AcademicAwardProgram 64
Student.AcademicRecord.AcademicAward.AcademicAwardProgram.ProgramSummary 65
Student.AcademicRecord.AcademicAward.AcademicAwardProgram.ProgramSummary.GPA 66
Student.AcademicRecord.AcademicAward.AcademicAwardProgram.ProgramSummary.AcademicHonors 67
Student.AcademicRecord.AcademicAward.AcademicDegreeRequirement 68
Student.AcademicRecord.AcademicAward.AcademicSummary 69
Student.AcademicRecord.AcademicAward.AcademicSummary.GPA 70
Student.AcademicRecord.AcademicAward.AcademicSummary.AcademicHonors 71
Student.AcademicRecord.AcademicAward.AcademicSummary.AcademicProgram 72
Student.AcademicRecord.AcademicSummary 73
Student.AcademicRecord.AcademicSummary.GPA 74
Student.AcademicRecord.AcademicSummary.AcademicHonors 75
Student.AcademicRecord.AcademicSummary.AcademicProgram 76
Student.AcademicRecord.AcademicSession 77
Student.AcademicRecord.AcademicSession.AcademicSessionDetail 78
Student.AcademicRecord.AcademicSession.School 79
Student.AcademicRecord.AcademicSession.School.Contacts 80
Student.AcademicRecord.AcademicSession.School.Contacts.Address 81
Student.AcademicRecord.AcademicSession.School.Contacts.Address.CommonAddressDetailsGroup 82
Student.AcademicRecord.AcademicSession.School.Contacts.Address.DomesticAddressDetailsGroup 83
Student.AcademicRecord.AcademicSession.School.Contacts.Address.InternationalAddressDetailsGroup 84
Student.AcademicRecord.AcademicSession.School.Contacts.Phone 85
Student.AcademicRecord.AcademicSession.School.Contacts.Email 86
Student.AcademicRecord.AcademicSession.School.Contacts.URL 87
Student.AcademicRecord.AcademicSession.StudentLevel 88
Student.AcademicRecord.AcademicSession.AcademicProgram 89
Student.AcademicRecord.AcademicSession.AcademicProgram.ProgramSummary 90
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Trang 4Student.AcademicRecord.AcademicSession.AcademicProgram.ProgramSummary.AcademicHonors 92
Student.AcademicRecord.AcademicSession.AcademicAward 93
Student.AcademicRecord.AcademicSession.AcademicAward.AcademicHonors 94
Student.AcademicRecord.AcademicSession.AcademicAward.AcademicAwardProgram 95
Student.AcademicRecord.AcademicSession.AcademicAward.AcademicAwardProgram.ProgramSummary 96 Student.AcademicRecord.AcademicSession.AcademicAward.AcademicAwardProgram.ProgramSummary.GPA 97
Student.AcademicRecord.AcademicSession.AcademicAward.AcademicAwardProgram.ProgramSummary.Acade micHonors 98
Student.AcademicRecord.AcademicSession.AcademicAward.AcademicDegreeRequirement 99
Student.AcademicRecord.AcademicSession.AcademicAward.AcademicSummary 100
Student.AcademicRecord.AcademicSession.AcademicAward.AcademicSummary.GPA 101
Student.AcademicRecord.AcademicSession.AcademicAward.AcademicSummary.AcademicHonors 102
Student.AcademicRecord.AcademicSession.AcademicAward.AcademicSummary.AcademicProgram 103
Student.AcademicRecord.AcademicSession.Course 104
Student.AcademicRecord.AcademicSession.Course.CourseOverrideSchool 107
Student.AcademicRecord.AcademicSession.Course.CourseOverrideSchool.Contacts 108
Student.AcademicRecord.AcademicSession.Course.CourseOverrideSchool.Contacts.Address 109
Student.AcademicRecord.AcademicSession.Course.CourseOverrideSchool.Contacts.Address.CommonAddressD etailsGroup 110
Student.AcademicRecord.AcademicSession.Course.CourseOverrideSchool.Contacts.Address.DomesticAddress DetailsGroup 111
Student.AcademicRecord.AcademicSession.Course.CourseOverrideSchool.Contacts.Address.InternationalAddre ssDetailsGroup 112
Student.AcademicRecord.AcademicSession.Course.CourseOverrideSchool.Contacts.Phone 113
Student.AcademicRecord.AcademicSession.Course.CourseOverrideSchool.Contacts.Email 114
Student.AcademicRecord.AcademicSession.Course.CourseOverrideSchool.Contacts.URL 115
Student.AcademicRecord.AcademicSession.Course.Requirement 116
Student.AcademicRecord.AcademicSession.Course.Attribute 117
Student.AcademicRecord.AcademicSession.Course.Proficiency 118
Student.AcademicRecord.AcademicSession.Course.Licensure 119
