SharePoint 2016 for everyone all in one

Microsoft SharePoint FoundationWorkflow Timer Service Microsoft SharePoint Insights PerformancePoint Service PowerPoint Conversion Service Project Server Application ServiceRequest Manag

Hello Readers,

I hope you will enjoy and learn while reading this book This book is the compilation of my ownfindings with reference to knowledge shared at different conferences & summary of MSDN &TechNet blog series/articles etc This book is written considering the larger audience including

IT users, Business users, Architects, Developers and putting this knowledge in simple words To get into advance details, references are provided corresponding to subtitle.

So this definitely going to save your time to get acquainted to new technology over shorter period

of time You can also start the discussions & get more clarifications here Everything is short andcrisp but triggers the insight in you, which helps you to get into more depth SharePoint 2016 iscloud oriented version, tailored to different customer requirement, so let us understand about thehybrid architecture

SharePoint Cloud (online) and on-premise integration becomes an essential factor to considerwhen requirements demands extensive availability of all the features in short duration of time InSharePoint 2016 is preconfigured for hybrid environment with no or less administrative efforts.And global search is powered by Office graph and Delve

I would like to introduce myself as consistent blogger, technology enthusiast with 9+ years ofindustry experience

My twitter handle is @jaiswati,

Technology Blog: http://swatipoint.blogspot.com ,

Blog about my own thoughts: http://allizzwellbyswatiji.blogspot.in/

FaceBook Community Page : https://www.facebook.com/SharePointQ/

Hub Site Collection Content Site Collection Libraries

Office 365 Video Portal InfoPedia

Delve and Office Graph

Office Graph

Delve Building Blocks Office Graph Endpoints

Key focus areas in SharePoint 2016 are improved user experiences, Cloud Inspired Infrastructure

& Compliance Reporting where improvements are being made SharePoint 2016 is the cloudversion to achieve high level of reliability & performance with

SharePoint 2013 Shredded Storage This allows documents

to be stored in smallpieces in the contentdatabase Becausedocuments are already

“shredded” in thedatabase, the server doesnot have to fetch thewhole document tomerge the originalcontents with thechanges, which reducesthe server processingoverhead

SharePoint 2016 Background Intelligent

Transfer Service (BITS)

Improves upload anddownload speeds andresiliency

200 GB in generalusage scenario

200 GB in generalusage scenario

Site Collections

Per Content

Database

100,000 sitecollections percontent database

2000recommended

5000 maximum

2000recommended

Default maximumsize is 250 MB

restrictions

MB which canincrease upto 2GB

which canincrease up to 2GB

Indexed Items 2x increase in

Search scale to

500 million items

100 million persearch serviceapplication

10 million perindex partition

100 million persearch serviceapplication

10 million perindex partition

To increase the performance of large lists, new timer job is introduced This timer job can beassociated with particular WebApp In particular list if threshold is increased to more than 2500list items & auto indexing is enabled for the list then it creates auto index based on Listview filtercolumn It works as shown in following flow diagram

$list.Fields | Select Title, Indexable

The following list shows the SharePoint 2016 requirements that are needed to negotiateconnection encryption with an SMTP server:

5 SharePoint must be configured to use SMTP connection encryption

Secure Sockets Layer (SSL) with SMTP Connection Encryption

To configure SharePoint to always use SMTP connection encryption, In SharePoint CentralAdministration website and under System Settings , Configure outgoing e-mail settings and setthe Use Secure Sockets Layer (SSL) drop-down menu to Yes To configure SharePoint to alwaysuse SMTP connection encryption in Windows PowerShell, use the Set-SPWebApplication cmdletwithout the -DisableSMTPEncryption parameter

To configure SharePoint to never use SMTP connection encryption in Windows PowerShell, usethe Set-SPWebApplication cmdlet with the -DisableSMTPEncryption parameter For example:

- Search index size increased from 250 million supported items per farm to 500 million items

Mr Bill Baer, had introduced the new features in SharePoint 2016 Have a look in his blog postshere

In SharePoint 2016, new features & WebTemplates are introduced Click below links to get thelist

1 List of Features

2 List of WebTemplates

Before actual installation, environment should meet software and hardware requirements, which

is listed here In brief, requirements are as follows

In built SQL databases are no more supported while installation, we need 64-bit edition ofMicrosoft SQL Server 2014 Service Pack 1 installs separately

