SCHEDULE 12 EHSS PLAN AND MANUAL SCOPE: HEALTH, SAFETY
11. HOUSEKEEPING, SANITATION, LOCKERS AND DINING FACILITIES
A. provisions for waste disposal;
B. proper material storage;
C. weekly housekeeping inspections;
D. provisions for potable drinking water;
E. adequate locker provisions for personal belongings, including PPE storage;
F. adequate dining structure(s) to accommodate the site work force, with food vending services as applicable;
G. cleanup and hand washing facilities including supplies such as toilet paper, soap, cleaning liquid, etc.; and
H. sanitary toilets as follows:
(i) at each Work Area, toilet facilities for the Workers in a sanitary condition that meet the minimum requirements in the following table:
Workers Minimum Number of Facilities 20 or less One (1) toilet seat
20 or more One (1) toilet seat and one (1) urinal per 40 Workers
200 or more One (1) toilet seat and one (1) urinal per 50 Workers
and
(ii) at other job sites not provided with a sanitary sewer, toilet facilities such as one of the following unless prohibited by local codes:
(a) chemical toilets; or (b) recirculating toilets.
12. WORK AREA RULES AND REGULATIONS
The Health, Safety and Security Plan shall include a section for Work Area rules and regulations. At a minimum, this section shall include but not be limited to:
A. Labor and Working Conditions: A section for labor and working condition management following the requirements of IFC Performance Standard No.2 to meet objectives as follows:
(i) To establish, maintain and improve the worker-management relationship;
(ii) To promote the fair treatment, non-discrimination and equal opportunity of workers and compliance with national labor and employment laws;
(iii) To protect the workforce by addressing child labor and forced labor; and
(iv) To promote safe and healthy working conditions, and to protect and promote the health of workers.
B. Personal Protective Equipment (“PPE”). A section for personal protective equipment incorporating the following requirements:
(i) PPE shall be required for access to all Work Areas.
(ii) The minimum PPE to be worn by all Workers working at any Work Area and visitors to any Work Area is hard hats, safety glasses, shirts with minimum of four inch (4”) sleeves, high visibility/reflective vests, full length trousers and steel-toe safety footwear.
(iii) Specific job tasks may require the wear or use of special PPE.
Contractor’s Personnel and all Workers shall be required to use appropriate special PPE where appropriate.
(iv) Hardhats shall meet American National Standards Institute (“ANSI”) Z89.1 specifications. Hardhats shall be worn with the brim facing forward, unless a welding shield (or other device that prevents such wear) is in use.
(v) Safety glasses (including safety prescription eyewear) with permanently attached side shields shall meet the ANSI Standard Z87.1.
(vi) Face shields and/or goggles shall also be required when there is possible exposure to particulate matter, including, but not limited to, matter generated by hammering, chipping, welding, grinding, cutting, heating, burning or insulation handling, or where there is possible exposure to hazardous chemicals.
Shaded lenses shall be required to protect against radiant energy such as during welding and flame cutting. Suitable laser safety glasses shall be used as required to protect against the specific wavelength of the laser and be of optical density adequate for the energy being used.
(vii) Footwear shall comply with the ANSI’s Standard Z41. This standard specifies impact and compression tests with which the footwear shall comply. To meet ANSI standards, the protection shall be an integral part of the shoe.
(viii) Work boots that are appropriate for the hazards of the Works and the Works site area shall be worn by all Workers. This includes rubber boots when working in or near damaging liquids or concrete, or safety-toe boots when moving or rigging heavy objects.
(ix) When handling acid, caustics and chemicals with corrosive or toxic properties, suitable protection, such as acid suits or chemical resistant aprons with hoods, face shields or respirators, as applicable for the substance being handled, and gloves, shall be worn to prevent accidental contact with the substance.
(x) The Contractor shall ensure that Workers wear work gloves suitable for the Works task whenever it is practical (considering the Work) and safe to wear hand protection.
(xi) The use of hearing protection is mandatory for the performance of any Work that exceeds the exposure limits established for the Project.
(xii) Whenever a fall hazard or other exposure exists for working at heights more than six feet (6’), the nature and scope of work shall be evaluated for conditions and environmental factors before selecting the appropriate fall protection system (active, passive or a combination of measures, as appropriate). A fall protection system shall include the following requirements:
(a) The only permissible personal fall arrest system on the Project is an industry-approved safety harness. Workers
can use positioning belts with two-D ring attachment points as long as they are used in conjunction with a safety harness. Safety harnesses shall be secured to an overhead object of substantial capacity capable of supporting five thousand pounds. In order to accomplish this and ensure one hundred percent (100%) protection, the Worker may need to use two (2) lanyards. The primary lanyard shall not be unhooked until the secondary lanyard is secure.
