Metadata profile for MARC as used in American Memory, PPOC, and Global Gateway

Metadata profile for MARC as used in American Memory, PPOC, and Global Gateway2009-10-16 American Memory is built using heterogeneous sources of metadata, using a common indexing approac

Metadata profile for MARC as used in American Memory, PPOC, and Global Gateway

2009-10-16

American Memory is built using heterogeneous sources of metadata, using a common indexing approach For many collections, the source records are in the MARC format They may be records that are (a) maintained in the Library of Congress Integrated Library System (ILS), (b) maintained in Minaret (a MARC-based cataloging system), or (c) generated automatically from fields maintained in

a relational database The last category are often referred to as pseudo-MARC

Introductory notes:

1 Any MARC field or subfield may be used Some fields and subfields are explicitly excluded from indexing and display A table lists fields and subfields and their treatment for indexing MARC fields listed in ranges in that table may be indexed but not displayed This may happen because a field has not occurred within the corpus and/or been identified as significant for display

2 Content of fields and subfields usually reflects LC practice, based on AACR/AACR2/LCRIs, etc Many MARC records for textual material in American Memory reflect old cataloging practices P&P and G&M records reflect current practices of those divisions Some early AM collections, assembled before the support for non-MARC records was introduced in AM, reflect

practices that may be further from regular LC practice, often because the content type had not been routinely cataloged at the item level except in special instances (e.g., sheet music, pamphlets) and the information available was limited to an existing inventory.

3 Re geographic information G&M has not used the 043 field (which holds Geographic Area Codes), using the 052, which is capable of representing finer levels of granularity, instead Many records in American Memory (primarily for maps and

photographs) currently have 752 fields that would now more correctly be in 662 fields Records for some maps have coordinates for the map coverage in 034 fields.

4 In a few collections that use the MARC format (records not in the ILS), content that would normally be parsed into subfields is all

in subfield $a

5 Examples come from many different records No single record demonstrates all the elements Below the table are a small set of complete records.

Legend for column 2 in profile table

* May be present

** Required, if applicable + Repeatable

Element Name AM

MARC

TTLE

INFORMATION

Title ** Mandatory, non-repeatable

245, may be from the piece or devised

245 $a, $b, $p (indexed) All subfields but $h displayed

Only $a in hits lists

MARC 245 245 00 |a Mother and child |h

[graphic].

245 04 |a The Constitution expounded, respecting its bearing on the subject

of slavery |b In two parts |p Part first.

245 10 |a Tratado dos principaes fundamentos da dança, |b obra muito util, naõ sómente para esta mocidade, que quer aprender a dançar bem, mas ainda para as pessoas honestas, e polidas, as quaes ensina as regras para bem andar, saudar, e fazer todas

as cortezias, que convem em as assembleas adonde o uzo do mundo a todos chama |c Por Natal Jacome Bonem

Translated Title *+ 242, as Title Translated

Subfields indexed/displayed as for Title

MARC 242 242 10 |a Souvenirs from the

thirty years of voyages to Saint Dominique in several foreign colonies, and on the continent of America |y eng

Alternative Title *+ 246, as Other Titles

Subfields indexed/displayed as for Title Prefixed with $i if present

MARC 246 246 17 |a Tratado da dança

246 1_ |i First line of chorus: |a All I wants is ma chickens.

Abbreviated Title

Uniform Title * Non-repeatable

130, 240, as Other Titles

Subfields indexed/displayed as for Title

MARC 130, 240 240 10 |a Sibirische Geschichte |l

Russian

- Non-sort Title

element * Initial articles and punctuation marked Second indicator in MARC 245, 242, 240.

245 04 |a The Constitution expounded, respecting its bearing on the subject

of slavery.

- Subtitle * Frequently occurs $b 245 04 |a The Constitution expounded,

respecting its bearing on the subject

of slavery |b In two parts |p Part.

- Title Part Number * May occur

- Title Part Name * Occasionally occurs $p 245 04 |a The Constitution expounded,

respecting its bearing on the subject

of slavery |b In two parts |p Part first.