Upgrade 14.5 mode site collections to 15 modes, Attach SharePoint 2013 databases to SharePoint

2016 sitecollections

Virtual machine from azure.microsoft.com can be leveraged & follow the steps as directed inwizard

I strongly recommend you go to troubleshooting section once & read it carefully before you startwith the installation.Make sure that environment meets all provided pre-requisites in thislink.Alternatively this is very useful post by Nick to install pre-requisites

Make sure that the selected path meets the space requirements in the system Now this version isdesigned for Multi-Server environment, the role of the particular server must be planned prior toits installation Say for example if the role of the particular server is the Search Server then thespace requirements has to be considered accordingly

When installation is done, it would show all the required roles are successfully installed asabove

Tracing,Web-Security,Web-Basic-Auth,Web-Windows-Auth,Web-Filtering,Web-Digest-Mgmt-Console,Web-Mgmt-Compat,Web-Metabase,WAS,WAS-Process-Model,WAS-NET-

Auth,Web-Performance,Web-Stat-Compression,Web-Dyn-Compression,Web-Mgmt-Tools,Web-verbose

allow traffic over port 1433

Apart from this there could be some other errors that you may come across, so check thisblog post and make sure that all in the required entities are installed properly with no issues.Alternatively you can install pre-requisites, check this blog post

Server roles

A setting that allows you to define the role of a SharePoint server and help you maintain the bestperformance of the desired server role We have different roles available:

We can install multiple roles on a single server; however, the health analyzer is not designed forthat

go along with SQL Express This involves licenses like Windows Server Licenses, SharePointServer Licenses, CALs, Office Online Server (aka Office Web Apps)

Using the new MinRole functionality in SharePoint Server 2016, SharePoint farm

administrators can define roles for each server in a server farm The role of a server is specifiedduring the creation of new battery or while adding the server to the existing farm SharePointautomatically configures the services on each server based on the specified

role and firm performance is also optimized for it.In SharePoint Server 2016, under SystemSettings a new tab will appear as "Convert Server Role” in this Farm

Here we can select the role of the particular server

Also server can be always converted from Single Server farm to Multiple Server farm with Roleconversion

In Central Administration, Under Application Management, navigate to Manage Services link.This page will show services running in the farm First Auto Provision column informs you (Yes)

if the service is started on the farm or not (No), on the servers concerned in relation to their roleMicrosoft no longer tells you which server the service is started but if it is started in the farm.Everything is therefore based on management Roles

“Action “column can contain three types of action buttons:

1 Manage Service Application (service associated with a service application, it isactivated / deployed)

2 Disable Auto Provision (Disable the service in the Farm, the instances are stopped on allservers)

3 Enable Auto Provision (Enable service in the Farm, the instances are started onappropriate servers with the role that has been assigned)

The Services running on the server defines the role of the server Following table indicates whatservices are running for what type of server having specific role

Microsoft SharePoint FoundationWorkflow Timer Service

Microsoft SharePoint Insights

PerformancePoint Service

PowerPoint Conversion Service

Project Server Application ServiceRequest Management

Search Query and Site Settings ServiceSecure Store Service

Earlier, the Office Graph and Delve functionality was only available in Office 365.But with thehelp of Hybrid Setup these features can be leveraged for on-premise server

In SharePoint 2016, you will have access to a "Cloud Search Service Application" This shouldfurther enhance the search experience for end users with a "unified" index, or a single index forOn-Premises and Online The advantage of this is that there is therefore also ranking, sorting andrefinement between these different sources may be used Cloud

Search Service Application supports Office & Delve exeprience On-Premise

Unlike SharePoint 2013, some of the office features are deprecated and now if businessrequirements demands those feature, SharePoint 2016 on premise version has to be configuredwith Office 365

In such case documents may reside in on-premise as well as in Office 365 To fetch the searchresults from both repositories Cloud Search Service Application can be configured as describedbelow

This is the logical Architecture of hybrid search for crawling in Cloud SSA

On-prem content is crawled by the crawler in the cloud SSA and pushed to the search index inO365 DirSync mechanism synchronizes Active Directory users to Azure Active Directory inOffice 365

At high level when crawling starts, crawler downloads the contents in on-premise serviceapplication

Parses the contents and sends the encrypted contents to content processing component in thecloud You can actually see these activities in fiddler tool when crawling is started on contentsource

The hybrid cloud search feature is one of the highly anticipated new SharePoint 2016 Itsprinciple is simple, typically SharePoint, and any search engine, locally stores its index (theindex is the set of information that allows users to find documents easily in the documentarysystem) SharePoint 2016 and SharePoint 2013 with the CU of August 2015 provide the ability tostore the index in the cloud and allow the cloud and on premise the farm populate this index.

