Except where references made in the text of the end – module assignment, this assignment contains no

There are 2 reasons: - The majority of students prefer indoor activities using up to 85% because they are afraid that when the event takes place outdoors, the likelihood of them having p

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STATEMENT OF AUTHORSHIP

Except where references made in the text of the end – module assignment, this assignment contains no material published elsewhere or extracted in whole or in part from an assignment which I have submitted

or qualified for or been awarded another degree or diploma

No other person’s work has been used without due acknowledgements in the end-module assignment This end – module assignment has not been submitted for the evaluation of any other modules or the award of any degree or diploma in other tertiary institutions

Ho Chi Minh, April 2020

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Statement of Authorship 1

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Chapter One: Introduction 7Ps

1.1 Product:

The event was planned to create networking opportunities with students in Foreign Trade University This is a great opportunity for them to develop relationships and have a chance to have fun and

entertainment after a while

After surveying students at the school in general, Van Thanh is the venue for the event There are 2 reasons:

- The majority of students prefer indoor activities using up to 85% because they are afraid that when the event takes place outdoors, the likelihood of them having problems with the weather is very high That way, they will interrupt the party, even cancel the party

- The location in Van Thanh is quite close to the school (about 2.3km apart) During the event, students can still easily find it

Enough area to accommodate more than 500 people: Due to the limit on the number of students consulted about 800 participants, we expect more than 500 people to participate

Van Thanh has a diverse Western European cuisine, but most students want to enjoy fast food and cold water because they wish that the fare may not be high so that they can still participate in this event Besides, they want to save time on eating and drinking so that they can participate in less activities while attending the event

1.2 Place

Van Thanh is one of the great places to hold a party The distance between Foreign Trade University and Van Thanh is about 2.3km, which helps students move to attend the event in a short time and Van Thanh is an ecotourism place, so it is the right choice to organize this place Students can relax after a period of stressful and stressful study Airy space with beautiful views will allow students to relax and enjoy Moreover, the ticket price of this place is also free, so students only need to pay for the party ticket and besides, there is no extra fee

1.3 Price

This event is intended for students to attend but students do not have too much money to participate

in a large-scale party Therefore, we should design this event as economically as possible while still ensuring the quality of the event During the event, the activities aimed at entertaining students are free, and for the event, they can pay about 100,000 Therefore, we propose a maximum fare of 150,000 This is

an affordable fee for students to attend the party and is the budget to organize the party and enough manpower to meet the student's needs Alternatively, promotional prices can be used to attract students

1.4 Promotion

In the era of technology development, we can use applications such as Facebook, Instagram, Twitter, The reason for choosing this way to promote is because most people use social networks a lot,

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especially students We can contact the media club, Foreign Trade University fan page to promote widely Besides, we use mini-games with hashtags to promote shares, interactions to stimulate people's curiosity Also, posts on remaining tickets, event countdowns, photos of the event, photos of new guests, program content to engage people

1.5 People

Administrator - Head to work assignment and

control work progress

Project department - Know up ideas, detailed and

reasonable plans for the event

- Responsible for the job

X

Humance resources - know human resource

management

- plan to recruit collaborators

- responsible for the job

X

External relations - create a plan to invite sponsors,

MC, singer, performance group, guest for event

X

Technical - Know how to use light, sounds,

led,…

- Arrange to stage

X

Communication

- Interpersonal Skills

- Surveillance Skills

- Dependability

- Emotional Control

- Professionalism

- Reporting Skills

- Patrolling

X

- Customer service

- Resolve conflict

- Teamwork

- Persistence

- High energy

- Thoroughness

- Professionalism

- Physical Strength

X

speaking

- Understand how to handle a microphone and have an understanding of PA systems

- Be a skilled motivator of guests

- Be able to make adaptations on the fly

X

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- Be able to memorise the running order of the show or event, which can be long and highly complex

- Have a capacity to be professional

at all times

- Manage schedule to be on time and carry oneself in a very presentable and amicable way

1.6 Process

17:00 – 18:00 Check in

Stable location for guests

Human resources (Receptionist, volunteers,…)

Check information, guide guests to enter the event area

18:30 – 19:00 Open ceremony MC

19:00 – 19:15 Dance

performance

19:15 – 19:30 Introduce

delegates and sponsors

19:30 – 19:45 Opening remarks

from the head of the orgininzing committee

MC

20:00 – 20:10 Announce the

result of King and Queen contest

fanpage

crown

dance before everyone dance and eat

event

1.7 Physical evidence

The event is designed according to a European vintage concept, with this style will help students feel new Attendees will feel that they are entering a new world, and everyone will be turned into a princess

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and a prince This helps people feel left behind in life to relax and relax Besides, this unique concept event will attract more students and the event will be more successful

Banquet Hall: If you book early in the lobby, you can get a 10% discount, estimated at 7 million VND