DESCRIPTION

Description * Technically repeatable, to extend

single summary

520, labeled Summary

MARC 520 520 |a Portuguese dancing master

Bonem’s manual borrows from the work

of contemporary French sources, including dancing masters Guillaume-Louis Pecour and Pierre Rameau The manual’s fourteen chapters focus on dance in the court of Louis XIV and include discussion on feet positions, bows appropriate for various

occasions, and the steps and arm positions for the minuet.

Contents * Technically repeatable, to extend

single contents note

505, displayed with other Notes

505 0_ |a I An account of the government of that country, both civil and ecclesiastical The whole being the journal of a foreign minister who resided in Russia at that time A description of Petersbourg and Cronslot. II Laurence Lange's journey from Petersbourg to Peking in China John Bernard Muller's description of the Ostiacks, a nation in Siberia The criminal proceedings against the late czarewitz, as published by authority Justification of th Swedish war against Russia, and the answer to it drawn up by a Russian minister of state A project offered to His Czarish Majesty by some doctors of the Sorbone at Paris, for an union between the churches of Rome and Russia M Le Brun's observations on his journey through Russia to Persia.

NAME

INFORMATION

Names are usually distinguished

as personal/corporate/event

A few collections may not distinguish, using 100 for all author/creators

100-111 treated as

Author/Creator 700-720,800-811 as Related Names

Name

Personal Name *+ 100,700, 800

Inverted form, not parsed into family/given Authorized form usually used if available May not be indicated

MARC 100,700, 800 100 1_ |a Palmer, Joel, |d 1810-1881.

700 1_ |a Jarbeau, Vernona, |d ca 1861-1914 |4 prf.

Corporate Name *+ 110,710, 810

710 is sometimes the name of a physical collection, but cannot reliably be distinguished as such

However, a list of valid collection names could probably

be extracted via their authority records

MARC 110, 710, 800 710 1_ |a Buffalo (N.Y.) |b City

Clerk’s Office

710 2_ |a Yudin Collection (Library

of Congress)

Event Name *+ 111, 711, 811 MARC 111, 711, 811 111 2_ |a Woman’s Rights Convention |

n (1st : |d 1848 : |c Seneca Falls, N.Y.)

- Role *+ MARC relator term or code $4, $e 100 1_ |a Bry, Theodor de, |d

1528-1598, |e ed.

110 2_ |a Abdullah frères, |e photographer.

700 1_ |a Jarbeau, Vernona, |d ca 1861-1914 |4 prf.

- Part of Name

- Family Name

- Given Name

- Date * Sometimes present for personal

See above

PUBLICATION OR

ORIGIN

Publisher * Technically, 260 is repeatable,

but this is unlikely to occur for non-serial resources

MARC 260 $b 260 |a London, |b W Taylor [etc.]

|c 1723.

Place *+ MARC 260 $a is repeatable MARC 260 $a 260 |a Boston, |a New York, |b

Houghton Mifflin company, |c 1911.

MARC 752 (currently most 752 values in are actually for geographic coverage and may eventually move to 662)

RESOURCE DATE

INFORMATION

Date Created * 260 $c, freeform text, indexed as

Ddate

Fixed field dates (years),

indexed as Date

Chronological divisions in genre headings (MARC 655) created

by P&P [Listed here and under temporal coverage.]

MARC 260 $c MARC 008/07-14

260 |c 1961 January 6.

260 |c [between 1751 and 1772] 1961

19041907

655 _7 |a Portrait photographs |y 1840-1860 |2 gmgpc

Date Issued * See Date Created above Some

dates in these fields will be publication dates

Date Captured

Copyright Date * Some dates in 260 $c are

copyright dates

260 |c c1901

- Start date *

- End date *

EDITION

INFORMATION

LANGUAGE

INFORMATION

Language MARC language code ISO

639-2 Not used, except in mappings for OAI

TYPE OF

RESOURCE

Type of Resource ** Leader codes 06/07 Not See

currently used, except in mappings for OAI Filtering functionality desired

http://www.loc.gov/standards/mods/mods-mapping.html#typeofresource

GEOGRAPHIC

INFORMATION

Hierarchical geographic names are an important access method

in many collections within American Memory or PPOC, for browsing place-names and clickable maps for selecting a state

Geographic (textual) *+ Treated as Subject MARC 651 651 _0 |a Russia |x Description and

travel |v Early works to 1800.