Student.AcademicRecord.AcademicSession.Course.LanguageOfInstruction 120
Student.AcademicRecord.AcademicSession.Course.UserDefinedExtensions 121
Student.AcademicRecord.AcademicSession.Course.UserDefinedExtensions.OBRCourseInventory 122
Trang 5Student.AcademicRecord.Course.CourseOverrideSchool.Contacts.Email 136
Student.AcademicRecord.Course.CourseOverrideSchool.Contacts.URL 137
Student.AcademicRecord.Course.Requirement 138
Student.AcademicRecord.Course.Attribute 139
Student.AcademicRecord.Course.Proficiency 140
Student.AcademicRecord.Course.Licensure 141
Student.AcademicRecord.Course.LanguageOfInstruction 142
Student.AcademicRecord.AdditionalStudentAchievements 143
Student.AcademicRecord.AdditionalStudentAchievements.Requirement 144
Student.AcademicRecord.AdditionalStudentAchievements.Attribute 145
Student.AcademicRecord.AdditionalStudentAchievements.Language 148
Student.AcademicRecord.AdditionalStudentAchievements.Licensure 149
Student.Health 150
Student.Health.Immunizations 151
Student.Tests 152
Student.Tests.StudentLevel 153
Student.Tests.Subtest 154
Student.Tests.Subtest.TestScores 155
Appendix A Data Standards Proposal 155
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Trang 6The utilization of the PESC Postsecondary XML standard allows the ATC to communicate with various entities within higher education When entities wish to utilize the PESC XML they will be required to have knowledge of the standard In various cases default values, formats, and usages of the XML transcript are specified by the ATC
This document describes ATC-specific functionality dealing with various fields of the PESC XML transcript All validation specified in this document is in addition to the normal validation of the transcript via the PESC supplied schema.
P ROJECT I DENTIFICATION
Project Name Project Number Date Created
Articulation Transfer Clearinghouse EN-009 03/28/2006
Sponsor Program Manager
Paula Compton
Project Manager
Trang 7Document Control
This section contains document change control and distribution information.
U PDATE H ISTORY
0.1 03/27/06 Alex Leader - OBR Authored
0.2 03/28/06 Jeremy Boeckman – OBR
Alex Leader - OBR
Numerous Modifications
0.3 03/31/06 Jeremy Boeckman – OBR
Alex Leader - OBR
Numerous Modifications for Pilot
0.4 04/09/06 Jeremy Boeckman – OBR
Alex Leader - OBR
Modifications per Pilot Group meeting on 04/03/06
0.5 04/17/06 Jeremy Boeckman – OBR
Alex Leader – OBR
Miscellaneous Modifications
0.6 04/24/06 Jeremy Boeckman - OBR
Daniel Bower - OBR Owen Daniels - OBR Alex Leader - OBR
Removal of Description column.
Addition of ATC Recommended Use text to faciliate review at Pilot Meeting on 04/24/06.
0.7 04/25/06 Jeremy Boeckman – OBR
Daniel Bower – OBR Alex Leader – OBR
Created comments for Student.AcademicRecord.AcademicSession.A cademicSummary.AcademicSummaryLevel and
Student.AcademicRecord.AcademicSession.A cademicSummary.NoteMessage
0.8 04/30/06 Alex Leader – OBR Update from Pilot meeting on 04.26.06
0.9 05/17/06 Alex Leader – OBR Updated
Student.AcademicRecord.AdditionalStudentAc hievements.Attribute section to include enumerated values for various elements.
1.0 06/30/06 Alex Leader – OBR Removal of Draft specification.
1.1 10/10/2013 Revathi Kumaraswamy Data Standards proposals amended
P UBLISH H ISTORY
Version Date Reviewer / Department
0.1 03/27/06 OBR Internal Review
0.2 03/29/06 OBR Internal Review
0.3 04/03/06 XML Pilot Group
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Trang 9Document Overview
The implementation details document specifies the usage of the PESC XML elements within the ATC This document will
be used by both institutions and 3rd party vendors used to “ATC-enable” an institution In some cases the usage specified
by PESC and the usage specified by OBR will differ Users of this document should follow the ATC recommended use as validation will be performed against the specifications in this document.