(b) The type of work and environmental conditions determine lanyard and lifeline selection. If welding, chemical cleaning (where such cleaning may damage lanyards, connectors or lifelines), sandblasting or performing any other activity that may reduce the effectiveness of a particular lanyard or lifeline, the Contractor shall protect any possibly affected components or use a system that will not be affected by such activity. Lanyards and lifelines shall incorporate, or be used with, an appropriate deceleration device.
Deceleration devices include rope grabs, rip-stitch lanyards, specially woven lanyards, tearing or deforming lanyards, automatic self-retracting lifelines and lanyards that dissipate or limit the energy imposed on the Worker during fall arrest. Once in use, the system’s effectiveness shall be monitored. A program for inspecting, cleaning and maintaining the system shall be included. Lanyards and lifelines shall use locking snap hooks only and under no circumstances shall two (2) lanyard snap hooks be connected.
(xiii) Respiratory Protection.
(a) The use of approved respirators shall be required where exposure is unavoidable, and engineering or administrative controls such as isolation of the hazardous materials, ventilation or limiting exposure periods may not provide adequate protection. The Contractor shall protect Workers and the public from exposures to dust, fumes, vapors, mists or gases in excess of permissible exposure limits or short term exposure limits, as referenced by the Occupational Safety and Health Administration (“OSHA”) and the American Conference of Governmental and Industrial Hygienist.
(b) Workers shall wear appropriate respiratory protection when applying toxic or hazardous materials inside
tanks, rooms, or other areas where adequate ventilation does not exist.
(c) When Workers are sandblasting, cutting or grinding concrete, or performing other work with potential exposure to silica, appropriate respiratory protection, including, but not limited to, air purifying respirators shall be provided. The Works activity shall be evaluated to determine the appropriate means of protection, and methods to remove the hazards whenever possible shall be identified. Filtered vacuum systems or wet cutting methods are examples of engineering controls that may protect Workers performing these activities as well those in the vicinity of the activity.
(d) Workers required to wear respiratory protection shall be trained, fit tested, and medically qualified to wear such devices. Documentation shall be made available upon request. The Contractor shall ensure that all Contractor’s Personnel have this information available for review.
(e) The Contractor shall implement a respiratory program, which includes proper maintenance and care of the respirators and any related equipment.
C. Fall Protection.
A section for fall protection incorporating the following requirements:
(i) Prior to the start of any Work performed at elevation, Contractor’s representative or the Safety Committee shall review the scope of work, especially as it pertains to fall protection requirements and needs. An evaluation shall be made of the possible fall hazards of such Work and effective safety responses. The evaluation and analysis shall be documented and kept on file and on the Site by Contractor’s Authorized representative.
(ii) The procedures for the safety response to identified fall hazards developed by Contractor’s representative or Safety Committee shall be reviewed with all individuals exposed to the hazards.
Feedback shall be encouraged to ensure the most effective systems are utilized.
(iii) The Contractor’s representative shall be responsible for ensuring that Workers using fall protection systems have been adequately trained. Fall protection training shall involve as much hands-on activity with the equipment as possible.
Completion of the training shall be documented and available upon request.
(iv) Fall protection and working from heights training shall, at a minimum, include:
(a) fall hazards associated with any Work performed at elevation;
(b) elements of the fall protection systems utilized;
(c) fall protection equipment used;
(d) elements of a fall protection plan, if applicable; and (e) proper equipment inspection techniques; and
(f) working at exposed heights of 1.8 meters (6 feet) and above 100% fall protection is mandatory.
(v) The Contractor’s Authorized Representative or the Safety Committee shall establish an inspection process of fall protection systems. Some equipment requires regular, documented inspections by its manufacturer. This equipment shall have evidence of the inspection and re-certification process on it. This information shall be reviewed before the equipment is actually used. Workers shall visually inspect the fall protection equipment before each use. Failure to complete this inspection process could result in serious injury or death.
(vi) The Contractor shall ensure that fall protection equipment is immediately removed when it is identified as defective or damaged or has been subjected to an impact. Damaged fall protective equipment shall be destroyed to prevent re-use and not be discarded into trash containers, as the worn or damaged equipment could be unintentionally re-used.
(vii) Aerial lifting devices, excluding scissors lifts, shall require the use of full body harnesses and lanyards in any elevated position.