Geographic (coded) *+ 052, LC Geographic

Classification- Class G (only for maps) Used within American Memory to support clickable maps for US regions

Note: 043 (GAC) will occur in some records, but is not used in the American Memory

application 043 is NOT repeatable as a field, but subfield

$a is repeatable for additional places

043 |a n-us-pa |a n-uso

GACs for PA and for Ohio Valley, US

Hierarchical geographic *+ For browsing place-names and

to support clickable maps to select states, and otherwise

treated as Subject

MARC 662, {and 752, since many records predate existence of 662 field}

662 |a United States |b Michigan |

d Fenton |2 lcsh/naf

752 |a United States |b Maine |c Acadia National Park.

752 |a United States |b Tennessee

|d Knoxville.

Coordinates 034 present for some maps Not

used in applications

034 1_ |a a |b 27500000 |d E1080000 |

e E1560000 |f S0060000 |g S0480000

SUBJECT

INFORMATION

Classification

Topic *+ MARC 650, 653 as Subject MARC 650, 653 650 _0 |a Chinook jargon |x

Dictionaries |x English.

In a few PPOC collections, a single 653 field may contain multiple, independent terms in separate $a subfields

653 |a Badges, campaign.

653 |a Presidential elections,

1964 |a Fortune telling | a Elephants

|a Donkeys

Geographic subdivision * Frequently present in 650 fields MARC 6XX, subfield $z 650 _7 |a Slave ships |z Florida |z

Key West |y 1860 |2 lctgm

650 _0 |a Real property |z Washington (D.C.) |v Maps.

Temporal *+ Frequent temporal subdivisions

in topical (650), geographic (651), and in genre (655) headings created by P&P

A G&M partner appears to use

690 (local field) for dates of battles G&M sometimes puts dates into call numbers (MARC 050)

Possible future use of new MARC 648 field Without action, it would be treated as

Subject.

Marc 6XX, subfield $y 650 _7 |a Slave ships |z Florida |z

Key West |y 1860 |2 lctgm

655 _7 |a Portrait photographs |y 1840-1860 |2 gmgpc

690 |a Date: 1862 June 13.

050 00 |a G3812.M64S3 1778

Name *+ 600-611 as Subject MARC 600-611 600 10 |a Scott, Dred, |d

1809-1858 |v Trials, litigation, etc.

Title May occur Treated as Subject

GENRE

Genre *+ 655 as Subject Filtering or

browsing by Genre desired MARC 655

655 _7 |a Portrait photographs |y 1840-1860 |2 gmgpc

NOTE

INFORMATION

Note *+ 500-599 all treated as

undifferentiated Notes,

EXCEPT:

530, 538, 583 (dropped); 520 (Summary); 540 (Special Terms

of Use); 524 (prefixed by “Cite

MARC 5xx 500 |a Engraved title page.

351, as Notes, prefixed by

“Arrangement:”

952 included with Notes in

PPOC

PHYSICAL

DESCRIPTION

Form * 300 (form/extent combined, of

original)

MARC 300 300 |a 1 negative : |b safety film

; |c 4 x 5 in.

Mime Type

Extent 300 (form/extent combined, of

See Form above

Digital Origin

RELATED ITEMS

Collection Title

Group Title

*+ Repeatable 773 Need not just for parent collection, but for other parent groupings 773 is used for parent archival collection or item, not for online collection

859 is sometimes used for online parent groupings/links, but not for parent collection/application

[Note: For rare books, any parent archival collection is usually in a 710 field, not a 773]

MARC 773 MARC 710

MARC 859

773 0_ |t Early western travels, 1748-1846 |d Cleveland, Ohio : A.H Clark Co., 1904-1907 |g v 30

710 2_ |a Yudin Collection (Library

of Congress)