Below is a table of values specified by PESC and the Pilot group In February 2005, the pilot group used a rating scale that differed from PESC Therefore, the ratings are listed below, with assignment of the pilot and PESC ratings to each other along with the definition of the rating and the validation that will be done within the ATC.
As a general guideline, the Pilot group has specified elemental usage as close to the PESC standard as reasonably possible
PESC Rating Pilot Group
Required YesReq Required data within the transcript The ATC will produce a severe level
message Rejection of transcript Notification sent to source
Transcript not delivered to destination.
Recommended Yes If the information for a field is
available at the sending school, then the field should be sent.
The ATC will produce a warning level message Transcript will be delivered to destination.
Optional Optional It is strictly up to the sender to
include the data or not No Validation Not Recommended No No need to send the data No Validation
Notes
All NoteMessage elements are optional.
When information can be placed within multiple locations, please specify the data in the one location that is most applicable For example, an AcademicAward can be placed in the AcademicSession or AcademicRecord
depending on the context of the AcademicAward Programmers will have to take into account the multiple
locations where the AcademicAward (or other multi-use elements) may reside.
All warning messages will only be produced for information reported by the source institution For example, a student who is transferring from The Ohio State University to Miami University will have their transcript created by OSU If OSU included previous student information in an AcademicRecord for Ohio University, only errors with OSU information will be reported.
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Trang 101 Document applies when an Ohio to Ohio transfer takes place Otherwise the transcript is validated against the schema with no further validation performed.
Trang 11Transcript Sections
TRANSMISSIONDATA
Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
Comment: Each institution is responsible for creating a globally unique DocumentID in each transcript The
recommended DocumentID format is:
<IPEDS>-MMDDYYYYHHMMSS-<Institutional Unique Document Identifier>
Ex: 204796-03282006130521-0000000000001CreatedDateTime None Required Required
DocumentTypeCode None Required Required
Comment: Default value = “StudentRequest”
TransmissionType None Required Required
Comment: Default value = “Original”
DocumentProcessCode None Required if
“TEST”;
“PRODUCTION”
implied, notrecommended
Required if
“TEST”;
“PRODUCTION”
implied, notrecommended
Comment: For testing use “TEST”, otherwise “PRODUCTION” implied.
DocumentOfficialCode None Required if
Unofficial;
“Official” implied,not
recommended
Required ifUnofficial;
“Official” implied,not
recommended
DocumentCompleteCode None Required if not
complete;
“Complete” isimplied, notrecommended
Required if notcomplete;
“Complete” isimplied, notrecommended
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Trang 12RequestTrackingID None Optional Optional
recommended Optional
Trang 13Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NoteMessage None Not Recommended Optional
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Trang 14Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
OrganizationIDGroup The source institution will be
validated against ATC lookup tables and rejected if not matched At least one identifier must match or transcript rejected
Required Required
Comment: The ATC will identify the institution by the identifier specified The IPEDS is preferred.
OPEID Transcript invalid if OPEID specified
inconsistent with ATC lookup information
Required Choice Not Recommended
NCHELPID Transcript invalid if NCHELPID
specified inconsistent with ATC lookup information
Required Choice Not Recommended
IPEDS Transcript invalid if IPEDS specified
inconsistent with ATC lookup information
Required Choice Recommended
Comment: Preferred institutional identifier within transcript.
ATP Transcript invalid if ATP specified
inconsistent with ATC lookup information
Required Choice Not Recommended
FICE Transcript invalid if FICE specified
inconsistent with ATC lookup information
Required Choice Not Recommended
ACT Transcript invalid if ACT specified
inconsistent with ATC lookup information
Required Choice Not Recommended
Trang 15ESIS Transcript invalid if ESIS specified
inconsistent with ATC lookup information
Required Choice Not Recommended
DUNS Transcript invalid if DUNS specified
inconsistent with ATC lookup information
Required Choice Not Recommended
OrganizationName None Recommended Recommended
NoteMessage None Not Recommended Optional
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Trang 16Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NoteMessage None Not Recommended Optional
Trang 17Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
GeneralAddressGroup N/A Required Required
CommonAddressDetailsGroup None Required Required
DomesticAddressDetailsGroup None Required for domestic
NoteMessage None Not Recommended Optional
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Trang 18Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
Trang 19Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
StateProvinceCode None Required Required
PostalCode None Required Required
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Trang 20Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
StateProvince None Refer to common postal practices of the
source country
Refer to common postal practices
of the source countryPostalCode None Refer to common postal practices of the
source country
Refer to common postal practices
of the source country
Trang 21Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
CountryPrefixCode None Recommended Optional
AreaCityCode None Recommended Recommended
PhoneNumberExtension None Optional Optional
NoteMessage None Not recommended Optional
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Trang 22Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NoteMessage None Not recommended Optional
Trang 23Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NoteMessage None Not recommended Optional
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Trang 24Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NoteMessage None Not Recommended Optional
Trang 25Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
OrganizationIDGroup The destination institution will be
validated against ATC lookup tables andrejected if not matched
Required Required
Comment: The ATC will identify the institution by the identifier specified The IPEDS is preferred.
