Making Effective Presentations

With a partner, choose one of the following topics to discuss for about 10 minutes. Try to use the body language and emphasizing or minimizing language that would persuade your partner to agree with your point of view. Prepare for a presentation 1.1.Ident

Making

Effective Presentations

Course ID: MNG-0011-01 Presenter: Trinh Dang

“To help YOU to make better and more professional presentations

using today's technology”

Audience and Prerequisite

Audience: /\ll Associates

Prerequisite: one

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Exercise: What’s wrong

Video Clips

Joanna Brookes is Westwood Brewery’s new PR

Manager Joanna has arranged a meeting with the

senior managers and some outside consultants

The purpose of the meeting is to discuss the company’s corporate image and how to improve it

Unfortunately, Joanna has forgotten about the meeting When her secretary tells her that

everyone is in the conference room waiting for her she has only a few minutes to organize her

thought about her presentation

Watch the video of Joanna’s presentation and n the things she does badly

h

how long the presentation will take

invitation for questions

thanks for attending WN

Good beginnings

Planning a good presentation

Audience: internal — people within the organization

external — people outside the organization large or small/ respective or not

Purpose: informational

persuasive motivational one-way or two-way Communication

Style: formal

informal Q&A anticipate questions the audience may ask &

prepare answers

> I'd like to talk to you today about

> I’m going to present/ explain/brief you on/ describe

> The focus of my talk / subject of my speech / topic my

presentation

> We are here today to

> The purpose of this talk is †o

> This presentation is designed to

decide on/ agree upon/

learn about/ clarify update you on/ put you in the picture/ give you the background on

act as a springboard for discussion/ to get the ball rolling 7

> This should only take

> This should only last

Good beginnings

Language Focus

H@ Outline of main points

> I've divided my speed into four parts/ sections They are

> The subject can be looked at under the following headings

> We can break this topic down into the following fields:

> Firstly, first of all

> Secondly, then, next

> Thirdly/ and then we come to a:

> Finally, lastly, last of all

Good beginnings

Language Focus

lM Reference to the audience

> | am glad to see you that the heavy rain hasn't kept you away this afternoon

> | appreciate you all taking time out of your busy day to come today

at short notice to give a tour of his factory

to some business people Before taking the group on a tour, Geoff will give a brief presentation about his company You will see two versions of his talk

Watch the fist video clip and check off the

The body of presentation

lM Use appropriate languages to link parts

The body of presentation

You can make it easy for your audience to follow your presentation and remember the content if you use this approach:

Tell the audience what Tell them what

you are going to say you have said

The body of presentation

Language Focus

@ Linking the parts

@ So, let’s start with (the objectives )

@ Now let's move on to (the next part )

@ Let's turn our attention to (the question of )

@ This leads me to (my third point )

@ Finally, (let's consider )

@ Referring

@ As you know / As I'm sure you are aware

@ As | mentioned earlier (the importance of ) |

@ I'll say more about this later/ We'll come back to this point lat |

Exercise: Body language

© In first version, what do you notice about his:

1) appearance 2) posture 3) hands 4) eye contact 5) facial expression 6) movement

© What does he do differently in the second

version to make his presentation more effective? _

'#N

@ She appears to be

Sales are just a little /a bit

@ Perhaps we could / we might

@ | tend to think

@ To some extent

Cost are up only 10%

@ It is possible that

language that would persuade your partner to agree with your point of

view

Visual Aids

> Make the presentation more interesting

> Help the audience focus on important information

> Present information which Is difficult to explain

> Can be: Charts, Graphs, Pictures, Words, Video

> Can be put onto: Flip charts, Overhead, Projector, Board

> Should not repeat what you are saying

Exercise: Visual Aids

and “Don’t” column

Conclusion

Hm Recommendation

Close } Binvitation for questions

Ending a presentation

Language Focus

i Signaling the end

> That brings me to the end of my presentation

> That completes my presentation |

> Before | finish let me say

> Before | stop just let me tell you

> That covers all | wanted to say today

> Let me run over the key points again

> I'll briefly summarize the main issues

> To sum up

> Briefly

> In conclusion | would like to say

> I'd like to leave you with the following idea

> So, | would suggest that we

> I'd like to propose

> In my opinion, the next step is

> Thank you for your attention

> Thank you for listening

> | would like to thank you for coming today

> | hope you have gained insight into

> So, let’s throw it open to questions

> And now, are there any questions???

Putting it all together

Prepare for a presentation

1 Identify your audience

2 Clarify the purpose and the objectives of the presentation

3 Plan the content

4 Design suitable visual aids

5 Determine how long the presentation should be

6 Follow a clear structure and make some notes for each

part

7 Anticipate questions the audience may ask and mi: prepare answer

Putting it all together

Making the presentation

1 Follow your plan

2 Make contact with the audience

ở Don't rush

4 Speak clearly and loudly

Exercise: Putting it all together

Video Clips

Remember Joanna’s first terrible

presentation? Now that you know the ins and outs of preparing and presenting

a good talk, watch the clip of Joanna's last presentation and note how she does