Support documents for procurement of goods

-All forms must be signed and approved.. Original are submitted to finance, copies are retained in the procurement/contract files Support Documents:  Receipts and invoices in Arabic sho

S UPPORT D OCUMENTS FOR P ROCUREMENT OF G OODS

 < $100

 Operational Cash Advance

 Expense Report with

Receipts

 Chain of Custody

 $101 - 500

 Purchase Request

 Goods Received Note

 Invoice

 Payment Request

 Chain Of Custody

 Mandatory Provision( if requires PO)

 $501 – 5,000

 Purchase Request

 Quotation Analysis

 Quotations

 World Tracker Report

 Purchase Order

 Goods Received Note

 Invoice

 Payment Request

 Mandatory Provision

 Chain Of Custody

 $5,001 – 20,000

 Purchase Request

 Quotation Analysis

 Sealed Bids

 Purchase Order

 World Tracker Report

 Goods Received Note

 Invoice

 Payment Request

 Waiver Clearance

 Mandatory provision

 Chain Of Custody

 Certificate of origin

 $20,001 – 45,000

 Purchase Request

 Invitation to Tender

 Quotation Analysis

 Sealed Bids

 World Tracker Report

 Purchase Order

 Purchase Agreement

 Contract Cover Sheet

 Goods Received Note

 Invoice

 Payment Request

 Waiver Clearance

 Vetting

 Mandatory provision

 Certificate of Origin

 Chain of Custody

 > $45,000

 Purchase Request

 Tender Notice

 Tender Documents

 Quotation Analysis

 Sealed Bids

 World Tracker Report

 Purchase Order

 Purchase Agreement

 Contract Cover Sheet

 Goods Received Note

 Invoice

 Payment Request

 Waiver Clearance

 Vetting

 Mandatory provision

 Certificate of Origin

 Chain of Custody

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-All forms must be signed and approved Original are submitted to finance, copies are retained in the procurement/contract files

Support Documents:

 Receipts and invoices in Arabic should be translated or at minimum described in English

 Support documents should be stamped PAID immediately after

payment

 If there are several payments against a single contract or a PR, the voucher containing original procurement documents payment should

be referenced on each subsequent payment

 Services $100 - 500

 Purchase Request

 Simple Service Contract

 Time cards, where applicable

 Invoice, if applicable

 Payment Request

 Services $501 – 5,000

 Purchase Request

 Quotation Analysis

 Quotations

 World Tracker Report

 Purchase Order (if applicable)

 Simple Service Contract

 Invoice

 Payment Request

 Mandatory Provision

 Services $5,001 – 45,000

 Purchase Request

 Quotation Analysis

 Tender Documents

 World Tracker Report

 Purchase Order (if applicable)

 Contract Cover Sheet

 Completion of Service

 Invoice, if applicable

 Payment Request

 Mandatory Provision

>25,000.0$ Need Vetting

 CBO Contracts

 Approved & Reviewed CBO

Advance/Payment Request

 World Tracker Report

 Contract Cover Sheet

 CBO Support Documents as

applicable

 Vetting

 Mandatory Clause



*** note no payment request

necessary ***

 Sub-Grants

 World Tracker Report

 Approved & Reviewed CBO Advance/Payment Request

 Sub-Grant Funds Approval Form

 CBO Support Documents as applicable

 Vetting

 ATC

 Mandatory Clause

*** note no payment request necessary ***

 Salaries & Benefits

 For new employees – a copy of the

work agreement and approved PAF

should be presented to finance

 World Tracker Report

 Timesheets

 Preferred Supplier Agreements

 Contract Cover Sheet

 World Tracker Report

 Payment Request

 Procurement documents

 Invoice(s)

S UPPORT D OCUMENTS FOR C ONTRACTING OF S ERVICE

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