Introductory Pharmacy Practice Experience Third Professional Year Students Shadowing Experience PHPR 424

Introductory Pharmacy Practice Experience Third Professional Year Students Shadowing Experience PHPR 424 https://courses.pnhs.purdue.edu/phpr424/ Purdue University School of Pharmacy an

Introductory Pharmacy Practice Experience

Third Professional Year Students

Shadowing Experience

PHPR 424

https://courses.pnhs.purdue.edu/phpr424/

Purdue University School of Pharmacy and Pharmaceutical Sciences

575 Stadium Mall Drive West Lafayette, IN 47907-2091

Ph (765) 494-1380 E-mail: darbishi@.purdue.edu

The best preparation for tomorrow is to do today's work superbly well

William Osler

Introductory Pharmacy Practice Experience

The Introductory Pharmacy Practice Experience (IPPE) at Purdue University was developed in response to theAccreditation Standards set forth by the Accreditation Council for Pharmacy Education (ACPE) to provideearly experiential learning opportunities for pharmacy students throughout the curriculum Students explorethe concept of professionalism, develop practice skills, explore a variety of career opportunities, and gainhands-on experience with patients and healthcare providers in the delivery of holistic pharmaceutical care.Multiple opportunities for reflection and group discussion are provided throughout the IPPE program

The Purdue IPPE course series includes:

PHPR 421 The Professional Service Experience for first professional year students

PHPR 423 The Practice Skills Experience for second professional year students

PHPR 424 The Shadowing Experience for third professional year students

PHPR 468 The Patient Services Experience for third professional year students

This manual focuses on the third professional year requirement referred to as the Shadowing Experience.

Shadowing Opportunities

Benefits to Mentees

 Personal relationship with an upper

classman

 Pharmacy career path exposure

 Observation of clinical pharmacist’s role

 Understanding of clerkship expectations

 Improved communication skills

 Representative for the School of

 Relief of anxiety about clerkship rotations

 Sharing of career goals

Benefits to Mentors and Preceptors

 Personal relationship with a student

 Role model and mentor

 Teaching and use of interview skills

 Provision of positive reinforcement

 Impact curricular changes through the evaluation process

Benefits to the School of Pharmacy

 Communication between students, preceptors and the School of Pharmacy

 Professionalism issues addressed before rotations

 Assessment of student’s verbal and written communications skills

 Enhanced student confidence and rotation performance

 Feedback from mentors for the School

 Community involvement

Goals of the Shadowing Experience

The goals of the Shadowing Experience for third professional year students include preparation for clerkship

rotations, enhanced professionalism, career path exploration, and ultimately designation of a personal careerplan The student will gain insight through interaction with advanced pharmacy practice experience (APPE)clerkship students and through observation of a previously unexplored pharmacy career path Additionally, the

Shadowing Experience provides an opportunity for APPE students to act as mentors to third professional year

students, promoting a tiered system of teaching and learning

Student Objectives

(Linked to 2007 Professional Program Outcome Ability Goals)

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Upon completion of this experience, the student should be able to:

1 Demonstrate personal characteristics of a pharmacy professional (7.1)

2 Describe two previously unexplored pharmacy practice settings (10.1)

3 Describe advantages and disadvantages associated with two career paths (5.1)

4 Describe education and/or training necessary to work in each practice setting (5.1)

5 Describe any special skills needed in each practice setting (5.1)

6 Describe opportunities for advancement within each career option (5.1)

7 Define individual areas of interest in the field of pharmacy (9.2)

8 Formulate a personal career plan (9.2)

Course Description

Third professional year students are required to complete the Shadowing Experience (PHPR 424) including

two 4-hour shadowing experiences in two different pharmacy settings plus submission of associated Career

Options Worksheets, documentation forms, and an IPPE evaluation form The Shadowing Experience is a zero

credit-hour course, which reflects its designation as a graduation requirement for the professional Doctor ofPharmacy program and meets pharmacy education accreditation standards

Student Accountability / Grading

The Shadowing Experience is graded using a point system resulting in a grade of satisfactory (S) or

unsatisfactory (U) Failure to satisfactorily complete both shadowing experiences or submit the appropriateforms and worksheets will result in a grade of incomplete (I) and prohibit progression to the final year’s APPErotations A description of required assignments and the point breakdown for each assignment is found below

Career Options Worksheet-A and 5 questions 50 points

Career Options Worksheet-B and 5 questions 50 points

250 Total possible points

In order to satisfactorily complete the Shadowing Experience, all components described above must be

completed in full and a minimum of 85 % must be achieved out of a maximum of 250 points

A late worksheet or form will result in a reduction of 5 % of total possible points each day late.