OPEID Transcript invalid if OPEID specified
inconsistent with ATC lookup information
Required Choice Not Recommended
NCHELPID Transcript invalid if NCHELPID
specified inconsistent with ATC lookup information
Required Choice Not Recommended
IPEDS Transcript invalid if IPEDS specified
inconsistent with ATC lookup information
Required Choice Recommended
Comment: Preferred institutional identifier within transcript.
ATP Transcript invalid if ATP specified
inconsistent with ATC lookup information
Required Choice Not Recommended
FICE Transcript invalid if FICE specified
inconsistent with ATC lookup information
Required Choice Not Recommended
ACT Transcript invalid if ACT specified
inconsistent with ATC lookup information
Required Choice Not Recommended
CCD Transcript invalid if CCD specified
inconsistent with ATC lookup information
Required Choice Not Recommended
CEEBACT Transcript invalid if CEEBACT specified
inconsistent with ATC lookup information
Required Choice Not Recommended
CSIS Transcript invalid if CSIS specified
inconsistent with ATC lookup information
Required Choice Not Recommended
USIS Transcript invalid if USIS specified
inconsistent with ATC lookup information
Required Choice Not Recommended
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Trang 26ESIS Transcript invalid if ESIS specified
inconsistent with ATC lookup information
Required Choice Not Recommended
DUNS Transcript invalid if DUNS specified
inconsistent with ATC lookup information
Required Choice Not Recommended
OrganizationName None Recommended Recommended
NoteMessage None Not Recommended Optional
Trang 27Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
URL None Not Recommended Not Recommended
NoteMessage None Not Recommended Optional
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Trang 28Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
CommonAddressDetailsGroup None Required Required
DomesticAddressDetailsGroup None Required Required
InternationalAddressDetailsGroup None Required for domestic addresses Required for domestic
addressesAttentionLine None Required for international
Trang 29Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
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Trang 30Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
StateProvinceCode None Required Required
Trang 31Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
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Trang 32Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
CountryPrefixCode None Optional Optional
AreaCityCode None Recommended Recommended
PhoneNumberExtension None Optional Optional
NoteMessage None Not Recommended Optional
Trang 33Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NoteMessage None Not Recommended Optional
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Trang 34Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NoteMessage None Not Recommended Optional
Trang 35Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
Comment: A separate AcademicRecord should be specified for each institution where coursework was
taken
NoteMessage None Not Recommended Optional
UserDefinedExtensions None Optional Optional
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Trang 36Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
SchoolAssignedPersonID Required if SSN not specified Recommended Recommended
AgencyAssignedID None Optional Optional
RecipientAssignedID None Optional Optional
SchoolAssignedPersonID not specified
Recommended Recommended
Trang 37Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NoteMessage None Not Recommended Optional
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Trang 38Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NamePrefix None Not Recommended Not Recommended
MiddleName None Recommended Recommended
NameSuffix None Recommended Recommended
NameTitle None Not Recommended Not Recommended
CompositeName None Not Recommended Not Recommended
NoteMessage None Not Recommended Optional
Trang 39Tag Name ATC Validation PESC Recommended Use ATC Recommended Use
NamePrefix None Not Recommended Not Recommended
MiddleName None Recommended Recommended
NameSuffix None Recommended Recommended
NameTitle None Not Recommended Not Recommended
CompositeName None Not Recommended Not Recommended
NoteMessage None Not Recommended Optional
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Trang 40Tag Name ATC Validation PESC Recommended
Use
Pilot Recommended Use
ATC Recommended Use
OrganizationName None Required Yes Required
Use ACT Code
Not Recommended
NCHELPID None Optional Not specified Not Recommended
IPEDS None Optional Not specified Not Recommended
ATP None Optional Not specified Not Recommended
FICE None Optional Not specified Not Recommended
ACT None Optional Not specified Not Recommended
CCD None Optional Not specified Not Recommended
CEEBACT None Optional Not specified Recommended
CSIS None Optional Not specified Not Recommended
USIS None Optional Not specified Not Recommended
ESIS None Optional Not specified Not Recommended
DUNS None Optional Not specified Not Recommended