Tài liệu Using the Navigation Pane pptx

[ Team LiB ]Using the Navigation Pane The Navigation Pane combines the Outlook Bar and Folder view from previous versions of Outlook into one column.. Enabling the Current View selectio

[ Team LiB ]

Using the Navigation Pane

The Navigation Pane combines the Outlook Bar and Folder view from previous versions

of Outlook into one column It provides the following layouts:

• A tree view of all mail folders with Favorite Folders shortcuts

• Folder-only views for the Contacts, Notes, Tasks, and Journal folders Folders are

listed by name; subfolders are not indented or otherwise identified as subfolders

• Folder view for Calendar folders only Calendar thumbnails are included in the

Navigation bar Select check boxes to display multiple calendars side-by-side

• Folder list view includes all folders If you use Exchange Server, this is where

you'll find your public folders

• Shortcuts that provide the functionality of the Outlook Bar found in older versions

of Outlook

Buttons at the bottom of the Navigation Pane provide easy access to your Outlook

folders You'll probably want to slide the buttons down to provide more space for your folder lists You can also select which buttons to show Enabling the Current View

selection list displays a list of the views available for your folder following the folder list

in the Navigation Pane

Customizing the Navigation Pane

By default, the Navigation Pane uses large buttons for Mail, Calendar, Contacts, and Tasks, with smaller icons along the bottom row for Notes, Folder List, and Shortcuts (see Figure 1.2)

Figure 1.2 Select buttons on the Navigation Pane to move between Outlook folder

types

When you use a high screen resolution, Outlook enables you to have larger buttons You have fewer buttons when you use a low resolution, such as 800x600 Click the arrows at the bottom right to select which buttons are visible By default, the Journal button is not shown; I added it for the screenshot

You can also reduce the buttons to one row:

1 Hover the mouse cursor over the bar resizing handle at the top of the Mail button

2 Click and drag down or up to show or hide the full-sized buttons

You can also control which shortcuts Outlook shows on the buttons and the order in

which they're listed:

1 Click on the arrow at the lower right of the Navigation Pane

2 Choose Add or Remove Buttons and select the buttons you want to show and deselect the ones you don't want to see

3 Choose Navigation Pane Options to rearrange the order of the buttons, as shown in Figure 1.3

Figure 1.3 Select a button name and then use the Move Up and Move Down buttons to change the order in which the buttons appear Uncheck any names for which you don't want to include buttons You can use the Go menu

instead of these buttons

You're limited to using the buttons listed in Navigation Pane Options, so you can't add buttons of your own

The bottom button bar remains in the Navigation Pane, even if you

remove all the buttons from it If you do remove buttons, you can use

the Go menu or keyboard shortcuts to move between folders

Using All Mail Folders

Most people will spend the majority of their time in the All Mail folders view, or they will after they get used to it This display works like the Folder list, except only mail folders are visible in this view

You'll notice the Favorite Folders shortcut group at the top of the Navigation Pane By default, it includes your Inbox, Sent folder, and two Search Folders You can right-click

on any mail folder to add it to the Favorite folders Unfortunately, you can't add nonmail

folders to it or remove it from the view

The All Mail Folders section includes the Outlook Today folder and all mail folders in your profile If you have HTTP (Hotmail) or IMAP accounts, those Inboxes are included

in the Favorite Folders list

Exchange Server Public Folders aren't included in this view, although you can add Public Folder Favorites to the Favorite Folders list

Using the Navigation Bar with Outlook's Other Folders

The Navigation Pane looks much different when you're using Calendar, Contacts,

Journal, Notes, and Tasks folders Instead of a tree view of your folders, you'll see a list

of the folders When more than one message store is open, all the same type of folders are listed in the My (folder) group

A message store is where your messages are stored When you use

an Internet email account, it's a Personal Folder store (PST)

Exchange Server users have an Exchange mailbox or an Offline

Store (OST) and can use a PST for archiving messages

When you have shared folders opened, they'll be grouped below the ones in your message store in the Other (folder) group, as seen in Figure 1.4 This applies only to Exchange Server users and Contacts and Calendar folders for SharePoint Portal Server users

Figure 1.4 The Navigation Pane for all nonmail folders resembles this screenshot This figure shows a Contacts folder from my public folder store as well as shared

contacts from a SharePoint Portal Server

Optionally, you can show the Current View selector at the bottom of the Navigation Pane Turn it on or off using View, Arrange By, Show Views in Navigation Pane The Navigation Pane scrolls when you have many folders or views, making it less useful to include views in the Navigation Pane It's a per-folder group option, so you can turn it off for some folder types and turn it on for the folders on which you change views most often

The final option found in the Navigation Pane is Customize Current View You can't create new views using this link, but it brings up the Customize dialog, enabling you to modify or reset the current view

Customizing views is covered in Hour 3, "Navigating the Outlook

Interface."

The Open Shared (folders) link is present in all profiles, but only

Exchange Server users can use it

Outlook's Calendar

The Calendar's Navigation Pane has many changes from Outlook 2002 as well As you can see in Figure 1.5, the most promising feature found in Outlook 2003 is the capability

to select multiple calendars and view them side-by-side in one window

Figure 1.5 Outlook's new multiple calendar view displays selected calendars on

your screen

The Navigation Pane displays a calendar thumbnail with two or more thumbnails shown

on a high-resolution monitor The width of the Navigation Pane is adjustable up to one-half of the screen width, which adds two or more thumbnails per row

If you're familiar with the Calendar task pad and thumbnails on the right of the screen from previous versions of Outlook and want to use it, you can restore that view by

dragging the right edge inward the width of a calendar thumbnail The task pad and thumbnails will appear on the right and the thumbnail in the Navigation Pane will

disappear

If you don't use Exchange Server, you won't be able to use Open a

Shared Calendar or Share My Calendar If you're using a SharePoint

server, you can view a read-only copy of the SharePoint calendar in

Outlook The calendar will update automatically, but it's just a

one-way sync from SharePoint to your computer

If you need to share your calendar with other SharePoint users, you

can export your calendar from Outlook to CSV or Microsoft Excel

format and import it to the SharePoint calendar

More information on using the calendar is in Hour 11, "Using Your

Calendar."

Using Shortcuts

The Shortcuts Navigation Pane replaces the Outlook Bar shortcuts used in older versions

of Outlook (see Figure 1.6) Any type of shortcut, from Outlook folders to files and programs on your computer to Internet shortcuts works on the Shortcuts bar

Figure 1.6 Place any type of shortcut in the Navigation Pane's Shortcuts group Internet shortcuts open the Web page in Outlook's window; file system folders open

in Windows Explorer Other files open the appropriate program

Select the Add New Group link to add a new group to the list Groups are listed in the order you create them To reorder the list, right-click on a group name and choose Move

Up the List and Move Down the List

Right-click on a group and choose Remove Group When you remove a group, all the shortcuts in the group are also deleted

Use Add a New Shortcut to add shortcuts to Outlook's folders Create shortcuts to

Windows files and folders by opening Windows Explorer and dragging files, folders, or existing shortcuts to the Shortcuts bar

[ Team LiB ]