Initiation and Registration

Students may begin the Shadowing Experience after completion of the first and second professional year IPPE requirements and after introduction to the Shadowing Experience course manual and evaluation methods.

Registration for PHPR 424 will occur on the student’s course schedule the spring semester of the thirdprofessional year when the student will be evaluated for completion of all IPPE requirements

Dissemination of Course Information

After introduction to the Shadowing Experience in PHRM 402 Integrated Lab, there is no regularly scheduled

classroom time Course information is disseminated throughout the semester via email, course web-site, andclassroom announcements The Director of IPPE is available on a walk-in basis or by scheduled appointment

to answer any questions and provide guidance and assistance with program requirements Students areresponsible for complying with all deadlines

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Checklist for First Shadowing Experience

Due Friday, September 4, 2009 5:00 PMForm #1-A

Career Options Worksheet-A

List of 5 Questions-A

Please note that an additional form (Form #2: Evaluation of the Shadowing Experience) is due with the second

shadowing experience

Checklist for Second Shadowing Experience

Due Friday, December 4, 2009 5:00 PMForm #1-B

Career Options Worksheet-B

deducted for late forms Shadowing students may access the course website in the Grades section to determine

if the form has been received in the IPPE office Please allow two weeks for posting grades

Career Options Worksheets and Five Questions

The Career Options Worksheets should be completed with the assistance of the APPE mentor at the shadowingsite At the end of each Career Options Worksheet is a blank sheet where students should prepare for the

Shadowing Experience by composing a List of Five Questions to ask the APPE student while at the shadowing

site The list should be entitled “What I want to know about APPE clerkship rotations but was afraid to ask”.

Take these questions with you to the site They may be general in nature or may require the APPE student toreflect on their own personal experiences The APPE student will be expecting you to bring the questions andwill be prepared to discuss their personal insights with you You must attach this list of questions and theAPPE mentor’s responses at the end of each Career Options Worksheet

All blank forms and assignments may be accessed electronically on the course website:

https://courses.pnhs.purdue.edu/phpr424/

Log in

Click on the link: access course materials – Resources (documents and links)

Blank forms and assignments may also be found as an addendum to this manual and are available

outside of RHPH Room 304A

E-mail all completed forms and assignments to Mrs Benner, IPPE secretary, at

bennercm@pharmacy.purdue.edu Clearly identify the course, the form or assignment you

are sending in, and your name in the subject line

Examples for subject line:

PHPR424-Form1A-Ann Jones

(Remember Form #1 must be sent from the APPE clerkship student’s Purdue email account)

PHPR424-COWA (Career Options Worksheet A)-Jane Smith

To check record of forms received in IPPE office:

https://courses.pnhs.purdue.edu/phpr424/

Access Course Materials

log in with your career account and password

Grade Reports

Your score should be recorded if received “NY” indicates the form has not yet been received

or recorded

*Please allow the course secretary at least two weeks to post information on the website

Selection of a Clerkship Site

 Selection of the Purdue APPE sites is made by the third year student based on his/her area(s) of interest

 Both sites must represent different pharmacy career paths (e.g community, hospital, industry, sales,research, nuclear, academia, consulting, regulatory, management, law, etc.)

 Students must shadow in areas previously unexplored through work, volunteer, internship, or courseexperiences The shadowing experiences may not be completed at the same sites used to complete PHPR

421, 423, 468, or previous 424 requirements

 Students will select shadowing sites from the Experiential Learning APPE Site List provided on the PHPR

424 course website The site list will be available by the last week of April

 The student will make the initial contact with the APPE student or the site preceptor as specified on the

Experiential Learning APPE Site List.