Decoration: The “Cam Chuong” restaurant has basic concept decorations, fake flowers for the stage, tablecloths, tables, and chairs

Chapter Two: Humance resources

2.1 Humance resources requirements.

time

serve alcoholic beverages

- Must have clear written and verbal communication skills

- Must have the physical abilities to carry out the functions of the job description

- Must be able to carry food and beverages

- Must be able to work in a team environment

- Ability to comprehend and communicate in fluent English

24 -2 receptionists

to pick up guests and control tickets -20 staff members served during the event -2 people inaugurated to give gifts

Operations and Procedure

- Knowledge of Basic Security and Fire Inspection Procedures

- Have to good health

10 -3 security

guards keep the car in the parking lot -7 guards in the event area

highly presentable

- Understand the running order, component times and memorise most of the script

- Have MC certificate

the event

4 Project

Department

2 months - Have knowledge about

organize event

- Have Event certificate

12 -1 leader to

plan the timeline -1 leader to

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plan content -6 staffs to do a joint plan under the guidance of 2 leaders -4 volunteers

Resources

2 months - Have many experience for

recruitment

- Have event certificate

17 -1 leader plans

to -2 staff to recruit volunteer

- 10 volunteers

6 External

Relations

2 months - Know to communicate

skill

9 -1 leader plans

to invite sponsors -4 staffs to invite sponsors -4 volunteers

7 Technical 1 week - Have experience to handle

many problems during use technical

6 -2 staff to

control the light, sound during the event

- 4 photorgraphers

2.2 Humance resources skills:

- Customer service

- Resolve conflict

- Teamwork

- Persistence

- High energy

- Thoroughness

- Professionalism

- Physical Strength

- Serving food and drinks to guests

- Meet the needs of customers

Communication

- Interpersonal Skills

- Surveillance Skills

- Dependability

- Emotional Control

- Professionalism

- Reporting Skills

- Protect people's vehicles

- Protection of event attendees

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- Patrolling

public speaking

- Understand how to handle a microphone and have an understanding of PA systems

- Be a skilled motivator of guests

- Be able to make adaptations

on the fly

- Be able to memorise the running order of the show

or event, which can be long and highly complex

- Have a capacity to be professional at all times

- Manage schedule to be on time and carry oneself in a very presentable and amicable way

- Program control

- Lead the audience to the event

4 Project

Department

- Know up ideas, detailed and reasonable plans for the event

- Responsible for the job

- Brainstorming ideas and a plan to complete the event

resources

- know human resource management

- plan to recruit collaborators

- responsible for the job

- Categorize positions and recruit personnel

to serve the event

6 External

Relations

- create a plan to invite sponsors, MC, singer, performance group, guest for event

- Plan and go to call for support from sponsors to organize the event

7 Technical - Know how to use light,

sounds, led,…

- Arrange to stage

- Control sound and light for the event

- Can take the photos and edit

2.3 Recruitment process:

- Step1: Prepping for Your Ideal Candidate Just as important as getting applicants to your job by posting it, is getting the RIGHT candidates to apply

- Step 2: Sourcing and Attracting Talent

- Step 3: Converting Applicants

- Step 4: Selecting and Screening Candidates

- Step 5: The Interview Process

- Step 6: Reference Check

- Step 7: Onboarding

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2.4 Examples for 2 jobs:

 Waiter:

Waiters or Waitresses are responsible for taking orders and serving food and beverages to guests They play an important role in guest satisfaction as they are also responsible for checking on customers

to ensure that they are enjoying their meals and take action to correct any problems

Event need 24 waiters who have to many skills including verbal communication, customer service, resolve conflict, teamwork, persistence, high energy, thoroughness, professionalism, physical strength This job requires to must be of legal age to serve alcoholic beverages, must have clear written and verbal communication skills, must have the physical abilities to carry out the functions of the job description, must be able to carry food and beverages, must be able to work in a team environment, ability to

comprehend and communicate in fluent English

 Security:

Secures premises and personnel by patrolling property; monitoring surveillance equipment;

inspecting buildings, equipment, and access points; permitting entry Obtains help by sounding alarms Prevents losses and damage by reporting irregularities; informing violators of policy and procedures; restraining trespassers

Event need 10 guards who have to many skills including written and Verbal Communication,

interpersonal skills, surveillance skills, dependability, emotional control, professionalism, reporting skills, patrolling This job requires knowledge of security operations and procedure, knowledge of basic security and fire inspection procedures, have to good health

Chapter Three: Financial detail

3.1 Indirect materials and direct materials:

Indirect materials Indirect labour Other indirect costs

- Gift wrap

- Standee

- Banner

- Poster

- Wrapping celleophane

paper

- Paper bags for gifts

- Zinc wire hanging

backdrop

- Ship fee

- Volunteers

- Security

- Glue

- Print the paper to set the

table

- Bookmark

- Flower donate to

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