Federated Search Vs Cloud Hybrid Search

How Federated Search Works?

All just to have a single search result for the cloud and the farm On Premise Today it is alreadypossible with the federation but there is a huge difference with what happens in the

Cloud Hybrid Search.In SharePoint Server 2013 hybrid search using query federation wasintroduced.Search results came as separate results sets This solution required hosting all searchcomponents on-premises With the federated, there is no calculation ranking on the search andthere is a choice of the source and the result that appears depending on the choice

How Cloud Hybrid Search Works?

Cloud hybrid search offers only one index and a ranking calculation and therefore search resultsare more coherent: The index will be stored in the cloud, a new parameter for the

search application service will be available, and this parameter is Cloud Index

and is available in SharePoint 2013 SP1 CU with August 2015 and in SharePoint 2016

Cloud Hybrid Search supports relevancy and deep refiners across the entire result set,searchingfrom anywhere, even on-premises sites ,supports Office 365 enterprise search and Delve foryour on-premises content, supports preview and access the content when connected to yourcorporate network

Custom entity extraction SharePoint Online doesn’t support

custom entity extraction

Content enrichment web service The content enrichment web

service call-out is not available inthe Cloud SSA

Thesaurus SharePoint Online doesn’t support

a thesaurus

Best bets Best bets are a SharePoint Server

2010 feature You can achieve thesame result in SharePoint Online

by using query rules

Custom search scopes Custom search scopes are a

SharePoint Server 2010 feature

You can achieve the same result inSharePoint Online by using resultsources

Promotion/demotion of search

results

Promotion/demotion of searchresults is a SharePoint Server 2010feature You can achieve the sameresult in SharePoint Online byusing result sources

A Cloud Search Service Application (SSA) cannot be created using the central admin SSAcreation user interface The reason being that the cloud SSA requires a property setting that is notapplied by the UI based creation process This property is called CloudIndex and must be set

to true for a cloud SSA CloudIndex is a read-only property of any deployed SSA and as suchcannot be set post creation By definition this also implies that an existing regular SSA cannot beconverted to a cloud SSA

The property value for a SSA can be checked by executing this Powershell script

(get-spenterprisesearchserviceapplication).cloudindex

The Cloud SSA should be created by executing a SSA creation PowerShell script and settingthe CloudIndex property to true Later, when we execute the on-boarding script, another propertycalled IsHybrid is set to 1 for the SSA

"connect" with an Office 365 tenant That we will use to create the link between the On-Premisesand Online

The following are the (relatively simple), steps to perform this Power Shell scripts Microsoftthese steps will likely be in a later stage of processing in a "Scenario Picker" Wizard, to call viathe GUI in Central Administration But, for now, this is the only way to be able to test thefunctionality

CreateCloudSSA.ps1

This script has to be run on a single SharePoint server in the farm, from a SharePoint 2013/16Management Shell, has the following parameters:

Domain.If the Search Service Account and Managed Account are not yet registered inSharePoint, this is done (with a prompt to enter the password)

After running the script, you get the following output

The execution happens again from a single SharePoint server in the farm, where the Azure ADPowerShell module is provisioned(Microsoft Online Sign assistant must be installed.):For this ,see https://msdn.microsoft.com/en-us/library/azure/jj151815.aspx#bkmk_installmodule.

4) A trust is built up between the on-premises farm, and SharePoint Online (by means of a number

of SPNs, which are exchanged)

5) Fills in the details of a Global Admin account in your Office 365 tenant

to crawl

Crawling took them a little longer than usual, but at some point it will be ready, and the crawledcontent would be immediately visible within the Office 365 Search Center (accessible viastandard https: // <tenant> sharepoint.com / search)