D. Hazardous Energy Control Procedures (lockout/tagout).
A section for lockout/tagout procedures incorporating the following requirements:
(i) inspection of equipment by a trained and qualified Worker who is thoroughly familiar with the equipment operation and associated hazards;
(ii) identification and labeling of lockout devices;
(iii) purchase and use of locks, tags and blocks; and
(iv) development of a standard written operating procedure with permit requirements that is followed by all Workers.
E. Portable Electrical Equipment Safety.
A section for portable electrical equipment safety incorporating the following requirements:
(i) electric tools shall have a three-wire cord with a ground prong and be plugged into a grounded receptacle, be double insulated, or be powered by a low-voltage isolation transformer;
(ii) Workers who use electric tools shall be protected by ground- fault circuit interrupters or an assured equipment-grounding conductor program; and
(iii) a periodic inspection and testing program shall be developed and implemented to protect Workers from insulation breakdown and equipment degradation.
F. Portable and/or Hand-Held Tools and Equipment Safety.
A section for portable and/or hand-held tools and equipment incorporating the following requirements:
(i) The Contractor shall not issue or permit the use of unsafe hand tools.
(ii) Workers shall be trained in the proper use and handling of tools and equipment.
G. Manual Material Handling (Lifting).
A section for back injury prevention incorporating the following requirements:
(i) Ergonomic considerations in the design of tools, equipment and work methods to fit the job to the Worker and prevent manual material handling injuries shall be taken. Material handing equipment shall be used whenever possible.
(ii) Proper housekeeping and storage practices shall be maintained.
(iii) Worker education and training on proper lifting, correct posture and exercise shall be provided.
H. Hazard Communications and Material Safety Data Sheets.
A section for hazard communication incorporating the following requirements:
(i) The Contractor shall ensure that each container of hazardous chemicals in the workplace is accompanied by a material safety data sheet, labeled, tagged or marked with the identity of the hazardous chemical(s) contained therein; and shall show hazard warnings appropriate for Worker protection.
(ii) The Contractor shall provide Workers with information and training on hazardous chemicals in their work area at the time of their initial assignment, and whenever a new hazard is introduced into their work area. The Contractor shall also provide Workers with information on any operations in their work area where hazardous chemicals are present, and the location and availability of the written hazard communication program, list(s) of hazardous chemicals and material safety data sheets.
(iii) The Contractor shall ensure that its hazard communication program includes the methods that the Contractor will use:
(a) to provide Contractor’s management personnel, including the Safety Supervisor, at all Work Areas, with a copy of the Material Safety Data Sheet for hazardous chemicals Workers may be exposed to while working;
(b) to inform the Contractor’s management personnel, including the Safety Supervisor, of any precautionary measures for the protection of Workers;
(c) to inform the Contractor’s management personnel, including the Safety Supervisor, of the labeling system used in the workplace; and
(d) to perform and document periodic inspections of the hazardous communications program.
I. Barricades, Hole Covers and Signage.
A section for barricades, hole covers and signage incorporating the following requirements:
(i) General Barricade and Hole Cover Guidelines, including provisions for barricade tagging, demarcation and barricading/covering of fall and trip hazards, electrical hazard warnings and confined spaces;
(ii) Erection/Placement Guidelines;
(iii) Road Barricading Guidelines;
(iv) Radiography Barricading Guidelines;
(v) Worker Performance Guidelines; and
(vi) Signage shall be provided to effectively demark hazards and shall be in the English language and in Vietnamese
J. New Hire Orientation (Induction) and Training Criteria.
A section for new hire orientation and safety training incorporating the following requirements:
(i) a new hire orientation based on the Health, Safety and Security Plan, including a written exam, shall be conducted for all Workers, with an eighty percent passing grade required on the exam; the orientation shall be conducted by a qualified person with the aid of video format or power point or some other mutually agreed upon effective training method;
(ii) an onsite orientation based on the Health, Safety and Security Plan shall be given to Workers;
(iii) each orientation shall be conducted by the Contractor’s Authorized Representative, a Safety Supervisor or a qualified instructor designated by the Contractor’s Authorized Representative;
(iv) records of attendance at the orientation and all written tests shall be maintained by the Contractor’s Authorized Representative and
(v) ongoing health, safety and security training for each Worker shall be (i) applicable to the scope of work or training requirements deemed necessary by the Contractor and/or the Employer and (ii) given an appropriate amount of time for the subject matter.
K. Noncompliance and Worker Sanctions.
A section for safety accountability, non-compliance and Worker sanctions incorporating the following requirements:
(i) a written policy and procedure for disciplining Workers who are not in compliance with the Health, Safety and Security Plan; and
(ii) any Worker who jeopardizes his or her health, safety and security, the health, safety and security of others, property or the environment, shall be subject to disciplinary action, up to and including dismissal from the Site.