859 42 |3 Meeting of Frontiers: Siberia, Alaska, and the American West- from the General Collections Books |u

http://hdl.loc.gov/loc.eur/mtfhtml.00 21

Constituent Part * Within the record, through

multiple 856 or 859 fields, using

$3 as label (caption/title) for part, and $d/$f or $u as location

More often, complex objects are represented in a separate structure that includes caption and location information

856 41 |3 digital file from original, front |d bbc |f 1484f |q p |u http://hdl.loc.gov/loc.pnp/bbc.1484f

856 41 |3 digital file from original, back |d bbc |f 1484b |q p |u

http://hdl.loc.gov/loc.pnp/bbc.1484b

856 41 |3 Volume 1 |d gcfr |f 0019 |q

s |u http://hdl.loc.gov/loc.gdc/gcfr.0019

856 41 |3 Volume 2 |d gcfr |f 0020 |q

s |u

Series * 440, 490, 830 Treated as

Related Titles

440 _0 |a Early western travels, 1748-1846 ; |v v 30

Translation of

Different Format

Preceding Title

Succeeding Title

Non-specific * 859 with $u for URL, $3 for link

text, with other subfields possible

859 42 |3 Video clip for p 163 |u http://hdl.loc.gov/loc.music/musdivid 056 |z Schottisch

859 41 |3 Issued as part of: Early Western travels, 1748-1846 |d lhbtn |

f 06902 |u http://hdl.loc.gov/loc.gdc/lhbtn.0690

2 |q u

- Title * In 773 fields referring to parent

773 0_ |t Early western travels, 1748-1846 |d Cleveland, Ohio : A.H Clark Co., 1904-1907 |g v 30

- URL * In 859 $u, with $3 supplying

link text, which might incorporate title [$z used instead of $3 in at least one collection.]

MARC 859 $u

AUDIENCE

INFORMATION

Audience

LOCATION

INFORMATION

Geography and Map Division |e Washington, D.C 20540-4650 USA

- Shelf locator * 050, 051, 090 sometimes used

for shelf location MARC 050, 051, 090

050 00 |a LC-USF33- |b 001059-M4

050 00 |a Cont Cong no 97

Electronic Location ** 856 $u, URI

Mandatory

In most cases, the URI points to

a bibliographic display in AM/GG/PPOC In some cases it

MARC 856 $u 856 41 |d g5701sm |f gct00021 |u

http://hdl.loc.gov/loc.gmd/g5701sm.gc t00021 |q g

856 41 |3 digital file from original, front |d bbc |f 1484f |q p |u http://hdl.loc.gov/loc.pnp/bbc.1484f

points to a table of contents for a multi-part work or to content presented at a partner site The functional distinction is controlled by 856 $q

Repeatable to handle a small number (<5) of parts or different digital scans (e.g., color, b&w, print, negative)

856 41 |3 digital file from original, back |d bbc |f 1484b |q p |u

http://hdl.loc.gov/loc.pnp/bbc.1484b

RIGHTS

INFORMATION

Rights * 540 as Special terms of Use

506 may contain right information as part of access

restrictions, treated as Note

Also statements that apply to a collection and are linked to from item displays

540 |a No known restrictions on publication.

540 |a Publication may be restricted For information see

"Cabinet of American Illustration," |

u http://www.loc.gov/rr/print/res/111_c ai.html

IDENTIFIERS

Identifier ** If 856 $q does not have value

$u, the value in $u is a handle URL for this resource The handle, which includes a concatenation of $d and $f serves as an identifier for the digital manifestation or for one

of its versions or constituent parts (in the case of multiple 856 fields) See Location above

856 41 |3 digital file from intermediary roll film copy |d pan |f 6a31966 |q p |u

http://hdl.loc.gov/loc.pnp/pan.6a3196 6

RECORD

INFORMATION

Record Identifier ** DOCID, MARC 001 [DOCID is

used across MARC and non-MARC records, not all of which have an LCCN]

Mandatory, non-repeatable

MARC 001 MARC 010

got99001374 2007663413