 It is the responsibility of the third professional year student to make all final arrangements with the APPEstudent regarding the meeting time, place, length of stay, completion of Form #1 and the Career OptionsWorksheet

 Students must make every attempt to schedule their shadowing experiences outside of class time Studentswill not be given permission to shadow on a day when an exam or quiz is scheduled If the student plans

on missing a lecture, it is recommended he/she discuss the absence from class with the instructor prior tothe scheduled shadowing experience It is the decision of the instructor as to whether any “pop” quizzescan be made up

Experiential Learning APPE Site List

The list of potential sites may be found on the PHPR 424 course web-site at:

https://courses.pnhs.purdue.edu/phpr424/

Log in with your career account ID and password

Click on the link: access course materials – Resources (documents and links)

Read the posted instructions before accessing the list

Do NOT print the list The list is 40-50 pages in length and contains password-protected

information and should not be in general distribution It is strictly for viewing

The grid lists only the APPE student’s name and when he / she is at a particular site The APPE

student’s email address may be obtained at: http://www.itap.purdue.edu/directory/ If for some

reason an address is not available, you may contact the site directly and ask to speak with the

current APPE clerkship student

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An APPE student is not allowed to mentor a third professional year student until he/she has been at the site for

a full week The available shadowing dates are listed UNDERNEATH the student’s rotation schedule on thesecond row of the grid Shadowing students may contact APPE students by email ANYTIME during thescheduled rotations

DO NOT - UNDER ANY CIRCUMSTANCES - SEND OUT MASS EMAILS TO APPE STUDENTS REQUESTING SHADOWING This will be grounds for disciplinary action APPE students should be

contacted individually, in a professional manner

Some sites have specific conditions or requirements that must be fulfilled prior to shadowing For instance, asite may require completion of a one hour HIPAA orientation in addition to the shadowing experience or mayrequire specific immunizations before shadowing When setting up a shadowing experience, ask about anyspecial requirements

Please note that most sites do not have an APPE student every month of the year and most APPE students arenot at the site on weekends or in the evenings Additionally, not all sites are suitable for shadowing Everyattempt has been made to remove these sites from the list Students may need to contact several sites beforefinding the right fit

APPE Student Responsibilities and Activities

1 Provide an orientation, tour of the site facilities and your work area The APPE student may take theshadowing student to the patient care area (if applicable AND the preceptor/facility allows)

2 Introduce shadowing student to preceptor and other key personnel if available

3 Discuss the following items with the shadowing student:

 Current rotation and advantages and disadvantages of this career path

 Past clerkship rotations (if any)

 PharmD project and requirements

 Rotation projects completed

 Rotation presentations completed

 Any end-of-block exams

 Residency information

 HIPAA issues encountered

 How to prepare for board exams

 Any collaborative efforts with other healthcare professionals (physicians, nurses, etc.)

 Personal insights on “things you wish you had known” prior to rotations

 APPE student’s career plans

 The shadowing student’s List of Five Questions

 Assist shadowing student in completion of the Career Options Worksheet

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Frequently Asked Questions

How do I approach the site to set up a shadowing experience? Contact the site of interest as specified on the Experiential Learning APPE Site List State your name; explain that you are a third professional year Purdue

pharmacy student and that you are required to set up two different shadowing experiences Every attempt has

been made to orient all APPE students and preceptors to the Shadowing Experience program, but you may

need to remind them about this professional requirement If your initial contact is the APPE student, he/shemust discuss the time and date with his/her preceptor Provide your contact information and ask for a responsewithin 24 hours if possible Be prepared to follow-up if you have not heard back from the student or preceptorwithin two days If either the APPE student or preceptor is unwilling or unable to have you shadow at the site

at that time, you must either contact a different site or ask if you might be able to arrange shadowing at adifferent time

Will I be shadowing the preceptor or the APPE student? You will be under the direct supervision of the APPE

student The student, along with the preceptor, will decide exactly what you will be doing while you are at thesite The student will help you work through the Career Options Worksheet, answer your five questions, andwill submit your documentation form after you leave

Will I be involved with patients / clients while shadowing? The goals for this program center on career

exploration, upcoming rotations and professionalism You are not expected to have patient contact whileshadowing at the site, although some preceptors may provide you with this opportunity