L. Fitness for Duty.
A section for Worker fitness for duty incorporating the following requirements:
(i) the establishment and enforcement of a policy advising Workers that remaining “drug/alcohol-free” is a condition of employment for the Project;
(ii) education and training of all Workers on the requirements of the Health, Safety and Security Plan; and
(iii) to the extent not prohibited by the applicable laws, the development and implementation a drug testing program for pre-employment, post accident, reasonable suspicion and random testing.
M. Incentive Programs.
A section describing incentive programs that encourage safe practices and minimize accidents/incidents in the Work Areas.
N. Traffic Rules / Motor Vehicle Safety.
A section for traffic rules and motor vehicle safety incorporating the following requirements:
(i) safe traffic routes shall be wide enough for the safe movement of the largest vehicle permitted to use them (including visiting vehicles);
(ii) safe traffic routes shall take vehicle height into account;
remember that the height of a vehicle may vary, e.g., when the body of a tipper vehicle is raised; potentially dangerous obstructions, such as overhead electric cables or pipes containing hazardous chemicals, need to be protected using goal posts, height gauge posts or barrier;
(iii) safe traffic routes shall be planned to give the safest routes between calling places; try to avoid routes that pass close to such things as unprotected fuel or chemical tanks or pipelines, unprotected road edges, unfenced edges of elevated weighbridges, loading bays or excavations, or anything that is likely to collapse or be left in a dangerous state if hit by a vehicle;
(iv) safe traffic routes shall be constructed of suitable material for the location, the type of traffic, the size of the route and the ground or foundation it is laid on;
(v) safe traffic routes shall have firm and even surfaces and be properly drained;
(vii) safe traffic routes shall avoid steep slopes; if steep slopes are unavoidable, they should be properly signposted;
(viii) safe traffic routes shall avoid sharp or blind bends; and
(ix) safe traffic routes shall be maintained to provide a good surface for vehicles and people that provides an offset (delineated and barricaded walkway) to allow for safe pedestrian egress and access.
O. Heavy Equipment Definition and Rules for Operation.
A section for heavy equipment use incorporating the following requirements:
(i) all necessary documentation of inspections for the previous year for any mobile equipment shall be brought to the applicable Work Area and certification that the equipment meets applicable standards and this program shall be maintained at the Site by the Contractor’s Authorized Representative;
(ii) documentation of mobile equipment operator training and certification shall be maintained by the Contractor’s Authorized Representative; and
(iii) operators of vehicles and equipment shall perform a documented daily safety inspection and abide by safe vehicle and equipment operations regulations.
P. Rigging and Crane Lifts.
A section for rigging and lifting operations incorporating the following requirements:
(i) preparation of a rigging lift list and plans for lifts of ten (10) tons or greater, and for lifts or movements of unusual difficulty or geometry;
(ii) assurance that rigging procedures for lifts of ten (10) tons or greater, and for lifts or movements of unusual difficulty or geometry, are submitted to the Contractor’s Authorized
Representative for review in a timely fashion to ensure that a complete and proper review is completed;
(iii) requirements to obtain approval from manufacturers for special applications of tower cranes, mobile cranes, overhead cranes, derricks, gin poles, and like hoisting equipment; the Contractor’s Authorized Representative has overall responsibility for the rigging operation;
(iv) requirements to make certain that the rigging Workers, material and equipment have the necessary capabilities for the job and are in safe condition;
(v) requirements to communicate with person(s) directly responsible for accomplishing the Works and planning on any Work Area to establish requirements/responsibilities and make certain that all preparatory work is complete; and
(vi) assurance that all lifting and rigging equipment is certified and properly inspected before use. Job made rigging equipment or any components thereof shall not be permitted.
Q. Scaffolding and Ladders.
A section for scaffolding use incorporating the following requirements:
(i) The Contractor and each applicable Subcontractor shall designate a competent person(s) (a “Competent Person”) to be responsible for:
(a) the supervision and direction of the erection, movement, dismantlement and alteration of all scaffolds;
(b) inspection of scaffold components for visible defects prior to each shift and after each occurrence that could affect a scaffold’s structural integrity; All scaffolds shall be signed and dated by way of a tagging system on a weekly basis or as frequently as needed;
(c) incompatible scaffold components shall not be used or mixed together. All planking (wood) material must be marked as scaffold grade lumber. Decking must be designed for scaffold purposes; and
(d) other responsibilities as addressed in this Section Q.
(ii) The Contractor shall comply with U.S. OSHA, 29 C.F.R.
1926.450-452 and 1926.454 Subpart L - Scaffolds Standard.
Compliance is extensive and therefore shall be reviewed by the