What is the dress code? You will be representing the Purdue School of Pharmacy It is suggested you discuss

the dress code with the APPE student prior to shadowing Most sites require professional dress, a lab jacket,and a nametag Many sites also require that you have a copy of your Intern/Extern license and a record ofimmunizations

Do I need malpractice insurance? Yes, since you are representing the Purdue School of Pharmacy and may be

privy to patient information, you are required to carry malpractice insurance The cost of this insurance is builtinto your course fees

Will I need immunizations if I am shadowing in an institutional setting? Students should have two MMR

vaccines, one Hepatitis B series, and a current PPD skin test (good for one year only) prior to entering the

third year of the professional pharmacy program These vaccinations may be obtained from your familyphysician or from the Purdue Student Health Center Additional information, including cost, may be obtained

by calling the Purdue Student Health Center Immunization Clinic at 494-1818 You should check with theindividual institution for additional immunization requirements Organizations may require a criminalbackground check or drug screen Requirements across sites vary

May I shadow a Purdue pharmacy resident rather than an APPE student? Yes, with approval from the

Director of IPPE

Additional Information:

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 Begin contacting APPE sites early during the summer, preferably near your hometown Lafayette sitesfill quickly Consider contacting sites in the greater Indianapolis area, or in your hometowns You may

be required to drive up to an hour to find a suitable site

 You are strongly encouraged to complete both shadowing experiences during the summer and turn in your paperwork ahead of the due date

 Ask the APPE student to recommend the best time of day for shadowing For instance, a clinic may doonly administrative work from 8-11 AM and see patients from 1-5 PM

 Check on the preceptor's title ahead of time so you can feel comfortable addressing him or her

properly

 Make a good first impression You may see these preceptors again later in the program

 Exude professionalism while at the site

 Be punctual

 Turn off cell phones during shadowing

 Recognize this as an opportunity to learn Do not trivialize the experience to the APPE student Most APPE students take the mentoring role very seriously

 Do not ask the APPE student to cut the session short for your benefit

 Thank the preceptor and your mentor (either in person or by email) for allowing you the opportunity toshadow Shadowing requires time from their schedules

 Ask the APPE student to fill out the evaluation after you leave, but share any constructive criticism with you before you leave

 Please note the professional program establishes standards for student performance Information in areas of attitudinal, behavioral, knowledge or skill-based performance may be shared among

experiential program directors and faculty if believed to be in the best interest of the student

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Third Professional Year Student Name

APPE Student Name Shadowing Date

Clerkship Student Questionnaire / Documentation of Shadowing

Due September 4, 2009, 5:00 PM

A late form will result in a deduction of 5% of total possible points each day late

This assignment is worth a maximum of 50 points toward your PHPR 424 grade

APPE student: Please rate the third professional year student on the following aspects and answer the

questions below Submit the completed form to the IPPE office by one of the following methods:

 Electronically to bennercm@pharmacy.purdue.edu Blank Microsoft Word documents are available from the course website at https://courses.pnhs.purdue.edu/phpr424/ at “Resources”

 Return the completed form to the shadowing student in a sealed envelope

 Mail to: P Darbishire, 575 Stadium Mall Drive, Heine Pharmacy Building, Purdue University, West Lafayette, IN 47907

The Director of IPPE will discuss any professionalism issues noted by the APPE student with the shadowing student prior to initiation of clerkship rotations

Please circle the appropriate response:

3 The student was prepared with a list of five questions. SA A U D SD

4 The student demonstrated effective communication skills. SA A U D SD

5 The student exhibited a sincere interest in learning about

6 The student’s attitude / behavior demonstrated

professional readiness for clerkship rotations. SA A U D SD

7 The student dressed professionally / appropriately for the

8 I feel that I contributed to the student’s knowledge

9 I feel that I provided insight into the clerkship program to

Please list the positive aspects of this experience:

Suggestions for improvement to the Shadowing Experience:

Documentation of Shadowing Experience

Name of Site

Address of Site

City, State, Zip Code

Phone Number of Site ( )

Preceptor’s Name

APPE Student’s Name

APPE Student’s E-mail

Date the student shadowed

APPE Student’s Signature _

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Verification of a ~4 hour Shadowing Experience

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